Amendment 1.docx
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- Solicitation number
- w9123825Q0011
About this file
This document is an Amendment to a Performance Work Statement (PWS) for elevator maintenance, inspection, and testing services at Pine Flat Dam in Fresno County, California. The contract is for a base year with four optional extension years, requiring comprehensive elevator maintenance including quarterly preventative maintenance, mid-year periodic inspections, Category 1 and 5 testing/certifications, and emergency call-out services for the facility's electric elevator system.
Key requirements include maintaining the elevator in compliance with ASME A17.1 safety standards, performing quarterly maintenance tasks, conducting semi-annual inspections, coordinating third-party testing and certification, and providing emergency response within three hours of notification. The contractor must be a California-certified elevator contractor with specialized licensing, maintain detailed service logs, submit safety reports, and adhere to strict performance standards. The solicitation is issued by the U.S. Army Corps of Engineers Sacramento District, with quotes due by June 5, 2025, at 11:00 AM, and services to be performed between 7:00 AM and 3:30 PM Monday through Friday, excluding federal holidays.
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| Questions and Answers.pdf | ||
| Amendment 2.pdf | ||
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| PWS.pdf |
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Text version
W9123825Q0011
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION SF 1449 - CONTINUATION SHEET
The following have been added by reference:
| 52.237-1 |
| Site Visit |
| APR 1984 |
The following have been added by full text:
PWS
Elevator Maintenance, Inspection and Testing Contract Pine Flat Lake Performance Work Statement May 5, 2025
| 1. | General Information | |
| 1.1 | This is a performance-based contract for preventative maintenance, periodic inspection, and categorical testing/certification services for the elevator at Pine Flat Dam, Fresno County, CA. The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described within this contract in accordance with the performance objectives. | |
| 2. | Description of Services | |
| 2.1 | The Contractor shall furnish all labor, materials, equipment, transportation and supplies necessary to fulfill the terms and conditions stated in this contract. The Contractor shall be responsible for all costs related to performing elevator maintenance, inspection and testing/certification services. Services include quarterly preventative maintenance, semi-annual periodic inspections, Category 1 and 5 testing/certifications, and call-out service work to be performed on the elevator system. Work shall be performed on the electric elevator system located at Pine Flat Dam in Fresno County, CA. All work, materials and equipment shall be subject to the control and approval of the Contracting Officer’s Representative (COR). | |
| 2.2 | The Contractor shall comply with following directives and instructions to the extent that they are applicable to the services required by this contract. All references shall be the latest editions or changes, unless otherwise noted. | |
| 2.2.1 | ASME A17.1,”Safety Code for Elevators and Escalators” | |
| 2.2.2 | ASME A17.2, “Guide for Inspection of Elevators, Escalators and Moving Walks” | |
| 2.2.3 | ASME A17.3, “Safety Code for Existing Elevators and Escalators” | |
| 2.2.4 | NFPA 101, National Fire Protection Association, Life and Safety Code | |
| 2.2.5 | NFPA 70. National Fire Protection Association, National Electric Code | |
| 2.2.6 | OSHA requirements found in 29 Part 1926 Safety and Health Regulations | |
| 3. | Pre-Work Meeting | |
| 3.1 | No less than ten (10) days prior to commencement of work, the Contractor shall contact the COR to schedule a pre-work meeting. This meeting will be held at the Pine Flat Lake Park Headquarters, located at 27295 Pine Flat Road, Sanger, CA 93657. | |
| 3.2 | During the pre-work meeting, the Contractor shall provide the COR with the following for approval: | |
| 3.2.1 | The Contractor shall submit a Hazard Analysis and copies of safety data sheets (SDS) for all chemical products to be used by the Contractor or their employees during the execution of this contract. | |
| 3.2.2 | Uniform and Personal Protection Equipment (PPE). | |
| 3.2.3 | Insurance: The Contractor shall procure and maintain insurance for all employees during the entire period of his/her performance under this contract and in accordance with the Contract Clause, “Insurance - Work on a “Government Installation”: |
1. Workmen’s Compensation and Employers’ Liability Insurance.
2. Workmen’s Compensation and Occupational Disease Coverage in accordance with statutory limits.
3. Employers’ Liability coverage with a minimum limit of $100,000.
4. Comprehensive Automobile Liability Insurance: Bodily Injury coverage with minimum limits of $200,000 per person and $500,000 per occurrence.
5. Property Damage Coverage with a minimum limit of $20,000 per occurrence.
| 3.2.4 | Contractor Vehicle Identification: All Contractor vehicles shall be identified with the company name or logo conspicuously displayed on door panels. Professionally made magnetic signs or pressure sensitive decals may be used to comply with this specification. |
| 3.2.5 | The Contractor shall submit a copy of all federal and/or state applicable licenses and certifications prior to the commencement of work. The Contractor and all employees shall be licensed and permitted to operate all equipment necessary to complete work under this contract. All required licenses and permits to operate shall be the responsibility of the Contractor. |
| 4. | Services to be Performed |
| 4.1 | The elevator at Pine Flat Dam shall be maintained and serviced by the Contractor in a satisfactory and safe operating condition and ensuring it is capable of operating at its designated capacity, speed and performance at all times. The government may conduct tests at any time it believes necessary to ensure these requirements are being met. |
| 4.2 | The Contractor shall provide repairs, maintenance, service, inspection, and certification to the elevator, equipment, appurtenances and accessories to comply with the requirements of the latest edition(s) of the American National Standard Institute (ANSI) A17.1 and the American Society of Mechanical Engineers (ASME) A17.1 manuals as they pertain to elevators; as well as all other applicable local, state and federal laws, regulations, rules, ordinances, codes, etc. The ANSI/ASME A17.1 and USACE EM 385-1-1 (latest editions) shall be used to ensure the Contractor and the elevator equipment is operating safely and properly. |
| 4.3 | The Contractor shall make a complete and systematic initial inspection of the elevator and all of its components. The Contractor shall submit to the COR an itemized list of any existing deficiencies that would require correction to bring the elevator up to an acceptable and satisfactory condition. In the event that the initial inspection discloses any deficiencies which present a hazard of any kind, the COR, shall be notified immediately. |
| 4.4 | Quarterly Preventative Maintenance |
| 4.4.1 | The Contractor shall perform an initial assessment of the elevator system during the Base Year of the contract and shall develop a written Maintenance Control Program (MCP) to include a Preventative Maintenance (PM) Plan and Schedule for the elevator equipment and system based on the list of tasks in section 12.5.1.1 which represents a general quarterly elevator maintenance service program. All applicable tasks and any other required items required by ANSI/ASME A17.1, or industry standards, shall be performed by the Contractor. It shall be the responsibility of the Contractor to provide a more precise quarterly service plan following the Contractor’s initial assessment of the system, but prior to the initial service of the system. |
| 4.4.1.1 | The Quarterly Preventative Maintenance service shall occur within the first 10 business days of the 1st, 4th, 7th and 10th months of the contract service year. The PM Plan and Schedule shall cover the entire service year and include a quarterly schedule for periodic PM of equipment and systems based on the following task list: |
-Inspect and clean machine room -Inspect and adjust stopping accuracy -Inspect and adjust door closing force -Inspect and adjust door reopening devices -Test car stop switches, emergency communication system and lighting, signals/buttons, alarm sensors, and ventilation, and adjust as necessary -Inspect and clean top of car operating devices including stop switch and lighting -Inspect top of car optical sensors and leveling devices, and car top selector -Inspect and adjust car guide shoes and roller guides (top and bottom)
-Inspect and adjust hoistway doors, tracks and door locks -Inspect and clean car top and devices -Inspect and clean pit condition, pit lighting and stop switch -Inspect hoist machine and motor -Test brake operation -Test rope gripper operation -Inspect motor generator set -Test selector and related components -Inspect and adjust governor(s), car and counterweight -Inspect tachometer/encoder
After initial award, the Contractor and COR shall meet jointly to review the PM Plan. No work shall begin until the Contractor has received a notice to proceed. If option years are executed, subsequent PM Plans and Schedules shall be submitted to cover the period of performance for that contract year.
| 4.4.1.1.1 | No changes to the approved PM Plan and Schedule shall be made without the approval of the COR. |
| 4.4.1.2 | The contractor shall be responsible for correcting violations of applicable codes (A17.1, NEC, NFPA, etc.) and complying with requirements of all applicable public agencies having jurisdiction at no additional cost provided that the violation or requirement does not necessitate any additions or changes to the present elevator equipment or parts, or its method of operation. Requirements of public agencies shall include but shall not be limited to, periodic witnessing of elevator contractor performed testing (semi-annual, annual, and full load five year), and reporting to the COR including correction of defects by the elevator contractor. |
| 4.4.1.3 | The Contractor is responsible for lighting installed in the pit, car top, and car emergency lighting. The Contractor shall furnish and install all light bulbs, lamps, and tubes, and ensure all are in working order following installation. |
| 4.4.1.4.1 | The Contractor shall maintain logs which document all services within this contract. After the end of this contract copies of all logs shall be provided to the COR. |
4.5 Mid-year Periodic Inspection
4.5.1 The Contractor shall perform Mid-Year Periodic Inspections of the elevator system at the mid-year interval in conjunction with the Quarterly Preventative Maintenance service (outlined it section 12.5) during the 7th month of the contract service year, between the annual inspections/certifications as outlined in ASME A17.1 section 8.11.1. All inspection documentation related to the Mid-Year Periodic Inspection shall be signed by the Contractor and provided to the COR after the completion of each periodic inspection.
| 4.5.1.1 | Any issues discovered during the Mid-Year Periodic Inspection processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The KO may direct approval to the Contractor (or subcontractor). |
| 4.6 | Category 5 Periodic Testing and Certification |
| 4.6.1 | The Contractor shall coordinate Category 5 (which shall include Category 1 procedures) testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 (Cat 1), and sections 8.6.4.20.1 through 8.6.4.20.4 and 8.6.4.20.6 (Cat 5), as they pertain to the specific elevator system at Pine Flat Dam, on or before the tenth business day of the first month of the BASE YEAR of the contract. This service shall be performed by a qualified third party agency. The third party agency shall hold all required licenses, certifications and qualifications as outlined in Section 6 of this contract. The Contractor shall serve as a witness during this service, and shall be responsible for selecting, coordinating and processing the payments to the third party agency, and shall provide the COR with the name and valid Contractor License information of the selected third party agency 48 hours prior to the Periodic Inspection being performed. All costs related to this line item shall be the responsibility of the Contractor and shall be factored in to the initial contract quotation. |
| 4.6.1.1 | Any issues discovered during the Category 5 testing processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The KO may direct approval to the Contractor (or subcontractor). |
| 4.7 | Category 1 Periodic Testing and Certification |
| 4.7.1 | The Contractor shall coordinate Category 1 testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 as they pertain to the specific elevator system at Pine Flat Dam, on or before the tenth business day of the first month of the BASE YEAR and OPTION YEARS 1, 2, & 3 of the contract, and only when an Option Year is exercised. This service shall be performed by a qualified third party agency. The third party agency shall hold all required licenses, certifications and qualifications as outlined in Section 6 of this contract. The Contractor shall serve as a witness during this service, and shall be responsible for selecting, coordinating and processing the payments to the third party agency, and shall provide the COR with the name and valid Contractor License information of the selected third party agency 48 hours prior to the Periodic Inspection being performed. |
| 4.7.1.1 | Any issues discovered during the Category 1 testing processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The KO may direct approval to the Contractor (or subcontractor). |
| 4.8 | Call-Out Service |
| 4.8.1 | The Contractor shall be responsible for coordinating a response should the elevator system stop functioning while occupant(s) are within the car, and this line item is intended only for the safe and timely evacuation of occupants from within the car. This service shall require the Contractor to coordinate a response from a certified elevator technician within three (3) hours of receiving notification from the COR or their representative. The Contractor will charge a single, fixed price for all time and labor needed to safely remove anyone trapped in the elevator. If the elevator needs additional repairs beyond the evacuation, the Contractor must provide a written estimate to the Contracting Officer's Representative (COR) before starting the work. This service covers between zero and three emergency callouts per contract year, as requested by the COR. |
| 5. | Ability to Perform |
| 5.1 | The Contractor and their employees shall be responsible for maintaining accurate and detailed records as required by the contract. |
| 5.2 | The Contractor and their employees shall be capable of communicating with other contractors, outside agencies and project personnel in a respectful and courteous manner. |
| 5.3 | The Contractor shall comply with all applicable Federal, State, and local regulations governing elevator maintenance and inspections. |
| 5.4 | Certifications and Licenses |
| 5.4.1 | The Contractor shall be in current status for the duration of this contract as a Certified Qualified Conveyance Company as required by the state of California, Division of Occupational Safety and Health (DOSH). |
| 5.4.2 | The Contractor shall possess, in current status for the duration of this contract, a California State Contractors Specialty License Classification, 11 – Elevator Contractor. |
| 5.5 | Workforce |
| 5.5.4 | When/if a change or addition in personnel after the start of the contract occurs, the Contractor shall provide certifications for any conveyance mechanic on site. These credentials shall be provided to the COR at least five (5) calendar days prior to them starting any work on the elevator. All Contractor Certification shall be approved by the COR or their designated representative. |
| 5.6 | Personnel Management |
| 5.6.1 | The Contractor shall maintain satisfactory standards of employee competency, conduct, and appearance; and promptly investigate complaints of poor performance. |
| 5.6.2 | At a minimum, all Contractor/Sub-Contractor’s employees shall be clothed in a work shirt, pants, and shoes; tank tops and shorts are unacceptable attire. A distinctive nameplate, emblem, or patch with the company and individual’s name shall be attached to a prominent place on an outer garment. This identification is not a substitute for any government required passes or badges. |
| 5.7 | Work and Quality Control |
| 5.7.1 | The Contractor shall implement all necessary work and quality control procedures to ensure timely and acceptable accomplishment of all work requirements, as well as to permit tracking of work in progress. The Contractor shall adequately plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified response time limits and in conformance with the quality standards established in this contract. Written or verbal scheduling and reports on the status of any work item shall be provided when requested by the COR. |
| 5.8 | Minimal Interference with Government Business |
| 5.8.1 | The Contractor shall schedule and arrange work so as to cause a minimal amount of interference with the normal Government business and mission. |
| 5.9 | Contractor’s Work Reception |
| 5.9.1 | The Contractor shall provide during the pre-work meeting and thereafter maintain telephone number(s) to enable the COR to contact the Contractor during the contract period. |
| 6. | Materials, Equipment & Supplies |
| 6.1 | The Contractor shall be responsible for providing all materials and supplies required for the accomplishment of this contract. |
| 6.2 | Materials and supplies provided shall be of a quality which will adequately and economically serve the purpose for which they are required and be of at least equal quality and capacity of that being repaired and/or replaced. The items supplied shall be standard products of manufacturers regularly engaged in the production of such supplies, parts, or materials. If the quality of parts is not specified, it shall be of acceptable industrial grade and quality, equal to or better than the manufacture’s original and shall be compatible with existing systems. The Contracting Officer retains the right to specify the kind and quality of all the above items. |
| 6.3 | The Contractor shall have telephone services (cellular service, at a minimum) and be able to receive and send email. |
| 6.5 | The disposal of all chemicals and supplies utilized for the performance of this contract shall be done off Government property and in accordance with the manufacturer’s instructions. |
| 7. | Reporting |
| 7.1 | The Contractor shall submit a Safety Exposure Report, CESPD Form 94-R provided after award, to the COR or his/her representative with each invoice. Failure to submit this form may delay payment for services performed |
| 7.2 | The Contractor shall maintain an accurate record, and shall notify the COR immediately following the occurrence/discovery, of any accidents resulting in death, injury, occupational disease, and/or damage to property or equipment, incidental to work performed under this contract. |
| 7.4 | The Contractor shall report any needed repairs, malfunctions, damage to Government property, and/or any potential safety hazards encountered while performing services to the COR immediately. |
| 8. | Security |
| 8.1 | General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures. |
| 8.2 | Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change). |
| 8.3 | Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA. |
| 8.4 | Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity. |
| 8.5 | Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas. |
| 8.6 | Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file. |
| 9. | Accident Prevention Plan (APP) |
| 9.1 | The Contractor shall obtain the USACE Project Safety Officer’s approval of the Accident Prevention Plan BEFORE starting any on-site work. |
| 9.2 | The Contractor shall use a qualified Safety and Health Manager (SHM) to prepare the written site-specific Accident Prevention Plan (APP) in accordance with the format and requirements of USACE EM 385-1-1. Cover all paragraph and subparagraph elements in Appendix A of USACE EM 385-1-1 "Minimum Basic Outline for Preparation of Accident Prevention Plan.” Activity Hazard Analyses (AHAs) shall be appended to the APP. |
| 9.3 | The Contractor shall develop an Injury and Illness Prevention Program (IIPP) for projects within the State of California as an appendix to the APP. Where a paragraph or subparagraph element is not applicable to the work to be performed, indicate "Not Applicable" next to the heading. The APP shall be job specific and shall address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor's overall safety and health program (SHP). Any portions of the Contractor's overall safety and health program referenced in the APP shall be included in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the Subcontractors. The Contractor is responsible for informing their Subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting Subcontractor operations to ensure that accident prevention responsibilities are being carried out. The Contractor, COR, and Site Safety and Health Officer (SSHO) shall sign the APP. |
| 9.4 | The Contractor shall submit the APP to the USACE Project Safety Officer within 10 days of award. The Government will review the documents within 10 days. The Contractor shall resubmit the documents, with any requested changes, within 5 days of request. |
| 9.5 | The Contractor’s APP and subsequent activities shall comply with the following referenced documents (most current version, if different than the date referenced), at a minimum: |
| 9.5.1 | EM 385-1-1, USACE Safety & Health Requirements Manual, EM 385-1-1, Effective 15 Mar 2024, https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015%20March%202024.pdf |
| 9.5.2 | Title 29 Code of Federal Regulations (CFR) 1910, Occupational Safety and Health Standards. |
| 9.5.3 | 29 CFR 1926.65/29 CFR1910.120, Hazardous Waste Operations and Emergency Response. |
| 9.5.4 | USACE, Safety and Occupational Health Document Requirements for Hazardous, Toxic and Radioactive Waste (HTRW) Activities, ER 385-1-92 (1 July 2003). |
| 9.5.5 | NIOSH/OSHA/USCG/EPA, Occupational Safety and Health Guidance Manual for Hazardous Waste Activities (October 1985). |
| 9.5.6 | 8 CCR Chapter 4 Subchapter 7, General Industry Safety Orders. |
| 9.5.7 | 8 CCR Sections 3203 & 1509, Injury and Illness Prevention Program. |
| 9.5.8 | OSHA ancillary safety and health regulations governing certain aspects for this contract include: |
| 9.5.8.1 | Respiratory Protection (29 CFR 1910.134/8 CCR Section 5144) |
| 9.5.8.2 | Occupational Noise Exposure (29 CFR 1910.95/8 CCR Sections 5095-5100) |
| 9.5.8.3 | Hazard Communication (29 CFR 1910.1200/29 CFR 1926.59/8 CCR Section 5194) |
| 9.5.8.4 | The Control of Hazardous Energy (Lockout/Tag-out) (29 CFR 1910.147) |
| 9.5.8.5 | Proposition 65 (22 CCR Section 12000) Chemicals Know to the State to Cause Cancer or Reproductive Toxicity |
| 10. | Damages by Contractor |
| 10.1 | Damages Caused by Neglect |
| 10.1.1 | Any repairs required due to damage caused by the Contractor or resulting from the failure of the Contractor to perform the basic maintenance work required by the contract, shall be accomplished by the Contractor at no additional cost to the Government. |
| 10.2 | Protection of Government Property |
| 10.2.1 | During the execution of work, the Contractor shall take special care to protect Government property from damage due to; improper application of materials such as water, lubricants, chemicals; the improper operation of equipment; and repair and installation work. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary at no additional cost to the Government. |
| 11. | Equipment Changes |
| 11.1 | The contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the COR. If the COR authorizes changes, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All improvements made by the Contractor during the term of this contract shall become and remain the property of the Government. |
| 12. | General Service Provisions |
| 12.1 | Unless otherwise approved by the COR, all contract services (with the exception of the Call-out Service) shall be performed between 7:00 AM and 3:30 PM on Monday through Friday, excluding Federal holidays. |
| 12.2 | The Contractor is responsible for the management and quality control actions to meet the requirements of the contract. The role of the Government is quality assurance, to ensure quality control standards are achieved. |
| 13. | Estimated Service Schedule/Frequency |
| 13.1 | Operational requirements or unexpected maintenance actions within the dam may prompt schedule changes and/or frequency, which will be communicated to the contractor by the COR. |
| 13.2 | If unforeseen events cause a variation in the scheduled service, the Contractor shall notify the COR no less than 24 hours in advance of the delay or cancelation. |
| 13.3 | Payment will only be made for those services performed. |
| 14. | E-Verify |
| 14.1 | As of September 8, 2009, employers with federal contracts or subcontracts are required to use E-Verify to determine the employment eligibility of employees performing direct, substantial work under those federal contracts. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify |
| 15. | Period of Performance |
| 15.1 | The contract shall consist of a Base Period plus four (4) Option Years as follows. Option Years are exercised at the discretion of the Government upon satisfactory contactor performance. |
| 16. | Standards of Employee Conduct |
| 16.1 | The Contractor and their employees shall be required to adhere to the following standards of dress and conduct while performing work. These regulations are enforceable as per the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, Effective 15 Mar 2024, the California State Health Code, and County Codes. |
| 16.2 | The use of proper PPE shall be determined at the pre-work conference following the Contractor’s submittal of an activity hazard analysis. All PPE shall be in compliance with the MSDS for the chemical(s) being used. |
| 16.3 | A clean, well-groomed appearance shall be maintained at all times while performing contract services. |
| 16.4 | The Contractor shall not be in possession of any weapons in the public use areas at any time. |
| 16.5 | The Contractor shall not take part in any selling or advertising activities. |
| 16.6 | The Contractor shall not perform any duties relative to any other contract duties while performing this contract. |
| 16.7 | Alcoholic beverages and/or illegal substances shall not be consumed or possessed prior to or while the Contractor is performing contract services. The Contractor and their employees shall not be under the influence of any substance that impairs their ability to safely perform contract services. |
| 16.8 | The Contractor and their employees shall not smoke in or around any Government-owned structures or facilities. |
| 16.9 | The use of any Government property without proper authorization will not be permitted. |
| 16.10 | The Contractor shall comply with all CFR Title 36, Section 327 regulations while performing services under this contract. The Contractor and their employees shall cooperate fully with all government personnel, local law enforcement and state agencies. The Contractor and their employees are not authorized to direct the work of other service contractors not related to elevator system servicing. |
| 17. | Protection and Use of Government Facilities and Equipment |
| 17.1 | The work to be performed is within the boundaries of public areas. The Contractor’s attention is directed to the needs for extreme caution and care while driving and operating equipment. Safety requirements of EM-385-1-1 shall apply to all work. A copy of the Engineering Manual is available at the Park Headquarters for review or on-line at: https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015%20March%202024.pdf |
| 18. | Performance Evaluation Meeting |
| 18.1 | The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting with the Contractor, KO and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, KO, and the COR will sign minutes of the meeting(s). |
| 18.2 | Should the Contractor not concur with the minutes, they will state in writing to the KO within ten (10) calendar days any areas he does not concur and explain the reasons for non-concurrence. The KO will review and consider the reasons submitted for the Contractor’s non-concurrence and make a decision. The KO will notify the Contractor of the decision in writing within ten (10) calendar days. |
| 19. | Remedial Actions |
| 19.1 | The COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified. |
| 19.2 | If the Government creates any discrepancies in contract services, these will not be counted against the Contractor’s performance. |
| 19.3 | When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue a CDR at the end of the period, or as soon as the limits of satisfactory performance is exceeded. |
| 19.4 | When a CDR is issued for a service, the KO may deduct from the periodic payment, a percentage of that payment as indicated in the Performance of Work Requirements Summary (Attachment A). |
| 19.5 | If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR will be issued and the appropriate amount will be deducted from the periodic payment in accordance with the disincentive rate listed in the attached Performance of Work Requirements Summary (Attachment A). |
| 19.6 | A third CDR will be the cause for a Cure Notice. However, the KO may issue a Cure Notice or Show Cause letter at any time he/she deems appropriate. Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract. |
| 20. | Performance of Work Requirements Summary |
| 20.1 | The Government’s quality assurance procedures are based on actual performance of the contract and all areas will be reviewed periodically, (e.g. daily, weekly, monthly, quarterly, semi-annually, etc.). |
| 20.2 | The criteria for acceptable and/or unacceptable performance are as follows: |
0. Contract requirements. The criteria for requirements are the level of performance deemed acceptable by the Government.
0. If the quality of work does not comply with the contract requirements, the COR will initiate and the Contractor shall be required to complete a Contract Discrepancy Report (CDR).
0. The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. The Contractor will not be paid for services not rendered in accordance with the standards set forth in this contract.
0. If the level of performance is deemed unacceptable to the Government, concurrent with two unsatisfactory ratings, payments may be reduced for unsatisfactory performance.
| 21. | Contractor’s Quality Control Plan (QCP): |
| 21.1 | The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. This QCP shall be forwarded to the COR at time of award. The COR will review the QCP and list any needed clarifications, and return to the Contractor for response, if necessary, reference Attachment B. The Contractor’s QCP shall include the following, or have incorporated into the document during performance of the contract, at a minimum: |
| 21.1.1 | An inspection plan covering all services is required by this contract. The inspection plan shall specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections shall be accomplished and documented, and shall specify the title of the individual(s) who will perform the inspections. |
| 21.1.2 | On-site records of all inspections conducted by the Contractor noting necessary corrective actions taken. The Government reserves the right to request copies of any and/or all inspections. |
| 21.1.3 | Active or established internal policies and procedures for updating equipment and procedures that may affect the performance of the contract. |
| 21.1.4 | Methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable, and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance. |
| 21.1.5 | Identify the certifications and ongoing training of each employee performing services under the contract. |
| 21.1.6 | Contain a log to account for all requests for immediate services. The log shall indicate the date and time of services, and description of results and completion of these services. The log shall also contain any complaints or problems, with procedures taken, to allow for corrections and/or elimination before effects caused interruption of performance of the contract. |
| 22. | Authorities/Technical Direction |
| 22.1 | The Contractor shall take no direction from any Government employee or any other person other than the KO who changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the KO will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor shall comply with the Changes Clause of this contract when the Contractor believes direction has been given from persons other than the KO that equate to a change by notifying the KO as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the KO. The COR is limited to the authorities stated in the COR appointment letters. If a COR is appointed under this contract, they will be appointed by written letter from the KO to the Contractor, and that COR will be specific to this contract only. The COR appointment letters from previous contracts at this installation are not valid for this contract. |
| 23. | Payment and Invoices |
| 23.1 | Invoices for payment shall be submitted upon completion of tasks as outlined in the pricing/payment schedule. Invoices shall include all necessary information, including any necessary supporting documentation required as part of this Performance Work Statement. All invoices must reflect the contract number W91238-XX-X-XXXX, see Block 2 of the Standard Form 1449. The final invoice must be marked “FINAL.” Copies of all invoices shall be provided to the following: |
| 23.1.1 | An original invoice WITHOUT additional information or supporting documentation shall be mailed to: |
USAED, Finance Center Attn: CEFC-FP 5722 Integrity Dr.
Millington, TN 38054-5005 CEFC-Payments@usace.army.mil
23.1.2 A copy each of invoice WITH all necessary supporting documentation as required by this Performance Work Statement shall be mailed to the following individuals:
U.S. Army Corps of Engineers, Sacramento District CESPK-ODS-P, Pine Flat Lake Attn: COR (to be provided at time of award) P.O. Box 117 Piedra, CA 93649-0117 Email will also be provided at time of award
24. Contract Payments
24.1 The Government shall pay the Contractor upon submission of proper invoices for the services delivered and accepted or for the portion of work actually performed under the contract. Payment shall be made as indicated in the contract’s Payment Schedule. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made.
24.2 The Contractor shall be paid at the completion of services for the amount of work accomplished. Failure to complete any of the required items defined in the contract specifications for a particular service shall be cause for that service to be considered incomplete in its entirety. Incomplete services are not billable by the Contractor. As per the Performance Work Statement, if work accomplished is unsatisfactory and does not meet the contract specifications, the Contractor shall be subject to the parameters set forth in the Performance Work Statement, and may be held liable for any costs to the Government to correct the problem. The COR shall verify invoices before payment will be authorized.
24.3 The Contractor shall submit an invoice for payment, verifying that all units, quantities and amounts are true and correct. Invoices shall be received by close of business on the first business day of the following month at Pine Flat Dam & Lake Headquarters by email in either Microsoft Word, Excel or in a PDF format to the COR. An invoice number, the billing period services performed, and itemized line item charges shall be indicated on the invoice. Hours performed shall be submitted separately with each invoice on a Safety Exposure Report (CESPD Form 94-R). Invoices will not be processed without the Safety Exposure Report.
24.4 The final payment will be authorized when all Government issued equipment has been returned and all reporting requirements have been met.
25 Quality Assurance Surveillance Plan (QASP)
| Performance Standard |
| Acceptable Quality Level (AQL) |
| Method and Frequency of Inspection |
| Remedy |
| Maintain elevator system on a quarterly basis. |
| 100% Completion |
| Random and scheduled quality assurance inspections by the COR. |
| Remedy: The Contractor shall execute quarterly preventative maintenance procedures. Continuous review until performance is satisfactory. |
| Perform Mid-year inspection on elevator system at the midpoint of the contract year |
| 100% Completion |
| Random and scheduled quality assurance inspections by the COR. |
| Remedy: The Contractor shall execute mid-year inspection procedures. Continuous review until performance is satisfactory. |
| Perform Category 5 testing and certification on elevator system on during the Base Year of the contract |
| 100% Completion |
| Random and scheduled quality assurance inspections by the COR. |
| Remedy: The Contractor shall execute Category 5 testing and certification. Continuous review until performance is satisfactory. |
| Perform Category 1 testing and certification on elevator system on an annual basis for the Option Years 1, 2, 3 & 4 |
| 100% Completion |
| Random and scheduled quality assurance inspections by the COR. |
| Remedy: The Contractor shall execute Category 1 testing and certification. Continuous review until performance is satisfactory. |
| Respond to call-out requests |
| 100% Completion |
| Random quality assurance inspections by the COR. |
| Remedy: The Contractor shall respond to all callout requests. Continuous review until performance is satisfactory. |
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File details come from the government source that posted it. Updated .