Attachment_2_-_MATOC_Master_Specifications_Final.pdf

00 31 46 1 PERMIT REQUIREMENTS

SECTION 00 31 46

PERMIT REQUIREMENTS

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Contractor required permits to be filed with Federal and/or State Agencies and the Contracting Officer.

1.2 RELATED SECTIONS

A. SECTION 01 00 00 GENERAL REQUIREMENTS.

B. SECTION 01 33 00 SUBMITTALS.

C. SECTION 01 78 39 PROJECT RECORD DOCUMENTS.

1.3 REFERENCES

A. The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only.

1. Refer to SECTION 01 00 00 GENERAL REQUIREMENTS and SECTION 01 42 00 REFERENCE STANDARDS AND DEFINITIONS for Related References

2. CFR Part 77

1.4 SUBMITTALS

A. Submittals for Contracting Officer’s Approval: The following items shall be submitted for approval:

1. As required.

B. Submittals for Approval: The following items shall be Contractor certified:

1. Base Civil Engineer Work Clearance Request AF 103 (Digging Permit) – Provide copy(ies) of (all) Digging Permit(s) after they have been approved.

2. Radioactive Source Permit – Provide copy(ies) of (all) Radioactive Source Permit(s) on file for each piece of equipment containing radioactive material.

00 31 46 2 PERMIT REQUIREMENTS

3. State Federal and Local Contractor’s Environmental Permits – Provide copy(ies) of (all) Contractor required Environmental Permit(s) after they have been approved.

4. FAA Form 7460-1 Notice of Proposed Construction or Alteration-Off Airport – Provide copy(ies) of (all) Permanent Notice of Construction Form(s) after they have been “Determined” by the FAA.

5. FAA Form 7460-1 Notice of Proposed Construction or Alteration-Off Airport – Provide copy(ies) of (all) Temporary Notice of Construction Form(s) after they have been “Determined” by the FAA.

6. Burn Permit

1.5 FAA FORM 7460 – 1

A. This form is required for all vertical construction and excavation equipment work performed within the airfield fence. This form is required for all vertical construction and changes to facility roof lines anywhere on Nebraska Air National Guard base. The form is required for all construction within 6 miles of runway at Nebraska Air National Guard base.

B. Facilities, Poles, Towers, Mounted Equipment, Fences etc require a Notice of Construction, Permanent Permit.

C. The contractors equipment with the greatest height, when in operation that exceeds the existing height of the facility be being worked on requires a Notice of Construction, Temporary Permit. When the equipment will be used at multiple locations multiple permits are required. When the contractor is working on multiple locations, the highest piece of equipment at each site will be permitted.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 REVIEW OF DRAWINGS AND SPECIFICATIONS

A. Contractor will review the drawings and specifications for all additional required permit and accomplish the required permit processes prior to starting work requiring a permit. Copies of these permits will be submitted to the Contracting Officer.

3.2 PERMIT APPLICATION AND PROCESS

A. Contractor will submit all permits to the required agencies with adequate time for the permits to be processed, approved/granted and returned to the contractor so as not to

00 31 46 3 PERMIT REQUIREMENTS

impact the required progress of work. Some permits required in excess of 30 days to be processed, no time will be added to the construction period for delays caused by the contractor not accomplishing the required actions in a timely manner. The contractor is solely response for obtaining the required information from the drawings, specifications, and regulatory agency to complete the permit forms correctly and submit to the required agencies.

3.3 PERMIT FILE

A. Contractor will maintain a record copy of all permits on the job site for review by the Contracting Officer; Government Inspector’s, government employed, or contract employed; and/or regulatory agencies. Contractor will make this file and the records contained within available on arrival and request at the job site for a review of the permit file and/or individual permits on file.

3.4 FAA NOTICE OF CONSTRUCTION PERMIT

A. Contractor will complete the FAA Form 7460-1 entries as the “Sponsor”.

Multiple permits will typically be required for projects on Nebraska Air National Guard base based on the location of the project and the work involved.

B. The Contractor is responsible for obtaining the required permits prior to equipment with height requirements

END OF SECTION

01 26 13 1 REQUEST FOR INFORMATION

SECTION 01 26 13

REQUEST FOR INFORMATION

1.1 REQUIREMENTS INCLUDED

A. Provides procedures and guidelines for preparation, submittal and response to Contractor's Request for Information (RFI's) during construction of project.

1.2 RELATED DOCUMENTS

A. Related Documents: Drawings and general provisions of Contract, including General Conditions and other Division 1 Specifications apply to this Section.

1.3 RFI DEFINITION

A. The formal Request for Information (RFI) process is one tool to be utilized by the Contractor to request information from the Contracting Officer regarding this Contract.

It should be used only when the Contractor:

1. Discovers an unforeseen condition or constructability issue; or

2. Has a question regarding information in the Contract Documents; or

3. Requires information not found in the Contract Documents.

B. All attempts should be made by the Contractor to resolve issues without the generation of a formal RFI.

1.4 RFI PROCEDURE

A. RFI's shall be issued by the Contractor in a written form and numbered sequentially. The contractor shall use government provided RFI forms, or approved alternate. Requests from Subcontractors shall be made only through the General Contractor and will not be accepted directly by the Contracting Officer.

B. Contractor shall completely and clearly indicate clarification item(s) required.

References to applicable drawing sheets or specification sections shall be included where applicable or the RFI may be returned unanswered.

C. Contractor shall submit justification of how item(s) was originally bid in the Contract Documents with RFI.

01 26 13 2 REQUEST FOR INFORMATION

D. Provide narrative and/or graphic description of Contractor's understanding of item which was the basis of the original bid.

E. Provide a labor and materials cost breakdown of how the item was originally bid.

F. Contractor shall submit description of how they propose to do the work on the item in question. Acknowledge whether proposal for work involves a required time or cost modification to the Contract.

G. RFI's failing to comply with requirements specified herein will be returned to the Contractor without being reviewed. Any delays and costs resulting from the improper preparation of RFI's will be the sole responsibility of the Contractor.

H. RFI Flow

1. Contractor shall submit RFI’s to Contracting Officer. CO will send RFI to COR for routing RFI’s to Architect/Engineer, if necessary, and then to Contracting Officer for signature approval then back to Contractor.

PART 3 EXECUTION (NOT USED)

01 31 00 1 COORDINATION AND MEETINGS

SECTION 01 31 00

COORDINATION AND MEETINGS

A. Coordination and project conditions.

B. Preconstruction meeting.

C. Progress meetings.

D. Pre-installation meetings.

E. Examination.

F. Preparation.

B. SECTION 01 33 00 SUBMITTALS.

C. SECTION 01 32 26 CONSTRUCTION PROGRESS SCHEDULES.

D. SECTION 01 78 39 PROJECT RECORD DOCUMENTS.

1.3 COORDINATION AND PROJECT CONDITIONS

A. Coordinate scheduling, submittals, and Work of the various sections of the Project Manual to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

B. Coordinate completion and clean-up of Work of separate areas in preparation for Substantial Completion.

C. After the Government takes occupancy of the Project, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of the Government’s activities.

01039 2 COORDINATION AND MEETINGS

1.4 PRECONSTRUCTION MEETING

A. The Contracting Officer will schedule and preside at the pre-construction meeting.

B. Attendance Required:

1. Contracting Officer and other Nebraska Air National Guard (Government) representatives.

2. Local and regional Government representatives.

3. Installation representatives (Engineering, Fire, Security, Safety, etc.).

4. Contractor.

5. Major Subcontractors.

6. Architect/Engineer Firm Representatives (As Required).

C. Agenda:

1. Execute Notice to Proceed (NTP).

2. Distribute Contract Documents.

3. Submission of list of Subcontractors.

4. Review Government checklist of CONTRACTING requirements.

5. Discuss Schedule.

6. Discuss critical sequencing.

7. Designation of responsible personnel.

8. Explain procedures for processing field decisions and Change Orders.

9. Explain procedures for submission of applications for payment.

10. Explain Shop Drawing submittal procedure.

11. Discuss procedures for maintaining record documents.

12. Discuss fire and safety procedures.

01039 3 COORDINATION AND MEETINGS

13. Discuss security procedures.

14. Discuss accident prevention and reports.

15. Discuss housekeeping procedures.

16. Discuss the use of the Installation’s property/premises:

17. Discuss office and storage trailer locations.

18. Discuss location of parking for construction personnel.

19. Discuss major equipment deliveries.

20. Erosion and Sediment Control (Storm Water Pollution Plan).

21. Hazardous materials.

22. Discuss LEED requirements.

23. Discuss other issues pertinent to completing the contract.

D. Meeting Minutes: Minutes will be taken by the Contractor and distributed to Government, the Contractor, and the Installation’s Point of Contact.

1.5 PROGRESS MEETINGS

A. The Contracting Officer shall schedule the weekly or bi-weekly progress meetings throughout project or as required.

B. The Contractor shall preside at all weekly or bi-weekly progress meetings.

C. The Contractor shall coordinate meetings, prepare an agenda and distribute to all of the participants.

D. The progress meetings shall be held at a location determined by the Contracting Officer or COR, or at another location as indicated in the meeting notice.

E. Attendance Required:

1. Contractor's project manager.

2. Contractor's superintendent.

3. Major Subcontractors and Suppliers (as pertinent to the agenda).

01039 4 COORDINATION AND MEETINGS

4. Contracting Officer’s Representative (COR).

5. Representatives of Governmental or other regulatory agencies (as pertinent to the agenda).

6. Architect/Engineer Firm Representatives (As Required).

F. Agenda:

1. Review minutes of previous meetings.

2. Review progress of work. When a CPM is required, reviewed progress shall be in a bar chart format with each element that falls on the critical path for the next seven calendar days shown and activities that effect items currently on the critical path or will be on the critical path showing reference to that item on the critical path. Also review work not completed in the past seven calendar days that was be completed. Provide a narrative of reason(s) for delay.

3. Review field observations, problems and decisions.

4. Identify problems that impede planned progress.

5. Review current approved AF Form 66 or approved equal as undated to date of meeting and status of submittals in progress. Provide a hard copy and updated PDF and excel file copy of the current AF Form 66 or approved equal. Reports from on-line project management system may be used to supplement the AF Form 66 or approved equal.

6. Review offsite fabrication and delivery schedules.

7. Review progress schedule. When a CPM is required, review impacts to the current Base Line and Monthly Updated Critical Path. Provide a narrative of schedule impacts. Refer to SECTION 01 32 26 CONSTRUCTION PROGRESS SCHEDULES for monthly progress report forms to be reviewed prior to payment application.

8. Review corrective measures required to regain projected schedules.

9. Review projected progress of work.

10. Review maintenance of quality and work standards.

11. Review the effect of proposed changes on progress schedule and coordination.

12. Review other business relating to work.

01039 5 COORDINATION AND MEETINGS

G. Meeting Minutes: The Contractor shall record the meeting minutes and distribute copies to all of the participants, within three business days of the progress meeting.

After review of the minutes, any participants requesting additional information be added to the minutes shall do so (in writing) within two business days after receipt of the minutes.

01 32 26 1 CONSTRUCTION PROGRESS

SCHEDULES

SECTION 01 32 26

CONSTRUCTION PROGRESS SCHEDULES

A. Format.

B. Content.

C. Revisions to schedules.

D. Submittals.

B. SECTION 01 31 00 COORDINATION AND MEETINGS.

C. SECTION 01 33 00 SUBMITTALS.

1.3 GENERAL

A. The CONTRACTOR prepared Construction Progress Chart shall serve as a guide in managing the construction progress.

B. In preparing this system, the scheduling of construction shall be the responsibility of the CONTRACTOR.

C. The selection and number of activities shall be subject to the CONTRACTOR’s approval.

D. For Contracts over $300,000.00 in construction value, a Critical Path Method (CPM) program shall be used to prepare and update the Contract Progress Schedule, and payments. The contractor may use a CPM for Contract Progress Schedule and payment updates for projects less than $300,000.00 at their option.

E. The original approved critical path submission shall establish the “Base Line Schedule”. The Base Line Schedule (BLS) shall not change for the duration of the contract unless as a modification to the contract. If modified, the original Base Line and modified Base Line Critical Path Reports shall be included in the electronic version of each monthly update of the critical path. Revised schedules submitted with progress payment shall not revise the approved BLS.

01 32 26 2 CONSTRUCTION PROGRESS

1.4 FORMAT

A. Prepare schedules as a narrative, horizontal bar chart, and line plot with a separate bar for each major portion of Work or operation, identifying first work day of each week. CONTRACTOR shall complete an AF Form 3064 “Contract Progress Schedule,” an AF Form 3065, “Contract Progress Report,” and/or a CPM Schedule.

When used, the AF Form 3064 shall be used to determine if project is on schedule, behind schedule, or ahead of schedule. CPM is used to determine logic and coordination. Refer to attached blank AF Form 3064 and AF Form 3065 for the use of the AF Form 3064 and 3065. For contracts over $300,000 or when the contractor elects to use a CPM for amounts less than $300,000, CPM program generated reports and plots shall be used to determine if the project is on schedule, behind schedule or ahead of schedule, project progress payments, and to determine logic and coordination.

B. The format shall be designed to enable the CONTRACTOR and Contracting Officer to evaluate the reasonableness of the proposed schedule, and to determine if the actual construction is on schedule.

C. The unit of time shall be indicated in calendar days including weekends.

1.5 CPM/SCHEDULE CONTENT BASE LINE AND MONTHLY UPDATED

CRITICAL PATH

A. The CPM narrative, bar chart and line plot shall show the complete sequence of construction by activity, with dates for beginning and completion of each element of construction, including early start, late start, early finish, late finish, original duration, duration expended, remaining duration, slack or float, price, percent complete, and successor and predecessor element(s). Provide a horizontal bar chart showing the flow of work and related activities. Provide a set of line graphs showing the best case, and worst case progress of the project.

1. Include a separate activity for the submittal process for each activity on the critical path. Reflect submittal preparation and a government review period of 21 days for approval. The contractor may or may not reflect material ordering, shipping and delivery activities, but will reflect the needed gap from submittal approval to start of work for the effected work activity. Returned/disapproved submittals shall be reflected in the critical path schedule as contractor impacted time to include the new 21 day review period for the corrected/new submittal.

2. For special materials, equipment and long lead items include submittal approval, fabrication or ordering, shipment, installation, and testing. Special materials include any critical items such as structural steel, mechanical equipment, electrical equipment, and other items as determined by the contract specifications, drawings or the CONTRACTOR.

3. Identify those items on the critical path.

01 32 26 3 CONSTRUCTION PROGRESS

4. Graphically represent the optimistic schedule (early finish schedule), actual and pessimistic (late finish schedule) for the life (Government provided Contract Duration in calendar days) of the project accomplished as separate lines on an updated progress line plot as of the first of each month. The line plot shall be on a single page with dollar amount and % complete on the vertical axis and time on the horizontal axis.

5. Each activity on the Critical path shall be “Price Loaded” except for submittals, material ordering, shipping and delivery to the project sites.

B. Identify each item by specification section number.

C. Duration of Work, including completion times of all stages and their sub-phases

D. With the Bar plot show accumulated percentage of completion of each item, and total percentage of Work completed, and the percentage of work remaining as of the first day of each month.

1. The bar chart shall be prepared as follows:

a. The length of bar shall represent the number of workdays scheduled.

b. The time scale shall be appropriate for the duration of the Contract.

c. The time scale shall be in calendar days.

d. The smallest unit shown shall be one calendar day.

e. The first day and midpoint of each month shall be identified by date.

f. Distinct symbols shall be used to denote multiple shift, holiday, and weekend Work.

g. Each activities price shall be included.

2. Each page of the bar chart shall include a title block showing the Contract name and number, CONTRACTOR’s name, date of original schedule, and all updates; and a legend containing the symbols used, their definitions, and the time scale, shown graphically. To ensure readability, the bar chart shall be drawn on a reasonable size of paper up to a maximum of 915 mm by 915 mm (36 inch by 36 inch), using multiple sheets when needed.

E. Graphically represent the actual schedule line plot accomplished as a separate line on an updated progress line plot as of the first last day of work to be billed for each month. The line plot shall be on a single page with dollar amount and % complete on

01 32 26 4 CONSTRUCTION PROGRESS

the vertical axis and time on the horizontal axis. (See A.4. above) CPM program generated when a CPM is required.

F. Phasing/Sequencing requirements shall be integrated into the CONTRACTOR prepared Progress Schedule.

G. Coordinate content with Schedule of values.

H. When a CPM is required, provide CPM software generated reports with each monthly update or proposed revised Base Line Critical Path. These reports shall be provided in an electronic PDF file along with the electronic CPM software file, include the following separate reports:

1. Price value of activities with percent complete to date.

2. Dates for beginning and completion of each element of construction, including early start, late start, early finish, late finish, original duration, duration expended, remaining duration, slack or float, percent complete,

3. Activity successors and predecessors to include items that must complete prior to start of an activity and prior to completion of an activity. I.E. if an activity requires another activity to complete prior to its completion, that activity will be reported along with the number of days prior to completion that the predecessor most complete to not impact the activities completion, these activities may or may not fall on the critical path at the time reported.

1.6 REVISIONS TO SCHEDULES

A. Monthly Schedule Printout (Reflects progress and fall in or fall out activities since the last monthly Schedule. MONTHLY SCHEDULE PRINTOUTS DO NOT

REVISE THE BASELINE SCHEDULE):

1. Clearly indicate progress of each activity to date of submittal, and projected completion date of each activity. Indicate positive or negative float and overall completion date.

2. Identify activities modified since previous PRINTOUT, major changes in scope, and other identifiable changes which could affect the schedule.

3. Provide narrative report, with each submittal, describing work accomplished during the previous period, the work scheduled for the next period and anticipated problem areas and delays, and impact on the Schedule. Report corrective action taken, or proposed.

B. Revised Base Line Schedule (Reflects proposed changes to the Base Line Schedule):

01 32 26 5 CONSTRUCTION PROGRESS

1. Clearly indicate progress of each activity to date of submittal, and projected completion date of each activity.

2. Identify activities modified since previous BLS submittal, major changes in scope, and other identifiable changes which could affect the schedule.

3. Provide narrative report, with each submittal, describing work accomplished during the previous period, the work scheduled for the next period and anticipated problem areas and delays, and impact on the Schedule. Report corrective action taken, or proposed.

1.7 SUBMITTALS

A. Ref SECTION 01 00 00 GENERAL REQUIREMENTS, Para 1.17. Submit, through the CONTRACTING OFFICER, a preliminary schedule defining the CONTRACTOR’s proposed operations within TEN (10) DAYS AFTER DATE OF

NOTICE TO PROCEED.

B. Upon approval of the preliminary schedule by the CONTRACTING OFFICER, and within THIRTY (30) CALENDAR DAYS AFTER THE NOTICE TO PROCEED, the CONTRACTOR shall submit the complete Base Line Critical Path Schedule and CPM program generated reports.

C. Submit Monthly Schedule Printout to the Critical Path Schedule and CPM program generated reports with each monthly Application for Payment or if required due to a major modification or change to the contract or progress.

D. Application for Payment will not be considered complete until the CONTRACTING OFFICER receives the Progress Schedule (AF Form 3064) and Progress Report (AF Form 3065) or Current Base Line Critical Path and reports, Monthly Schedule Printout to the Critical Path schedule with Monthly CPM Generated Reports. All files shall be submitted on a CD, one set of files in PDF format, one set files shall be locked, the other set of files shall be editable by the Government. The base Line CPM and Monthly Update with the CPM generated progress report shall also be submitted in hard copy.

E. Submit updated schedule PRINTOUT each week at the weekly progress meeting.

When a critical Path Method Program is utilized, the updated schedule printout shall be items that fall on the critical path or could affect items on the critical path in the future that are to be accomplished in the next seven calendar days. Also submit a report on work that was planned but not completed in the last seven days that fall on or could affect an item on the critical path.

F. Submit Revised Baseline Schedules as required through the project duration when a proposed change to the BLS is requested by the Contractor or when a

01 32 26 6 CONSTRUCTION PROGRESS

Government Request For Proposal (RFP) impacts the current BLS. The current BLS will be modified by the CO as part of the Modification generated by the RFP.

1.8 DISTRIBUTION

A. CONTRACTOR shall distribute copies of reviewed schedules to Project site file, Subcontractors, Suppliers, and other concerned parties.

B. CONTRACTOR shall instruct recipients to promptly report, in writing, problems anticipated by projections indicated in schedules.

1.9 SUPPLEMENT

A. The supplement listed below, following “END OF SECTION,” is a part of this Specification.

1. AF Form 3064, Contract Progress Schedule Sample.

2. AF Form 3065, Contract Progress Report.

01 32 33 1 CONSTRUCTION PHOTOGRAPHS

SECTION 01 32 33

CONSTRUCTION PHOTOGRAPHS

A. Photography.

B. Prints.

C. Technique.

D. Submittals.

A. Section 01010, SCOPE OF WORK.

1.3 PHOTOGRAPHY

A. Provide photographs of the site and construction throughout the progress of Work. Photographs shall only be taken of construction activities. The Contractor shall provide to the Government the names of those personnel that will take photographs and the type of camera to be utilized with the serial number of the camera. Government Civil Engineering and Contracting Officer will obtain approval for Contractor to take photographs on the installation.

B. Take photographs prior to each application for a payment of construction activities and key project milestones that illustrate the following:

1. Site clearing.

2. Excavations.

3. Foundations.

4. Structural framing.

5. Enclosure of building.

6. Installed equipment

7. Final completion.

01 32 33 2 CONSTRUCTION PHOTOGRAPHS

1.4 PRINTS

A. Full color, digital photos.

B. CD ROM.

C. Resolution: 3.0 mega pixels or higher

D. Contrast (Color): High.

E. Time and Date stamped

F. Orientation of photos as approved by Contracting Officer or COR.

G. Identification: Include visual log of digital photos with number, title, date, and description for each photo.

H. Quantity: Provide a minimum of 20 prints for each submittal.

1.5 TECHNIQUE

A. Provide factual presentation.

B. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

1.6 VIEWS

A. Provide photographs of the pertinent work and work that will be concealed from view or completed during the documentation period.

B. Provide non-aerial photographs from four cardinal views at each specified time until Date of Substantial Completion.

C. Provide photographs from four cardinal views of the interior of the building after the building is enclosed.

D. Consult with Contracting Officer or COR for instructions on additional views required.

1.7 SUBMITTALS

A. Deliver one set of prints with each Application for Payment.

1. Application for payment will not be considered complete until the Contracting Officer has received the construction photographs.

01 32 33 3 CONSTRUCTION PHOTOGRAPHS

01 33 00 1 SUBMITTALS

SECTION 01 33 00

SUBMITTALS

1.1 SCOPE OF WORK

A. This Section contains requirements pertaining to submittals, AF Form 3000, and a Schedule of Material Submittals, AF Form 66, listing those submittals required of the CONTRACTOR for this Project.

1.2 SUBMITTAL PROCEDURES

A. The CONTRACTOR shall submit all items as specified in this Section, in the other sections of the Specification as listed in the submittal paragraph of that section and/or referenced within the text of that section, on the Drawings, and as listed on the Schedule of Material Submittals (AF Form 66). The AF Form 66 shall be submitted in full conformance with this section. The CONTRACTING OFFICER may require submittals in addition to those listed when deemed necessary to adequately describe the work covered in the Contract. The CONTRACTOR shall provide these additional submittals at no additional cost to the GOVERNMENT. Unless otherwise specified, the Schedule of Material Submittals/Submittal Register (AF Form 66 or approved equal) provided by the Government shall be reviewed, corrected and completed by the CONTRACTOR and submitted to the CONTRACTING OFFICER within 30 calendar days after the date of the Notice to Proceed (NTP). The submittal shall be delivered to the CONTRACTING OFFICER and A/E Firm concurrently (if Type C services are being provided by an A/E Firm).

B. The CONTRACTOR shall submit all AF Form 3000’s to the CONTRACTING OFFICER and A/E firm concurrently (if Type C Services are being provided by an A/E Firm). Follow the procedures outlined in this Section for submission.

C. Submittal Review Time: The CONTRACTOR will be notified not later than 21 days after submission date of approval, return, or disapproval, with appropriate comments in the event of return or disapproval.

D. Form of Submittal: Only those submittals accompanied by a completed AF Form 3000, "Material Approval Submittal," will be accepted. Copies of AF Form 3000 may be obtained from the CONTRACTING OFFICER. When submitted as a hard copy four copies of all submittals (including four copies of completed and signed AF Form 3000s) are required. When an electronic submittal process is acceptable to the CONTRACTING OFFICER, only one PDF file of each submittal and one PDF AF Form 3000 is needed. For those items requiring selection by the CONTRACTING OFFICER for a product or color, a copy of the AF Form 3000 and PDF file will be posted and a hard copy of the AF Form 3000 and Product Data to allow selection shall be provided.

01 33 00 2 SUBMITTALS

E. Begin no fabrication, installation or work which requires submittals until return of submittals with CONTRACTING OFFICER's review/approval/approval with comment signature.

1.3 TYPE OF SUBMITTALS

A. The types of submittals required for each particular technical section of this Specification and/or drawings are set forth in that section and/or drawing. In some instances, special instructions for submissions are given in the pertinent technical section; these special instructions shall, in case of conflict, take precedence over the requirements set forth here.

B. Shop Drawings: Shop Drawings shall consist of drawings prepared specifically for this Project illustrating items to be fabricated specifically for this Project. Such drawings shall be in conformance with the requirements of each section and shall clearly define the size, thickness, configuration, material, finish, number required and all other pertinent characteristics of each item to be fabricated. In addition, the drawings shall define the exact location of the item in the work and its relation to all other affected items.

1. Drawings shall be presented in a clear and thorough manner.

2. Details shall be identified by reference to sheet and detail, schedule or room numbers shown on Contract drawings.

3. Identify field dimensions; show relation to adjacent or critical features of Work or products.

4. Sheet size: Maximum 610 mm x 914 mm (24 inches x 36 inches).

5. Faxed or photocopied faxed drawings are not acceptable.

C. Manufacturer's Data/product Data: Manufacturer's printed data shall consist of printed literature illustrating or describing manufactured products proposed for use in the contracted work, and if necessary shall be accompanied by a written explanation of its relationship in the Work. Pages describing products shall be marked to define exactly which product is being proposed for inclusion. Highlighting is unacceptable.

Use black arrows, circles, or underlining to draw attention to the proposed product. The submission should include manufacturer produced literature of relevant pages only.

Black out and/or cross out products on a given page that are not being proposed for this contract/task order. A manufacturer's general catalog that includes pages of products unrelated to this project will not be accepted. Unclear submittals are grounds for rejection of the submittal. Faxed submittals or copies of faxed information are unacceptable.

01 33 00 3 SUBMITTALS

1. Preparation:

a. Clearly mark each copy to identify pertinent products or models.

b. Show performance characteristics and capacities.

c. Show dimensions and clearances required.

d. Show wiring or piping diagrams and controls.

e. Cross or Black out products not included.

2. Manufacturer's standard schematic drawings and diagrams

a. Modify drawings and diagrams to delete information which is not applicable to the work.

b. Supplement standard information to provide information specifically applicable to the work.

D. Certificate/Qualification Data:

1. The product certificate shall state that the products proposed for use in this Project conform to the requirements of this Specification especially those industry standards or specifications referenced at the beginning of each section. The certificate shall bear the signature of an officer of the manufacturer and shall state his affiliation with the manufacturer.

2. The installer’s certificate shall also include the name of the installer and shall state that he is qualified, by the manufacturer or as specified in the individual specification section or drawing, to install the proposed product.

3. Firm and/Individual Qualification Data shall include the name of the firm/individual and shall state that he/she is qualified, by the manufacturer or Qualifying Agency/Association/Professional organization to inspect, install, or design the proposed product or system.

E. Design Calculations/Designs: Design Calculations, shop drawings and design drawings for a particular product of system; such as fire protection systems, roof trusses, etc; where a design is called for or required by the specifications, drawings, or referenced code shall be stamped and signed by a PROFESSIONAL ENGINEER meeting the requirements of the specifications, drawings or referenced code and State of Nebraska.

F. Sample: The sample shall consist of a representative portion of the actual items proposed for use. Samples of finish materials shall include the material applied to the

01 33 00 4 SUBMITTALS

substrate or backing to be used in the Project. Unless specified otherwise under PAINTING, herein, paint samples submitted for color selection shall be the manufacturer's standard product data. When necessary for evaluation and approval, fasteners and accessory items shall be included with the sample. Sample size shall be no larger than required to illustrate the characteristics of the item or material. Samples will not be returned to the CONTRACTOR, but will be retained by the CONTRACTING OFFICER. The Government shall not be charged for material samples.

1. Office samples shall be of sufficient size and quantity to clearly illustrate:

a. Functional characteristics of the product, with integrally related parts and attachment devices.

b. Full range of manufacturer’s standard finishes of color, texture and pattern available.

c. Provide field samples (mock-ups) required by individual specification sections, at location acceptable to CONTRACTING OFFICER. Install each sample complete and finished. Acceptable finishes in place may be retained in completed work.

G. Guaranties/Warranties: In addition to the overall one (1) year warranty required of the CONTRACTOR, the CONTRACTOR shall provide a guarantee for specific items when required under the technical section pertaining to that item. Such guarantee may be a standard industry warranty or may be specifically written for this Project, provided that it conforms to the requirements of the pertinent Specification section, particularly regarding the length of time of coverage. The guarantee shall bear the original signature of an officer of the company and shall state his affiliation with the company.

H. Spare Parts List and Maintenance Operations Manuals: CONTRACTOR shall submit, to the CONTRACTING OFFICER, six copies of spare parts lists and operating and maintenance manuals as required under the various headings of these specifications.

1. Spare Parts Lists shall contain the following listed information:

a. Quantity of spare parts required for 120 days and 1 year of operation.

b. Description of each spare part.

c. Drawing number and Shop Drawing reference.

d. Part equipment code number.

e. Procurement lead time with particular attention to long lead items.

01 33 00 5 SUBMITTALS

f. Name and address of nearest supplier.

g. Such remarks and data as the manufacturer may consider pertinent.

h. Complete parts list of all replaceable items.

2. Operation, Maintenance, and Repair Manuals and Instructions:

a. The requirements for furnishing operating, maintenance and repair data/manuals and field instructions under this Contract are specified in the Technical Specifications. The CONTRACTOR shall submit to the CONTRACTING OFFICER, the scheduled date(s) of all required field instructions to be provided by CONTRACTOR furnished personnel or manufacturer’s representatives. All operation and maintenance manuals must be furnished to the CONTRACTING OFFICER not later than 60 calendar days after beneficial occupancy (in writing) of the facility to the

GOVERNMENT.

b. Failure on the part of the CONTRACTOR to comply with requirements of this clause will result in no further payment until all required O&M data/manuals are received. Ref SECTION 01 00 00 GENERAL REQUIREMENTS Para 1.17.

c. All O&M data/manuals submittal data shall be entered in a separate section of the master submittal register.

I. As-Built and GPS Documents: Refer to SECTION 01 78 40 AS-BUILT DRAWINGS AND GPS REQUIREMENTS. The CONTRACTOR shall be furnished one set of Drawings and Specifications on a CD containing the drawings and specifications to be used exclusively for as-built purposes.

1. Each change in the work made during construction shall be clearly marked on the provided documents, as it occurs, and these documents shall be available for the inspection by the CONTRACTING OFFICER throughout the construction period. The markings shall be made in a neat and legible manner and shall be accurate as to location. Hand drawn changes shall be in ink, not pencil, for all markings.

2. The routing of concealed utility lines, if they vary from the original Drawings, shall be given particular attention.

3. At the completion of construction, and prior to final payment, all hand drawn changes, field changes to panels etc., shop drawings, and addendums shall be included in the Contractor prepared As-Built Documents meeting the required standards as set forth in SECTION 01 78 40 AS-BUILT DRAWINGS AND GPS REQUIREMENTS. A hard copy and electronic file copy of these documents shall

01 33 00 6 SUBMITTALS

be turned over to the CONTRACTING OFFICER for approval. If required for approval, the CONTRACTOR shall clarify or change the documents in accordance with the CONTRACTING OFFICER's instruction, at no additional cost to the GOVERNMENT. Final As-built drawing submittals shall be CADD drawings. Refer to SECTION 01 78 40 AS-BUILT DRAWINGS AND GPS REQUIREMENTS for requirements of As-Built drawings.

J. Submittal Consolidation: All of the various types of submittals required to evaluate a particular system, item, or material, shall be submitted at the same time, including guarantees (when applicable). When practical, the submission shall be bound into sets to facilitate handling. Reference all specification sections and contract drawings that generate the consolidated items to include specified administrative sections and technical sections on the AF Form 3000. Multiple AF Form 3000’s shall be used to as defined in this section and/or as specified for specific submittals.

1.4 APPROVED SUBMITTALS

A. The approval of submittals by the CONTRACTING OFFICER shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory. Approval will not relieve the CONTRACTOR of the responsibility of complying ALL requirements of the drawings, specifications and applicable codes; for any error, which may exist, regardless of when the Contractor or Government discovers such error, as the CONTRACTOR under the CQC requirements of this Contract, is responsible for the layout; dimensions; and design of adequate connections, details and satisfactory construction of all work. After the CONTRACTING OFFICER has approved submittals, no resubmittal for the purpose of substituting materials, products or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary. Substitutions will be allowed when the product originally submitted on is no longer available or manufactured. Documentation from the manufacturer is required to accompany the re-submittal for substitution of materials, products, or equipment. Only submittals requiring a selection by the CONTRACTING OFFICER will be approved with comments. All other submittals that have a comment by the Government will be rejected or returned to the CONTRCTOR for corrective actions.

1.5 RETURNED SUBMITTALS

A. The CONTRACTOR shall make all corrections required by the GOVERNMENT as reflected in written comments and/or as posted on the electronic submittal management system and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal within 10 days of return. If the CONTRACTOR considers any correction indicated for the submittals to constitute a change to the contract, notice as required under the Contract Clause entitled "Changes" shall be given promptly to the CONTRACTING OFFICER. For those submittals

01 33 00 7 SUBMITTALS

requiring more than 10 calendar days for re-submittal, the required re-submittal time shall be noted on the initial AF Form 3000.

1.6 DISAPPROVED SUBMITTALS

A. The CONTRACTOR shall make all corrections required by the CONTRACTING OFFICER and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal within 10 days of disapproval. If the CONTRACTOR considers any correction indicated on the submittals to constitute a change to the contract, notice as required under the Contract Clause entitled "Changes" shall be given promptly to the CONTRACTING OFFICER. For those submittals requiring more than 10 calendar days for re-submittal, the required re-submittal time shall be noted on the initial AF Form 3000.

1.7 WITHHOLDING OF PAYMENT

A. Payment for materials incorporated in the work will not be made if all required submittals for that section, except O&M Manuals and Warranties have not been accomplished and approvals have not been obtained.

B. Payment for materials incorporated in the work will not be made if all required TEST REPORTS and COORDINATION/PRE INSTALLATION MEETING MINUTES for that section/material have not been accomplished, submitted, and or posted on the construction management web site. Approval is not required for these documents accomplished within 21 days of the request for payment. If approval is not obtained by the next request for payment on documents accomplished within 21 days of the request for payment, the next request for payment will be reduced by the amount requested originally. Copies of all test reports to date of request for payment on that section/material(s) must be submitted prior to or with the current request for payment.

1.8 SUBMITTAL INFORMATION

A. All submittals, especially including loose pages, shall state the name and address of the CONTRACTOR and the Project name, number, and approval.

1.9 SUBMITTALS

A. Completed Submittal register

B. Completed Test Report Register with Test Report File naming system.

01 33 00 8 SUBMITTALS

3.1 GENERAL

A. The CONTRACTOR shall submit all items as specified in this Section, in the other sections of the Specification, on the Drawings, and as listed on the Schedule of Material Submittals (AF Form 66). The AF Form 66 shall be submitted in full conformance with this section. The CONTRACTING OFFICER may require submittals in addition to those listed when deemed necessary to adequately describe the Work covered in the Contract. The CONTRACTOR shall provide these additional submittals at no additional cost to the GOVERNMENT. Unless otherwise specified, the Schedule of Material Submittals/Submittal Register (AF Form 66 or approved equal) shall be reviewed, completed by the CONTRACTOR and submitted to the CONTRACTING OFFICER within 30 calendar days after the date of the Notice to Proceed (NTP). The submittal shall be delivered to the CONTRACTING OFFICER and A/E Firm concurrently (if Type C services are being provided by an A/E Firm.

B. Units of weights and measures used on all submittals shall be the same used in the Contract Drawings and Specifications.

C. Submittals shall be made in the respective number of copies and to the respective addresses set forth.

D. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with Contract requirements.

E. Prior to submittal, all items shall be checked and approved by the CONTRACTOR's Quality Control (CQC) representative. Each item of the submittal shall be stamped, signed, and dated and each respective transmittal form (AF Form 3000) shall be signed and dated by the CQC representative certifying that the accompanying submittal complies with the Contract requirements.

F. Proposed deviations from the Contract requirements shall be clearly identified.

G. Submittals shall include items such as: CONTRACTOR's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples: O&M manuals including parts list; certifications; warranties and other such required submittals.

H. Where layouts, configuration, material, products or equipment submitted on deviate from the bases of design layout, configuration, material, products of equipment as stated in the drawings and or specifications, the CONTRACTOR is responsible to coordinate all changes or additional work required to assure that the final layout, configuration, associated materials, products and equipment are properly provided and installed to comply with all applicable drawings, specification, codes and regulations.

01 33 00 9 SUBMITTALS

This applies to other manufacture’s materials, products or equipment listed in the specifications or on the drawings or for materials products or equipment that meet the quality of the specifications. The CONTRACTOR is responsible for all costs and time extensions associated with the submitted product regardless of when a conflict or issue is identified. Reviews by the Government and/or Government contracted firms shall not be construed as a complete check, but will indicate only that the general method of construction, materials, products, equipment, detailing and other information are satisfactory.

3.2 SUBMITTAL REGISTER (AF FORM 66 OR APPROVED EQUIVALENT)

A. Refer to Schedule of Material Submittals supplement at the end of this section for example of required submittal register. An electronic copy of this register will be delivered to the CONTRACTOR by the CONTRACTING OFFICER on a compact disk (CD) or other electronic media. Prepare and maintain submittal register as the Work progresses. The submittal register is required as a part of the quality control plan (ref section 01451). Do not change data which is already documented in register by the GOVERNMENT. The CONTRACTOR shall fill in the date entitled “Required Submission Date” and return two completed copies to the CONTRACTING OFFICER for approval within 30 calendar days after Notice to Proceed.

B. CONTRACTOR shall review the list to ensure its completeness; the CONTRACTOR will add missing items and may expand general category listings to show individual entries for each item. As an example, a general category in the listing SECTION 22 42 13 PLUMBING FIXTURES which the CONTRACTOR may want to breakdown into individual entries such as "Toilet P-l, Lavatory P-2, etc." The line numbers in Column 1 are to be assigned sequentially starting with "1" for each specification section.

C. The approved submittal register will become the scheduling document and will be used to control submittals. This register, CONTRACTOR's schedule dates, and the progress schedules shall be coordinated.

3.3 TRANSMITTAL FORM (AF FORM 3000 OR APPROVED EQUIVALENT)

A. The transmittal form (AF Form 3000), electronic sample attached at end of this section, shall be used for submitting submittals in accordance with the instructions on the reverse side of the form. A reproducible form will be furnished to the CONTRACTOR. All the heading blank spaces in the form identifying each item submitted shall be properly and completely filled out. Special care will be exercised to ensure proper listing of the specification paragraph and/or sheet number of the Contract Drawings pertinent to the data submitted for each item. Provide the administrative section and paragraph reference number that describes the type of Submittal and the technical section and paragraph number that describes the exact product being submitted on.

01 33 00 10 SUBMITTALS

3.4 CROSS-REFERENCE (AF FORM 3000/AF FORM 66)

A. To provide a cross-reference between the submittals of AF Form 66 and the transmittal form AF Form 3000 the CONTRACTOR shall record the "transmittal numbers" assigned when submitting materials in the "Sub Number" column of the AF Form 3000. DO NOT preassign transmittal numbers when preparing the submittal register.

B. Additional comments and instructions may be inscribed on the reverse side of the transmittal form (AF Form 3000). A sample of AF Form 3000 is attached to this Section.

3.5 SUBMITTAL PROCEDURE

A. Contractors Responsibilities

1. Review shop drawings, product data and samples prior to submission.

a. Assure that products and materials are clearly marked for what is proposed to be provided.

2. Determine and Verify

a. Field measurements.

b. Field construction criteria.

c. Catalog numbers and similar data.

d. Conformance with specifications.

3. Coordinate each submittal with requirements of the work and of the Contract Documents.

4. Sign or initial and date each sheet of shop drawings and product data, and label each sample to certify compliance with requirements of Contract Documents. Any submittal, in whole or part, which is received not signed or initialed, dated or labeled, will be returned to the CONTRACTOR un reviewed.

Any subsequent delay in schedule is the responsibility of the CONTRACTOR.

5. Notify the CONTRACTING OFFICER in writing, at time of submission, of any deviations in the submittals from requirements of the Contract Documents.

a. Complete a letter of Deviation for all submittals that do not match or comply with the contract drawings, specifications, and modifications as in effect at…