09-R-0007 Section 00111 Revision 1 30 Dec 08.pdf

W91238-09-R-0007

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SECTION 00111

PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS,

BASIS OF AWARD, AND EVALUATION CRITERIA

TABLE OF CONTENTS

1. OVERVIEW

2. BASIS OF AWARD

2.1. ELIGIBILITY FOR CONTRACT AWARD

2.2. SOURCE SELECTION USING THE TRADE-OFF PROCESS

2.3. RELATIVE IMPORTANCE OF PRICE TO THE TECHNICAL EVALUATION FACTORS

2.4. EVALUATION OF THE PRICE PROPOSAL

2.5. THE TECHNICAL EVALUATION FACTORS:

2.6. RELATIVE WEIGHTING OF THE TECHNICAL EVALUATION FACTORS

2.7. GENERAL TECHNICAL EVALUATION CRITERIA

3. GENERAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

3.1 GENERAL INSTRUCTIONS

3.1.1 Media, Page Size, Margins, Fonts, and Page Limitations

3.1.2 Proposal Binding

3.1.3 Conditioning of Offer

3.1.4 Restrictions on Offeror-Provided Information

3.2 REQUIREMENT FOR SEPARATE PRICE AND TECHNICAL PROPOSAL VOLUMES

3.2.1 Marking of Proposal Volumes

3.2.2 Tabbing of Proposal Volumes

3.2.3 Table of Contents

4. PRICE PROPOSAL VOLUME

4.1 NUMBER OF SETS OF THE PRICE PROPOSAL

4.2 FORMAT, CONTENTS, AND LIST OF TABS FOR THE PRICE PROPOSAL

4.3 DETAILED SUBMISSION REQUIREMENTS FOR THE PRICE PROPOSAL

Tab 1 of the Price Proposal: Proposal Cover Sheet (Appendix A) Tab 2 of the Price Proposal: SF 1442; Acknowledgement of Amendments; Joint Venture Agreement Tab 3 of the Price Proposal: Pricing Schedule Tab 4 of the Price Proposal: Work Breakdown Structure Tab 5 of the Price Proposal: Representations, Certifications, and Other Statements of Offerors Tab 6 of the Price Proposal: Bid Guarantee Tab 7 of the Price Proposal: Pre-Award Survey Information. (Appendix B) Tab 8 of the Price Proposal: Subcontracting Plan. (Appendix C)

5. TECHNICAL PROPOSAL VOLUME

5.1 NUMBER OF SETS OF THE TECHNICAL PROPOSAL

5.2 FORMAT, CONTENTS, AND LIST OF TABS FOR THE TECHNICAL PROPOSAL

5.3 DETAILED SUBMISSION REQUIREMENTS AND EVALUATION CRITERIA FOR THE TECHNICAL

PROPOSAL

5.3.2 Tab 1 of the Technical Proposal: Factor 1 – Concept Design/Technical Approach (Appendix D)

5.3.3 Tab 2 of the Technical Proposal: Factor 2 – Management Approach

5.3.4 Tab 3 of the Technical Proposal: Factor 3 – Experience and Capability (Appendix E)

5.3.5 Tab 4 of the Technical Proposal: Factor 4 – Past Performance (Appendix F)

5.3.6 Tab 5 of the Technical Proposal: Factor 5 – Socio-Economic Considerations (Appendix G - H)

1. OVERVIEW.

This is a "Best Value" solicitation for the design and construction of a new water treatment plant facility located at Sierra Army Depot in Herlong, California. The Contracting Officer will award a firm fixed-price contract to that responsible offeror whom the Source Selection Authority determined conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, considering all non-price factors described herein, and price.

2. BASIS OF AWARD.

2.1. ELIGIBILITY FOR CONTRACT AWARD

In accordance with the requirements of Part 9 of the Federal Acquisition Regulation (FAR), no contract shall be entered into unless the Contracting Officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the Contracting Officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must meet the general standards in FAR Part 9 and any special standards set forth in the solicitation.

2.2. SOURCE SELECTION USING THE TRADE-OFF PROCESS

The Government will select the offer that represents the best value to the Government by using the trade-off process described in FAR Part 15. This process permits trade-offs between price and technical (“non-cost”) factors and allows the Government to accept other than the lowest priced offer. The award decision will be based on a comparative analysis and an integrated assessment of proposals against all source selection criteria in the solicitation.

2.3. RELATIVE IMPORTANCE OF PRICE TO THE TECHNICAL EVALUATION FACTORS

All evaluation factors other than cost or price, when combined, are significantly less than cost or price. The Government is concerned with striking the most advantageous balance between technical merit (i.e. quality) and cost to the Government (i.e. price). The degree of importance of price could become greater depending upon the equality of the technical proposals. If competing technical proposals are determined to be essentially equal, price could become the controlling factor.

2.4. EVALUATION OF THE PRICE PROPOSAL

a. Price or cost to the Government will be evaluated and considered but will not be scored or combined with other aspects of the proposal evaluation. The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it is realistic for the work to be performed; reflects a clear understanding of the requirements;

and is consistent with the offeror’s Technical Proposal. Additionally, all offers will be analyzed for unbalanced pricing.

b. When applicable, the price evaluation preference for HUBZone small business concerns will be applied. The price evaluation adjustment for Small Disadvantaged Businesses will not apply to this procurement as it is currently suspended for Department of Defense.

c. Information required to be submitted in the price proposal volume in addition to the executed SF 1442 with acknowledgement of amendments and the completed pricing schedule will be used to determine the offeror’s eligibility for contract award in accordance with paragraph 2.1 above (for example, the offeror’s representations and certifications; the bid guarantee; the offeror’s pre-award survey information; and the offeror’s small business subcontracting plan). The Government may enter into exchanges with offerors about such information without it constituting discussions, subject to applicable FAR limitations, including FAR 15.306, Exchanges with Offerors After Receipt of Proposals; FAR 28.101-4, Noncompliance with Bid Guarantee Requirements; and 52.219-9, ALT II, Small Business Subcontracting Plan.

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d. The offerors are reminded that the Contract award shall not exceed the magnitude of construction limitation described in Section 00010 for this project. The intent of this solicitation is to obtain the best proposal within the magnitude. The Government may consider the availability of funds for contract award in determining which proposal offers the best value to the Government. If an offeror’s proposed price(s) exceeds the funds made available for any item or group of items on the pricing schedule (excluding option line items), that offer may be ineligible for contract award, notwithstanding the reasonableness of the total proposed price for all of the line items on the pricing schedule.

2.5. THE TECHNICAL EVALUATION FACTORS:

a. The Government will evaluate each offeror’s technical proposal based on how well the proposal addresses each of the evaluation factors, listed below and further described in paragraph 5, and on how well the offeror has performed on related projects through the evaluation of the past performance information provided from references or obtained from other sources. Each of the evaluation factors will be evaluated by the Government and an adjectival rating and risk rating will be determined by consensus of the Government evaluation board.

b. The evaluation factors correlate directly to the main organizational tabs identified in the proposal submission instructions in paragraph 5. However, any information contained in the technical proposal can nonetheless be considered by the Government in its evaluation under any factor.

Factor 1: Concept Design/Technical Approach Factor 2: Management Plan Factor 3: Experience and Capability Factor 4: Past Performance Factor 5: Socio-Economic Considerations

2.6. RELATIVE WEIGHTING OF THE TECHNICAL EVALUATION FACTORS

The technical evaluation factors are listed below in descending order of importance, as follows:

Factor 1 – Concept Design/Technical Approach is the most heavily weighted factor.

Factor 2 – Management Plan is weighted equal to Factor 1.

Factor 3 – Experience and Capability is weighted less than Factor 2.

Factor 4 – Past Performance is weighted less than Factor 3.

Factor 5 - Socio-Economic Considerations is the least heavily weighted factor; it is weighted significantly less than any other evaluation factor.

2.7. GENERAL TECHNICAL EVALUATION CRITERIA

a. The offeror’s conformance with the specified format and submission requirements will be considered during the technical evaluation. Failure to comply with the formatting and/or submission requirements may be seen as indicative of the type of problems that could be expected during contract performance. Lack of conformance could therefore result in a higher risk assessment, in addition to any other impacts on the evaluation. Material omission(s) may cause the technical proposal to be rejected as unacceptable. However, in accordance with FAR 52.215-1, Instructions to Offerors – Competitive Acquisition, the Government may waive informalities and minor irregularities in proposals. For example, a failure by a proposed key subcontractor to submit a properly executed letter of commitment may be considered as increasing risk, but will not be considered a proposal deficiency.

b. Technical proposals which do not provide the specified information in the specified location in accordance with the submission instructions may be downgraded. The Government is under no obligation to search for information that is not in the specified location.

c. Proposals which are generic, vague, or lacking in detail may be downgraded. The proposal submission instructions are written to give prospective contractors, where feasible, an indication of the level of detail desired by

00111-3 the Government. The offeror’s failure to include information that the Government has indicated should be included may result in the proposal being downgraded and/or being found deficient if inadequate detail is provided.

d. Any prescribed page and formatting limitations, including restrictions on the number of “example projects” and/or “resumes” to be provided, will be strictly adhered to and enforced by the Government. The Government will not evaluate any excess information resulting from the offeror’s failure to comply with the submission instructions.

Examples: If an offeror were to submit three pages in response to an item with a two page limitation, the information on the first two pages would be evaluated but the information on the third page would not be evaluated. If an offeror were to submit a fold-out sheet (e.g. 11”x17”) in response to a one-page limitation where fold-out sheets were not authorized, only the information that could reasonably have been submitted on one 8-1/2 x 11 inch sheet would be evaluated. If an offeror were to submit three 8-1/2 x 11 inch pages in response to a one not-to-exceed 11 x 17 inch page limitation, only the information that could reasonably have been submitted on one 11 x 17 inch sheet would be evaluated. If an offeror submitted alternates that were not requested (e.g. key personnel), the information will not be evaluated.

e. The degree of risk to the Government inherent in the offeror’s technical proposal will be a consideration under every evaluation factor.

f. A “deficiency” is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. “Weakness” means a flaw in a proposal that increases the risk of unsuccessful contract performance. A “significant weakness” is a proposal flaw that appreciably increases the risk of unsuccessful contract performance.

The Government cannot accept an offer with a deficiency in its technical proposal. The term “acceptable” is therefore used in this context to describe a technical proposal that does not contain a deficiency and thus could be accepted by the Government, notwithstanding any weaknesses or significant weaknesses in the proposal.

g. The Government cannot make award based on a deficient offer. Therefore, a rating of “Unacceptable” or “Fail” under any factor will render the offer ineligible for award, unless the Government elects to enter into discussions with that offeror and all deficiencies are remedied in a revised proposal.

h. Failure of a proposed key subcontractor to furnish authorization for the Government to discuss its past performance with the offeror will not be considered a proposal deficiency. However, the Government will not be able to disclose to the offeror any details pertaining to their performance problems.

3. GENERAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS.

3.1 GENERAL INSTRUCTIONS.

3.1.1 Media, Page Size, Margins, Fonts, and Page Limitations.

Submit only the hard-copy paper documents and electronic files specifically authorized elsewhere in this section.

Do not submit excess information, to include audio-visual materials, electronic media, etc. Do not include links to information on websites in lieu of incorporating the information physically into the proposal. Except where another size is specifically authorized for a specific submission, use only 8 1/2” x 11” paper. Use at least 1 inch margins, which may include headers and footers. Do not justify the right margin. Ensure that all text and graphics are clearly legible. Do not use a font size smaller than 10, unusual font styles such as script, or condensed fonts. For submissions with page limitations, the pages will be counted as follows: One side of the paper is one page;

information on both the back and front of one sheet of paper will be counted as two pages. Where authorized, a foldout sheet will count as one page. Pages furnished for organizational purposes only, such as a “Table of Contents” or divider tabs, are excluded from page limitations.

3.1.2 Proposal Binding.

The preferred method for assembling proposals is a method that enables the rapid insertion or deletion of pages such as three ring binders. Ensure recommended capacity is not exceeded and that pages turn freely. Do not use spring clamps, spiral binding systems, or heat binding systems.

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3.1.3 Conditioning of Offer.

Do not include exceptions to the terms and conditions of the solicitation in either the technical or price proposal volumes. Inclusion of any standard company terms and conditions that conflict with the terms and conditions of the solicitation may result in a determination that the offer is unacceptable and thus ineligible for award. Resolve questions about the terms and conditions or technical requirements of the solicitation prior to submission of the offer; see “Inquiries”, located in Section 00100, for points of contact. Notwithstanding the above, the offeror must clearly describe in the proposal cover sheet submitted with the price volume any exceptions, within the offer, to the contractual and/or technical terms and conditions of the solicitation.

3.1.4 Restrictions on Offeror-Provided Information.

“Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can nonetheless be provided to the Government as part of the offeror’s technical proposal. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must clearly mark the information in accordance with FAR 52.215-1, “Instructions to Offeror – Competitive Acquisition”, paragraph (e), “Restriction on disclosure and use of data”. Files shall not contain classified data.

3.2 REQUIREMENT FOR SEPARATE PRICE AND TECHNICAL PROPOSAL VOLUMES.

Each offeror must submit both a “price proposal” volume and a “technical proposal” volume. The price proposal includes the signed offer and the offeror’s proposed prices, as well as other “pro forma” requirements. The technical proposal includes all required information relating to the “non-cost” evaluation factors, which may include both technical and management evaluation criteria. The two volumes must be submitted as separate, physically distinct volumes. Both volumes must be received at the location shown in Block 8 of Standard Form 1442, not later than the date and time specified in Block 13 of Standard Form 1442. The information in the two volumes is evaluated separately and independently. Therefore, all information intended by the offeror to be evaluated as part of the price proposal must be submitted as part of the price proposal. All information intended by the offeror to be evaluated as part of the technical proposal must be submitted as part of the technical proposal. Do not merely cross-reference similar material between the technical and price proposals. Information in the price proposal will not be considered in the technical evaluation, and vice versa.

3.2.1 Marking of Proposal Volumes.

Mark each volume as either the “Price Proposal” or the “Technical Proposal”. Additionally, mark the outside front cover of each volume with the project title and location, solicitation number, name and address of the offeror, and volume copy number. (Markings which identify the offeror are not desired on either the back cover or on the spine/binding.)

3.2.2 Tabbing of Proposal Volumes.

Offers are to be formatted and tabbed in accordance with the instructions that follow for each proposal volume.

3.2.3 Table of Contents.

Include a table of contents for each proposal volume.

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4. PRICE PROPOSAL VOLUME.

4.1 NUMBER OF SETS OF THE PRICE PROPOSAL.

Submit the original (no copies) of the price proposal volume.

4.2 FORMAT, CONTENTS, AND LIST OF TABS FOR THE PRICE PROPOSAL.

Use only 8-1/2” x 11” pages. There are no page limits for the price proposal; however, limit responses to required information. Excess information will not be evaluated. Organize your price proposal as indicated below. If a tab is not applicable to your proposal, omit that tab but do not renumber the subsequent tabs.

PRICE PROPOSAL VOLUME

TAB CONTENTS OF THE PRICE PROPOSAL

1 Proposal Cover Sheet

2 SF 1442; Acknowledgement of Amendments; Joint Venture Agreement

3 Pricing Schedule

4 Workbreakdown Structure

5 Representations, Certifications, and Other Statements of Offerors

6 Bid Guarantee

7 Pre-Award Survey Information

8 Subcontracting Plan

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4.3 DETAILED SUBMISSION REQUIREMENTS FOR THE PRICE PROPOSAL.

Tab 1 of the Price Proposal: Proposal Cover Sheet (Appendix A)

The proposal cover sheet is required by FAR 52.215-1 (c)(2). This provision, titled “Instructions to Offerors – Competitive Acquisition” is provided in full text in Section 00100. The format and content for the proposal cover sheet is shown in Appendix A.

Tab 2 of the Price Proposal: SF 1442; Acknowledgement of Amendments; Joint Venture Agreement.

The Standard Form (SF) 1442 must be completed by the offeror and duly executed with an original signature by the official(s) identified in the proposal cover sheet as authorized to bind the offeror in accordance with FAR 4.102, which includes specific instructions pertaining to individuals, partnerships, corporations, Joint Venture participants, and agents. Include the offeror’s DUNS number in block 14 of the SF 1442, along with the offeror’s address. All amendments must be acknowledged in accordance with the instructions on the Standard Form 30, Amendment. If the offeror is a Joint Venture (JV), include a copy of the JV agreement and indicate its status. (Note: Please use a document protector in lieu of punching holes in the original SF 1442.)

Tab 3 of the Price Proposal: Pricing Schedule.

Submit the completed Pricing Schedule (Section 00010) with the offeror’s proposed contract prices inserted in the appropriate spaces. Prices must be proposed for all contract line items. Unit prices must be extended to the actual “dollar and cents” amounts (i.e. to two decimal places). Do not round off the extended prices to the nearest dollar.

Check your pricing submission very carefully for mathematical and clerical errors prior to submission. Any qualification of pricing may render the proposal unacceptable and therefore not eligible for award. (Note: Please use document protectors in lieu of punching holes in the completed “original” pricing schedule.)

Tab 4 of the Price Proposal: Work Breakdown Structure.

Submit a Work Breakdown Structure of the offeror’s proposed contract prices using the format below, in accordance with UFC 03-700-02A

01 SUBSTRUCTURE

02 SUPERSTRUCTURE

03 EXTERIOR CLOSURE

04 ROOFING

05 INTERIOR CONSTRUCTION

06 INTERIOR FINISHES

07 CONVEYING SYSTEMS

08 PLUMBING

09 HVAC M2

10 FIRE PROTECTION SYSTEMS

11 ELECTRIC POWER AND LIGHTING

12 ELECTRICAL SYSTEMS

13 EQUIPMENT

14 FURNISHINGS

15 SPECIAL CONSTRUCTION

16 SELECTIVE BUILDING DEMOLITION

17 SITE PREPARATION

18 SITE IMPROVEMENTS

19 SITE CIVIL/MECHANICAL UTILITIES

20 SITE ELECTRICAL UTILITIES

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Tab 5 of the Price Proposal: Representations, Certifications, and Other Statements of Offerors.

The offeror must have electronically completed the annual representations and certifications on the “Online Representations and Certifications Application” (ORCA) website in accordance with FAR 52.204-8 (provided in full text in Section 00600). The offeror is responsible for ensuring that these on-line Representations and Certifications are updated as necessary to reflect changes, but at least annually to ensure that they are kept current, accurate and complete. Additionally, the offeror must also complete and return the “Representations, Certifications, and Other Statements of Offerors” included in Section 00600 of the solicitation. If the offeror is a Joint Venture, all participants must separately complete both the ORCA Representations and Certifications and Section 00600.

Tab 6 of the Price Proposal: Bid Guarantee.

All offerors must submit a bid guarantee, (e.g., Standard Form 24, Bid Bond) which complies with the requirements of FAR 28.101 Bid Guarantees, and any Defense and Army supplements thereto.

Tab 7 of the Price Proposal: Pre-Award Survey Information. (Appendix B)

a. The contracting officer is required to make an affirmative pre-award determination of the prospective contractor’s responsibility in accordance with the mandatory requirements of Part 9 of the Federal Acquisition Regulation (FAR) and its supplements. The contracting officer must have sufficient information available to determine that a prospective contractor meets these minimum standards. Therefore, the offeror is requested to provide the pre-award survey information described below with its price proposal:

(1) The completed Construction Contractor Data Form with Supplemental Schedules A-C (see format which follows). If the offeror is a multi-segmented business concern, the data provided on the supplemental schedules may be limited to information that directly pertains to the specific segment of the business concern (i.e., the division, group, unit, etc.) proposed to perform work under the prospective contract with its own work force. If the offer is being submitted by a Joint Venture, submit a separate form for each Joint Venture participant. The offeror may submit pre-award survey information in another format, provided that the information furnished is substantially the same as that which would be furnished on the Construction Contractor Data Form and its supplemental schedules.

(2) Current financial statements. If the financial statement is more than 60 days old, submit a certificate stating that the firm's financial condition is substantially the same, or, if not the same, state the changes that have taken place. If a Joint Venture, provide this information for each participant in the Joint Venture.

(3) Banking information. Provide letters from banks or other financial institutions with which the contractor conducts business. The letters should contain information about your firm's accounts, loans, lines of credit, etc. The Government is interested in financial stability, timely payments, the length and nature of the relationship between the firm and the financial institution, and the firm's financial ability to perform the contract. The letters should also provide the name and telephone number of the bank representative the Government may contact. If a Joint Venture, provide this information for each Joint Venture participant.

b. The Government will treat the pre-award survey information submitted by the offeror as proprietary.

The format and content for the proposal cover sheet is shown in Appendix B.

Tab 8 of the Price Proposal: Subcontracting Plan. (Appendix C)

a. All offerors submitting offers with a total value (including all options) exceeding $1,000,000 that are not small businesses are required to submit a subcontracting plan. The plan must be prepared in accordance with Public Law 95-507 and the following instructions and format, which conform to FAR 52.219-9(d)(1) through (d)(11) and include the required statutory elements as described in FAR 19.704 and the additional requirements of DFARS

219.704 and AFARS 5119.704. Evaluation of the subcontracting plan by the Government will be as prescribed in FAR 19.705 (and its supplements).

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b. Do not just address the following issues in short; follow the guidance of FAR 52.219-9 in its entirety. For example, paragraph 11 below asks for a discussion of records; the plan should address all records as described in FAR 52.219-9(d)(11)(i) through (vi).

c. In accordance with FAR 19.704 if the contract contains options, the cumulative value of the basic contract and all options is considered in determining whether a subcontracting plan is necessary. Once it has been decided if a plan is necessary, the subcontracting plan shall contain separate parts, one for the basic contract and one for each option.

d. In other words, it is necessary to address planned subcontracting dollars and percentages of total to be awarded to small, small disadvantaged, HUBZone small, women-owned small, veteran-owned small, service-disabled veteran-owned small, Hispanic servicing institutions and tribal council universities, HBCU/MIs, and qualified nonprofit agencies for the blind and other severely disabled separately for the basic contract period and each option period or option item. Therefore, paragraphs 1 and 2 below must be prepared separately for the base period and each option period/item. All other parts of the subcontracting plan only need to be addressed once.

e. If the subcontracting plan's proposed subcontracting goals do not meet the Corps of Engineers' subcontracting goals, the subcontracting plan must be submitted with a full explanation of the reasons for the lesser goals established by the plan. A small disadvantaged business goal of less than five percent must be approved one level above the contracting officer (DFARS 219.705-4).

The format and content for the proposal cover sheet is shown in Appendix C.

5. TECHNICAL PROPOSAL VOLUME

5.1 NUMBER OF SETS OF THE TECHNICAL PROPOSAL.

The Technical Proposal is to be submitted in one hard “original” and 6 copies, each individually packaged. In addition, submit one complete copy of the technical proposal on Compact Disk (CD) using a pdf file format.

5.2 FORMAT, CONTENTS, AND LIST OF TABS FOR THE TECHNICAL PROPOSAL.

Use 8-1/2” x 11” pages for the narrative portions of the proposal. There is not a page limit for the overall technical proposal; however, there may be limits imposed at the tab level. Organize your technical proposal as indicated below. The tabs directly correlate to the technical evaluation factors. Although the Government may use information contained anywhere within the technical proposal in its evaluation of any technical evaluation criteria, the Government is not obligated to search for or to consider information that is not located in the specified location. Number all pages. Do not include information pertaining to your proposed pricing for this project in the technical proposal except as specified in the submittals under Tab 5, Socio-Economic Considerations. Limit your submittals to the information specified; excess information will not be evaluated.

TECHNICAL PROPOSAL

TAB CONTENTS

PREFACE

Prime Contractor/Key Subcontractor Introduction and commitment letters

1. FACTOR 1 – CONCEPT DESIGN/TECHNICAL APPROACH

Technical Narrative Project Schedule Offeror’s Statement of Compliance with 10 U.S.C. 2858

2. FACTOR 2 – MANAGEMENT APPROACH

Project Organization Chart Management Plan

3. FACTOR 3 – EXPERIENCE AND CAPABILITY

Prime Contractor/Key Subcontractor Example Projects Demonstrating Experience and Capability Prime Contractor/Key Subcontractor Corporate Resumes

4. FACTOR 4 – PAST PERFORMANCE

Prime Contractor/Key Subcontractor Past Performance Key Subcontractor Commitment and Authorization Letters

5. FACTOR 5 – SOCIO-ECONOMIC CONSIDERATIONS

Proposed Small Business Participation Proposed Participation of Historically Black Colleges and Universities/Minority Institutions

(HBCU/MIs) Proposed Participation of Certified Small Disadvantaged Businesses (SDBs) under the Authorized

Codes and Regions

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5.3 DETAILED SUBMISSION REQUIREMENTS AND EVALUATION CRITERIA FOR THE

TECHNICAL PROPOSAL.

a. The Offeror is required to propose a specific project team including key subcontractors for evaluation in response to this Request for Proposals. For purposes of this procurement, the terms “key subcontractors” are used to refer only to the prospective subcontractors whose qualifications, experience, and past performance will be evaluated by the Government as part of the source selection process. For reasons of efficiency, not all of the subcontractors critical to successful post-award contract performance have been included in this group. In order to streamline the proposal submission and evaluation process, please limit your submission to the information specifically requested. Information pertaining to other subcontractors not designated as “key” by the Government will be considered excess and will not be evaluated.

b. For the purposes of this procurement, a key subcontractor is defined as any subcontractor performing “key” major work elements for which capability information is required to be submitted for evaluation as part of the Offeror’s technical proposal. The Government has designated the following major work elements as “key”:

--Mechanical --Any subcontract greater than $1,000,000.

c. The offeror’s attention is directed to the clause in Section 00800 titled “Key Personnel, Subcontractors, and Outside Associates or Consultants”. In accordance with this clause, any post-award changes to the key personnel and/or key subcontractors in the accepted proposal will require contracting officer approval.

5.3.1 Preface – Prime Contractor/Key Subcontractor Introduction.

Provide a brief introduction narrative. Identify and provide the name, DUNS number, address, and a brief description of the role and authority of each firm that will be involved in performance of this contract at the prime contractor and key subcontractor level. If the proposed prime contractor is a Joint Venture or teaming arrangement (i.e. mentor protégé), describe the relationship, role, and authority (to include management authority) of each firm. (Note: If a proposed firm has branch offices, provide information for each individual branch office that will perform work under the contract with its own workforce). List the major work elements to be self-performed by the offeror’s in-house work force, the major work elements to be performed by each key subcontractor, and any other major work to be subcontracted to other contractors. The submission is limited to two pages.

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5.3.2 Tab 1 of the Technical Proposal: Factor 1 – Concept Design/Technical Approach (Appendix D)

(Five (5) pages maximum for Technical Narrative and one (1) page for Project Schedule – excluding special formatting and other restrictions)

1. General.

a. The information provided under this tab will be used in conjunction with the evaluation of the offeror’s and proposed key subcontractor(s)’ design and construction approach and method to design-build a Water Treatment Plant at Sierra Army Depot in Herlong, CA in sufficient detail to clearly demonstrate (1) the offeror’s understanding of the principal components of work described in the project specifications and drawings and (2) the offeror’s understanding of the site and other conditions that could impact schedule.

2. Technical Narrative.

a. Describe in general terms how the offeror will approach the design of the requirement, including identification of the technologies to be used. If more than one Architect-Engineer design firm will be involved in the project, clearly distinguish the roles of each. Also address any design effort that will be performed “in-house” by the prime contractor. Describe the roles and planned interaction between the independent technical reviewers and various contractor and government personnel.

b. Describe in general terms the proposed methods and techniques to execute the construction to include phasing and use of key subcontractor(s). The narrative to include at a minimum: 1) site prep, 2) demolition, 3) utilities, 4) construction work discipline sequencings, 5) site work, 6) waste disposal, and 7) clean-up. The Government is especially interested in how the offeror will keep the plant in service providing water during construction.

c. Describe in general terms the offeror’s conceptual design. The narrative shall cover all features of the offeror’s unique design and construction solutions. Identify the technology that will be used. The narrative should not be a recital of any Government provided specifications but should demonstrate how the offeror’s technical approach will result in additional quality and value to the Government. The elements covered must reinforce each other and be self-explanatory in presenting your technical approach. Identify any betterments included in the offer, i.e., those items, materials, equipment or processes that exceed the minimum requirements in the contract specifications, and discuss how these betterments increase value to the Government. Provide catalog cuts or other documentation necessary to clearly indicate the quality of the proposed betterments. The offeror shall make a statement that their design complies with the most current regulations, standards, codes, and Design Requirements.

d. Discussion of any anticipated major difficulties and problem areas, along with potential recommended approaches for their resolution or betterments. “Betterments” are the offeror’s opportunity for design and construction creativity that exceeds the minimum requirements stated in the Specifications. “Betterments” are defined as portions of the proposal where features, components, or systems add to or enhance the requirements of the solicitation or improves the final product. The offeror shall provide supporting narrative to show how the Government will benefit from each innovation and identify a price for each betterment proposed, as well as separate drawings identifying betterments. Pricing of contractor proposed betterments shall be provided in the Price Volume.

3. Project Schedule.

a. The thoroughness and logic of construction activity (broken down to the “Feature of Work” level) will be critical to the success of this project. The importance of the construction schedule is highlighted by certain critical project factors; project climate, and weather sensitive work.

b. The offeror shall develop a simple proposed construction schedule in the form of a bar/GANTT chart relating to the technical approach for construction of the project. The proposed schedule shall indicate the durations of all major elements of work beginning with the notice to proceed on the base contract items and indicating

00111-12 calendar days to completion of all options (i.e. contract close-out). The schedule shall indicate sequences proposed to accomplish each work element and appropriate interdependencies between various work elements.

The schedule shall be as complete, reasonable, and realistic as possible, demonstrating the offeror’s ability to propose a schedule that identifies all major elements of work for this project, meets the Government’s requirements, and is obtainable. For the purposes of the proposal submittal, assume a Notice to Proceed (NTP) for design date of 15 March 09. Also assume that all options will be exercised at the end of the timeframe specified in the solicitation for their exercise (see Pricing Schedule Notes).

4. Offeror’s Statement of Compliance with 10 U.S.C. 2858, if applicable (Appendix D)

a. In accordance with 10 U.S.C. 2858, funds appropriated for military construction (including Base Realignment And Closure (BRAC)-funded and Family Housing-funded MILCON) may not be expended for additional costs involved in expediting a construction project without Secretarial level approval. Therefore, if the offeror proposes a completion period of lesser duration than the performance period on the SF 1442, a compliance statement completed by the offeror and duly executed with an original signature by an official authorized to bind the company must be included in the technical proposal. If a contract is awarded to an offeror proposing a completion period of lesser duration than the performance period specified on the SF 1442 included in the solicitation, that shorter performance period will be incorporated into and made a part of the resulting contract.

b. Special Formatting and Other Restrictions – See Appendix D for compliance statement that must be completed by the offeror and duly executed with an original signature by an official authorized to bind the company.

5. Evaluation Criteria.

(1) The Government will evaluate the soundness and workability of the offeror’s approach and method to design and construct a Water Treatment Plant, avoid problems, and mitigate difficulties/challenges. As part of its evaluation, the Government will consider whether the offeror’s approach appears reasonable, realistic, achievable, and reflects logical sequencing and progression of activities.

(2) The greater the narrative demonstrates knowledge and understanding based on the specifications, drawings, site, and other conditions; the higher the evaluation rating.

(3) Offerors proposing betterments will receive higher evaluation ratings if the proposed betterments are considered by the Government to be desirable and to add significant value to the project. The betterment will be evaluated to determine if the creative ideas of the offeror enhance the overall design and function of the project compared to the minimum criteria established in the specifications.

(4) The design approach specifically developed for this project will be evaluated for its soundness and workability. Considerations will also include the proposed roles and interaction between the Architect-Engineer (A-E) firm(s), any proposed in-house designer, Independent Technical Reviewers, various contractor, and government personnel.

(5) Technical merit for scheduling will be based on the degree to which the proposed methods, materials, and equipment satisfy functional and operational requirements and exceed minimum acceptable quality. Proposed schedule and approach that clearly reflect an understanding of the complexity of this project will be evaluated more favorably. Schedule and approach demonstrating professionalism and thoroughness will be evaluated more favorably. In addition, proposed schedules that reasonably demonstrate the ability to reduce the 540 day completion period from initial notice to proceed through completion of construction of all options will be evaluated more favorably.

(6) 10 U.S.C. 2858 requires Agency head approval to expedite the completion date of a contract funded by a Military Construction Appropriations Act, if additional costs are involved. This approval authority may not be re-delegated. The Contracting Officer may approve an expedited completion date only if no additional costs are involved. For the purposes of this solicitation, if an offeror proposed a shorter schedule than that required by the Government, and did not submit the lowest priced offer, the price premium will be presumed to be

00111-13 attributable to the shortened schedule, unless the offeror has clearly stated in the offer that no price premiums were included in the offer that are directly attributable to the shortened schedule. If the offeror proposed a shorter schedule and failed to complete the statement that the offer included no additional costs attributable to the shortened schedule, the Government may determine that the offer is ineligible for award. The Government is under no obligation to open discussions with the offeror pertaining to the shortened schedule; nor is the Government obligated to request or obtain Secretarial level approval to expedite the contract completion date.

(7) Offerors may receive an enhanced technical rating for proposing a schedule which offers early project completion and turnover, provided that (i) the period of time by which the schedule has been shortened is meaningful; and (ii) the shortened schedule appears reasonable, realistic, and achievable without the use of overtime, multiple shifts, additional personnel or expedited materials handling/shipping costs.

(8) Offerors will receive a rating of no lower than “Marginal”, as long as the offeror has made a reasonable attempt to respond to the proposal submission requirements. Notwithstanding the above, an offeror who fails to provide the requested information for evaluation will receive an “Unacceptable” rating.

5.3.3 Tab 2 of the Technical Proposal: Factor 2 – Management Approach.

(Five (5) pages maximum – excluding special formatting and other restrictions)

1. General

The Government is interested in how the Offeror plans to structure, organize, control, and manage this project.

Of particular interest is the prime contractor’s plan to manage and direct the design and construction with respect to quality, timely performance of design deliverables, as well as on-site support, quality control, and the use of key subcontractors to obtain specialized expertise during construction.

2. Project Organization Chart.

a. Provide an organizational chart that, at a minimum, graphically depicts the offeror’s proposed project team, to include “key” major work elements and identification by name of:

-- The prime contractor

-- All key subcontractors by name

b. Additionally, indicate the organizational placement of the prime’s CQC System Manager; the prime’s Design Coordination Manager; the A-E’s Design Quality Control Manager, and the Independent Technical Reviewers.

IMPORTANT NOTE: Your attention is specifically directed to the information in Section 01 45 04.00 10 (old 01451) pertaining to the specific organizational placement and reporting requirements that pertain to the CQC System Manager.

c. Indicate lines of authority using a separate depiction (either color, solid, etc. lines).

d. Provide legend.

3. Management Plan

a. Provide a comprehensive Management Plan specifically developed for implementation of this project.

Discuss the management approach used to control design, construction, and closeout. Provide information that clearly demonstrates that the offeror has the ability to deliver a quality product; effectively manage the designers, consultants, and subcontractors on the team; and the ability to coordinate all work throughout the design and construction phases. Explanation to include: specific quality control procedures used; permit acquisition in a timely fashion; safety; preparation and submission of record (i.e. as-built) documents.

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b. Provide a discussion of the (design-build project manager’s /or/ project superintendent’s) access to higher levels of corporate management and ability to obtain support from other corporate elements and subcontractors.

c. Provide a discussion of the offeror’s plan for coordinating the information flow between the offeror (prime contractor) and any subcontractor(s) or other prime contractors who may be employed in the project area and between the offeror and the Government (contracting agency and operating agency).

d. Provide a brief description of other technical and organizational resources (excluding key subcontractors) necessary and available to be employed in the successful accomplishment of this project.

4. Evaluation Criteria

a. Whether the proposed lines of authority, responsibility, and communications are appropriate and well-defined.

b. The Management Plan specifically developed for this project will be evaluate for its soundness and workability approach to design and construction ensuring a timely delivered quality product and safety control.

Consideration will include:

(1) The proposed phasing of work and utilization of team members and the proposed use of key subcontractors to obtain required expertise throughout the construction phases;

(2) The on-site’s managers’ ability to obtain other corporate element and subcontractor support;

(3) The information flow coordination ensuring current communication to all parties;

(4) The availability of other technical and organizational resources;

(5) Whether proposed management techniques will facilitate the early identification and resolution of problems and allow timely response to changes; and

5.3.4 Tab 3 of the Technical Proposal: Factor 3 – Experience and Capability (Appendix E)

1. General.

a. The information provided under this tab will be used in conjunction with the evaluation of the experience and capability of the offeror and proposed key subcontractors. The resumes and example projects will provide the primary basis for the Government’s evaluation of their qualifications and experience.

2. Prime Contractor/Key Subcontractor Example Projects Demonstrating Experience and Capability.

a. The offeror is required to submit, using the below project information form, to submit projects within the past seven (7) years. At least one (1) with no more than two (2) “example projects” for each of the below capability areas that demonstrate the prime’s and/or subcontractor’s capability to successfully complete the example project. Multiple projects can demonstrate a capability or an example project can demonstrate multiple capabilities.

-- At least one example project demonstrating the offeror’s design-build project management capability as a prime contractor on a construction project of similar type and scope;

--At least one example project demonstrating the Architect-Engineer capability to design a similar water treatment system; and

--At least one example project demonstrating the capability of the firm(s) that will be performing the water/wastewater rehabilitation/repair construction effort; and

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--At least one example project demonstrating the capability of the firm(s) that will be performing greater than $1,000,000 worth of construction effort.

b. Example projects submitted to demonstrate a firm’s capability must be relevant to the work that the firm will be performing under the prospective contract (e.g. If offeror is proposing contractor ABC to perform the mechanical work, the submitted mechanical capability example project shall demonstrate contractor ABC’s capability experience). The offeror should explain how the work performed by the proposed firm in the example project is relevant to the proposed acquisition.

c. Do not submit design projects which have not been completed. Do not submit construction projects that are not either complete or substantially complete. (For this purpose, “substantially complete” means that only punch list items remain for project acceptance or that the majority of the elements of the project have been turned over to the customer for beneficial occupancy.) If a design-build project is being used by an A-E to demonstrate their design capability, the design portion of the contract must be complete in order for it to be considered.

d. Provide a summary matrix that indicates which submitted example project(s) demonstrates the experience(s) and capability(ies) of which firm (i.e. prime, subcontractor) will perform the capability area identified in paragraph a above. The matrix may include other project information, (e.g. key subcontractor, brief summary how it demonstrates capability area, how it is relevant to the capability area, etc.).

e. Special Formatting and Other Restrictions:

(1) Use the “Project Information Form” format located in Appendix E for submitting the example projects.

Use of an alternate format could result in a lower rating if all of the specified information is not provided.

(Note: Do not submit a group of related jobs as one project unless all of the work was done under the same contract, or for indefinite delivery contracts, under one task order.)

(2) The Summary Matrix is limited to one page (NTE 11” x 17”).

3. Prime Contractor/Key Subcontractor Corporate Resumes.

a. The offeror is required to submit a corporate resume for it self and each of the proposed key subcontractors.

b. The purpose of the corporate resume is to provide information that will substantiate that the prime and firm to which the work will be subcontracted has the resources necessary for successful performance in the area they are proposed to perform.

c. In the event of a contractor that is part of a large, multi-segmented business concern, the information provided should directly pertain to the specific segment of the business concern (i.e., the division, group, unit, etc.) that will perform work under the prospective contract with its own workforce. Information pertaining to the business concern in general or to other offices or locations of the firm which will not be self-performing work under the prospective contract with their in-house personnel or affiliates should not be submitted.

d. A standard format for the corporate resume is not specified.