SOLICITATION.pdf

USACE SACRAMENTO DISTRICT

ATTN: CONTRACTING DIVISION

1325 J ST

SACRAMENTO CA 95814-2922

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

7 million

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

W91238-14-Q-0017 31-Jan-2014

b. TELEPHONE NUMBER

916-557-5138

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 13 Feb 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

W91238

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE W91238 16. ADMINISTERED BY

U.S. ARMY CORPS OF ENGINEERS, VICKSBURG

ENVIRONMENTAL LABORATORY CEERD-EP-C C/O M

3909 HALLS FERRY RD.

VICKSBURG MS 39180

TEL: 601-634-4060 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALICIA S POWELL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541690

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

W91238-14-Q-0017

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PWS

Performance Work Statement

PROJECT: Sacramento and Stockton Deep Water Ship Channel (DWSC) Sediment and Water Samples Collection

CONTRACT NO: To Be Determined

Points of Contact:

Contractor POC: To Be Determined

USACE COR Gary Kamei (Contracting Officer’s U.S. Army Corps of Engineers, Sacramento District Representative) Attn: CESPK-CO-OR 1325 J Street Sacramento, CA 95814-2922 Phone: (916) 557-6845 Email: Gary.Kamei@usace.army.mil

USACE CONTRACT POC: Raymond Greenheck U.S. Army Corps of Engineers, Sacramento District

1325 J Street (CESPK-CT) Sacramento, CA 95814-2922

Telephone: (916)557-6933 E-mail: Raymond.R.Greenheck@usace.army.mil

USACE CONTRACT POC: Alicia Powell

1325 J Street (CESPK-CT) Sacramento, CA 95814-2922

Telephone: (916)557-5138 E-mail: Alicia.S.Powell@usace.army.mil

1.0 GENERAL PROJECT BACKGROUND

The U.S. Army Corps of Engineers (USACE) performs annual maintenance dredging along the Sacramento and Stockton Deep Water Ship Channels (DWSCs). The goal of the maintenance dredging project is to maintain the DWSCs to authorized depths which allows for the navigation of deep draft ship traffic. The maintenance dredging activities also include disposal and discharge of dredged sediment into dredged material placement sites (DMPSs) and discharges of effluent from the DMPSs into surface water. Per the General Order Waste Discharge Requirement Order (GO) No. 5-01-116 and R5-2004-0061-001, pre-dredge sampling, water quality monitoring, and effluent monitoring from DMPSs are required for the dredging operation. This contract shall be to perform the pre-dredge sediment and water sample collection before dredging each year.

Shoaling identified by the USACE must be sampled and analyzed as part of the compliance with the GO for the maintenance dredging. Each year the USACE prepares a Sampling and Analysis Plan (SAP) which is approved by the Central Valley Regional Water Quality Control Board

(CVRWQCB).

2.0 DESCRIPTION OF WORK AND SERVICES

The Contractor shall collect pre-dredge sediment and water samples. The sample locations will be provided in the SAP prepared by the USACE each year before the sampling activities. The Contractor shall ship the samples to the USACE Environmental Laboratory in Vicksburg MS.

Sampling shall be completed on both DWSCs within 5 weeks of the issuance of the Notice to Proceed. Figures 1 and 2 are showing the approximate locations of the Sacramento and Stockton DWSCs. Listed below are specific services which the Contractor shall perform.

2.1 Mobilization: The Contractor shall mobilize and commence sampling within two weeks of receiving the Notice to Proceed.

The sampling vessel used by the Contractor shall be ready and be able to collect samples at any location on the Sacramento and Stockton DWSCs. The sampling equipment shall have the ability to collect sediment material down to 40 feet of depth with respect to Mean Lower Low Water (MLLW) and lifting device capable of accommodating 12 foot core length. The equipment shall also have the ability to collect sediment core samples described in Task 2.2.1 – Collect Sediment Cores and Prepare Samples. The core sample tubes shall have a check valve at top and catcher fingers at the bottom to increase recoveries. A complete list of equipment required to perform this service is shown below, but not limited to the following:

Sampling vessel capable of sampling at any location on both DWSCs Vibra-coring device or equivalent coring tube driver Core sampling tubes with check valve at top and catcher fingers at the bottom to increase recoveries Lifting device capable of accommodating 12 foot core length Depth finding means

GPS positioning means Tide prediction means for DWSCs being tested Safety equipment to include(At a minimum) hard hats, hard toe shoes, and personal floatation devices Road vehicle capable of carrying the considerable number and weight of samples to, for instance, an air express shipper’s office.

2.2 Sediment and Water Sample Collection: The Contractor shall take measures to ensure no external contamination affects the samples by conducting, but not limited to, the following:

wearing no talc latex gloves while handling samples and changing those gloves for every sample, double sealing the ends of the sediment core tubes, decontaminating the equipment between samples, and limiting the use of internal combustion engines for deck winches or deck mounted generators and the main propulsion engine.

The Contractor shall coordinate with the USACE Environmental Laboratory (CEERD-EP-C) to ensure correct sample bottles and containers will be used for all sample analysis. Contact information for the laboratory is listed in paragraph 2.3. It is the Contractor’s responsibility to obtain the right number of sample containers and the correct sample bottles, glass jars, and cubitaners for this contract. All sample bottles, jars, and cubitaners must be clean and certified by the laboratory before sample collection. The Contractor will not be responsible for any analytical costs from the laboratory.

The Contractor shall label each sample according to the identification number listed in the SAP.

Time/date, samplers’ names, analytical method, and other related information such as sample location shall be labeled on the samples.

There is no particular sampling order for the sampling locations selected by the USACE. The Contractor shall prepare its own schedule for sample collection order to complete this task order within the required time by this contract.

All samples shall be properly packed in coolers to be shipped to USACE approved laboratory listed under Task 2.3 – Create Chain of Custody, Pack and Ship Samples. Sampling information including but not limited to samplers’ name, sample date and time, and locations shall be documented and sent to the USACE after sample collection per Task 2.7 – Submittals.

2.2.1 Collect Sediment Cores and Prepare Samples: The Contractor shall take and retrieve sediment core samples. Each sediment sample shall be representative of material down to authorized depth (30-40 feet, depending on DWSC and location), plus any over depth (up to 2 feet) allowed for a given reach. Per each boring location, sediment sample volume shall be collected a minimum of three gallons (approximately 4 inches diameter with a core length of 78- 3/8 inches long) and extend from the bottom of the channel to the specified channel depth plus any over depth (up to 2 ft) specified in the SAP.

To minimize cross contamination, the sample tube shall be lined with polyethylene sleeve or plastic material. At each location, sediment core sample shall be composited by shaving equal amounts of the sediment from the top to bottom of the core after ¼ inch of the outer surface layer and ends are cropped and discarded. A minimum of two gallons and 8 ounces of sediment per single/composite sample location shall be collected and sent to the laboratory for analysis.

Sediment sample containers will be provided by the laboratory and it is the Contractor’s responsibility to coordinate with the lab to obtain the right number of correct sample containers.

For bidding purposes, one gallon of sediment shall be collected in a 1-gallon glass jar for chemical testing, eight ounces of sediment shall be collected in an 8-oz glass jar for Acid Generation Potential (AGP) testing, and another one gallon of sediment for grain size analysis shall be collected in a 1-gallon Ziploc bag per single/composite sample location.

Due to the dynamic nature of the DWSCs, the shoaled material may have moved since the last soundings were taken. For this reason, the Contractor shall use onboard depth finding capabilities to locate and sample within the shallowest area in the vicinity of the sampling location identified in the SAP. Since the DWSCs are also subject to tides, the Contractor shall determine the stage of the tide at the time of sampling and determine the distance from the MLLW datum to the bottom of the authorized channel profile. Reference points with known elevations along the DWSCs shall be used by the Contractor to check the predicted tidal stage in relation to the elevation of the channel.

The GPS coordinates of the sampling locations, water depths, the depth of the core collected, core length, the time and date of sample collection, tidal stage, and other related information shall be recorded in the sampling logs. The Contractor shall also document and describe the nature of the material collected (i.e. mud, silt, sand) and whether the sample core is stratified or homogeneous.

In logging the core samples as specified above, the Contractor shall determine whether a core of sufficient length has been recovered, and if not, recover multiple cores at the same location until enough sediment has been obtained. Recovery problems may limit the length of core recovered, however, the core recovered must extend at a minimum to the middle of the shoal being sampled.

2.2.1.1 Compositing of Sediment Samples: When specified in the SAP prepared each year by the USACE, sediment collected from specific locations shall be further composited together to become one composited sample. Sediment from each specific location shall be equally divided up and well-mixed to obtain a minimum volume of 2 gallons and 8 ounces to send to laboratory for analysis. Each composited sample shall be collected following description in Task 2.2.1 – Collect Sediment Cores and Prepare Samples.

2.2.2 Collect and Prepare Ambient Water Samples and Toxicity Test Water Samples: The Contractor shall collect a minimum of 10 gallons of ambient water at every single/composite sample location. These samples may be taken from the surface at the locations specified in the SAP. The Contractor shall also record the water temperature and document the GPS locations in the sample logs for each location at the time of sample collection.

The Contractor shall provide 10-Liter cubitainers and coordinate with the laboratory for other water sample bottles. It is the Contractor’s responsibility to obtain the right number of correct water sample containers. For bidding purposes, the Contractor shall assume the laboratory will provide a 1-liter plastic bottle and a 250-ml plastic bottle per single/composited sample location.

The Contractor shall provide four 10-liter cubitainers per single/composite sample location.

2.2.2.1 Compositing of Ambient Water Samples: For composite water samples when specified in the SAP, water taken from each specific location shall be equally divided up and well-mixed to obtain a minimum of 10 gallons. Each composited water sample shall be collected following the description in Task 2.2.2 – Collect and Prepare Ambient Water Samples and Toxicity Test Water Samples.

2.2.3 Field Sample Duplicates: In order to estimate sampling and laboratory analysis precision, sample duplicates shall be collected on at least 10 % of the total samples. Sample duplicates shall be collected by the same sampling team at the same place and time as their primary samples. Sample duplicate locations will be specified in the SAP every year by the USACE before sampling activity begins.

2.2.3.1 Sediment Sample Duplicates: Sediment sample duplicates shall be collected on at least 10% of the total samples. For example, three sediment sample duplicates shall be collected if there are a total of 28 sampling locations in both DWSCs. Each sediment sample shall be collected at the same location and time as their primary samples, but with different sample identification numbers, as specified in the SAP prepared by the USACE every year. A minimum of one gallon and eight ounces of sediment shall be collected for each duplicate sample. If possible, the sediment sample duplicates and its primary sample shall be taken from the same coring (or the same mix, if on a composite sample). The Contractor shall collect the sediment sample duplicates following the instructions under Task 2.2.1 – Collect Sediment Cores and Prepare Samples and Task 2.2.1.1 - Compositing of Sediment Samples.

2.2.3.2 Water Sample Duplicates: Water sample duplicates shall be collected on at least 10 % of the total samples. For example, three ambient water sample duplicates shall be collected if there are a total of 28 sampling locations in both DWSCs. Each water sample duplicate shall be collected at the same location (or locations, if on composite samples) and time as their primary samples, but with different sample identification numbers specified in the SAP prepared by the USACE every year. The Contractor shall collect the water sample duplicates following the instructions under Task 2.2.2 – Collect and Prepare Ambient Water Samples and Toxicity Test Water Samples and Task 2.2.2.1 Compositing of Ambient Water Samples.

2.2.4 Matrix Spike/Matrix Spike Duplicate: Matrix Spike (MS) and Matrix Spike Duplicate (MSD) are environmental samples that are used to determine effects of the matrix on precision and accuracy of the analysis. MS/MSD samples shall be collected on at least 5% of the total samples. MS/MSD samples will be selected in the SAP every year by the USACE before sampling activity begins. All MS/MSD samples shall be labeled properly on the sample labels and Chain-of-Custody to allow the laboratory to run the appropriate quality control/quality assurance tests.

2.2.4.1 MS/MSD Sediment Samples: When specified in the SAP, MS/MSD sediment sample shall be collected following the description under Task 2.2.1 - Collect Sediment Cores and

Prepare Samples, but with twice the required analytical volumes. For bidding purposes, each MS/MSD sediment sample shall have the following send to the laboratory:

Two 1-gallon glass jars with sediment for chemical analysis One 1-gallon Ziploc bag with sediment for grain size analysis Two 8-oz glass jars with sediment for AGP testing

2.2.4.2 MS/MSD Ambient Water Samples: When specified in the SAP, MS/MSD ambient water samples shall be collected following the description under Task 2.2.2 – Collect and Prepare Ambient Water Samples and Toxicity Test Water Samples, but with twice the required analytical volumes. For bidding purposes, each MS/MSD water sample shall have the following send to the laboratory:

Two 1-liter plastic bottles with ambient water Two 250-ml plastic bottles with ambient water Eight 10-liter cubitainers with ambient water

2.3 Create Chain of Custody, Pack and Ship Samples: The Contractor shall create the chain of custody including the sample information and analytical methods from the SAP. Along with chain of custody documents, all samples shall be shipped to the laboratory for analysis within the required times to permit their reception and testing within the maximum holding times. The address and contact information is shown below:

U.S. Army Corps of Engineers Environmental Laboratory CEERD-EP-C c/o Mike Catt 3909 Halls Ferry Rd., Vicksburg, MS 39180

(601) 634-4060

Given the out of state location of the USACE Laboratory and the short holding times, air express shall be required to forward the samples.

All water and sediment samples shall be held at a temperature between 0 and 4 degree Celsius (°C) until further processing. The Contractor shall report and send copies of the sampling logs, documents, and chain-of-custody to the USACE per the requirements listed in Section 5.0.

The Contractor shall be responsible for all costs for shipping and handling of the samples to the laboratory. Since shipping cost will vary from year to year and cannot be reasonably predicted, the cost of shipping and handling shall be cost reimbursable.

2.4 Archive Sediment Samples: One gallon of sediment from each single/composite sample location shall be properly labeled, archived, and stored by the Contractor for three months. The Contractor shall pack and mail the archive samples according to Task 2.3 – Create Chain of Custody, Pack and Ship Samples within three days, if requested by the laboratory.

2.5 Demobilization: Contractor shall demobilize its vessel subsequent to the completion of sampling on the two DWSCs.

2.6 Pre-Sampling Meeting: The USACE may schedule a meeting between the Contractor and USACE representatives before the sampling activity begins each year. The meeting can be held either in the field, in the Sacramento District Office or at the Contractor’s Office. The goal of the meeting is to go over the additional questions, contract requirements, and USACE expectations before sampling activity begins.

2.7 Submittals: All daily field notes, sample logs, chain of custody, and other sampling documents, described under Task 2.2 – Sediment and Water Sample Collection and all its subtasks, shall be submitted via email to the Contracting Officer, project manager, and environmental engineer. Contact information for the project manager and the environmental engineer will be provided to the Contractor after the contract award. Two CDs containing the documents mentioned in this task shall also be submitted to the Contracting Officer and project manager after the conclusion of the sampling activities.

The Contractor shall prepare and submit a statement of the Contractor’s safety and health policy, an Accident Prevention Program Administrative Plan (APP), and an Activity Hazard Analysis (AHA) to the Contracting Officer Representative for review and acceptance (The APP and AHA has to be aproved by USACE safety office before a Notice-to–Proceed can be issued) before Notice-to–Proceed is issued. No field work shall be commenced before the APP and AHA have been approved by the USACE. APP and AHA shall be prepared in accordance with the most current edition of EM-385-1-1 and any other Federal, State, local, and U.S. Coast Guard (USCG) regulations and requirements. Section 4.0 – Safety and Pipeline Avoidance provides additional safety information, guidelines, and requirements for sampling at the Sacramento and Stockton DWSCs.

The Contractor shall follow the submittal requirements under Section 5.0 – Submittal Distribution and Schedule.

1.0 Quality Control and Quality Assurance

USACE may periodically evaluate the Contractor’s performance by appointing representative(s) to monitor performance. The USACE representative may evaluate the Contractor’s performance through intermittent onsite inspections or upon receipt of complaints by Sacramento District.

Contractor shall ensure that the sampling vessel can accommodate at least two Quality Assurance Representatives from the USACE or CVRWQCB. The Contractor shall make every effort to accommodate the onsite inspection conducted by USACE representative(s).

2.0 Safety and Pipeline Avoidance

Comply with the most current edition of USACE EM 385-1-1, and all applicable federal, state, local, and USCG laws, ordinances, criteria, rules and regulations including but not limited to 29 CFR 1910 and 29 CFR 1926.

All accidents shall be reported to the Safety Office through the Technical POC. This is to be accomplished within the same shift, preferably as soon after the accident as is practical. Fill out an Occupational Safety and Health Administration (OSHA) Form 300; and an ENG 3394 form shall be submitted to the Safety Office within 5 days after an accident. In the event of serious injury or damage, work will stop and everything will be left in place exactly as it was at the time of the accident, except when the possibility of more damage or injury exists. USACE shall hold contractors accountable for their safety and health performance.

Use a qualified person to prepare the written site-specific APP and AHA. Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1. Cover all applicable paragraph and subparagraph elements IAW USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan". The AHA format shall be in accordance with USACE EM 385-1-1, Section 1. The APP and AHA shall be updated periodically to reflect the most current site conditions.

The Contractor shall take all necessary precautions to avoid pipelines. The sampling locations may be adjusted in order to avoid striking any pipeline. It is the Contractor’s responsibility to obtain pipeline information and be aware of the locations of the pipelines in the DWSCs.

3.0 SUBMITTAL DISTRIBUTION AND SCHEDULE

Two hardcopies and electronic copies of the APP and AHA shall be submitted to the Contracting Officer Representative and the Sacramento District project manager within 14 days after the award. The government shall have 30 days to review and provide comments to the APP and AHA for each version of the documents. The Contractor shall provide a revised version of the APP and AHA back to the Contracting Officer within 14 days after receipt of USACE comments. The Contractor shall include a response-to-comments in each revised version.

Report documents shall be prepared on 8½ by 11" white bond paper. Oversized diagrams, maps, or drawings shall be folded to that size. Reports shall also be submitted on CD in PDF format (including all plates and tables.)

All sampling documents stated in Task 2.7 – Submittals shall be submitted via email in PDF format to the Contracting Officer Representative, project manager, and environmental engineer within one week after the conclusion of the sampling activities. Also submit two sets of CDs in PDF format containing the sampling documents to the Contracting Officer and project manager within 30 days after the conclusion of the sampling activities. The Contractor shall properly identify the preparation date and documents on the CD labels.

4.0 INVOICES AND CONTRACT PAYMENTS:

Invoices for payment shall be submitted upon completion of a task order outlined in the pricing/payment schedule. Invoices shall include all necessary information, including any necessary supporting documentation and shall be submitted to the following agencies and individuals. Invoices may be mailed, emailed, or faxed.

Original invoice WITHOUT additional information or supporting documentation:

USAED, Finance Center Attn: CEFC-FP

5722 Integrity Dr.

Millington, TN 38054-5005 Fax: 901-874-8731 Email: CEFC-Payments@usace.army.mil

One copy each of Invoice WITH all required information including any necessary supporting documentation:

COR Gary Kamei

Attn: CESPK-CO-OR 1325 J Street Sacramento, CA 95814-2922 Phone: (916) 557-6845 Email: Gary.Kamei@usace.army.mil

Charity Meakes U.S. Army Corps of Engineers, Sacramento, District Attn: CESPK-ED-ED (Environmental Design Section) 1325 J Street Sacramento, CA 95814-2922 Phone: (916)557-6848 Email: Charity.J.Meakes@usace.army.mil

NOTE: All invoices must reflect the task order number and the final invoice must be marked “FINAL”.

Contract Payments The Government shall pay the Contractor upon submission of proper invoices for the services delivered and accepted for the portion of the work actually performed under the contract. Payment shall be made as indicated in the contract’s Payment Schedule not on percentage of completion. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made.

5.0 Period of Performance

The contract is for a period of five years or until the not-to-exceed amount of $400,000.00 has been met, whichever occurs first. The first Task Order(Task order 0001) will be awarded concurrently with the base contract.

Authorities and Technical Direction:

The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes.

Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters. If a COR is appointed under this contract, they will be appointed by written letter from the Contracting Officer to the Contractor and COR specific to this contract only. COR appointment letters from previous contracts at this installation are not valid for this contract.

ATTACHMENT

#1

QUALITY ASSURANCE SURVEILLANCE

PLAN PRE-DREDGE SAMPLING ACTIVITIES

SACRAMENTO AND STOCKTON DEEP WATER SHIP CHANNEL,

CA

1. INTRODUCTION

This performance based Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the performance based performance work statement in this Task Order. This plan sets forth procedures and guidelines that the U.S. Army Corps of Engineers (USACE) will use in evaluating the technical performance of the Contractor. A copy of this plan will be furnished to the contractor so that the contractor will be aware of the methods that the Government will employ in evaluating performance on this task order and address any concerns that the contractor may have prior to initiating work.

2. PURPOSE OF THE QASP

• Confirm that the action is conducted utilizing proper procedures and in accordance with the approved work and safety plans;

• Define the roles and responsibilities of participating Government officials;

• Define the types of work to be performed with required end results;

• Document the evaluation methods that will be employed by the Government in assessing the Contractor’s performance;

• Provide the Surveillance Activities Table and Corrective Action Request (CAR) form that will be used by the Government in documenting and evaluating the Contractor’s performance;

and

• Describe the process of performance documentation.

3. ROLES AND RESPONSIBILITIES OF PARTICIPATING

GOVERNMENT OFFICIALS

The USACE Contracting Officer Representative (COR):

• Provides overall guidance to the contractor when necessary or requested for purposes of PWS/SOW clarification.

• Reviews vouchers and makes recommendations to the Contracting Officer for payment action based on completion of designated milestones.

• Reports problems or discrepancies to the Contracting Officer as soon as possible.

• Oversees the implementation of the QASP.

• Reviews contractor submittals.

• Initiates periodic contractor evaluations in the Past Performance Information Management System (PPIMS).

• Responsible for the execution of the work on schedule, within budget, in a safe manner, and at a level of quality consistent with the customer’s requirements.

• Periodically reviews contractor performance relative to the contract schedule and budget.

The USACE Contract Specialist:

• Monitors contract performance.

• Maintains central repository for all QA documents required for payment.

• Issues all acceptance/rejection statements.

The Project Manager (PM):

• Reviews contractor’s Technical Management Plan.

• Ensures that all necessary subject matter experts are involved in technical decisions.

• Conducts reviews of contractor submittals for compliance with contract requirements.

• Conducts or supports other surveillance activities as required by the project team.

4. METHODOLOGIES TO BE USED TO MONITOR THE

CONTRACTOR’S PERFORMANCE

Even though the Government will be monitoring the contractor’s performance on a continuing basis, the volume of tasks performed by the contractor makes technical inspections of every task and step impractical. Accordingly, USACE will use the Surveillance Activities Table and its performance metrics, included in this QASP, as the basis for monitoring the contractor’s performance under this task order.

5. QUALITY ASSURANCE REPORTING FORMS:

The primary form used to document surveillance activities will be the review memorandum.

The review memorandum format will be determined at the time of the first deliverable submittal.

Upon completion of field work and acceptance of all final reports, the COR will document QA activities in a final Quality Assurance memorandum.

SURVEILLANCE ACTIVITIES TABLE

Performance Objective

Standard

Acceptable Quality Level

Methods of Inspection and Frequency

Remedy

Schedule.

The contractor shall conduct Performance Work Statement

(PWS/SOW)

taskings in alignment with Requirements in PWS/SOW.

PWS is performed without causing programmatic delay to the government nor violating the schedule provided in the

PWS.

Satisfactory:

Performance and products meet the standard with few exceptions, resulting in minimal delays.

Marginal:

Performance and products result in moderate delay or impact to programs.

Unsatisfactory:

Performance and products result in unacceptable (the government may incur additional costs) delay or impact to programs.

Each category will be evaluated during service activities and after the service is completed.

Evaluations will be based upon government inspections through the performance period. The overall performance rating will be assigned by the Contracting Officer’s Representative

(COR).

Contractor teammates input and customer input/ surveys may also be considered at the discretion of the

COR.

Incentive:

Early schedule completion, Above Satisfactory rating on work performed;

Meet schedule requirements, Satisfactory rating on work performed;

Late schedule completion, Unsatisfactory rating on work performed.

Remedy:

Inspection of Services, FAR 52.246-5 applies:

The contractor shall develop a plan for recovery.

Continuous review until performance is satisfactory or better.

Elevate to higher level of contract management if actions fail to result in improvement. If the acceptable scheduling level falls below Satisfactory, additional task orders may not be issued.

Objective

Standard

Acceptable Quality Level

Methods of Inspection and Frequency

Remedy

Quality.

The contractor shall provide completion of services in accordance with

PWS/SOW.

Methodologies and technical products are consistent and reflective of the referenced documents.

Satisfactory:

Performance and products meet the standards with few exceptions, which are easily corrected.

Marginal:

Performance and products result in moderate corrective action.

Unsatisfactory:

Performance and products are unacceptable (do not meet the standards set forth in the PWS) and extensive corrective action is required.

Each category will be evaluated during service activities and after the service is completed.

Evaluation will be based upon government inspections through the performance period. The overall performance rating will be assigned by the COR.

Contractor teammates input and customer input/surveys may be considered at the discretion of the

COR.

Incentive:

Exceeds standard requirements, Above Satisfactory rating on work performed;

Meets standard requirements, Satisfactory rating on work performed;

Works below standard requirements;

Unsatisfactory rating on work performed.

Remedy:

Inspection of Services, FAR 52.246-5 applies:

The contractor shall develop a plan for recovery.

Continuous review until performance is satisfactory or better.

Elevate to higher level of contract management if actions fail to result in improvement. If the acceptable quality level falls below Satisfactory, additional task orders may not be issued

PRICING SCHEDULE

Price Schedule

This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The maximum contract capacity is $400,000 or 5 years whichever comes first.

First Year

Item # Description Unit Unit Price

0000 Base Year XXX XXXXXXXXXXXXXXX

0001AA Mobilization EA

0001AB Collect Sediment Cores Prepare Samples

EA

0001AC Compositing of Sediment Samples EA

0001AD Compositing of Ambient Water Samples and Toxicity

EA

0001AE Compositing of Ambient Water Samples EA

0001AF Sediment Sample Duplicates EA

0001AG Water Sample Duplicates EA

0001AH MS/MSD Sediment Samples EA

0001AJ MS/MSD Ambient Water Samples EA

0001AK Create Chain of Custody, Pack, and Ship Samples (labor)

EA

0001AL Cost for Sample Containers, Ice and Packing, Shipping Costs (** Cost reimbursable and to be determined when the task order is issued **)

LS** XXXXXXXXXXXXXXX

0001AM Archive Sediment Samples EA

0001AN Demobilization EA

0001AP Pre‐Sampling Meeting EA

0001AQ Submittals EA

2nd Year

1001 Second Year XXX XXXXXXXXXXXXXXX

1001AA Mobilization EA

1001AB Collect Sediment Cores Prepare Samples

EA

1001AC Compositing of Sediment Samples EA

1001AD Compositing of Ambient Water Samples

1001AE Compositing of Ambient Water Samples EA

1001AF Sediment Sample Duplicates EA

1001AG Water Sample Duplicates EA

1001AH MS/MSD Sediment Samples EA

1001AJ MS/MSD Ambient Water Samples EA

1001AK Create Chain of Custody, Pack, and Ship Samples (labor)

EA

1001AL Cost for Sample Containers, Ice and Packing, Shipping Costs (** Cost reimbursable and to be determined when the task order is issued **)

LS** XXXXXXXXXXXXXXX

1001AM Archive Sediment Samples EA

1001AN Demobilization EA

1001AP Pre‐Sampling Meeting EA

1001AQ Submittals EA

2001 Base Year XXX XXXXXXXXXXXXXXX

2001AA Mobilization EA

2001AB Collect Sediment Cores Prepare Samples

EA

2001AC Compositing of Sediment Samples EA

2001AD Compositing of Ambient Water Samples

2001AE Compositing of Ambient Water Samples EA

2001AF Sediment Sample Duplicates EA

2001AG Water Sample Duplicates EA

2001AH MS/MSD Sediment Samples EA

2001AJ MS/MSD Ambient Water Samples EA

2001AK Create Chain of Custody, Pack, and Ship Samples (labor)

EA

2001AL Cost for Sample Containers, Ice and Packing, Shipping Costs (** Cost reimbursable and to be determined when the task order is issued **)

LS** XXXXXXXXXXXXXXX

2001AM Archive Sediment Samples EA

2001AN Demobilization EA

2001AP Pre‐Sampling Meeting EA

2001AQ Submittals EA

3rd Year

3001 XXX XXXXXXXXXXXXXXX

3001AA Mobilization EA

3001AB Collect Sediment Cores Prepare Samples

EA

3001AC Compositing of Sediment Samples EA

3001AD Compositing of Ambient Water Samples and Toxicity

3001AE Compositing of Ambient Water Samples EA

3001AF Sediment Sample Duplicates EA

3001AG Water Sample Duplicates EA

3001AH MS/MSD Sediment Samples EA

0003AJ MS/MSD Ambient Water Samples EA

3001AK Create Chain of Custody, Pack, and Ship Samples (labor)

EA

3001AL Cost for Sample Containers, Ice and Packing, Shipping Costs (** Cost reimbursable and to be determined when the task order is issued **)

LS** XXXXXXXXXXXXXXX

3001AM Archive Sediment Samples EA

3001AN Demobilization EA

3001AP Pre‐Sampling Meeting EA

3001AQ Submittals EA

4th Year

PAST

PERF

ORM

ANC

E

Item # Description Unit Unit Price

4001 Base Year ‐‐‐‐‐‐‐ XXXXXXXXXXXXXXX

4001AA Mobilization EA

4001AB Collect Sediment Cores Prepare Samples

EA

4001AC Compositing of Sediment Samples EA

4001AD Compositing of Ambient Water Samples

4001AE Compositing of Ambient Water Samples EA

4001AF Sediment Sample Duplicates EA

4001AG Water Sample Duplicates EA

4001AH MS/MSD Sediment Samples EA

4001AJ MS/MSD Ambient Water Samples EA

4001AK Create Chain of Custody, Pack, and Ship Samples (labor)

EA

4001AL Cost for Sample Containers, Ice and Packing, Shipping Costs (** Cost reimbursable and to be determined when the task order is issued **)

LS** XXXXXXXXXXXXXXX

4001AM Archive Sediment Samples EA

4001AN Demobilization EA

4001AP Pre‐Sampling Meeting EA

4001AQ Submittals EA

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

nan

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed E VG S M U N price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary): INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY

ANY AND ALL INFORMATION ON THIS FORM.

CLAUSES INCORPORATED BY FULL TEXT

z52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JULY 2013)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include…