A.02.16 SOW INSTRUCTIONS.docx

ADDITIONAL INFORMATION

A site visit is highly encouraged prior to providing a quote.

A site visit may be arranged during normal duty hours by contacting:

Address: Deer Creek Lake and Dam 21897 Deer Creek Road; Mt. Sterling, Ohio 43143 Phone: 740-869-2243

Any information received at a site visit which conflicts with this solicitation or if any discrepancies, ambiguities, or lack of clarity are noted in the information provided by the Government for this solicitation, this should be brought to the attention of the Contracting Officer immediately. This solicitation and resulting contract shall be the governing document in all cases.

Contact Information Contract Specialist: Bradley Adkins , 304-399-5270, bradley.d.adkins@usace.army.mil.

Contracting Officer: Danielle Roar, 304-399-5348, danielle.l.roar@usace.army.mil.

The basis for award of this solicitation is lowest price technically acceptable. Award will be made to the lowest price offeror that meets the technical requirements of the solicitation and is deemed responsible by the Contracting Officer. The intent is to award without discussions.

This procurement is a 100% total set-aside for small business. For more information see FAR Clause 52.219-6.

All work under this contract will be performed in accordance with local, state, and federal laws, regulations, and codes. If requirements of the contract, applicable laws, criteria, ordinances, regulations, codes, and referenced documents vary, the most stringent requirement governs.

Within ten (10) calendar days from contract award, the awarded contractor is required to submit the following items:

Contracting Officer In accordance with FAR 28.102

Contracting Officer In accordance with FAR subpart 28.3

Contracting Officer Contract Requirement

See SOW for Contract Information List Contract Specialist and Contracting Officer contact information on your submission to the Security Management Office.

*Failure to comply with submittal requirements and timeframes may result in issuance of a cure notice or termination for default.

All items listed above must be approved by the Government prior to the preconstruction conference. Notice to Proceed (NTP) will not be issued until after the preconstruction conference is held and no on-site work will begin before NTP is issued by the Contracting Officer.

ADDITIONAL INSTRUCTIONS

The following information must be provided with your quote.

Company Name: ____________________________________________________________________________

Company Address: ___________________________________________________________________________

Contract Name: ______________________________________________________________________________

Phone Number: ______________________________________________________________________________

Email Address: _______________________________________________________________________________

Business Size (Select all that apply)

Small ______ HUB Zone ______ 8(a) ______ Women-Owned ______ Service-Disabled Veteran-Owned _______

If a subcontractor(s) will be used for work under this contract provide the following:

Company Name: ______________________________________________________________________________

Credentials/Qualifications: ______________________________________________________________________

In accordance with FAR Provision 52.204-7 “The Offeror shall have an active Federal Government contracts registration in the System of Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.” Vendors are highly encouraged to check their registration status prior to submitting a quote.

GSA’s SAM requires new registrations and renewals of existing registrations to submit an original signed and notarized letter identifying the authorized Entity Administrator. Vendors are encouraged to check their entity’s status in SAM.gov and plan accordingly. If the prospective contractor is not registered in the SAM database, the Contracting Officer will follow the procedures at RFO FAR 4.203-2.

For additional assistance contact the supporting Federal Service Desk at www.fsd.gov. Live chat is available Monday through Friday from 8am to 8pm ET.

Contractor is registered with SAM: _______ YES ________ NO

Unique Entity Identifier (UEI) Number: ____________________________________________________________

CAGE Code: _________________________________________________________________________________

Tax Identification Number (TIN): _________________________________________________________________

INSTRUCTIONS TO OFFERORS

This solicitation, all attachments, and extended details are accessible by utilizing the PIEE System (https://piee.eb.mil/).

Vendor User Registration in PIEE

Electronic Quote Submissions is required through the Army’s Electronic File Sharing Service in PIEE (https://piee.eb.mil/). The PIEE Application is used to send large files to individuals that would normally be too large to send via email. Information regarding how to set up a vendor registration is included in this link: https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml. On this page, click on the “Vendor User Registration” Doc and it will take you through the process of registering as a vendor.

If you plan on submitting quote, be sure to select “SOL-Solicitation” in the drop-down list and choose the “Proposal Manager” role to be given the proper permissions.

Further training is available at the following links:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml This link shows information regarding the Solicitation application in PIEE and the different roles available.

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml This link is for Offerors regarding the Proposal Manager function and instruction on submitting a quote.

a. File Size Limitations: Offerors are advised to follow the PIEE instructions for uploading files. PIEE supports delivery of up to 1.9GB per file, with no limit on the number of files, as well as multiple file formats. If needed, Offerors are advised to break the files down into smaller sections in order to upload them into the system. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below.

b. Upload Completion & Deadline: Interested parties shall submit responses no later than the date specified on the Solicitation document. The time and date of quote receipt will be the upload completion/delivery time and date recorded within the PIEE site. Do not assume that electronic submission will occur instantaneously. Large files (e.g. 10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. Offerors are encouraged to keep a copy of the upload confirmation for their record. Submissions after the deadline will be considered late and will be processed in accordance with RFO FAR 15.107.

c. Electronic Files: Files shall be in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text. Text and graphics portfolios of the electronic copies shall be in a format readable by Microsoft Office or Adobe applications. Data submitted in a spreadsheet format shall be readable by MS Excel (all cells and formulas should be unlocked).

Any information presented in a quote that the offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of FAR Provision 52.215-1(e). The Government will endeavor to honor the restrictions against release requested by offerors, to the extent permitted under United States law and regulations.

Office Roof Replacement Deer Creek Lake 21897 Deer Creek Road Mt. Sterling, OH 43213 General:

This contract is for the removal of the existing Duro-Last roofing system. The Contractor shall supply and install a new, complete membrane roofing system, providing all necessary components and materials to ensure a watertight, warranted system. The new roofing system to be warranted (20-year minimum), installed with quality craftsmanship, and free of leaks at the time of acceptance by the Government.

Period of Performance:

Work must be completed to finish no later than 60 days from the date of the issuance of the Notice to Proceed (NTP), work also must start no later than 14 days after receiving NTP. Extraordinary circumstances (severe weather, security threats, incapacitation of an employee, etc.) may extend this requirement but must be approved by Resource Manager and Contract Officer (KO) prior to extension. Period of Performance is contingent on the presentation of all bonds and insurance being presented to the contracting office. This must be presented no later than 10 days after Notice of Award.

Scope of work:

1.General: The Contractor shall remove the existing membrane roofing system down to the metal roof deck, and supply all materials, and install a completely new membrane roofing system. The new roof must include a 20-year (minimum) Manufacture’s No Dollar Limit system warranty and be free of leaks. The Contractor shall supply all required flashing, ensuring parapet walls, roof curbs and vent pipe penetrations are flashed, terminated, and sealed correctly, to prevent water from entering the office structure. The roof is an estimated 109’ by 42’, a site visit is suggested to confirm measurements. The Contractor shall remove all trash and waste from site. The Contractor shall keep the site and work area neat and ensure Government personnel have access to maintenance compounds and Visitor Center tasks. The Contractor should expect public visitation at the front entrances of Visitor Center between the hours of 0730 to 1600 and shall take measures to provide proper exclusionary barricading while working overhead.

2.Specific Work: The Contractor shall ensure all equipment meets EM 385-1-1 standards. The roof shall be installed in accordance with all federal, state, and local laws. Anchoring of the roofs shall ensure the system does not become detached due to high winds. Any damage to Government property during the removal of old roof or installation of the new roof shall be repaired at Contractor’s expense. New roofing material shall be (at minimum) 60 mil thick thermoplastic (PVC) membrane installed over rigid polyiso insulation ensuring roof meets a minimum R-30 rating. The new membrane shall be white in color and all raised curbing, vent pipe boots, parapet wall turnups, counter flashings, silicone, and hardware shall match roof material color and be installed in accordance with all manufacturer’s recommendations and specifications. No used materials will be accepted by the Government. All materials used shall be new and of quality craftsmanship.

Roof penetration Schedule •# 1 Exhaust fan- The exhaust fan shall be removed, and the existing 18”x18” raised curb shall be extended or replaced to 12” above roof finished surface. The Contractor shall then reinstall fan.

•#2 Large Bay Vent- The large bay exhaust vent and curb (Approx.44”x 44”) shall be removed down to the existing metal roof deck. The deck opening shall be repaired with like materials to ensure the repair is safe and structurally sound, overlapped to bear upon structural members and secured with mechanical fasteners.

•#3 Large Bay Vent- The large bay exhaust vent and curb (Approx.44”x 44”) shall be removed down to the existing metal roof deck. The deck opening shall be repaired with like materials to ensure the repair is safe and structurally sound, overlapped to bear upon structural members and secured with mechanical fasteners.

•#4 Employee Bath- The employee bathroom exhaust fan shall be removed, and the existing 18”x18” raised curb shall be extended or replaced to a height of 12” above roof finished surface. The Contractor shall then reinstall the fan.

•#5 Public Restroom- The public restroom exhaust fan shall be removed, and the existing 19”x19” raised curb shall be extended or replaced to a height of 12” above the roof finished surface. The Contractor shall then reinstall the fan.

•#6 Brick Chimney- The brick chimney (approx. 33”x33”x 84”) shall be demolished and removed to below the existing metal roof deck and capped. The deck opening shall be repaired with a like materials to ensure the repair is safe and structurally sound, overlapped to bear upon structural members, and secured with mechanical fasteners.

•#7 Gutters, downspouts, and fascia- The contractor shall remove and replace all gutters, downspouts, and fascia. Following the installation of the new roofing system, the Contractor shall install new aluminum fascia and continuous 6 inch gutters (minimum 0.040 thickness) with 3”x4” outlets, downspouts and with commercial grade aluminum gutter guards. (Sample colors and design shall be submitted to the Government representative for selection) •#8 Parapet and Coping- Parapet wall cap/coping shall be installed over all capstone areas to extend down over the wall turn-up termination bar, except at the lower roof turn-up on the common wall. That section shall utilize a termination bar with counterflashing that extends 1” into the horizontal mortar joint and is appropriately sealed. Coping shall be a minimum 25-year, 26 gauge painted galvanized metal. Sample colors to be submitted to the Government representative for selection (see attached drawing).

•#9 Lightning Protection- The lightning rod and building ground system shall be removed by the Contractor from roof surface, curbs, and parapet during demo of existing roof system. The Contractor shall reinstall and secured the system in such a manner that protects the roof membrane and provides grounding protection post-installation.

•#10 Transition/Drainage- The Contractor shall ensure that adjustments to the sub-fascia and wood blocking provide a smooth transition from new roof system to the gutters at the rear of the building to prevent ponding. (see attached drawing) •#11 Walking Pad- The Contractor shall install a 5’x5’ high-density, non-slip walking pad at the ladder access point.

•Submittals- The Contractor shall submit a complete list of all materials and product data sheets for approval before ordering. This includes the membrane, insulation, fasteners, adhesives, flashing, coping, and gutters.

•Protection of Materials and Equipment. The Contractor shall be responsible for the proper handling, maintenance, storage, and protection of all materials until install is complete.

Quality Control.

The Contractor shall establish and maintain a quality control system to ensure compliance with the contract requirements and shall maintain records of all quality control of all operations covered by these specifications.

•The Contractor shall submit a formal Quality Control plan for Government approval prior to commencement of work.

•Mandatory pre-installation meetings shall be held with the Contractor, Government representative, and the roofing system manufacturer's representative.

Project Location Map

Project overview

Rough Measurement

SPECIAL CONTRACT REQUIRMENTS:

1.Site Visit

Contractors are highly encouraged to make a site visit prior to quoting by contacting:

21897 Deer Creek Road Mt. Sterling, Ohio 43143 740-869-2243

2. Hours of Operation

a. The contractor shall perform work during the following hours:

Monday through Friday, 0730-1600 except Federal holidays

b. Federal Holidays: When one of the designated holidays falls on a Sunday the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours to be approved by Project Manager. Work shall be scheduled around the listed Federal holidays unless approved in advance.

Eleven Federal holidays observed are as follows:

New Years Day (January 1st)

Juneteenth Day (June 19th)

Veterans Day (November 11th)

3. DEFICIENCIES. If the Contractor fails to perform, or if performance is any area is judged unsatisfactory, the Government will take corrective action. If any of the work does not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a Contract Discrepancy Report and deductions will be determined in accordance with Contract Clause entitled “Terms and Conditions- Simplified Acquisitions (Other than Commercial Items), paragraph (d).”

4. Warranty. The new roof must include a 20-year (minimum) Manufacture’s No Dollar Limit system warranty and be free of leaks.

5. PRE-WORK CONFERENCE. The Contractor shall attend a pre-construction conference, prior to the initiation of work under this contract. The Contractor’s Safety Plan must be approved prior to this meeting.

SAFETY AND SECURITY REQUIREMENTS.

0. General. In addition to the detailed requirements included in the provisions of this Contract, comply with the most recent edition of USACE EM 385-1-1, and the following [federal, state, and local] [ host nation] laws, ordinances, criteria, rules and regulations at the date of the Solicitation for this Contract. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.

Government Acceptance or Approval does not remove responsibility from the Contractors for their actions or liability.

0. Contractor Accident Prevention Plan (APP). A competent A competent person must prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of EM 385-1-1, ENG Form 6293, and herein. The APP must be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP must interface with the Contractor's overall safety and occupational health program referenced in the APP in the applicable APP element and made site-specific. Describe the methods to evaluate past safety performance of potential subcontractors in the selection process. Also, describe innovative methods used to ensure and monitor safe work practices of subcontractors. The Government considers the Prime Contractor to be the "controlling employer" for all worksite safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the Contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP must be signed in accordance with the APP and ENG Form 6293 Accident Prevention Plan Worksheet. The SSHO must provide and maintain the APP and a log of signatures by each subcontractor foreman, attesting that they have read and understand the APP, and make the APP and log available on-site to the Contracting Officer. If English is not the foreman's primary language, the Prime Contractor must provide an interpreter.

The web address for EM 385-1-1 is: https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

Checklists and Forms. See EM 385-1-1 for applicability.

a. ENG 3394, U.S. Army Corps of Engineers Mishap Notification, and Investigation (https://www.publications.usace.army.mil/USACE-Publications/Engineer-Forms/)

b. ENG Form 6206, Activity Hazard Analysis (AHA) (https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=K66no-4L-v4%3d&tabid=16438&portalid=76&mid=43543)

c. ENG Form 6282, Site Safety and Health Officer (SSHO) Designation Letter (https://www.publications.usace.army.mil/LinkClick.aspxfileticket=6rKomvrIeBI%3d&tabid=16438&portalid=76&mid=43543)

d. ENG Form 6293, Accident Prevention Plan (APP) Worksheet (https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_eJDoLpI%3d&tabid=16438&portalid=76&mid=43543)

Included in Exhibit K, for your information and use, is CESO Checklist A-02. This checklist was developed to assist you in the development of a site-specific Accident Prevention Plan. This checklist is provided as a tool only and does not replace a written Accident Prevention Plan.

0. Contractor Risk Management Process. Contractor may use Job Safety analyses (JSAs), Job Hazard Analyses (JHAs), or Activity Hazard Analysis (AHA) for the purpose of risk assessment. Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA/JSA/JHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel, and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA/JSA/JHA. Analysis with RAC shall be accepted by the GDA and discussed with all engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work.

0. Contractor shall employ a minimum of one Competent Person to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 30-hour OSHA General Industry or Construction Safety class or its equivalent. SSHO responsibilities may be collateral duty.

0. First Aid/CPR Training. Work crews of two or more must have two people currently holding qualifications in First Aid and CPR from the American Red Cross, American Heart Association, or a licensed physician. Training must include a hands-on element, and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

0. Contractor Safety Meetings. Special attention is given to the requirement for monthly and weekly safety meetings. The Contractor may use safety program materials available from the Huntington District’s Safety and Occupational Health Office for these meetings, subject to availability. The Contractor shall inform the COR a minimum of 7 days prior to each Contractor monthly safety meeting of the date, time, location, and agenda of that meeting.

0. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by his employees on the project. The Contractor APP shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work.

0. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24- hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors, and corrective actions shall be implemented. Accidents resulting in days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

7. Immediate notification to the GDA is required for all serious accidents:

0. Fatal Injury/illness;

0. Permanent totally disabling injury/illness;

0. Permanent partial disabling injury/illness;

0. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

0. $500,000 or greater accidental property damage;

0. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

0. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

7. In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

1. Electrical (includes Arc Flash, electrical shock, etc.);

1. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

1. Load Handling Equipment (LHE) or Rigging;

1. Fall-from-Height (any level other than same surface)

1. Underwater Diving

i. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report any potential hazards or security concerns found by his employees on the project. The Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing under a Work Calendar.

SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access in and/or around any Huntington District facilities shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information sheet on each employee working on site must be submitted directly to the Huntington District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State), and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the PCO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation, or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil

AT/OPSEC REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

image1.png image2.png image3.png