W91238-15-Q-0054-0001_RFQ_Amendment_01-Success_Lake_Grounds_Keeping_Services.pdf

PDF 344 KB Posted Jun 25, 2015

Attached to: Success Lake Grounds Keeping Services RFQ
Solicitation number: W91238-15-Q-0054
Issued by: Department of the Army Corps of Engineers Engineering District Sacramento

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W91238-15-Q-0054-0001 RFQ Amendment 01

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File	Type	Posted
W91238-15-Q-0054_RFQ_Q As_dated_6-25-15.pdf	PDF	Jun 25, 2015
W91238-15-Q-0054_Synopsis.pdf	PDF	Jun 22, 2015
W91238-15-Q-0054_RFQ-Success_Lake_Grounds_Keeping_Services.pdf	PDF	Jun 22, 2015

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Success Lake Grounds Keeping Services RFQ Amendment 01- Porterville, CA

The purpose of this amendment is to:

A. Change PWS Paragraph A-Location Section (Page 1) sentence from "this contract provides for recreation janitorial and fish cleaning station services at Success Lake” to “this contract provides for grounds keeping services at Success Lake.”

B. All other terms and conditions remains unchanged.

Contracting POC: Healon Knight,Ph: 916-557-7228,Fax: 916-557-7854/7524,Email: Healon.D.Knight@usace.army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jun-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91238-15-Q-0054

X 9B. DATED (SEE ITEM 11)

22-Jun-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jun-2015

CODE

USACE SACRAMENTO DISTRICT

ATTN: CONTRACTING DIVISION

1325 J STREET

SACRAMENTO CA 95814-2922

W91238 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91238-15-Q-0054

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PWS (01 MAY 15)

PERFORMANCE WORK STATEMENT

Groundskeeper Services

Success Lake 01 May 2015

A. General Information:

Success Lake POC TBD-To Be Determined.

Contractual POC Healon Knight, Contract Specialist U.S Army Corps of Engineers

CESPK-CT-B

1325 J Street Sacramento, CA 95814-2922 Ph. 916-557-7228 Fax: 916-557-7854/7524 Healon.D.Knight@usace.army.mil

Location: The work required under this contract provides for recreation janitorial and fish cleaning station grounds keeping services at Success Lake. Success Lake is located in Tulare County, California approximately six miles east of Porterville, CA. The contractor shall provide all labor, materials, supplies, permits, equipment and supervision necessary to accomplish all work required for this contract. Prospective bidders are required to visit the work area prior to bidding on this contract.

Closure: In the event that any property of the Park is permanently or temporarily closed, the segments of this contract pertaining to that area shall not be required and therefore not utilized. The number of facilities may vary. Contractors shall not perform work in those closed areas or facilities that are not in use and shall not be compensated for work not accomplished.

Authorities/Technical Direction: The Contractor shall take no direction from any Government employee or any other person other than the Contracting Officer (KO) that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes mailto:Healon.D.Knight@usace.army.mil authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters.

Estimated Quantity Line Items: All Section B, Pricing Schedule, Line Items with quantities are estimated-quantity Line Items. The quantities are estimated amounts and not guaranteed amounts. The contractor will only be paid for work actually performed. At no time will the contractor exceed the estimated quantity on any estimated quantity Line Item. The contractor will establish a tracking system of actual quantities against the contract’s estimated quantities for each estimated quantity Line Item and will maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any Line Item reaches 75% of the estimated quantity on any estimated quantity Line Item, the contractor will notify the Government’s Contract Specialist and the Technical POC in writing by fax or e-mail within two calendar days. Once the Government is notified that the actual quantity has reached 75% of the estimated quantity on any Line Item and if the Government determines that the estimated quantity needs to be increased, the contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract BEFORE the contractor will proceed to work over the existing estimated quantity. The modification will set the new estimated quantity that the contractor may not exceed without another modification.

Period of Performance: It is the government’s intent to award this contract with a base year plus two option years. The Period of Performance will be from the date of contract award through 1 year representing the base year plus two option years.

Meetings: Pre-Work Meeting: The contractor shall contact the Park Manager to schedule a Pre-Work meeting to discuss all elements of this contract. At least one week prior to this meeting, the Contractor shall submit to the Park Manager all information required under this contract including Certificate of Insurance, Safety Plan, and name of supervisor and alternate supervisor. The Park Manager shall determine the date, time and location of this meeting. The Contractor shall submit to the Park Manager all items listed below:

a. Certificates of Insurance (General Liability and Worker’s

Compensation)

b. Safety Hazard Analysis - See Appendix A for suggested format.

c. Name and local telephone numbers of supervisor if other than the contractor.

d. Exposure Report – Form 94 (Man-hours worked). Submit within 5 working days after the first of each month. See Appendix B for the form to be used.

e. Monthly Invoice.

f. Safety Data Sheet (SDS) for compounds to be used for the contract.

Invoicing and Payments: Services shall be based on an invoice and certification that the services have been performed. The invoice and certification shall be submitted to the Park Manager.

Invoices: Invoices for payment shall be submitted upon completion of tasks outlined in the pricing/payment schedule. Invoices shall include all necessary information, including any necessary supporting documentation and shall be submitted to:

Invoice only WITHOUT additional information or supporting documentation shall be submitted by mail or electronically to:

USAED, Finance Center

ATTN: CEFC-FP

5722 Integrity Dr.

Millington, TN 38054-5005 Fax: 901-874-8731

Email: CEFC-Payments@usace.army.mil

One copy of invoice WITH all required information including any necessary supporting documentation shall be submitted by mail or electronically to the following individuals:

U.S. Army Corps of Engineers, Success Lake ATTN: Southern Operations Area Manager

PO Box 1072 Porterville, CA 93258-1072

Fax: 559-784-5469

U.S. Army Corps of Engineers ATTN: Contracting Office Service & Supply Branch

Contract Number 1325 J Street

Sacramento, CA 95814-2922 Phone: (916) 557-7228

Fax: (916) 557-7854/7524 Email: Healon.D.Knight@usace.army.mil mailto:CEFC-Payments@usace.army.mil mailto:Healon.D.Knight@usace.army.mil

Contract Payments: The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract.

Final Payment: Final payment shall be authorized when Government issued keys have been returned and all report requirements have been met at the unit price for the services actually performed in accordance with the pricing schedule.

B. Scope of Work:

General Information: The Contractor shall furnish all necessary labor, materials, supplies, equipment, operating personnel, and supervision necessary for grounds keeping services as indicated. Normal working hours shall be Monday through Friday from 7:00 am to 5:30 pm. Note: The contractor shall perform all service duties per scope on Memorial Day, Independence Day, and Labor Day except for seven (7) Federal holidays as follows: New Years Day, Martin Luther King Day, President’s Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Sunday, then the following Monday shall be observed as the holiday. When the holiday falls on a Saturday the preceding Friday shall be observed as the holiday.

1. Tule Campgrounds: [Please see attached Groundskeeper Service Maps B.2.] The Tule Campgrounds consisting of 104 camp sites. All areas within boundary fences shall be serviced once (1) a week on Mondays from 01 October through 31 March. From 01 April through 30 September, all areas within boundary fences shall be serviced twice (2) weekly on Mondays and Fridays. Campsites that are occupied shall not be serviced. Occupied campsites shall be serviced on the next available day it is vacant. Service in the Tule Campgrounds shall be to maintain the areas free of litter and debris, hose off and clean picnic tables, and to report any items that are in need of repair. Clean barbecues and fire pits. Barbecues and fire pits that contain hot coals and/or ash shall not be serviced, but shall be serviced on the first available day when the ashes/coals are cold.

Servicing the barbecues and fire pits shall be to remove all litter, cold coals and ash, and dispose of garbage in bins. Contractor shall be held responsible for any fire and associated damage caused by disposal of hot coals or ash.

2. Day Use Areas: [Please see attached Groundskeeper Service Maps B.3.]

The Day Use Areas, Boat Launching Ramps, and All Parking Lots in the Tule and Rocky Hill Recreation Areas shall be serviced twice (2) weekly on Mondays and Fridays from 01 October through 30 March. From 01 April through 30 September, all areas shall be serviced five days a week Monday through Friday. Service to these areas shall be completed prior to 2:00 p.m. each service day. Service in these areas shall be to maintain the areas free of litter, debris and glass; empty refuse cans if more than1/2 full, remove and replace liner; clean all drinking fountain areas; and remove all spider webs; clean barbecues and fire pits; sweep all cement pads at shelters; and report any items that are in need of repair. Up to 25 shelters and arbors along with BBQ grills/fire pits.

Barbecues and fire pits that contain hot coals and/or ash shall not be serviced, but shall be serviced on the first available day when the ashes/coals are cold.

Service to the barbecues and fire pits shall be to remove all litter, cold coals and ash, and dispose of garbage in bins. Contractor may be held responsible for any fire and associated damage caused by disposal of hot coals or ash.

3. Playgrounds: [Please see attached Groundskeeper Service Maps B.4.]

Playgrounds 2 (two) located in Tule Day Use Area, service shall be done once (1) a week on Wednesdays from 01 May through 30 April. Service to the playgrounds shall be to remove all litter, remove debris, clean cement walkways, and empty garbage; remove or pull all weeds and dispose of them; remove graffiti from the structure; clean structure, turn sand or chips, rake, and level impact material and sweep all impact material from walkways.

4. Vista Point: [Please see attached Groundskeeper Service Maps B.5.] The

Vista Point, parking lot, stairways, and an area extending 100 ft. out on all three sides from the bottom of the rock wall shall be serviced twice (2) weekly on Mondays and Fridays from 01 May through 30 April. This service shall be to remove all litter, debris and glass from the area and sweep when necessary to maintain in a clean condition; empty refuse cans if more than ½ full, remove and replace liner.

5. Shoreline: [Please see attached Groundskeeper Service Maps B.6.] The shoreline in the Tule and Rocky Hill Recreation Areas and around the Vista Point shall be serviced once (1) weekly on Mondays from 01 October through 31 March. From 01 April through 30 September, all areas within boundary fences shall be serviced twice (2) weekly on Mondays and Fridays.

The areas to be serviced are as follow: the shoreline in the Tule Recreation Area from Highway 190 to the North Ramp; the shoreline in the Rocky Hill Recreation Area from the base of the Dam to and including the rock barrier north of the end of the paved road; and the Vista Point Area from the base of the dam to just north of the Vista Point. Service of these areas shall be to remove all litter, debris and glass from the high water mark to the water’s edge. In areas where roadways are above high water mark, litter shall be collected to within 50 feet of the roadway.

6. Roads and Roadside: [Please see attached Groundskeeper Service Maps B.7.] Roads, roadsides, and shoulders into Park Headquarters, Tule, Vista Point, and Rocky Hill Recreation Areas shall be serviced once

(1) each week on Wednesdays from 01 June through 31 May. The areas to be serviced are as follows: The road leading to Park Headquarters; the public access road in the Rocky Hill Recreation Area from the gate at the end of Worth Drive to the last turnaround on the paved road, the parking lot at Vista Point, and all the public access roads in the Tule Recreation Areas including parking lots. This service shall be to remove all litter, debris and glass from the road surface and roadsides to a distance of 50 feet from the roads edge on both sides.

7. Rocky Hill Area: [Please see attached Groundskeeper Service Maps

B.8.] The Day Use Areas shall be service to include, three small shelters, one boat launching ramp, including (5) five turn out parking areas, and one large parking lot near the Boat Ramp, once (1) each week on Wednesdays from 01 June through 31 May. The contractor shall service and maintain the areas free of litter, debris and glass; empty refuse cans if more than 1/2 full remove and replace liner to nine garbage cans at large shelters, clean all drinking fountain areas, sweep all cement pads at shelters, remove graffiti, and remove all spider webs.

Report any items that need to be repaired. Clean all picnic tables, shelters and arbors in day use areas. Service to the barbecue grills shall be to remove all litter, cold ashes, and dispose ashes and trash properly.

Barbecues and fire pits that contain hot coals and/or ash shall not be serviced, but shall be serviced on the first available day when the ashes/coals are cold. Contractor may be held responsible for any fire and associated damage caused by disposal of hot coals or ash. All work shall be complete prior to sunset.

8. Wildlife Area: [Please see attached Groundskeeper Service Maps B.9.]

The area of the picnic shelter located in the Wildlife area shall be serviced once (1) weekly on Fridays 01 June through 31 May. Service shall be to pick up and dispose of all litter, debris and glass within the service roads and parking areas, corral area, shelter picnic area and barbecue area;

empty refuse cans if more than ½ full, remove and replace liner in two (2) refuse cans. Empty two (2) refuse cans, one at the end of the Frazier Dike near the second entry gate, and one (1) at main parking lot.

9. Headquarters (HQ) Area: [Please see attached Groundskeeper Service

Maps B.10.] HQ area consists of two HQ buildings and a Maintenance building and shall be serviced two (2) times a week on Mondays and Fridays from 1 April through 30 September. Note: During extreme drought years the watering/moving section of this line item may not be needed for service.

Service shall be to keep bushes, shrubs and lawns green by automatic or manual irrigation and mow and edge lawn not to exceed three inches in height, trim bushes and shrubs, trim and prune trees within yard.

Service shall also include cleaning area free of litter, empty up to three (3) refuse cans if more that ½ full remove, and replace liner.

Disposal: All litter, debris and glass collected shall be deposited in Government provided garbage bins.

C. Contractor’s Responsibility:

1. Contractor Furnished Equipment: The Contractor shall provide all equipment necessary to comply with this contract. Contractor shall not use any Government equipment and/or supplies.

2. Inspection: Contractor Records – The Contractor shall maintain a record of all contract services performed.

3. Personnel:

General Requirements: The Contractor shall be responsible for seeing that his/her personnel strictly comply with all Federal, State, and local laws. A copy of this contract shall be kept on the job site and made available to any interested Contractor employee.

Supervision: During regular working hours, the Contractor shall designate in writing who shall have full authority to direct the work required by this contract. The designated supervisor shall be able to understand, speak, read and write the English language.

4. Safety: The service equipment shall meet all requirements of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, which can be found on the job site or at this website http://www.usace.army.mil/ under Publications.

Safety Documents that must be submitted to the Park Manager are as follows:

Certificates of Insurance (General Liability and Worker’s Compensation) Safety Hazard Analysis - See Appendix A for suggested format.

Name and local telephone numbers of supervisor if other than the contractor.

Exposure Report – Form 94 (Man-hours worked). Submit within 5 working days after the work is completed. See Appendix B for the form to be used.

http://www.usace.army.mil/

Safety Data Sheet (SDS) for compounds to be used for the contract.

5. Security:

Security gates, storage yards and office compounds shall remain locked except when authorized employees are present in the immediate area. All storage buildings, storage rooms, equipment rooms and park buildings shall remain locked except when in use. The Contractor shall maintain a current register of all keys issued. Extra keys shall be obtained from the Park Manager. Discharged employees shall be required to return all keys.

Government keys shall not be duplicated. Several of the buildings that the Contractor shall be required to work in are equipped with security (alarm) systems. The Contractor shall be granted access to such buildings by the Park Manager.

6. Defective Facilities: Damaged, defective and/or inoperative facilities shall be promptly reported to the Park Manager or representative as soon as possible, but in no later than the next workday after being discovered by Contractor. The decision to close a facility shall be made by the Park Manager.

7. Quality Assurance Surveillance Plan:

Monitoring: The scope of work and requirements outlined in this Performance Work Statement (PWS) to be performed by the Contractor is subject to a Quality Assurance Surveillance Plan (QASP) conducted by the Contracting Officer Representative (COR). Table 1 provides the QASP to be used for this PWS. The Contractor is encouraged to read the QASP to fully understand how the Contractor will be evaluated during the course of the contract.

Attachment A

PERFORMANCE OF WORK REQUIREMENTS SUMMARY

1. The purpose of this exhibit is to:

a. List the contract requirements considered most critical to acceptable contract performance.

b. Show, where applicable, the maximum allowable degree of deviation from perfect performance for each requirement that shall be allowed by the Government before contract performance is considered unsatisfactory.

c. Define the procedure the Government shall use in reducing the Contractor’s monthly payment if satisfactory performance is not rendered.

2. The Government’s quality assurance procedures are based on actual performance of the contract and all areas will be reviewed periodically, (e.g. weekly, monthly, quarterly, semi-annually, etc.).

3. The criteria for acceptable and unacceptable performance are as follows:

a. Contract requirements. The criteria for requirements are the level of performance deemed acceptable to the Government.

b. If the quality of work does not comply with the contract requirements, the COR will initiate and the Contractor shall be required to complete a Contract Discrepancy Report (CDR).

c. The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. The Contractor shall not be paid for services not rendered in accordance with the standards set for in this contract.

d. If the level of performance is deemed unacceptable to the Government concurrent with two unsatisfactory ratings, monthly payment shall be reduced for unsatisfactory performance by the percentage as shown in the chart below:

(1) OBJECTIVE: Accident Prevention Plan (APP)

Performance Standard

Submit

Acceptable Level (AL)

Method and Frequency of Inspection

Remedy

Obtain an approved Accident Prevention Plan.

100% required Review by COR and approved by the Safety Officer prior to initialization of any work.

Remedy: The Contractor shall develop a plan for completion and approval of the APP. Continuous review until performance is satisfactory.

(2) OBJECTIVE: Cleaning Services

Performance Standard Acceptable Level

(AL)

Method and Frequency of Inspection

Remedy

Weekly and Additional Services as per specifications outlined in section 11.

100% required

Random and scheduled quality assurance inspections by the

COR.

Remedy: The Contractor shall complete a plan for completion of all service items per specification outlined in section II. Continuous review until performance is satisfactory.

Attachment B

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

GROUNDSKEEPER SERVICES

Quality Assurance Surveillance Plan: The QASP will consist of periodic inspections conducted by the COR or his/her designee. A surveillance report shall be prepared by the KO and forwarded to the Contractor. The Contractor shall respond to any complaints and/or ratings of poor performance within five (5) calendar days, after receipt of the report.

MANAGEMENT SUPPORT RATING CRITERIA

CLIN

PERFORMANCE

OBJECTIVE

INDICATORS OF SUCCESS

0001AA Tule Campground Off-Season