A01.12_FBO_Presolicitation_DRAFT_PWS_-_QA_Testing_Services_14MAR19.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

Blanket Purchase Agreements

Quality Assurance Testing Services for Sacramento District

Date: 14 March 2019

PART 1

General Information

1.1. GENERAL DESCRIPTION:

The Blanket Purchase Agreement (BPA) Holder(s) shall provide and/or procure all necessary and qualified personnel, facilities, equipment, transportation and materials required to provide Quality Assurance Laboratory and Field Testing Services to the U.S. Army Corps of Engineers, Sacramento District (USACE/Government). The BPA Holder(s) shall ensure that good business and management practices are followed in performing the ordered services, such that the Government receives the greatest value for the services provided.

1.2. TYPE OF SERVICES

This agreement covers requirements for BPA Holder(s) field and lab testing of soil/aggregate, cutoff wall material, riprap, concrete, asphalt, asphalt mixture, masonry, rock bolt and structural steel field testing in strict compliance to the test methods specified in the Price Schedule. Sampling and Testing will be performed within the Sacramento District, Army Corps of Engineers area of responsibility (AOR). The contractor shall provide and/or procure all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services necessary to perform the field and laboratory test methods and to report as defined in this Performance Work Statement.

Some but not all of the testing ordered will require sampling; some samples will be provided by USACE Construction Contract Quality Control personnel as coordinated by the COR and/or Ordering Official; others will be provided directly by these individuals. The majority of the testing will require sampling by the BPA Holder(s). Pricing shall include all required sampling and testing required of the specified test method except as specifically stated in the Price Schedule.

1.3. PRODUCTS:

The BPA Holder(s) shall sample and test construction materials in strict compliance with the referenced standard test method or other approved methods as allowed and report the results of the tests to USACE as required herein. See the Price Schedule for more information.

1.4. LOCATION OF SERVICES

The location of services will be within one or more the Sacramento District’s areas of responsibility.

The areas of responsibility noted above extend as follows (See Attachment 1 - Maps):

California “Bay Area” & Stockton-Modesto Region Area bounded by the Coast on the west, Fairfield in the north, Stockton and Modesto in the east and Fremont in the south. Some of the project locations in this area are as follows: Travis Air Force Base (Fairfield), Military Ocean Terminal Concord (MOTCO), Alameda Department of Veterans Affairs facilities, Fremont Department of Veterans Affairs facilities, and Camp Parks (Livermore/Dublin).

Northern California Region

Area bounded by the California Bay Area Region in the west, Hamilton City and Black Butte Lake in the north, Marysville and Folsom in the east and Sacramento in the south. Some of the project locations in this area are as follows: Hamilton City Levee, Marysville Levee and Beale Air Force Base (east of Yuba City).

Central Coast and Southern Valley Region Area bounded by the Coast and Monterey on the west, the California Bay Area Region and New Hogan Dam in the North, the Lake Isabella in the East and south and Bakersfield also in the south.

Some of the Project locations in this area are as follows: Presidio of Monterey, Fort Hunter Liggett, Camp Roberts/Satellite Command (SATCOM) near San Miguel, New Hogan Dam, Knights Ferry Lake, Merced Stream Group area, Eastman Lake, Hensley Lake, Pine Flat Lake, Lake Kaweah, Lake Success and Isabella Lake.

Nevada Region Area is located in and around the Reno Department of Veterans Affairs facilities and Sierra Army Depot in Herlong, CA.

Utah Region Area is located in and around Salt Lake City, Dugway in the south west and Camp William and Provo in the South, Ogden and Hill Air Force Base in the north and Utah Test and Training Range (UTTR) located north of Aragonite.

1.5. GENERAL REQUIREMENTS:

a) Laboratory AASHTO Certification: All laboratory sampling and testing shall be performed by a laboratory accredited by the American Association of State Highway and Transportation Officials (AASHTO) in accordance with American Society of Testing and Materials (ASTM) standards.

The contractor shall follow the industry standard methods for each respective test listed in the pricing schedule. The contractor shall provide proof of AASHTO Accreditation in order to be determined Technically Acceptable.

b) Laboratory USACE Validation: The BPA Holder(s) shall be or become validated by the USACE, Materials Testing Center (MTC), for the required test methods called for in this BPA (with the exception of the Structural Steel field testing) and shall be responsible to maintain validation to remain eligible for award of a BPA Order. Costs to obtain and maintain validation are the responsibility of the BPA Holder(s), and are not a reimbursable expense under this agreement or resulting orders. Structural Steel field testing and inspection services are not currently validated by the MTC; however, the BPA Holder’(s) personnel performing these tests shall have current International Code Council (ICC) certification. The BPA Holder(s) shall maintain these certifications and validations for the life of the agreement to remain eligible for award of a BPA Order. If the BPA Holder is not currently validated with USACE MTC, they shall acquire validation within 30 days of this agreement. Further information on USACE validation including Lab Validation Request Forms and the current list of USACE (MTC) Validated labs can be accessed by copying and pasting the following site into a web browser:

http://www.erdc.usace.army.mil/Media/FactSheets/FactSheetArticleView/tabid/9254/Article/4766 61/materialstesting-center.aspx

c) Proximity: The BPA Holder shall have sampling and testing capabilities within two (2) hours of the project location to be considered for a BPA Order except as allowed by the Contracting Officer. The BPA Holder shall identify the Regions that they can provide services for.

d) Conflict of Interest: The BPA Holder shall not be the Construction Project Contractor’s Quality Control Testing Laboratory for the same project performing the same set of tests. The BPA Holder is required to promptly notify the Contracting Officer’s Representative (COR) if a conflict of interest exists for a specific BPA Order.

e) Safety Requirements: The BPA Holder shall comply the safety requirements stated in Corps of

Engineers EM 385-1-1, which can be accessed by copying and pasting the following site into a web browser:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

f) Hours of Operation: The contractor is responsible for conducting business on the dates ordered Monday through Friday; however, field and lab testing may require the Contractor to work on the weekend and on Federal Holidays.

g) Quantity Tracking: BPA Orders will include quantities of testing needed. The contractor shall only be paid for work directed and performed. At no time shall the contractor exceed the ordered quantity on any Line Item. The contractor shall establish a tracking system of actual quantities against the BPA Order for each Line Items and shall maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any Line Item reaches 75% of the BPA capacity in dollars, the contractor shall notify the Government’s Contracting Officer and the COR in writing within two (2) calendar days.

h) Procedures: The BPA Holder shall follow the procedures provided in each of the respective test methods listed in the Price Schedule. Testing shall include all sampling and testing required by the test method called for except as specifically noted in the Price Schedule test description.

i) Sampling: In most cases (as previously stated), the Government will not provide samples directly to the lab; the laboratory will perform its own sampling

j) Test Reports: Test reports shall be completed according to the applicable industry standard test method reporting requirements except when specified otherwise.

k) Implementation/Execution of Work: All testing shall begin without delay as soon as possible after sampling. The Government will provide the BPA Holder with at least 48 hours of notice when ordering sampling and testing services for scheduling purposes. Completed test reports shall be provided to the Ordering Official within 24 hours of completion of the tests. The Contractor shall provide a list of standard turnaround times for each test that is priced on the Price Schedule.

l) Security:

Site Access. Details for site access will be provided with the BPA Order along with contact information for those to coordinate with for this access. At a minimum, lab and/or field sampling/testing personnel are required to check in with the appropriate on-site Government Corps Representative every time they arrive on site. The Lab Representative shall also make contact with one of the above Corps representatives before leaving the site.

At the time of leaving the site, the Lab Representative shall provide a report outlining the tests performed or samples taken as well as document Lab Representative's departure time from the site as well as any specifically directed standby time.

OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

Location of Services: Based on military installations, a security clearance will be required to access some areas listed in Section 1.4, Location of Services, above. Specific installation standards should be coordinated in advance with the respective Anti-terrorism/security officer.

m) Unit Prices: The unit prices per test shall include all efforts needed to produce the lab test report (including review). The BPA Holder’s pricing shall include with each test item all costs associated with performing the tests including all vehicle costs, incidental lab equipment (such as slump cones, density meters, etc.) and any sampling required to perform a test (i.e. ASTM C172 for ASTM C31, ASTM D75, ASTM D140, ASTM D979, ASTM D5361, etc.). Incidental testing required by a test method such as ASTM C143 (Slump), ASTM C173/C231 (Air Content) and ASTM 1064 (Temperature) to perform ASTM C31 (Making and Curing Concrete Test Specimens in the Field) shall be included in the BPA Holder’s pricing to perform the test. Unless stated otherwise, optional tests called for in a test will NOT be required. The BPA Holder’s pricing shall include all direct costs as well as indirect costs such as overhead, profit, bond, and workers compensation insurance. It should be noted that stand-by time will be paid only when specifically directed by the Government to compensate unanticipated delays that are outside the control of the BPA Holder. Therefore it should also be noted that unit-cost of each test item shall not include any travel or stand-by time; these items are accounted for separately.

n) Submission of Reports: Test Reports shall be provided as noted herein as arranged by the authorized caller and one PDF copy shall be sent to the COR.

o) Sub-Contracting: is acceptable provided that the following requirements are met:

a. The sub-contracted sampling/testing must be performed by a laboratory meeting the same requirements of the BPA Holder as stated earlier,

b. Sampling and testing is performed consistent with the requirements of this agreement,

c. Use of a subcontractor be approved by the Contracting Officer in writing prior to use; and 4) that the BPA Holder performs at least 51% of total dollar amount of the sampling/testing work requested per invoice or otherwise approved by the Ordering Officer. Invoices shall include an accounting of test performed by a subcontractor and shall show the total percentage of the work performed in the invoice that was performed by a subcontractor. Invoices including subcontracted services shall not exceed this limitation per invoice. Proof that validation is active must be provided to the Government, in order to determine acceptable use of the recommended subcontractor.

d. Sub-contracting and related costs are the responsibility of the laboratory (BPA Holder) under this agreement.

1.6. FIRM-FIXED PRICE:

Orders placed under this BPA will be Firm-Fixed Price (FFP). Price Schedules shall include all costs associated with performance of the required service, to include all labor, materials, travel, per diem, and any other direct, indirect or incidental costs necessary for performance of the ordered services.

Unless the call is modified in writing (e.g. there is a change in the scope of services ordered), the obligated amount will not be adjusted. The cost breakdown furnished with the price quotation is for information purposes only, so that the Government may verify that the lump sum price being quoted conforms with the agreed to rate established on the BPA.

1.7. SECURITY REQUIREMENTS:

Contractor personnel performing work under this contract may have to attend meetings and/or acquire badges to access a project location. Specifics for these arrangements will be coordinated with the ordering office’s personnel. The Contractor may submit for payment as standby time for attending meetings (i.e. site specific safety meetings, meeting to discuss results, meeting to discuss results that differ from the Quality Control Contractor’s lab) if and when required as shown in the Price Schedule.

Time shall be submitted per hour in increments of per 0.25HRS.

1.8. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government and shall be held annually if required.

1.9. CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of any resulting orders.

1.10. AUTHORITIES/TECHINCAL DIRECTION:

The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. If appointed, Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters. If a COR is appointed under this contract, they will be appointed by written letter from the Contracting Officer to the Contractor and COR specific to this contract only. COR appointment letters from previous contracts are not valid for this contract.

1.11. IDENTIFICATION OF CONTRACT EMPLOYEES:

All contractor personnel attending meetings and working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will only be required to obtain and wear a badge when this is required for site access. Coordination for badging and access will be made with the requesting office’s personnel.

1.12. TRAVEL TIME

Travel time will be paid at a Firm-Fixed-Price basis per BPA order. Travel Time shall not exceed four hours per order.

1.13. STANDBY/OTHER TIME

Standby/Other time will be paid for per hour specifically directed stand-by time or specifically direct field testing and other field activities such as attending field meetings. Unit-cost of each test item shall NOT include any travel time, non-directed stand-by time or time performing testing/sampling required.

Time shall be submitted per hour in increments of per 0.25HRS.

1.14. OTHER COSTS

There will be no other costs paid for under this BPA’s resulting Orders, except those which are noted herein and/or shown on the Price Schedule.