PWS KO Approved.pdf

PERFORMANCE WORK STATEMENT

Englebright – Land Janitorial Services Dated: 11 August 2025

Part A - General Information:

1. The work required under this contract provides for Land Janitorial Services at Englebright Lake. The Contractor shall be responsible for all costs related to performing this contract.

Services shall be performed at various locations within the Englebright project boundaries, Nevada County, CA. All work, materials and equipment shall be subject to the approval of the Contracting Officer’s Representative (COR) .

2. In the event that any part of, or the entire Park is permanently or temporarily closed, the segments of this contract pertaining to that area may not be required and therefore not utilized.

The number of facilities may vary. Contractor shall not perform work in closed areas or facilities not in use and shall not be compensated for work not accomplished.

3. This contract consists of a Base Year and four (4) Option Years.

4. All work completed under this contract shall be performed on the days as requested by the COR. A business day is considered Monday through Friday. No work shall be conducted on days other those scheduled without prior approval from the Operation Project Manager. Work completed for this contract shall be accomplished between the hours of 8:00 a.m. to 4:30 p.m.

Monday through Friday and not including any holidays without prior authorization from the

COR.

5. Work site locations are listed as followed:

Englebright Lake 12896 Englebright Dam Road Smartsville, CA 95977

7. Pre-work Conference: A pre-work conference between the Contractor, his/her representatives, supervisors, workers, etc. and the COR or the designative representative shall be scheduled prior to the start of any work at the respective sites. Contractor shall submit, to the CORall required reports, plans, permits, licenses, and other items outlined in this contract.

PART B – CONTRACTOR RESPONSIBILITIES:

1. General Information: The Contractor shall provide all labor, equipment, materials, supplies, transportation (including a vessel) and supervision necessary to perform all janitorial services at Englebright Lake.

2. Work Locations: Service shall be performed in the areas listed in this statement of work unless otherwise specified by the COR. It shall be essential that the Contractor possess a vehicle in good working order to make trips between work locations and fulfill contract requirements. It is possible that some areas shall be closed longer than noted in the contract specifications or undergo major changes in operational status. If these changes become effective, the Contractor shall be notified two weeks before implementation.

3. Work Schedule:

a. Service Log: The contractor shall maintain a sign “in-out” service log on site at each.

work location and submit the service log with each monthly invoice to the COR that will include date, time, name of contractors present, details of service and notes.

b. Days of Operation: Service days shall be as indicated within this statement of work unless otherwise specified by the COR. The Contractor will be notified of schedule changes at least 72 hours in advance. No work shall be conducted on days other than those scheduled without prior approval from the COR.

c. Hours of Operation: Work completed under this statement of work shall start no earlier than 7:00 a.m. and be completed by 9:00 a.m. unless otherwise approved by the COR. The Contractor shall notify the Park Office if the services are unable to be performed for any reason.

d. Federal Holidays: When a service day falls on a Federal Holiday, the service shall be performed on the following workday, unless otherwise noted in the performance work statement.

The ten Federal Holidays are as follows:

(1) New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

(2) When one of the above designated holidays falls on a Sunday the following Monday shall be observed as the legal holiday. When a designated holiday falls on a Saturday the preceding Friday shall be observed as a legal holiday.

4. Janitorial Service Locations: The six (6) Janitorial service locations are as follows: the Project Office, Maintenance Shop, Narrows Water-borne Restroom, Joe Miller Water-borne Restroom, Narrows CXT, and Rice’s Crossing CXT.

a. Basic Janitorial Service: Services shall be conducted: and include performing janitorial cleaning of the Park Office Service –three (3) times a week on Monday, Wednesday, and Friday. Perform janitorial cleaning of Narrows and Joe Miller Water-borne Restroom Facilities one (1) time per week on Wednesday and perform janitorial cleaning of the Maintenance Shop, Narrows CXT, and Rice’s Crossing CXT one (1) time per week on Wednesday.

(1) Park Office - The following janitorial service line items shall be performed.

(a) Vacuum carpets, including under desks and tables.

(b) Remove all cobwebs that are visible inside the building.

(c) Empty all wastebaskets. Replace any soiled liners.

(d) Clean and remove water/mineral stains in and around sink and faucet with an approved cleaner.

(e) Clean toilet with a germicidal disinfectant cleaner and replace sanitary napkin container liner.

(f) Re-supply toilet paper rolls, toilet seat liners, and paper towel dispensers.

Maintain a supply of at least one extra roll of toilet tissue and a package of paper towels in the storage cabinet.

(g) Clean mirror leaving no film residue.

(h) Clean walls around sink and toilet.

(i) Dust all furniture in front office including all ledges between the wall and desk, fireplace and office countertop. Clean countertop above front office desk with approved cleanser.

(j) Clean kitchen counter tops, sink, stove, microwave and lunch table with approved cleanser.

(k) Clean conference room tabletop with approved cleanser.

(l) Sweep main entrance sidewalk.

(m) Clean all glass, both inside and out, to ensure they are free of all smudges, smears and fingerprints.

(n) Sweep and mop all vinyl flooring.

(o) Re-Fill / top off Soap Container.

(2) Maintenance Shop - The following janitorial service line items shall be performed.

(a) Vacuum carpet, including under desks.

(b) Remove all cobwebs that are visible inside the building.

(c) Empty all wastebaskets. Replace any soiled liners.

(d) Clean and remove water/mineral stains in and around sink and faucet with an approved cleaner.

(e) Clean toilet with a germicidal disinfectant cleaner.

(f) Re-supply toilet paper rolls, toilet seat liners, and paper towel dispensers.

Maintain a supply of at least one extra roll of toilet tissue and a package of paper.

towels in the storage cabinet.

(g) Clean mirror leaving no film residue.

(h) Clean walls around sink and toilet.

(i) Dust all furniture in shop office including all ledges between the wall and desk. Clean countertop above front office desk with approved cleanser.

(j) Clean kitchen countertop, sink, microwave with approved cleanser.

(m) Clean all glass, both inside and out, to ensure they are free of all smudges, smears and fingerprints.

(k) Sweep and mop all hard surface flooring.

(l) Re-Fill Soap Container.

(3) Narrows and Joe Miller Water-borne Restrooms - The following janitorial line items services shall be performed.

(a) Sweep floors and empty waste receptacles. Replace any soiled liners.

(b) Clean and disinfect wash basins and wipe dry.

(c) Clean and disinfect toilets and urinals: thoroughly clean the interior and exterior to include the seat and cover, then wipe dry exterior surfaces.

(d) Re-supply toilet paper (remove wrapping paper), toilet seat liners, paper towels, and replace sanitary napkin container liner. Maintain a supply of at least 4 rolls of toilet paper, 2 packages of paper towels, 1 box of seat liners, and 2 waste receptacle liners, on the shelf in each pipe chase area for use as emergency replacement supplies.

(e) Dust window ledges and tops of partitions.

(f) Remove spider webs from interior and exterior of building.

(g) Wet mop floors with an approved disinfectant cleaner and squeegee dry.

(h) Sweep all sidewalks around building.

(i) Replace light bulbs as needed.

(j) Clean all glass, both inside and out, to ensure they are free of all smudges, smears and fingerprints.

(k) Unclog basins, urinals, toilets and drains when clogged.

(l) Inspect water-borne restrooms for broken or damaged fixtures and equipment.

Report any problems to the COR with a written work request.

(m) Remove all litter from the exterior of the restroom within a 10-foot radius.

(n) Remove all interior and exterior stains and graffiti (notify the COR if graffiti can not be removed.

(o) Change air freshener to eliminate odor per manufacturer recommendation, or when empty.

(p) Re-Fill / top off Soap Container.

(q) Clean the Narrows public telephone booth glass, inside and out.

(r) Clean/disinfect drinking fountains at Narrows boat turn-a-round area and at the Joe Miller restroom.

(s) Sweep Stairs at Joe Miller from restroom parking lot to launch ramp and from Narrows CXT to water-borne restroom.

(4) Narrows CXT - The following janitorial line items services shall be performed.

(a) Sweep all interior and exterior surfaces clean (ceilings, walls, floors and walkways).

(b) Remove all spider webs, inside and out.

(c) Clean and disinfect inside of riser such that there is no visible fecal matter.

(d) Re-supply toilet paper (remove wrapping paper) and toilet seat liners. Replace any empty rolls with full rolls, and replace other rolls as necessary to maintain a minimum of at least 50% of toilet paper capacity of the restroom.

(e) Remove all litter from the exterior of the restroom within a 10-foot radius.

(f) Clean and disinfect outside surfaces of riser and toilet seat. Wipe dry.

(g) Remove all interior and exterior stains and graffiti(notify the COR if graffiti can not be removed.

(h) Inspect restroom for broken or damaged fixtures and equipment. Report any.

problems to the COR with a written work request.

(i) Add vault toilet deodorant to eliminate odor per manufacturer recommendation, as directed by the Operations Project Manager.

(j) Empty Trash can and replace liner bag.

(k) Maintain vault waste below liquid level by adding water to the vault in order to assist with reducing waste odor.

(l) Re-Fill/top off Soap Container.

(m) Clean windows and light fixtures inside and out (ladder recommended).

(5) Rice’s Crossing CXT – The following janitorial line items services shall be performed.

(a) Sweep all interior and exterior surfaces clean (ceilings, walls, floors and walkways).

(b) Remove all spider webs, inside and out.

(c) Clean and disinfect inside of riser such that there is no visible fecal matter.

(d) Re-supply toilet paper (remove wrapping paper) and toilet seat liners. Replace any empty rolls with full rolls and replace other rolls as necessary to maintain a minimum of at least 50% of toilet paper capacity of the restroom.

(e) Remove all litter from the exterior of the restroom within a 10-foot radius.

(f) Clean and disinfect outside surfaces of riser and toilet seat. Wipe dry.

(g) Remove all interior and exterior stains and graffiti (notify the COR if graffiti can not be removed.

(h) Inspect restroom for broken or damaged fixtures and equipment. Report any.

problems to the COR with a written work request.

(i) Add vault toilet deodorant to eliminate odor per manufacturer recommendation, as directed by the Operations Project Manager.

(j) Empty Trash can and replace liner bag.

(k) Maintain vault waste below liquid level by adding water to the vault in order to assist with reducing waste odor.

(6) Additional Basic Janitorial Service requirements. Kitchen and Restroom floors, counter tops, and toilets located at the Park Office, Maintenance Shop, Narrows, Joe Miller, and CXT’s will be cleaned with a 10% bleach solution or commercial grade germicidal agent. All restrooms (Park Office, Narrows, Joe Miller, and CXT’s) are required to have automated air freshener and are to be changed out according to manufacturer’s direction or when air fresher has run out. Chemical Deodorants will be placed in the Narrows CXT vault system to assist with odor. Chemical Deodorants shall be approved by the COR before utilization. Chemical Deodorants will comply with use in concrete vault toilet. Contractor will supply and refill hand soap and containers for hand soap in Park Office Restroom and at Narrow and Joe Miller Water-borne Restroom Facilities. Hand soap and soap container will be approved by the COR before utilization.

b. Summer Janitorial Service: In addition to the Basic Janitorial Service, during 01 May to 30 September, janitorial services shall be performed as follows: Narrows and Joe Miller Water-borne Restroom Facilities – Summer Services shall be performed two (2) additional times per week on: Sunday and Saturday. Narrows CXT – Basic services shall be performed two (2) additional times per week on: Sunday and Saturday.

c. Superior Janitorial Service: - In addition to the Basic Service upon award of contract or the first 1st Wednesday of every month the following janitorial services shall be performed. The

COR reserves the right cancel one or all of the following janitorial services in written format to the Contractor at least 24 hrs. prior to performance of work.

(1) Park Office – Superior Janitorial Services

(a) Hose down outside building walls and eves to remove dust, wasp nests and spider webs.

(b) Dust blinds.

(c) Wash windows inside and out.

(d) Scrub restroom thoroughly, including walls, tub, shower doors, sinks and toilets.

(e) Clean and remove black marks and stains from all walls, kickboards, switches, doors and doorframes.

(f) Remove and clean (15 each) fluorescent light panels.

(g) Clean and disinfect all office telephones.

(2) Narrows and Joe Miller Water-borne Restroom Facilities

(a) Scrub floor with cleaner (Tri-Sodium Phosphate or Industry Standard) and squeegee dry.

(b) Sweep and wet mop Pipe Chases / storage area floor.

(c) Remove all Spider Web’s from inside the Pipe Chase / storage area.

(d) Remove all rust and water stains and mineral deposit from sink, the urinals, and the toilets.

d. Emergency Janitorial Service: This is a non-scheduled cleaning service on a call-out basis only. Call-out notification will occur between 7:00 am and 6:00 pm on any day of the week.

Emergency Janitorial Service work related to the restrooms at Park Office, Narrows, Joe Miller, and CXT shall be completed within 24 hours of notification to Contractor. Emergency Janitorial Service shall include any and or all of the line item(s) from the Basic and/or Superior Janitorial Service.

e. Carpet Cleaning Janitorial Service. On the first Saturday of April and October, Park Office carpets will be cleaned and deodorized utilizing Commercial cleaning methods and cleaning agents. This will include paying special attention to high-traffic areas that are heavily soiled and ensure removal of ground-in dirt and stains. Move furniture out of the way and replace furniture in proper locations post cleaning. Clean all office chair upholstery with approved fabric cleaner.

The time of cleaning will be coordinated with the COR.

6. Safety: All work shall be performed in accordance with safety requirements set forth in the Corps of Engineers Safety Manual, EM 385-1-1, entitled Safety and Health Requirements Manual. Copies are available at https://www.usace.army.mil/Missions/Safety-and- Occupational-Health/Safety-and-Health-Requirements-Manual/. The Army Corps of Engineers, Sacramento District Safety office will approve all Safety Plans.

7. Environmental Protection: In addition to the safety requirements, the contractor will also comply with Environmental Protection requirements, Laws and Regulations.

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

8. Licensing: Prior to starting work, Contractor shall submit a copy of current qualified contractor's license, business licensing, registration with state, county, and local Business Administrations and/or any licenses required to comply with Federal, state and local laws. The above shall be submitted to the COR at the pre-work conference.

9. Equipment: All equipment shall have all safety features intact and in operating condition.

All equipment must be suitable for use on the described project and is subject to the approval of the COR.

10. Report: A man-hour exposure report shall be submitted to the COR with each monthly invoice.

11. The contractor is liable for all damage to property, equipment, and landscape features in performance of this work. Any such damage shall be immediately reported to the COR and repaired at the contractor's expense.

12. All waste material generated in performing of this contract shall be removed from government property and disposed of at an approved waste disposal site. The contractor shall comply with all Federal state and local guidelines as they pertain to the proper excavation, removal, and disposal of waste material generated during the performance of this contract specifications.

13. Contractor Furnished Supplies and Materials: The Contractor shall furnish all supplies and materials to be consumed or incorporated in the execution of this contract. The Contractor shall be responsible for maintaining an adequate supply of materials each working day as necessary for performing the project as described.

14. PERSONNEL:

A. Minimum Manpower Requirements -The Contractor shall provide an adequate number of fully qualified personnel to perform the specified project safely, properly and efficiently within the time constraints of this contract.

B. Quality Control - The Prime Contractor is responsible for ensuring that all work performed under this contract, including that performed by subcontractors, is in accordance with the specifications. To accomplish this, the Contractor will appoint in writing, subject to the approval of the COR, a Quality Control Inspector (QCI).

15. TECHNICAL SPECIFICATIONS:

a. Vehicle: The use of a pickup truck or similar vehicle of sufficient size to haul the janitorial equipment and personnel to and from Englebright Lake and to transport collected materials to a Government provided transfer unit for disposal. The Contractor is authorized to park in open parking spaces at locations where contract work is performed provided the vehicle is clearly marked with the contractor’s logo.

b. Janitorial Equipment: The Contractor shall provide all equipment necessary including but not limited to buckets, mops, hoses, nozzles, brooms, and other equipment associated with this type of work. In addition, the Contractor shall provide all necessary safety equipment (gloves, safety glasses, safety shoes, lifejackets, etc.) to safely perform work. The government shall not be held liable for any lost or stolen equipment.

c. Janitorial Supplies: MURATIC ACID FORMULATED CLEANERS ARE STRICTLY PROHIBITED. The Contractor is responsible for providing all supplies associated with the performance of this contract. The Contractor shall provide a Safety Data Sheet (SDS) for each chemical product to be used in performance of this contract. All chemical products shall be approved by COR prior to the start of service. The government shall not be held liable for any lost or stolen supplies. Contractor will supply paper towels, toilet paper, toilet seat cover liners, automated air freshener and refills, hand soap and hand soap dispensers for park office and all restrooms.

NOTE: A commercial grade, EPA (Environmental Protection Agency) approved, 450 double - ply type toilet paper suitable for vault systems shall be used. Toilet paper roll size may vary depending on holder design.

d. Keys: The Contractor shall be responsible for all keys issued. Keys shall be for the exclusive use of the Contractor and authorized employees while performing the specified services. Contractor shall be liable for any costs involved in changing locks due to lost keys. Key loss shall be reported to the COR immediately. Keys shall be turned into the COR immediately upon completion and or termination of the contract.

e. Contractor Clothing: Appropriate personal protective equipment (PPE) will be identified in an Activity Hazard Analysis (AHA) and must be always worn while providing services. The Contractor and their employees shall wear a uniform shirt (whether long or short sleeve) that bears a company logo or embroidered patch to identify contract employee(s). No Cutoff jeans) will be worn by any employee. A clean, well-groomed appearance shall be always maintained while on duty.

16. Ability to Perform: The Contractor shall have sufficient equipment and labor to perform services. If for any reason the Contractor shall be unable to perform any service as scheduled, the COR shall be notified 24 hours in advance.

17. Quality Control: If someone other than the person/Company named on the official contract will be performing the duties as described, it shall be the responsibility of the Contractor to personally inspect the worksite after each service to ensure adherence to contract specifications and acceptable performance standards. A record of these inspections shall be included with each monthly invoice.

18. Employees: The Contractor shall furnish competent, safety conscious personnel. If employees prove to be incompetent or unsatisfactory, the Contractor shall remove them immediately and replace them at no additional cost to the Government. Removal of incompetent or unsatisfactory employees will not be considered an excusable delay in performance. The Contractor shall submit IN WRITING the name(s) of all employees discharged during this contract.

19. Call-out Number: The Contractor shall maintain a means of daily telephone contact during normal business hours, 8:00 a.m. to 4:30 p.m. The contact shall be a person, answering service or machine. Once the Corps has notified the contact, the Contractor shall be considered officially notified for contract discrepancies, cleaning problems or related issues.

20. Facilities/Deliveries: The Government shall not supply office or operational facilities to the Contractor. Government personnel shall not accept deliveries of materials that shall be used or installed by the Contractor.

21. Protection of Government Facilities: The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price, via modification issued by the Contracting Officer.

PART C – GOVERNMENT RESPONSIBILITIES:

1. FACILITIES AND EQUIPMENT:

A. Storage of restock items for Basic and Superior Services - Government storage space will be provided under this contract.

Equipment and material storage areas will be identified after the contract has been awarded.

2. INSPECTION:

A. Government Quality Assurance - The Government shall monitor the Contractor’s services through scheduled, unscheduled, and in some cases, 100% inspections of the project as described.

B. Contractor Performance Defects, Deficiencies and re-Performance - Defects and Deficiencies in Contractor performance and re-performance shall be determined and addressed by the COR. Any reperformance required by the COR shall be done at no additional cost to the Government.

3. PAYMENT - Payment shall be made in arrears; Monthly invoices shall be submitted to:

U.S. Army Corps of Engineers Finance Center, ATTN: CEFC-AO-P

5720 Integrity Drive

Millington, TN 38054-5005 CEFC-Payments@usace.army.mil mailto:CEFC-Payments@usace.army.mil

After completion and acceptance of contract specifications to the address indicated on the purchase order. One copy of the invoice shall be sent to the COR.

5. Invoices and Payment Information:

a. Invoice: Invoices for payment shall be submitted upon completion of tasks as outlined in the Payment Schedule of this contract. Invoices will be verified by the COR before payment can be authorized. Invoices shall be submitted to:

Original invoice only WITHOUT additional information or supporting documentation:

USAED, FINANCE CENTER

ATTN: CEFC-FP

5270 Integrity Drive Millington, TN 38054-5005

CEFC-Payments@usace.army.mil

Additionally, one copy of the invoice WITH all required information including any necessary supporting documentation to each respective installation project site:

Englebright Lake ATTN: Name and email of COR to be provided at award.

12896 Englebright Dam Road Smartsville, CA 95977

b. Contract Payments: The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted, for the portion of the work performed under the contract.

Performance Standard

Acceptable Quality Level

Frequency of

Inspection

Remedy.

Contractor shall submit all required documents for approval

100% required

At the start of each option year

Contractor will not be permitted to start on site contract performance until all required documentation is received, and approved by the COR

Janitorial Services in accordance with PWS

95% required

Inspections will be random

The Contractor shall re-perform to the AQL performance standard, at no additional cost to the Government. Continuous review until performance is satisfactory.

mailto:CEFC-Payments@usace.army.mil