PWS_SAMPLE_TASK_ORDER.pdf

-SAMPLE TASK ONLY-NOT MEANT FOR AN AWARD

PERFORMANCE WORK STATEMENT

FOR PREPARATION OF A

REVISED GENERAL REEVALUATION REPORT and

SUPPLEMENTAL ENVIRONMENTAL IMPACT STATEMENT

CENTRAL VALLEY, CALIFORNIA

1.0 BACKGROUND This project purpose is to provide a flood risk management to an urban community in California’s Central Valley. The General Reevaluation Report (GRR) is being prepared to document the risk areas for flooding. The GRR will address the flood risk management system for an urban community in California’s Central Valley. Additional analysis indicated that the existing flood risk management features did not adequately address flood risk in this urban community. The Final FS/EIS was coordinated with the public in but it was withdrawn without a Record of Decision. The alternatives that were analyzed through the preparation of a Feasibility Study and Environmental Impact Assessment (FS/EIS) were not adequate. As a result, additional flood risk management measures are being analyzed. A draft and final GRR and Supplemental Environmental Impact Statement (SEIS) shall be prepared as an integrated document to update the alternative analysis. The GRR/SEIS may serve as a vehicle for a Post Authorization Change (PAC) Report.

2.0 STUDY OBJECTIVES

The GRR/SEIS shall include a detailed analysis of the alternatives and their impact on the natural and human environment including unavoidable adverse environmental effects, relationship between short and long term productivity, irreversible and irretrievable commitments of resources and cumulative effects. The alternatives to be included in the

GRR/SEIS are described in Section 3.3. The GRR/SEIS shall also include a discussion of the existing environment, and the final alternatives that were considered in the previous document.

3.0 PERFORMANCE WORK STATEMENT

3.1 General. The Contractor shall provide all professional services, equipment, materials and personnel required to complete the (GRR/SEIS) to analyze flood risk management to an urban community in California’s Central Valley. The GRR/SEIS shall analyze potential impacts to endangered species, wetlands, biological resources, water quality, air quality, noise, fisheries and cultural resources in the study. The impact analysis shall be limited to issues associated with implementation of the proposed alternatives only.

3.2 The GRR/SEIS shall comply with appropriate State, Federal and local laws and regulations, including, but not limited to: U.S. Army Corps of Engineers Regulation ER 200-2-2: Procedures for Implementing NEPA, the Endangered Species Act, Fish and Wildlife Coordination Act, and

Clean Water Act, and the regulations promulgated by the President’s Council on Environmental

Quality.

3.3 Alternatives. The GRR/SEIS shall include a complete discussion of the affected environment and a detailed analysis of the impact to the natural and human environment of the implementation of each of the alternatives. It should be noted that for this effort, references to

“project” will mean providing flood risk management to an urban community in California’s

Central Valley. The future “without- project” condition is therefore a no-action alternative assumes no work would be complete by the Corps and the study area would continue to be at risk to flooding. For purposes of the analysis, it will be necessary to establish what the current conditions are for comparison purposes. In addition to these two conditions, the following action alternatives shall be studied.

Alternative1: Construct a 1.5 mile setback levee to address seepage, slope stability, erosion, and overtopping concerns. This would require the construction of a new levee

.25 miles from the existing levee and degrade the existing levee.

Alternative 2: Construction of fix-in-place levee remediation measures to address seepage, slope stability, erosion, and overtopping concerns. Construction would require installation of a cut-off wall, seepage berm, and erosion protection.

3.4 Scoping and Screening of Alternatives: There will be no additional formal Scoping or any screening of alternatives beyond what was done previously for the GRR/SEIS, but the Corps will mail a public announcement on the additional NEPA documentation. One Public Workshop will be held after release of the draft document. The Contractor shall attend this workshop and provide a court reporter

3.5 GRR/SEIS Component Studies Deliverables. The Contractor shall be responsible for the following component studies to be integrated into the text as appropriate.

Noise Impact Analysis: Noise analyses shall be performed for construction related activities in accordance with the local noise ordinances. Results of the noise impact analysis shall be incorporated into the RGRR/SEIS, with a complete document included as an appendix to the

RGRR/SEIS

Section 404 (b)(1) Evaluation: The Contractor shall prepare the Section 404 (b) (1)

Evaluation in accordance with Federal regulations. Results of the evaluation shall be incorporated into the RGRR/SEIS, with a complete document included as an appendix to the

RGRR/SEIS.

Economic Analysis: The Contractor shall identify the baseline socioeconomic conditions within the project area. This shall be performed from a review of the most recent area economic information. The Contractor shall develop and execute an Economic methodology to evaluate flood damages within the study area. Economic evaluations (damages for without and with-project conditions) will be necessary to determine the current life cycle costs of the no-action plan and the three other alternatives. The life cycle evaluation shall be conducted over a fifty year project life and use the current Federally authorized interest rate. Life cycle cost components shall include the initial costs, planning, engineering and design costs, operation and maintenance costs and any other costs necessary to complete the evaluation.

Interest during construction (and potentially benefits during construction) shall also be computed and recommendations made to optimize and phasing decisions necessary in project construction or project maintenance. The costs for all alternatives shall be presented on an average annual equivalent basis. Federal and local cost sharing shall be computed for each alternative. All information shall be presented in tabular form showing all assumptions used to compute the estimates.

Cultural Resources Assessment: The Government will provide the Contractor with all information needed for the cultural resources assessment. Contractor shall use this information, when available, to prepare appropriate sections of the SEIS and RGRR

Wetlands assessment: The USFWS will assess impacts of alternatives on wetlands using appropriate methodology. This will be Government furnished.

GRR/SEIS Document Review: An independent technical review (ITR) of the 85% document will be completed by the Government. The ITR will include a written list of review comments and the Contractor shall respond to Government comments received during the ITR and shall revise the text as needed. This will be performed for all versions of the

GRR/SEIS.

3.6 The following components will be provided by others but incorporated into the draft and final GRR/SEIS deliverables by the contractor. Contractor shall provide support as needed and glean information/data as required to complete the main documents:

Biological Assessment: The contractor shall prepare the draft Biological Assessment (BA) for the preferred alternative. The Corps will finalize the BA and complete the consultation with the Resource Agencies. The Biological Opinion (BO) will be prepared by the

Government and furnished to the contractor. The contractor shall summarize in the main body of the GRR/SEIS, as appropriate, and include the BA and the BO as an appendix.

4.0 SITE VISITS AND MEETINGS

4.1 Upon completion of negotiations, the Contractor shall identify a multi-disciplinary project team consisting of at a minimum, the project manager, a planner, a biologist, an archeologist, and an economist. The Contractor shall attend approximately 2 in-progress review meetings in the

Sacramento District Office.

4.2 The Contractor shall also attend and participate in the interagency alternative selection meeting in the District office and the Public Workshop for the Draft GRR/SEIS review in

Central Valley, California. The public workshop will be conducted as described above. Public notices announcing the availability of the draft document will be prepared by the Government and sent to the interested parties publicizing the time, date, and location of the public workshop.

Comments and questions from the public will be recorded at the workshop.

4.3 The Contractor shall keep detailed records in a centralized file of the process used to complete the GRR/SEIS. The file shall contain all documents, data, analytical tools and reference materials utilized by the Contractor throughout the process. The Contractor shall not disclose the documents to the public without prior approval from the Government. All records and files shall be deemed property of the Government. The file shall be provided to the

Government at the completion of work as a portion of the Administrative Record.

5.0 ADDITIONAL DRAFT AND FINAL SEIS REQUIREMENTS

5.1 The Draft and Final SEIS shall include an Executive Summary or Synopsis of sufficient length to provide the reader with a good grasp of the alternatives, their environmental consequences, and the conclusions of the GRR/SEIS. The Executive Summary shall also be provided as a stand-alone, separately bound document that can be mailed to the comprehensive list of addressees who have expressed a specific interest in the Executive Summary.

5.2 The text of the Draft SEIS shall be revised, as appropriate to correct errors or clarify or augment information in response to public comments, to yield a Final SEIS with a parallel format. The final SEIS shall include a Public Comment and Response Appendix in which each letter of comment on the Draft SEIS is reproduced and comments deemed substantive in each letter are numbered to correspond to a prepared response. The contractor shall provide assistance as needed to the government who will take the lead in providing responses to all public comments. Responses to recommendations in the Fish and Wildlife Coordination Act

Report (CAR) will be provided by the Government and shall be included in an Appendix to the

SEIS (Draft and Final as appropriate).

5.3 The draft and final SEIS shall also include the following appendices:

1. Draft/Final Fish and Wildlife Coordination Report (when provided).

2. Preliminary Clean Water Act, Section 404(b)(1) Evaluation (when the recommended plan is identified).

3. Final BA and BO

4. In matrix form, compliance of each alternative with all relevant Environmental

Laws, Regulations and Executive Orders (full compliance, partial compliance, non-compliance)

5. Revised Engineering Appendix

6.0 WEB PAGE

The contractor shall provide input that will be placed on the website (Government) web for public and agency review. The final Draft GRR/SEIS and Final GRR/SEIS will be include a searchable PDF document including, maps, schedules, notices, etc. All information being posted shall be subject to approval of the Government.

7.0 REPORT PREPARATION

7.1 The Contractor shall document all work on the study. All calculations, assumptions, findings and decisions are to be included in a main report or in technical appendices supporting the main report. Individual page-size (8-1/2” by 11”) tables, maps, figures and graphs should be placed in the text following the first reference to them. Lengthy series of tables or figures may be placed in annexes near the end of the report. Any fold-out plates should be placed at the end of the report.

7.2 Report text shall be prepared in Microsoft Word program format (Arial 11 font) on one or more CD-Rs. Narrative material shall be typed with lines of type single-spaced. The draft report(s) may be double-spaced to allow for comments. Spreadsheets shall be prepared in

Microsoft Excel format and any figures shall be submitted in adobe acrobat. The final report shall be submitted in both paper and digital format with 10 paper copies. In addition, the final report shall be submitted in Adobe Acrobat. All digital information including the final reports, drawings, calculations, spreadsheets, etc. shall also be provided on a CD-ROM (10 copies) in both a PDF and

Mircrosoft Word and Excel format, as necessary.

7.3 Margins for 8-1/2 x 11-inch paper at the binding edge shall be 1-1/2 inches and not less than

1 inch. Pages shall be numbered consecutively with Arabic numbers with the page number placed in the middle at the bottom margin.

7.4 Maps, drawings, and illustrations will be 8-1/2 x 11-inch paper. Allow a 1-1/2 inch binding margin on left and 1 inch margin on the three remaining sides. When more than one sheet is required for a map or drawing, all sheets will be of the same size and will bear suitable matching lines when necessary. A cover sheet consisting of a vicinity map, a locality map, and index to drawings, and a list of abbreviations used shall be included. The Contractor may include other details on this sheet as appropriate. Additional sheets as needed shall be developed by the

Contractor. All maps, drawings, and illustrations shall have the standard Corps title block and border (to be provided to contractor at his request). Drawings submitted will be originals and not reproduction of originals unless otherwise specified.

7.5 The Contractor shall furnish under separate cover all raw data, notes, survey forms, worksheets, design calculations, etc., used, gathered, or developed during the conduct of this work order.

8.0 GOVERNMENT FURNISHED INFORMATION:

A. The Feasibility Study and Environmental Impact Statement

B. USFWS Fish and Wildlife Coordination Act Report and Biological Opinion (both draft and final versions will be provided by Federal and State wildlife resource agencies)

C. Copy of the Hydrology and Hydraulics Analysis for the Mod Waters Project

D. A complete Engineering Appendix which shall include sufficient engineering design and costs for all alternatives and a refined and more detailed design and costs for the selected alternative. This will include highway line and grade, footprint, wetland acreage impacts, amount and type of file/cut, etc. for each alternative.

E. Digital Ortho Quadrangle Maps of the Project Area

F. Color aerial photography of the project area (scanned and geo-referenced if available)

G. Copies of relevant prior studies and reports

H. Implementation Plan Schedule and Sequencing Report

Based on the review of the existing materials, and Government furnished materials, the

Contractor shall provide an assessment of any data deficiencies. Throughout this process, pertinent data gaps shall be reported to the Government at the earliest possible time so that appropriate efforts can be initiated to obtain the needed information or decisions reached as to how to address the deficiencies. The Government will determine the satisfactory level of detail presentation. If additional field surveys are required of the Contractor, modifications to the contract will be made and an adjustment in the contract price will be negotiated.

9.0 POINT OF CONTACT

9. 1 The POC for all technical contract coordination and administration issues with the Corps is the Planning Technical Lead, Jane Doe. Contracting Officer’s Representative is the John Doe.

9.2 Any contact with the sponsor, or local governmental agencies required to obtain information necessary to complete the contracted work must be coordinated with the Project Manager ,or if not available, the Planning Technical Lead.

9.3 Disclosures regarding the results of the study can only be made by authorized Government personnel. All requests for information made to the Contractor must be referred to the District in a timely manner.

10.0 SCHEDULE OF DELIVERABLES

This project is on a very compressed time frame. The 35% deliverable shall be a revision of the existing text in the previous GRR/SEIS to streamline and simplify. Contractor shall adhere to the following schedule of work. Schedule is based on the award date of January 2016. The 65% deliverable shall be a description and discussion of the Tentatively Selected Plan. The 85% document shall be a complete review draft report for ITR. After the 65% document, the schedule will be re-adjusted based on the Corps’ delivery schedule of needed information. The 95% document shall be a draft review document incorporating all ITR revisions and with all appendices.

Days from date of award

180 Days Submittal of 35% document (or 3 weeks from notification and slippage adjusting below)

210 Days Government completes review of 35% submittal

215 Days Receipt of ENP benefits analysis

220 Days In-progress review meeting in District office

230 Days Contractor Submittal

240 Days Interagency Meeting to discuss alternative selection

250 Days Submittal of 65% document

260 Days Government completes review of 65% submittal

270 Days Receipt of Draft CAR

285 Days Contractor submits 85% document

295 Days Government completes ITR of 85% submittal

300 Days In-progress review meeting in District office

315 Days Submittal of 95% document to Corps

325 Days Government review of 95% document

240 Days Camera-ready Draft GRR/SEIS delivered by contractor

250 Days Printing/mailing of Draft GRR/SEIS complete

255 Days Final Draft GRR/SEIS to be released to public for comment

(NOA date); begins 45 day comment period

285 Days 2nd Corps sponsored Public Workshop

300 Days End of the 45 day public comment period

305 Days Final CAR from FWS

315 Days Corps completes responses to public comments

320 Days Government provides comments on draft Final GRR/SEIS

330 Days Contractor provides camera-ready Final GRR/SEIS

340 Days Printing and mailing of Final RGRR/SEIS complete

350 Days NOA is published in the Federal Register/30 day Final

FGRR/SEIS comment period begins

380 Days 30 day public comment period ends

390 Days Corps completes responses to public comments

395 Days Corps transmits ROD package

TBD ROD is signed

11. 0 Contractor Manpower Reporting

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USACE a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of http://www.ecmra.mil/ each calendar year. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil .

http://www.ecmra.mil/