W9123818Q00040001_Folsom_RDO_Landscaping_Services_RFQ_Amendment_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Folsom Resident Office Landscaping Services RFQ Amendment 01 - Sacramento County, CA.

The purpose of this amendment is to:

A. Extend the RFQ proposal deadline through Wednesday, 22 Nov 2017, 5pm (PST) B. Include the Revised Performance Work Statement (PWS) dated 11-10-17 and attached RFQ Questions and Answ ers dated 11-16-17.

C. All other terms and conditions remains unchanged.

Contracting POC: Healon Knight,Ph: 916-557-7228,Fax: 916-557-7854,Email: Healon.D.Knight@usace.army.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Nov-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9123818Q0004

X 9B. DATED (SEE ITEM 11)

02-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Nov-2017

CODE

USACE SACRAMENTO DISTRICT

ATTN: CONTRACTING DIVISION

1325 J STREET

SACRAMENTO CA 95814-2922

W91238 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9123818Q0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Nov-2017 05:00 PM to 22-Nov-2017 05:00 PM.

The following have been added by full text:

REVISED PWS 11-10-17

PERFORMANCE WORK STATMENT

CESPK-ED-DB November 10, 2017

SUBJECT & LOCATION: Landscape Maintenance Contract for the Folsom Resident Office, Folsom, CA

1. INTRODUCTION:

This Performance Work Statement describes the basic objectives of the landscape maintenance contract for the Folsom Resident Office. The performance-based service contract provides potential offerors the flexibility to develop cost effective solutions and the opportunity to propose innovative alternatives to meet the stated objectives. It also presents the Government with an opportunity to assess the offeror’s understanding of all aspects of the effort to be performed by eliminating the “how to” instructions to accomplish the required effort normally contained in the State of Work that the Government traditionally provides to prospective offerors.

2. GENERAL INFORMATION:

Contractor shall provide all labor, supervision, materials, equipment, tools and supplies necessary to provide the maintenance services necessary to maintain the existing plants and irrigation system. Contract period will consist of a base year of maintenance from date of contract award and three option years. Services will be in accordance with Performance Work Statement, Performance Incentives, terms and conditions contained in this solicitation. Minimum levels of performance and disincentive for failure to meet the minimum levels are outlined in the Performance of Work Requirements Summary, Attachment A.

3. BACKGROUND AND DESCRIPTION:

The Folsom Resident Office Landscape Screening area (Area 2) is roughly 9,000 sq. ft. and was planted with a variety of trees and shrubs in 2010. All landscaping vegetation was watered and weeded through a 4 year establishment period. No deer fence or animal barriers were installed.

The Folsom Resident Office and adjacent parking area are fenced off with the Landscape Screening on the outside. An existing bike path runs along the outer boarder between the Landscape Screening plantings and unmaintained areas on the eastern edge of the project area.

This is a performance-based contract for maintaining existing specifically identified plant material, irrigation system components, and areas at the Folsom Resident Office. There are three separate areas that shall be maintained. Area 1 encompasses approximately 17,850 sq. ft. (.4 acres) of access road shoulder mowing. Area 2 encompasses approximately 9000 sq. ft. (.2 acres) of landscaped area consisting established native trees and shrubs. Area 3 encompasses 26100 sq. ft. (.6 acres) of a previously installed bark mulch area surrounding the existing building, requiring weed control. Refer to Exhibit A-D for Area locations. The overall responsibility of the Contractor is to plan, coordinate, manage, and perform the activities described herein, for the duration of the contract. The contractor shall perform all maintenance in all areas (1, 2, and 3) indicated herein for 1,460 continuous days (5 years) beginning December 1, 2017. Option years are to be exercised at the discretion of the Government.

4.0 TASKS

The Contractor shall provide all personnel, equipment, material, tools, supervision, quality control, and other items necessary to maintain the specified areas at the Folsom Resident Office for a period of 5 years. Maintenance shall include watering and maintaining the vegetation within the established landscape screening area, mowing and spraying for invasive weeds.

Services include, but are not limited to, maintaining the existing irrigation system, mowing, weeding around the plants, spraying, and watering each plant at the appropriate rate, frequency and duration. All work shall be done during normal Federal workdays in daylight hours.

4.1 Task 1. Preparing and Submitting Plans: Prepare and submit all plans pertinent to the work required herein. At a minimum, provide the following:

Environmental Protection Plan (EPP) to include:

o A Spill Control Plan: including procedures, instructions, and reports to be used in the event of an unforeseen spill.

o A Herbicide Treatment Plan: including target, dates, times, locations, pesticide trade names, EPA registration numbers, application rates, equipment used, management record keeping and reporting requirements. Update the pesticide treatment plan on a yearly basis and submit by January 15th of each calendar year during the life of the contract to the Government for review. The updated treatment plan shall take into account current climate conditions and current weed growth conditions at the project site. Submit the Pesticide Treatment Plan updates in electronic format. All herbicide application equipment shall be optimized to control drift and overspray, utilizing the best available technology to limit overspray.

Safety and Accident Prevention Plan (APP): The Contractor shall prepare the written site-specific Accident Prevention Plan (APP) in accordance with the format and requirements of USACE EM 385-1-1 (2014). Cover all paragraph and subparagraph elements in Appendix A of USACE EM 385-1-1 "Minimum Basic Outline for Preparation of Accident Prevention Plan."

Activity Hazard Analyses (AHAs) shall be appended to the APP. The APP shall be used for the project because it will present site specific hazards and provide site specific controls. Where a paragraph or subparagraph element is not applicable to the work to be performed indicate "Not Applicable" next to the heading. The APP shall be job-specific and shall address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor's overall safety and health program (SHP). Any portions of the Contractor's overall safety and health program referenced in the APP shall be included in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all worksite safety and health of the subcontractors. Contractors are for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP shall be signed in accordance with the requirements of EM 385-1-1, Appendix A.

o Activity Hazard Analysis (AHA) Appendix to the APP. The Contractor shall develop an Activity Hazard Analysis (AHA) for every operation involving site activities presenting hazards. The AHA(s) format shall be in accordance with Figure 1-2 of EM 385-1-1.

Subsequent AHAs shall be submitted as amendments to the APP. The analysis shall identify and evaluate hazards and outline the proposed methods and techniques for the safe completion of each phase of work. At a minimum, the AHA shall define activity being performed, sequence of work, specific safety and health hazards anticipated, control measures (to include personal protective equipment) to eliminate or reduce each hazard to acceptable levels, equipment to be used, inspection requirements, training requirements for all involved, and the competent person in charge of that phase of work.

For operations using chemicals containing 2,4-D, Sulfometuron, or any other chemicals which have TLVs, PEL standards, or other regulated standards based on known health hazards, a Health Hazard Control Program must be submitted to the COR and the Government Safety Officer. The Health Hazard Control Program shall address the requirements in EM 385-1-1 Section 06.A and be completed by a qualified Industrial Hygienist, or equivalent competent person in Industrial Hygiene operations.

References. The Contractor’s APP Appendix and subsequent activities shall comply with the following referenced documents (most current version, to include changes, if different than the date referenced), at a minimum:

EM 385-1-1, USACE Safety & Health Requirements Manual, 30

November 14 Edition.

http://www.publications.usace.army.mil/Portals/76/Publications/Engineer

Manuals/EM_385-1-1.pdfTitle 29 Code of Federal Regulations (CFR) 1910, Occupational Safety and Health Standards.

NIOSH/OSHA/USCG/EPA, Occupational Safety and Health Guidance Manual for Hazardous Waste Activities (October 1985).

American Conference of Governmental Industrial Hygienists (ACGIH®), TLVs® and BELs®, Threshold Limit Values for Chemical Substances and Physical Agents & Biological Exposure Indices (2016).

Title 8 California Code of Regulations (CCR) Chapter 4 Subchapter 4, Construction Safety Orders.

8 CCR Chapter 4 Subchapter 7, General Industry Safety Orders.

8 CCR Sections 3203 & 1509, Injury and Illness Prevention Program.

OSHA ancillary safety and health regulations governing certain aspects for this contract include:

Respiratory Protection (29 CFR 1910.134/8 CCR Section 5144) Occupational Noise Exposure (29 CFR 1910.95/8 CCR Sections 5095-

5100) Hazard Communication (29 CFR 1910.1200/29 CFR 1926.59/8 CCR

Section 5194) The Control of Hazardous Energy (Lockout/Tagout) (29 CFR 1910.147) Proposition 65 (22 CCR Section 12000) Chemicals Know to the State to

Cause Cancer or Reproductive Toxicity Title 3 California Code of Regulations (CCR), Division 6, Pesticides and

Pest Control Operations Injury and Illness Prevention Program (IIPP) The Contractor shall submit their corporate Injury and Illness Prevention Program (IIPP) for projects within the State of California The IIPP shall address all elements of Title 8 California Code of Regulations (CCR) Section 3203 and Section 1509. The IIPP shall be developed under the direct supervision of a qualified SHM.

The Contractor shall be responsible for full management of the landscape maintenance services described herein. The Contractor shall develop a “Performance Work Plan” that contains solutions to accomplish their objectives, as they are applicable to the services required in the Schedule. The Contractor may use whatever method he/she chooses to meet the objectives, as long as the end result satisfies the minimum acceptable levels (MAL) of performance as defined in the Performance of Work Requirements Summary contained in Attachment A.

The work will be evaluated based on the Quality Assurance Surveillance Plan (QASP). The QASP indicates indicators of success for each of the performance objectives. See Attachment B, Quality Assurance Surveillance Plan (QASP).

4.2 Task 2. Irrigation System Maintenance:

The Contractor shall be responsible for maintaining, repairing, and monitoring all piping and equipment of the existing irrigation system for the duration of the contract period.

Contractor is responsible for repairing and replacing water delivery components such as valves, drip tubing and emitters, risers, sprinklers and nozzles. Water shall be delivered to each plant at the rate and frequency and for the duration required herein. The Contractor shall verify field conditions and notify the Contracting Officer of any damages or malfunctions immediately.

4.3 Task 3. Existing Plant Material Maintenance:

Maintain existing plant material to ensure continued growth and success. Inspect material for pest, diseases, and improper growth. Prune material as needed or required. Ensure existing tree staking is properly installed. Repair, replace, provide, or remove tree staking materials as required to ensure healthy growth of tree species. Report findings of inspection and tasks performed in the monthly report to COR.

The Contractor shall be responsible for replacing plant materials damaged or killed by his or her company and crews. The Contractor shall provide water for the existing plant material using the current irrigation system. For plants in Area 2, provide water as necessary to maintain proper health and vigor of the existing planting material. An existing irrigation timer shall continue to be used. The contractor will have access to the timer. The Contractor’s assigned project staff is expected to be able to properly program and operate the timer. In dry years landscape plant material shall be irrigated bi-monthly, COR will approve any optional watering on an as needed basis.

4.4 Task 4.Weeding/Spraying:

In Area 2, hand or hand tool weed within the water basin of each plant as necessary to maintain a weed free project area for the duration of the contract. String trimmers will not be used at the base of existing trees and shrubs to prevent girdling damage. Weeds not located within the water basin of trees and shrubs can be sprayed or string trimmed. In Area 3 weeds may be sprayed or string trimmed.

4.5 Task 5. Mowing:

Maintain the herbaceous growth 10 feet on either side (where possible) along entry road from the intersection of Folsom Prison Rd to the parking lot of the Folsom Resident Office as necessary. Herbaceous growth shall be mowed to within 4 inches of the ground consistently throughout the year for the duration of the contract. All access road growth shall be mowed so that it does not become a fire hazard.

4.6 Task 6. Prepare Monthly Maintenance Records and Yearly Reports:

Preparing monthly maintenance records and yearly reports that describes work performed including plant and site conditions for all Areas 1, 2, and 3. Provide text of maintenance performed, site conditions, tables of plant survival. Tables shall document amount of original plants onsite and any replacement quantities. Provide a yearly report with plant survival percentages and plant replacements. Records and reports shall be in accordance with the following specification, see Attachment C – Section 32 96 10 Records and Reports.

4.7 Task 7. Site Clean Up and Debris Removal:

Remove leaf drop, dirt, and dust by blowing or sweeping facility walks, decks, and parking lot every two weeks. Blow down entry road as necessary following mowing events. Remove all above ground geotextile mulch fabric, browse guards, and trash at end of the maintenance contract period. All removed materials shall be disposed of off-site at a site regulated for refuge and debris. The existing irrigation system will be left in place and turned over in full operating condition. Cleanup is applicable for Area 1, Area 2, and Area 3.

5. OPTION YEARS TASKS

The Government may exercise the following optional tasks at any time during the current period of performance. Exercise of this optional task is at the sole discretion of the Government and dependent on the availability of funding. The optional task shall be exercised and funded through formal modification to the task order and signed by the Contracting Officer. The Contractor shall perform following optional year tasks:

Maintenance tasks identified in Sections 4.0, Task 4.2, 4.3, 4.4, 4.5, 4.6, 4.7.

6. QUALITY CONTROL:

6.1 Contractor’s Quality Control Plan (QCP):

a. The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. This QCP will be forwarded to the KO, with the requested initial quotation. The KO will review the QCP and list any needed clarifications, and return to Contractor for response, if necessary. The Contractor’s QCP shall include the following or have incorporated into during performance of contract, at a minimum:

i. An inspection plan covering all services required by this PWS. The inspection plan shall specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections shall be accomplished and documented, and shall specify the title of the individual(s) who perform the inspections.

ii. On-site records of all inspections conducted by the Contractor noting necessary corrective action taken. The Government reserves the right to request copies of any and/or each inspection.

iii. Incorporation of either active or established internal policy and procedures for updating equipment and procedures that may affect performance.

iv. The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

v. On-site records identifying the character, physical capabilities, certifications and ongoing training of each employee performing services.

vi. A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services.

vii. On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects cause interruption of performance of contract.

7. INSPECTIONS, REVIEWS, REPORTING

7.1 Inspections

a. Perform a monthly inspection. During this inspection the appearance of the site shall be observed, and any deficiencies noted within the PWS shall be corrected as soon as practicable. Items that need correcting outside the current PWS shall be reported to the

COR.

b. Submit monthly activity reports and work accomplished to the COR monthly with the invoice. The COR is located at the US Army Corps of Engineers, Sacramento District.

The inspection forms will be provided to the Contractor. Monthly Status Reports: A monthly status report summarizing all field activities (status of surveys, findings, issues, etc.) shall be submitted on the last day of each month fieldwork is conducted. Monthly status reports shall be transmitted electronically to the following:

Sidney.I.Jones@usace.army.mil and Bradley.C.Johnson@usace.army.mil

7.2 Performance Evaluation Meeting:

a. The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting among the Contractor, Contracting Officer (KO), and the Contracting Officer’s Representative (COR). A mutual effort will be made to resolve all problems identified. The Contractor shall prepare written minutes of the meeting. The Contractor, KO, and the COR will sign minutes of the meeting(s).

b. Should the Contractor not concur with the minutes, the Contractor may state in writing to the Contracting Officer within ten calendar days any areas of non-concurrence and explain the reasons for non-concurrence. The Contracting Officer will review and consider the reasons submitted for the Contractor’s non-concurrence and make a decision. The Contracting Office will notify the Contractor of the decision in writing within ten calendar days.

7.3 Contracting Manpower Reporting

Report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs shall be for the labor executing during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Direct questions to the help desk at: http://www.ecmra.mil/

8. INVOICES AND CONTRACT PAYMENTS

Invoices shall be submitted no more often than monthly. Each line item on an invoice shall give a detailed description of the contract line item number (CLIN). Upon receipt, the COR will certify that the requested earnings are appropriate before payment will be made. Invoices shall include all necessary information, including any necessary supporting documentation required as part of this Performance Work Statement. All invoices shall reflect the contract number, see block 2 of the Standard Form 1449. The final invoice shall be marked “FINAL.” Copies of all invoices shall be provided to the following:

A “draft” invoice shall be emailed to Sidney.I.Jones@usace.army.mil. This representative will inspect completed work as stated on the invoice and then submit to the Contractor a confirmation notice or temporary denial of payment until work is completed.

After the Contractor has received the approval by the Contracting Officer’s Representative named above, the approved original invoice may then be mailed to the payment center in Millington, Tennessee. All invoices may be mailed, emailed, or faxed to the following:

Original invoice only without additional information or supporting documentation shall be submitted to:

USAED, Finance Center

Attn: CEFC-FP 5722 Integrity Dr.

Millington, TN 38054-5005 Fax: 901-874-8731 Email: CEFC-Payments@usace.army.mil

Electronic copy of each invoice with all required information including any necessary supporting documentation:

U.S. Army Corps of Engineers, Sacramento District Attn: Sidney I. Jones, Landscape Architect (CESPK-ED-DB) 1325 J St.

Sacramento, CA 95814-2922 Email: Sidney.I.Jones@usace.army.mil

Each invoice shall be provided with a date, a unique invoice number, contract number, company name, USACE Project Name, as well as, CLIN number, task description and amount being billed against. It also shall include a billing summary history of all preceding invoices billed.

9. AUTHORITIES/TECHNICAL DIRECTION: The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor shall notify the KO when the contractor believes direction has been given from persons that equate to a change. Any direction given by any Government employee or any other person outside their authority shall be reported to the Contracting Officer. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters. COR appointment letters from previous contracts at this installation are not valid for this contract.

1. PRICING SCHEDULE

BASE PERIOD (December 1, 2017 through November 30, 2018)

CLIN DESCRIPTION EST

QTY

UNIT UNIT PRICE TOTAL PRICE

001 Setup and Submittals Environmental Protection Plan (EPP) Safety & Accident Prevention Plan (APP)

1 LS

002 Irrigation System Maintenance 1 LS

003 Plant Maintenance 1 LS

004 Weeding/ Spraying 1 LS

005 Mowing 1 LS

006 Records and Reports Monthly Reports Annual Report

12 MO

007 Site Cleanup & Debris Removal 1 LS

008 Quality Control Plan

009 Contractor Manpower Report {U.S. Dept. of Defense Enterprise Contractor Manpower Reporting Application (ECMRA) at www.ecmra.mil}

TOTAL ESTIMATED

PRICE

ATTACHMENT A

PERFORMANCE OF WORK REQUIREMENTS SUMMARY

1. The purpose of this exhibit is to:

a. List the contract requirements considered most critical to acceptable contract performance.

b. Show, where applicable, the maximum allowable degree of deviation from perfect performance for each requirement that shall be allowed by the Government before contract performance is considered unsatisfactory.

c. Define the procedure the Government shall use in reducing the Contractor’s monthly payment if satisfactory performance is not rendered.

2. The Government’s quality assurance procedures are based on actual performance of the contract and all areas will be reviewed periodically, (e.g. weekly, monthly, quarterly, semi-annually, etc.).

3. The criteria for acceptable and unacceptable performance are as follows:

a. Contract requirements. The criteria for requirements are the level of performance deemed acceptable to the Government.

b. If the quality of work does not comply with the contract requirements, the COR will initiate and the Contractor shall be required to complete a Contract Discrepancy Report (CDR).

c. The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. The Contractor will not be paid for services not rendered in accordance with the standards set for in this

d. If the level of performance is deemed unacceptable to the Government concurrent with two unsatisfactory ratings, monthly payment will be reduced for unsatisfactory performance by the percentage as shown in the chart below:

(1) OBJECTIVE: Comply with All Environmental and Safety Regulations Performance Standard Minimum

Acceptable Level (MAL) & Desired Level (DL)

Method and Frequency of Inspection

Disincentive, Incentive & Remedy

Submit all safety and environmental plans within 30 days of contract award.

100% required at both the MAL and

DL.

Verification and approval by the COR upon completion of plans.

Disincentive: 10 % of invoice deduction for failing to meet MAL and no ground work can begin until submitted and approved.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and submit plans within 5 days of discovery.

(2) OBJECTIVE: Irrigation System Maintenance

Performance Standard Minimum Acceptable Level (MAL) & Desired Level (DL)

Method and Frequency of Inspection

Disincentive, Incentive & Remedy

Maintain and utilize the existing irrigation system. Repair and replace delivery piping and emitters to all existing/new plants installed if current emitters or pipe is defecting or not functioning properly.

100% required at both the MAL and DL.

Daily field inspection by

COR.

Disincentive: 10 % of invoice deduction for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery within 14 days of discovery.

Continuous review until performance is satisfactory.

(3) OBJECTIVE: Plant Maintenance

Performance Standard Minimum Acceptable Level (MAL) & Desired Level (DL)

Method and Frequency of Inspection

Disincentive, Incentive & Remedy

Water Plantings 90% of the required water must be delivered to each plant.

Daily field inspections by COR when system is in operation

Disincentive: 10% of invoice deduction for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and repair and/or replace all non-functioning irrigation components within 5 days of discovery. Continuous review until performance is satisfactory.

Weed within 18” radius of plants (Area 1)

75% of plants must not have herbaceous growth higher than 3 inches within an 18” radius of plant.

Monthly field inspections by

COR

Disincentive: 10% of invoice deduction for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The contractor shall weed all plants within 5 days of discovery.

Achieve plant survival standard

Achieve plant survival standard -Continued

First Year Survival:

100% survival at end of first year of maintenance at both the MAL and DL First Year- Continued

Monthly field inspection by the COR to access survival.

Disincentive: Must replace all dead plants within 5 days of the end of each month that they died in.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and purchase and replant within 5 days of discovery. Continuous review until performance is satisfactory.

Second Year Survival: 100% survival at end of second year of

Monthly field inspection by the COR to access survival.

Disincentive: Must replace all dead plants within 5 days of the end of each month that they died in.

Incentive: Full payment of invoice.

maintenance at both the MAL and DL

Remedy: The contractor shall develop a plan for recovery and purchase and replant within 5 days of discovery. Continuous review until performance is satisfactory.

Third Year Survival:

100% survival at end of second year of maintenance at both the MAL and DL

Monthly field inspection by the COR to access survival.

Disincentive: Must replace all dead plants within 5 days of the end of each month that they died in.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and purchase and replant within 5 days of discovery. Continuous review until performance is satisfactory.

Fourth Year Survival:

80% survival at end of third year of maintenance at MAL and the DL is 100%

Monthly field inspection by the COR to access survival.

Disincentive: 10% of invoice deduction for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and purchase and replant within 5 days of discovery. Continuous review until performance is satisfactory.

(4 & 5) OBJECTIVE: Control Herbaceous Growth

Acceptable Level (MAL) & Desired Level (DL)

Method and Frequency of Inspection

Disincentive, Incentive & Remedy

Spray and remove all invasive weed species over the sites of Areas 1, 2, and 3.

100% required at both the MAL and

DL

Field inspection by COR throughout the establishment period.

Disincentive: 10 % of invoice deduction for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and within 14 days of discovery.

Continuous review until performance is satisfactory.

Mow all herbaceous growth from Folsom Prison road to Folsom Resident office, 10feet on both sides of road.

90% of grass and herbaceous growth must be mowed to within 4” of the ground, from March to November

Monthly field inspections (March through November only) by COR

Disincentive: 10% of invoice deduction for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and mow all grass and herbaceous growth within 14 days of discovery. Continuous review until performance is satisfactory.

(6) OBJECTIVE: Document Maintenance Performance and Plant Progress

Acceptable Level (MAL) & Desired Level (DL)

Method and Frequency of Inspection

Disincentive, Incentive & Remedy

Prepare Monthly Records 100% of monthly maintenance records submitted with monthly invoice and yearly report.

Monthly review of submittal by

COR.

Disincentive: 10 % of invoice deduction for failing to meet MAL Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery within 14 days of discovery.

Continuous review until performance is satisfactory.

Prepare Yearly Reports 100% of reports submitted within 30 days of end of maintenance year.

Yearly review of submittal by

COR.

Disincentive: 10 % of invoice deduction for failing to meet MAL Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery within 30 days of discovery.

(7) OBJECTIVE: Cleanup

Blows down circulation areas. Remove trash and remaining weed barriers, and browse guards within Areas 1&2.

100% required at both the MAL and

DL

Field inspection by COR throughout the establishment period.

Disincentive: 10 % of invoice deduction for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and within 14 days of discovery.

8) OBJECTIVE: Quality Control Plan Prepare and submit QCP to KO for review

100% required at both the MAL and

DL

Confirmation by KO of submittal and required requested content.

Disincentive: 100 % of invoice deduction for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and within 7 days of discovery.

9) OBJECTIVE: Contracting Manpower Reporting Report all contractor labor hours (including subcontractor labor hours) required for performance of services to:

http://www.ecmra.mil/

100% required at both the MAL and

DL

Confirmation by COR of requested content posted to required website.

Disincentive: 100 % of invoice deduction for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The contractor shall develop a plan for recovery and within 7 days of discovery.

ATTACHMENT B

1. Quality Assurance Surveillance Plan: The QASP will consist of periodic inspections conducted by the COR or his/her designee. A surveillance report will be prepared by the KO and forwarded to the Contractor. The Contractor shall respond to any complaints and/or ratings of poor performance within five (5) calendar days, after receipt of the report.

MANAGEMENT SUPPORT RATING CRITERIA

CLIN PERFORMANCE OBJECTIVE INDICATORS OF SUCCESS

001 Setup and Submittals All plan submittals have been prepared, submitted and address all required environmental and safety aspects of project.

002 Irrigation System Maintenance The existing irrigation is in good condition and currently in use. The contractor shall field verify that the system is functioning properly delivering adequate water to each water basin and repair/replace any deficiencies.

Plant Maintenance Woody plants have received the required amount of water at the rate and frequency and duration required; woody plants are properly maintained, pruned, and staked.

004 Weeding/Spraying Woody plants have been kept free of weeds, within an 18” radius of trunk. Bark Mulch area has been kept week free. All invasive weeds have been sprayed with a target herbicide and invasive are being controlled.

005 Mowing All designated herbaceous growth has been moved, to within 4” of the ground, 10 feet along each side of the entry road from the intersection of Folsom Prison Road to the Folsom Resident Office to provide assess and minimize competition and fire hazard threat.

006 Records and Reports Monthly records have been kept and submitted with the yearly report. The yearly report has been developed, submitted and records site conditions, including plant survival.

007 Cleanup All browse guards and geotextile mulch fabric has been removed and disposed of from site properly.

008 Quality Control Plan Submitted initial plan to KO for review. Plan will include inspection areas, schedules, timing and responsible staff. Plan will include records of inspections and necessary corrective actions, methods for identifying and preventing service deficiencies, and service logs and records including staff training, immediate service requests, and complaints and problems.

ATTACHMENT C

Section 32 07 07

RECORDS AND REPORTS

Table of Contents

Part 1 – GENERAL

1.1 Description

1.2 Definitions

1.3 Submittals

1.4 Shipment, Delivery, Storage and Handling

1.5 Times and Conditions

Part 2 – PRODUCTS (Not Applicable)

Part 3 – EXECUTION

3.1 Prepare As-builts

3.2 Prepare Monthly Maintenance Records

3.3 Prepare Yearly Establishment Reports

Appendixes

Form A Monthly Maintenance Record

Form B Current Annual Survey Summary

Form C Overall Survival Summary

Section 32 07 07

RECORDS AND REPORTS

Part 1 – GENERAL

1.1 DESCRIPTION

The work covered in this section consists of furnishing all labor, equipment, material, and supplies for producing as-builts, records and reports and other associated work.

1.2 DEFINITIONS

The terms referenced herein are defined as follows:

1.2.1 COR: Contracting Officer’s Representative

1.2.2 Contractor: the Company that is awarded this contract and its sub-contractors.

1.2.3 Government: the U.S. Army Corps of Engineers, Sacramento District.

1.2.4 KO: Contracting Officer

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

SD-05 Design Data

As-builts, G

The contractor shall provide and maintain a record of as-builts conditions.

Monthly Establishment Records, G

The contractor shall provide monthly records of work performed and site and plant conditions for the duration of the Establishment Period.

Yearly Establishment Reports, G

The contractor shall provide an annual report, for each year of the Establishment Period, which includes plant survival surveys and plant and site conditions.

1.4 SHIPMENT, DELIVERY, STORAGE AND HANDLING

Preparation for shipment shall be done in a manner that will not cause damage to materials, equipment or adjacent property. All material shall be stored in accordance with all State and local codes and regulations governing material. Care shall be taken to avoid injury to people.

Materials shall not be dropped from vehicles.

1.5 TIMES AND CONDITIONS

The application of the site layout shall be performed only during periods when beneficial results can be obtained. Consideration shall be given to periods of potential flooding due to river flows and rain. The Contractor shall be responsible for the coordinating and scheduling the delivery of the material and equipment to the project site. The Contractor shall ensure each subcontractor’s work is coordinated with the entire work to be performed.

Part 2 – PRODUCTS (Not Applicable)

Part 3 – EXECUTION

3.1 PREPARE AS-BUILTS (Not Applicable)

3.2 PREPARE MONTHLY MAINTENANCE RECORDS

The Contractor shall provide and maintain monthly maintenance records of all maintenance work performed. Within 5 working days following the end of each month, submit monthly maintenance records of the preceding month to the Government. Records shall be prepared and submitted for each month through the duration of the Establishment Period. The records shall be included in the yearly establishment reports for each year. Include a form with the following information:

3.2.1 Location: indicate the site and planting area.

3.2.2 Date: indicate the date in which the activity was performed.

3.2.3 Activity: indicate the type of maintenance activity performed.

3.2.4 Percent Complete: indicate the percentage completed.

3.2.5 Comments: provide comments as necessary for clarity and thoroughness.

3.3 PREPARE YEARLY (ANNUAL) ESTABLISHMENT REPORTS

The Contractor shall provide yearly establishment reports, which documents activities and plant and site conditions throughout the previous year. A yearly report shall be provided for each year of the establishment period. The annual reports are due at the end of each establishment year and records the previous continual 12 months of maintenance activities. A plant survival survey shall be performed which documents plant mortality and survival as indicated herein. Each report shall include previous monthly maintenance records, soils testing map, which shows locations where the soil samples were taken, the soils analysis reports, survival summaries, tables, charts, and graphs showing survival results and colored photographs that are representative of site and plant conditions. Each yearly report shall summarize all preceding year’s results.

The Contractor shall provide a draft report for review and comment by the Contracting Officers Representative (COR). After a written approval by the COR, the Contractor shall provide 12 copies of each yearly report to the Contracting Officer in 8-1/2”x11” format. Each report shall be spiral bound and shall include the following information:

3.3.1 Title Page and Back Cover: shall be covered with a clear plastic or acetate material.

Provide the following information:

Title Page, shall include the following information:

o project name, o location, o Corps of Engineers contract number (i.e., W91238-09-C-0123), o date submitted, o name of report (1st Year Establishment Report), o Contractor’s name/logo, o Contractor’s address and contact information, and o Name of COR submitted to.

Back Cover: shall be of heavy paper stock, plastic, or vinyl material.

3.3.2 Table of Contents [1 page max.]: provide an outline of the report contents.

3.3.3 Contents

Project Background [1-2 pages max.]: briefly describe the project and its location.

Review of Project Installation [1-2 pages max.]: briefly describe the installation requirements and activities.

Review of Maintenance Activities [3 pages max.]: briefly discuss the maintenance activities performed for weeding, mowing, spraying and watering. Include a discussion of the plants general health/vigor. See Form A for guidance.

Plant Survey Census and Methodology [3 written pages max. plus tables and charts]:

perform and briefly discuss the results of a plant census. Show in tables (Form B) plant survival/mortality for each species for each planting area (zones). Where planting areas have been differentiated on the original project plans and specifications, show plant survival/mortality for each species in each planting area.

The table shall indicate the species and amount that was required by the government, the amount that was planted, the amount dead, the amount alive, the survival percentage of what was planted, replacement of species less than the required amount, and note conditions that may have led to the plants death. Starting the second year of census gathering, Form C shall be used (in addition to Form B) which summarizes the current and all previous censuses that were performed. Form C shall include all replaced species and amounts that occurred at the end of the preceding years.

Recommendations [1 page max.]: briefly give recommendations to improve project.

Conclusions [1 page max.]: briefly summarize report

3.3.4 Appendixes: provide a minimum of the following appendixes.

Monthly Maintenance Records, Form A [1 page, max., per month] Current Annual Survey Summary, Form B (will include multiple tables, one for each planting area (zone) as identified on contract drawings.

Overall Survival Summary, Form C Corps of Engineers installation detail sheets (reduce down to 8-1/2” x 11”).

Soil testing map showing sample locations and the soil analysis from a reputable soils testing company for each soil sample.

Seed analysis report of each grass seed species used. Must be certified from seed supplier.

As-builts Drawings (preferred at 8-1/2” x 11” or if necessary may be 11” x 17”) Photo Documentation (8-1/2” x 11”)

See forms A, B & C that follows:

FORM A

(Example)

Monthly Maintenance Record For Revegetation Projects

Project:

Planting Area:

Date:

Establishment Period: (indicate which annual survey this represents, i.e., 1st, 2nd, 3rd)

OUTLINE

Briefly discuss the events listed below

1. Watering Performed: include dates and amount.

2. Weed Control Performed (weeding, mowing, spraying, disking, burning, etc…)

3. Plant Health

4. Vandalism Observed

5. Site Feature Conditions (maintenance roads, fences, signs, etc.)

6. Site Condition (i.e., erosion)

7. General Observations

8. Precipitation (total for month)

9. Personnel

10. Other

FORM B

(Example)

Current Annual Survey Summary

Planting Zone:

Date:

Establishment Period: (indicate which annual survey this represents, i.e., 1st, 2nd, 3rd)

Plant PLANTED SURVEYED % Replacement Observations Species Gov’t Total Amount Amount Survival Plants

Req’d Planted Dead Alive

Totals

FORM C

(Example)

Overall Survival Summary

Planting Zone:

Date:

Establishment Period: (indicate which annual survey this represents, i.e., 1st, 2nd, 3rd, 4th )

Plant Species

First Year Second Year Third Year Fourth Year Amt.

Installed Amt.

Survived Percent

Survived Replants Amt.

Survived Percent

Survived Replants Amt.

Survived Percent

Survived Replants Amt.

Survived Percent

Survived

Totals

LIST OF EXHIBITS

Exhibit A – Vicinity Map

Exhibit B – Area 1 Layout Plan

Exhibit C – Area 2 Layout Plan

Exhibit D – Resident Office Area Site Map

QUALITY ASSURANCE SURVEILLANCE PLAN

PERFORMANCE OF WORK REQUIREMENTS SUMMARY

1. The purpose of this exhibit is to:

a. List the contract requirements considered most critical to acceptable contract performance.

b. Show, where applicable, the maximum allowable degree of deviation from perfect performance for each requirement that shall be allowed by the Government before contract performance is considered unsatisfactory.

c. Define the procedure the Government shall use in reducing the Contractor’s monthly payment if satisfactory performance is not rendered.

2. The Government’s quality assurance procedures are based on actual performance of the contract and all areas will be reviewed periodically, (e.g. weekly, monthly, quarterly, semi-annually, etc.).

3. The criteria for acceptable and unacceptable performance are as follows:

a. Contract requirements. The criteria for requirements are the level of performance deemed acceptable to the Government.

b. If the quality of work does not comply with the contract requirements, the COR will initiate, and the Contractor shall be required to complete, a Contract Discrepancy Report (CDR).

c. The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. The Contractor will not be paid for services not rendered in accordance with the standards set forth in this

d. If the level of performance is deemed unacceptable to the Government concurrent with two unsatisfactory ratings, monthly payment will be reduced for unsatisfactory performance by the percentage as shown in the chart below:

EXHIBIT A

Folsom Resident Office Landscape Maintenance Contract

Location map

EXHIBIT B

Location map

EXHIBIT C

Site Map – Entry Road

EXHIBIT D

Site Map – Resident Office Area

The following have been deleted:

PERFORMANCE WORK STATEMENT

(End of Summary of Changes)