PWS.pdf

Performance Work Statement HQ Asphalt Sealing and Stripping Services

Pine Flat Dam & Lake 22 December 2025

1. LOCATION: U.S. Army Corps of Engineers, Pine Flat Dam & Lake, 27295 Pine Flat Road Sanger, CA 93657.

2. BACKGROUND: Pine Flat Dam & Lake headquarters compound is comprised of an administrative office, three maintenance shop buildings, maintenance and equipment yards, and a series of carport shade structures surrounded by chain link fencing. The headquarters compound supports all operation and maintenance actions for the Pine Flat Dam and surrounding recreation areas.

3. Reserved

4. SCOPE OF WORK: Contractor shall furnish all labor, materials, services, and equipment for completion of this project. Project consists of the application of two coats of hot rubber sealant to existing asphalt paved surfaces and application of paint stripping for parking stalls, traffic lines, and ADA accessible areas.

4.1 Pre-Work Meeting: Prime contractor shall attend a pre-work meeting in person (not virtual or by phone) with the Contracting Officer Representative (COR) and Operations Manager to discuss the project scope and required submittals. Subcontractor(s) may attend as well, but not in leu of the Prime Contractor.

4.1.1 Provide a work plan schedule for Government approval prior to commencing work.

Work plan shall include the proposed schedule, location of work site, and anticipated major milestones.

4.1.2 Provide an Accident Prevention Plan (See Section 5.1 for more information)

4.1.3 Provide Certificate of Liability Insurance

4.1.4 Provide E-Verify Results (See Section 6.5 for more information)

4.2 Resealing existing asphalt: The contractor shall apply two coats of a commercial-grade hot rubber asphalt sealant to approximately 131,000 square feet of asphalt surface (Appendix A). The sealer shall be applied in accordance with the manufacturer's recommendations and industry standards. The contractor shall ensure that the sealer is evenly applied and that all edges are properly sealed to prevent water intrusion.

4.2.1 Site Preparation: The contractor shall clean and prepare the asphalt surface by removing all debris, dirt, and oil stains. Any cracks or potholes larger than 1/2 inch in width shall be filled with an asphalt patch and repaired prior to resealing.

4.3 Restriping markings and parking stalls: The contractor shall restripe the parking stalls, ADA accessible areas, and traffic lines according to the striping plan (Appendix B) and existing parking lines. The paint shall be a high-quality, durable traffic paint that is rated and designed for all-weather use on asphalt surfaces. All lines shall be straight, evenly spaced, and of uniform width.

4.4 Warranty: The contractor shall provide a written warranty for the work performed. The warranty shall cover defects in materials and workmanship of the asphalt sealant and paint for a period of one year from the date of completion.

5. SAFETY: 1.1 The Contractor shall comply with all applicable federal, state, and local safety regulations, including but not limited to the U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1. The electronic link can be accessed via:

(https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015%20March%202024.pdf)

5.1 Accident Prevention Plan (APP): The Contractor shall obtain the COR’s acceptance of the Accident Prevention Plan before starting any on-site work. The Contractor shall use a qualified Safety and Health Manager (SHM) to prepare the written site-specific Accident Prevention Plan (APP) in accordance with the format and requirements of USACE EM 385- 1-1. Cover all paragraph and subparagraph elements in Appendix A of USACE EM 385-1-1 "Minimum Basic Outline for Preparation of Accident Prevention Plan.” Activity Hazard Analysis (AHAs) shall be appended to the APP.

a) The Contractor shall submit the APP to the COR within 10 days of award. The Government will review the documents within 10 days. If changes are requested the Contractor shall resubmit the document, with any requested changes, within 5 days of request.

b) The Contractor’s APP and subsequent activities shall comply with the following referenced documents (most current version, if different than the date referenced), at a minimum: • EM 385-1-1, USACE Safety & Health Requirements Manual,

5.2 At the start of the contract the Contractor shall meet with the COR to discuss an analysis of the hazards and associated control measures. The Contractor shall submit, and obtain the COR’s acceptance of, a written Job Hazard Analysis (JHA) prior to the start of work. The analysis shall include the evaluations of all potential hazards, and hazard mitigation controls for each work item. A sample format will be provided during the pre-work meeting; it shall be the Contractors responsibility to provide additional copies.

5.3 Material Safety Data Sheets (MSDS) shall be provided to the COR for all materials used in the completion of this contract. These sheets shall also be posted in a location that is immediately accessible to all contract employees.

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015%20March%202024.pdf https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015%20March%202024.pdf

5.4 The Contractor shall designate a competent and qualified Safety Officer responsible for implementing and managing the safety program. The Safety Officer shall have the authority to stop any work deemed unsafe and shall have direct access to the Contractor's management.

5.5 The Contractor shall provide and maintain all necessary personal protective equipment (PPE) for employees, subcontractors, and their employees. PPE shall be used as required by

EM 385-1-1.

5.6 The Contractor shall promptly report all incidents, accidents, and near misses to the COR or the Operations Project Manager. The Contractor shall investigate the cause of each incident and implement corrective actions to prevent recurrence.

5.7 Failure to comply with the safety requirements of this Contract may result in corrective action, including suspension or termination of the Contract. The Contractor shall be responsible for any costs, damages, or penalties incurred by the Government as a result of the Contractor's safety non-compliance.

5.8 The Contractor shall conduct a safety briefing at the beginning of each workday, as required by EM 385-1-1. The safety briefing shall cover the following at a minimum:

Review of the day's work activities and potential hazards;

Discussion of any changes in work conditions or procedures that may affect safety Reminder of personal protective equipment (PPE) requirements Review of emergency response procedures Addressing any safety concerns or questions raised by employees, subcontractors, or their employees.

5.8.1 The Contractor shall document the safety briefings, including the date, time, attendees, and topics covered. Documentation shall be made available to the (COR) and the designated Safety Officer upon request. Failure to conduct the required safety briefings may result in corrective action, including suspension or termination of the Contract. The Contractor shall be responsible for any costs, damages, or penalties incurred by the Government as a result of Contractor non-compliance.

6. SECURITY:

6.1 General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements.

Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

6.2 Antiterrorism (AT) Level 1 Training: All contract personnel requiring routine access to Army installation, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level 1 awareness training.

6.3 Physical Security and Access Control Requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”).

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

6.4 Suspicious Activity Reporting Training (e.g., iWatch, CorpsWatch, or See Something, Say Something): All contract personal should revive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personal with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager., security representative or law enforcement entity.

6.5 Pre-screen Candidates Using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

7. PAYMENT AND INVOICES: Invoices for payment shall be submitted upon completion of tasks as outlined in the pricing/payment schedule. Invoices shall include all necessary information, including any necessary supporting documentation required as part of this Performance Work Statement. All invoices must reflect the contract number W91238-XX-X- XXXX, see Block 2 of the Standard Form 1449. The final invoice must be marked “FINAL.”

Copies of all invoices shall be provided to the following:

7.1 An original invoice WITHOUT additional information or supporting documentation shall be mailed to:

USAED, Finance Center

Attn: CEFC-FP

5722 Integrity Dr.

Millington, TN 38054-5005

CEFC-Payments@usace.army.mil

7.2 A copy each of invoice WITH all necessary supporting documentation as required by this Performance Work Statement shall be emailed to the COR:

Email to be provided at time of award.

7.3 The Government will pay the Contractor upon submission of proper invoices for the services delivered and accepted or for the portion of work performed under the contract.

Payment will be made as indicated in the contract’s Payment Schedule. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made.

7.4 The Contractor shall be paid via an electronic funds transfer (EFT) at the completion of services for the amount of work accomplished. Failure to complete any of the required items defined in the contract specifications for a particular service shall be cause for that service to be considered incomplete in its entirety. Incomplete services are not billable by the Contractor. As per the Performance Work Statement, if work accomplished is unsatisfactory mailto:CEFC-Payments@usace.army.mil and does not meet the contract specifications, the Contractor shall be subject to the parameters set forth in the Performance Work Statement and may be held liable for any costs to the Government to correct the problem. The COR will verify invoices before payment will be authorized.

7.5 The Contractor shall submit an invoice for payment, verifying that all units, quantities and amounts are true and correct. Invoices shall be received at the respective offices no later than close of business on the tenth business day following performed services. Invoices may also be emailed in either Microsoft Excel or in a PDF format to the COR. An invoice number, the billing period services performed, and itemized line-item charges shall be indicated on the invoice.

7.6 The final payment will be authorized when all Government issued equipment has been returned and all reporting requirements have been met.

8. QUALITY ASSURANCE SURVEILANCE PLAN (QASP):

8.1 During the evaluation period, the COR will track Contractor performance through progress reports via random inspections, phone, or emails. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

8.2 The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding payment are unilateral decisions made solely at the discretion of the Government.

8.3 Notwithstanding any other clause of this contract, payment will be made within 30 days after receipt of an approved invoice.

8.4 The Quality Assurance Surveillance Plan is one evaluation method the Government uses to conduct surveillance performance and to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any other provision of the contract in determining the quality of the Contractor performance.

Management support rating criteria:

Objective: Resealing existing asphalt

Performance Requirement Summary (PRS)

Acceptable Quality Level (AQL)

Means of Measurement

Remedy

The Contractor shall perform Resealing existing asphalt paving and complete all tasks as outlined in section 4.2 of the PWS.

a. Timeliness – 100% Completion of all tasks in accordance with weekly/monthly/annual schedule.

b. Quality – All work is performed to industry standards 95% of the time.

Random and scheduled quality assurance inspections by the COR.

The CONTRACTOR shall have an opportunity to reperform services, at no additional cost to the Government, within 24 hours of notification by the COR until work is satisfactory.

Objective: Restriping markings

Performance Requirement Summary (PRS)

Acceptable Quality Level (AQL)

Means of Measurement

Remedy

The Contractor shall perform Restriping markings and complete all tasks as outlined in section

4.3 of the PWS.

a. Timeliness – 100% Completion of all tasks in accordance with weekly/monthly/annual schedule.

b. Quality – All work is performed to industry standards 95% of the time.

Random and scheduled quality assurance inspections by the COR.

The CONTRACTOR shall have an opportunity to reperform services, at no additional cost to the Government, within 24 hours of notification by the COR until work is satisfactory.

APPENDIX A

Appendix B