02-I_MOTCO_FORM_190-3_INSTRUCTIONS.pdf

MOTCO FORM 190-3 (Required for ALL visitors)

The MOTCO Form 190-3 is the template used for requesting access onto MOTCO. This form is in the same format as the “Master Access Roster” that contains individual profiles. The file is locked against format changes, to keep the integrity of the Master Roster. DO NOT CHANGE THE TEMPLATE. Copying and pasting will disrupt the formatting. If the format has excessive changes requiring extra effort to change back, the request will be returned to sender to be fixed.

Company Name: The Company the visitor works for.

Reason for Access: Why are they accessing MOTCO.

Sponsor: The name and contact information of the person who will be sponsoring the visitor.

(Must be a MOTCO CAC holder)

Frequency: Tells the officer at the VCC (Visitor Control Center) what hours the visitor is allowed on base. Here are a few examples:

----- Day passes as needed// M-F // 0700-1600 This tells the VCC officer the visitor will not come on a daily basis, but is anticipated to visit monthly or quarterly. Upon arrival at the VCC, the individual will tell the officer how many days they are expecting to be on base. “DAY PASSES AS

NEEDED” WILL ALLOW THE VISITOR TO RECEIVE PASSES FOR UP TO TWO

WEEKS.

----- Day passes as needed// M-F // 0700-1600 (Example - Call John Smith at Ext 4400 to confirm)

This would be used to make sure you always know when your visitor will be on base if they are not frequently coming on base.

----- Daily// M-F // 0700-1600 – Less than 6 months

This person will be working on the base on a regular basis. “DAILY (>6

MONTHS)” PASSES CAN BE ISSUED UP TO 30 DAYS AT A TIME.

----- Daily// M-F // 0700-1600 – More than 6 months

This person will be working on the base on a regular basis. “DAILY (<6

MONTHS)” DBIDS CARD WILL BE ISSUED.

----- Blank or Unclear block will be defaulted to "One day passes only// 0700-1600" in the database. The visitor will have to come into the VCC every day to get a pass until an updated MOTCO Form 190-3 is resubmitted.

24/7/365 access requires justification. This gives a better indication as to what type of pass will be issued.

MOTCO FORM 190-3 (Required for ALL visitors) CONTINUED

Last Name: The visitor's last name.

First Name: The visitor's first name.

Middle Name: The visitor's middle name. IF NO MIDDLE NAME, ENTER NMN (No Middle Name)

DOB: Enter the visitor's date of birth (enter it like this “6/20/83” it will convert to the correct date format).

DL#: Enter the visitor's driver's license number.

DL State: Enter the state the visitor's driver's license was issued in.

Access From: The date access is requested to begin. Please enter the access date as a future date, not a date that has already passed (enter it like this “6/20/83” it will convert to the correct date format).

Access Thru: The date access is requested to end. If requesting one year of access, it would look like this: 22-Mar-2015(Start date) 21-Mar-2016(End date) (enter it like this “6/20/83” it will convert to the correct date format).

CAC: Enter "Y" if they have a CAC; Enter "N" if they do not

Tidal: Put an "X" for Tidal access ----- Leave blank if not needed

Inland: Put an "X" in Inland for Inland access ----- Leave blank if not needed

Foreign Born: Put an “X” if foreign born ----- Leave blank if not (Do not be alarmed if you put an “X” in it and it turns YELLOW- This is meant to stand out that additional actions will be needed)

Escort Required: Put an “X” if escort required ----- Leave blank if none needed (Do not be alarmed if you put an “X” in it and it turns RED- This is meant to stand out that additional actions will be needed). Remember, as the sponsor, you are acknowledging and taking responsibility for their actions on base.

Once a person is vetted, it is valid for one year. They will not be re-vetted unless 10 months have passed (in the event they need to have their access extended beyond a year of being vetted).