BPA_Terms_and_Conditions.pdf

Blanket Purchase Agreement (BPA) Terms and Conditions

(IAW FAR 13.303-3)

1. Description of agreement. The established supplier (BPA Holder) shall furnish supplies or services for Quality Assurance Testing in Sacramento District’s ___(OFFEROR MUST INDICATE)___ Region, if and when requested by the Contracting Officer. The maximum duration of this BPA is for five years, once effective, for an aggregate amount of up to

$___(TBD )___.

2. Extent of obligation. The Government is obligated only to the extent of authorized purchases actually made under the BPA. This agreement may be terminated upon 30 days written notice by either party.

3. Purchase limitation. The dollar limit for each BPA Order shall be set to a minimum of $2,500.00 and a maximum of $250,000.00.

4. Period of Performance. The BPA will be valid five years from the agreement’s effective date.

Each order placed under the BPA will have a separate period of performance. To place an order, the order’s period of performance must fall within the period of performance of the BPA.

5. Individuals authorized to purchase under the BPA.

i. Orders valued from $2,500.00 to $25,000.00: The Contracting Officer will provide the BPA Holder a list of Ordering Officials authorized to place orders under the agreement.

ii. Orders valued above $25,000.00: The Sacramento District’s Contracting Officer will be required to place an order under the agreement.

6. Delivery Tickets. All deliverables under the agreement shall be accompanied by Delivery Tickets that shall contain the following minimum information. All deliverables are due to the Ordering Official.

i. Name of supplier.

ii. BPA and BPA order number.

iii. Date of purchase.

iv. Itemized list of reports furnished include date the testing/sampling was started and completed, each test result for each test quantity, quantity, unit price, sub-total per test, total per order Quantity, unit price, and extension of each item, less applicable discounts.

v. A copy of each daily field report work was performed and specifically noting time when they received the order, time traveling to the project, check-in time with the Government, time testing was performed, check-out time with the Government, time traveling back to the lab.

7. Payment and Invoices. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

BPA Orders less than $25,000 shall be paid for by the Government’s Purchase Card. For BPA Orders greater than $25,000, invoices for completed services shall include all information as required herein, including necessary supporting documentation and shall be submitted to both:

a) Original Invoice WITHOUT additional information or supporting documentation:

Finance Center Attn: CEFC-FP 5722 Integrity Drive Millington, TN 38054-5005 CEFC-Payments@usace.army.mil

-and-

b) One Copy of the invoice WITH all required information including any necessary supporting documentation shall be emailed to the Contracting Officer’s Representative (COR). The COR will review and agree to the completion of services before invoices are submitted for payment.

8. Pricing. The BPA Holder is required to offer a price for every test method listed in the Price Schedule. This established price may include subcontracted sampling and testing to account for tests that the BPA Holder does not self-perform and/or is not validated to perform. No unit prices of $0.00 will be accepted. BPA Holders will only need to perform (and/or subcontract) for the full suite of the tests required per each individual BPA Order. Eligibility for a BPA Order will be based on the BPA Holder’s ability to perform the full suite of tests as established by the Price Schedule per test provided by the BPA Holder. An estimated quantity of tests is provided in the Pricing Schedule for bidding purposes only. The amounts do not constitute a minimum quantity per line item as actual quantities will be established per BPA Order.

Pricelists shall be valid for one year at a minimum. For each year thereafter, the offeror shall propose an escalation rate, if desired. The escalation rate may only be applied if it was determined fair and reasonable during the establishment of the BPA.

9. Issuance of Calls. The Government indents to rotate the issuance of BPA call orders.

Rotations will be determined by the Ordering Official or Contracting Officer. Rotations will be made to provide the Government with the lowest priced services available among BPA holders, while avoiding conflicts with quality control testing for any given project.

10. Termination. The Government reserves the right to cancel this BPA at any time, and is bound only to the extent that the BPA Holder must be given 10 days written notification prior to exercising this right if ordered services are currently being performed.