W9123721Q0044.pdf

SEE ADDENDUM

(No Collect Calls)

W9123721Q0044 01-Mar-2021

b. TELEPHONE NUMBER

304.399.5228

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 10 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANDREA C SKEAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

ANDREA SKEAN, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

304-399-5281FAX:

TEL: 304-399-5228 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9123721Q0044

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

Award will be made to the lowest priced responsive and responsible offeror in accordance with FAR Clause 52.217- 5“Evaluation of Options”and 52.212-1“Instructions to Offerors – Commercial Items.” Prospective offerors must complete the information below.

Unique Entity Identifier (formerly DUNS): ___________________________

TAX ID: ________________________

The base period for this contract will be from 1 April 2021 (approximate date) through 31 March 2022.

Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one-year option periods. The one-year option periods are as follows:

Option Period 1: 1 April 2022 through 31 March 2023 Option Period 2: 1 April 2023 through 31 March 2024 Option Period 3: 1 April 2024 through 31 March 2025 Option Period 4: 1 April 2025 through 31 March 2026

Funds are not presently available for this acquisistion. No contract awards will be made until appropriated funds are made available.

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer.

Please direct all questions to Andrea Skean at (304) 399-5228 or andrea.c.skean@usace.army.mil. THE

SOLICITATION AND RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT IN ALL

CASES.

QUOTES CAN BE E-MAILED TO Andrea Skean at andrea.c.skean@usace.army.mil. Mailed offers will not be accepted.

CONTRACTOR FEEDBACK. Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) Website at:

https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_type=1

***FAR 52.204-24(d)(1) MUST BE FILLED IN AND RETURNED WITH QUOTE ***

Contract Award

D.1 The contract award will be made as a whole to the contractor offering the lowest price, after a determination of responsibility is made by the Contracting Officer and prices are determined to be fair and reasonable (see paragraph D.3). This means that low price will be the determining factor considered for award of this contract. “Offeror Quotes” as referred to in this solicitation shall include a completed Price Breakout Schedule as included in this solicitation.

D.2 Content. Offeror quotes and any supporting information shall be specific and complete in every detail and shall contain the information necessary to properly assess the Contractor's capability to perform the specified contract services.

D.3 Quoted Prices. The completed Price Breakout Schedule will be reviewed for completeness and compatibility with the estimated price to perform the contract services. Quoted prices will be evaluated for price reasonableness.

The Offeror’s price quote will also be evaluated for proportionality and balance. An Offerors’ price quote may be considered to have unbalanced pricing when it contains line item prices that are significantly over or understated when compared to the estimated cost or competitive pricing. An offerers’ quote may be rejected if the Contracting Officer determines that the lack of balanced pricing poses an unacceptable risk to the Government.

D.4 Overall Price Evaluations. The Government will evaluate quoted prices for award purposes by adding the Offerors’ total price for the base year, to the total prices for all option years. See FAR 52.217-5. Evaluation of pricing for option year periods, will not obligate the Government to exercise the option(s). All unit prices shall be inclusive of all costs associated with this contract. For example, there will be no additional payment for supervision, administration, equipment, supplies, profit or other items/services not included on the price breakout schedule.

D.5 Discounts. Prompt payment discounts will not be considered in the evaluation of quotes.

D.6 The Government intends to evaluate price quotes and award a contract without discussions with offerors.

Therefore, the offeror's initial quote should contain the offeror's best terms.

D.7 A Government Representative may verify any information provided in the quote to better evaluate the Offerors’ ability to perform.

D.8 Simplified Acquisition procedures are being used per FAR Part 13 and Subpart 13.5

PRICE BREAKOUT SCHEDULE

MOWING OF VARIOUS SITES AND

PERFORMING GROUNDWATER MONITORING WELL INSPECTION AND REPAIRS

FORMER WEST VIRGINIA ORDNANCE WORKS

POINT PLEASANT, MASON COUNTY, WEST VIRGINIA

BASE PERIOD – 01 APRIL 2021 THRU 31 MARCH 2022

ITEM

DESCRIPTION

Qty U/M U/P AMOUNT

0001 Site Mobilization/Demobilization 1 JOB $ $ 0002 Equipment 1 JOB $ $ 0003 Site Specific AAPP/AHA 1 EA $ $ 0004 Emergency Contacts List 1 EA $ $ 0005 Quality Control Plan (QCP) 1 EA $ $ 0006 Schedule of Activities $ $ 0007 Manufacture Safety Data Sheet Information 1 EA $ $ 0008 Plan/Procedure for Repairing Wells 1 EA $ $ 0009 Well Inspection Report 1 JOB $ $ 0010 Burning Grounds 1 JOB $ $

0011 TNT Manufacturing Area, Washer/Flaker House Soil Covers and Acid Fume Recovery House Soil Covers

1 JOB $ $

0012 Former Red Water and Yellow Water Reservoir Areas, Barren Area and ESI-8 Asbestos Landfill Cap and Associated Ditches

1 JOB $ $

0013 Main Access Road and Paths 1 JOB $ $ 0014 Mowing 210 GW Monitoring & Extraction Wells 1 JOB $ $ 0015 Vehicles/Trailer 1 JOB $ $ 0016 Mowing 5 acres/18,000 linear feet paths/roads 1 JOB $ $ 0017 Red and Yellow Water Reservoir Pump and Treat Building Areas 1 JOB $ $ 0018 RW Reservoir Sedimentation Basin Levee and Ditches 1 JOB $ $ 0019 Install Warning Signs and Straighten Posts 1 JOB $ $ 0020 GW Monitoring & Extraction Well Repairs 1 JOB $ $ 0021 Inspecting 210 Monitoring and Extraction Wells 1 JOB $ $

TOTAL BASE YEAR $

Contractor shall consider all components of this Performance Work Statement including Tables, Figures and Maps in preparing the Price Schedule.

MOWING OF VARIOUS SITES AND

PERFORMING GROUNDWATER MONITORING WELL INSPECTION AND REPAIRS

OPTION YEAR 1 – 01 APRIL 2022 THRU 31 MARCH 2023

1001 Site Mobilization/Demobilization 1 JOB $ $ 1002 Equipment 1 JOB $ $ 1003 Site Specific AAPP/AHA 1 EA $ $ 1004 Emergency Contacts List 1 EA $ $ 1005 Quality Control Plan (QCP) 1 EA $ $ 1006 Schedule of Activities $ $ 1007 Manufacture Safety Data Sheet Information 1 EA $ $ 1008 Plan/Procedure for Repairing Wells 1 EA $ $ 1009 Well Inspection Report 1 JOB $ $ 1010 Burning Grounds 1 JOB $ $ 1011 TNT Manufacturing Area, Washer/Flaker House Soil Covers and

Acid Fume Recovery House Soil Covers

1 JOB $ $

1012 Former Red Water and Yellow Water Reservoir Areas, Barren Area and ESI-8 Asbestos Landfill Cap and Associated Ditches

1 JOB $ $

1013 Main Access Road and Paths 1 JOB $ $ 1014 Mowing 210 GW Monitoring & Extraction Wells 1 JOB $ $ 1015 Vehicles/Trailer 1 JOB $ $ 1016 Mowing 5 acres/18,000 linear feet paths/roads 1 JOB $ $ 1017 Red and Yellow Water Reservoir Pump and Treat Building Areas 1 JOB $ $ 1018 RW Reservoir Sedimentation Basin Levee and Ditches 1 JOB $ $ 1019 Install Warning Signs and Straighten Posts 1 JOB $ $ 1020 GW Monitoring & Extraction Well Repairs 1 JOB $ $ 1021 Inspecting 210 Monitoring and Extraction Wells 1 JOB $ $

TOTAL OPTION YEAR 1 $

Contractor shall consider all components of this Performance Work Statement including Tables, Figures and

PERFORMING GROUNDWATER MONITORING WELL INSPECTION AND REPAIRS

OPTION YEAR 2 – 01 APRIL 2023 THRU 31 MARCH 2024

2001 Site Mobilization/Demobilization 1 JOB $ $ 2002 Equipment 1 JOB $ $ 2003 Site Specific AAPP/AHA 1 EA $ $ 2004 Emergency Contacts List 1 EA $ $ 2005 Quality Control Plan (QCP) 1 EA $ $ 2006 Schedule of Activities $ $ 2007 Manufacture Safety Data Sheet Information 1 EA $ $ 2008 Plan/Procedure for Repairing Wells 1 EA $ $ 2009 Well Inspection Report 1 JOB $ $ 2010 Burning Grounds 1 JOB $ $ 2011 TNT Manufacturing Area, Washer/Flaker House Soil Covers and

Acid Fume Recovery House Soil Covers

1 JOB $ $

2012 Former Red Water and Yellow Water Reservoir Areas, Barren Area and ESI-8 Asbestos Landfill Cap and Associated Ditches

1 JOB $ $

2013 Main Access Road and Paths 1 JOB $ $ 2014 Mowing 210 GW Monitoring & Extraction Wells 1 JOB $ $ 2015 Vehicles/Trailer 1 JOB $ $ 2016 Mowing 5 acres/18,000 linear feet paths/roads 1 JOB $ $ 2017 Red and Yellow Water Reservoir Pump and Treat Building Areas 1 JOB $ $ 2018 RW Reservoir Sedimentation Basin Levee and Ditches 1 JOB $ $ 2019 Install Warning Signs and Straighten Posts 1 JOB $ $ 2020 GW Monitoring & Extraction Well Repairs 1 JOB $ $ 2021 Inspecting 210 Monitoring and Extraction Wells 1 JOB $ $

TOTAL OPTION YEAR 2 $

Contractor shall consider all components of this Performance Work Statement including Tables, Figures and

PERFORMING GROUNDWATER MONITORING WELL INSPECTION AND REPAIRS

OPTION YEAR 3 – 01 APRIL 2024 THRU 31 MARCH 2025

3001 Site Mobilization/Demobilization 1 JOB $ $ 3002 Equipment 1 JOB $ $ 3003 Site Specific AAPP/AHA 1 EA $ $ 3004 Emergency Contacts List 1 EA $ $ 3005 Quality Control Plan (QCP) 1 EA $ $ 3006 Schedule of Activities $ $ 3007 Manufacture Safety Data Sheet Information 1 EA $ $ 3008 Plan/Procedure for Repairing Wells 1 EA $ $ 3009 Well Inspection Report 1 JOB $ $ 3010 Burning Grounds 1 JOB $ $ 3011 TNT Manufacturing Area, Washer/Flaker House Soil Covers and

Acid Fume Recovery House Soil Covers

JOB

3012 Former Red Water and Yellow Water Reservoir Areas, Barren Area and ESI-8 Asbestos Landfill Cap and Associated Ditches

JOB

3013 Main Access Road and Paths 1 JOB $ $ 3014 Mowing 210 GW Monitoring & Extraction Wells 1 JOB $ $ 3015 Vehicles/Trailer 1 JOB $ $ 3016 Mowing 5 acres/18,000 linear feet paths/roads 1 JOB $ $ 3017 Red and Yellow Water Reservoir Pump and Treat Building Areas 1 JOB $ $ 3018 RW Reservoir Sedimentation Basin Levee and Ditches 1 JOB $ $ 3019 Install Warning Signs and Straighten Posts 1 JOB $ $ 3020 GW Monitoring & Extraction Well Repairs 1 JOB $ $ 3021 Inspecting 210 Monitoring and Extraction Wells 1 JOB $ $

TOTAL OPTION YEAR 3 $

Contractor shall consider all components of this Performance Work Statement including Tables, Figures and

PERFORMING GROUNDWATER MONITORING WELL INSPECTION AND REPAIRS

OPTION YEAR 4 – 01 APRIL 2025 THRU 31 MARCH 2026

4001 Site Mobilization/Demobilization 1 JOB $ $ 4002 Equipment 1 JOB $ $ 4003 Site Specific AAPP/AHA 1 EA $ $ 4004 Emergency Contacts List 1 EA $ $ 4005 Quality Control Plan (QCP) 1 EA $ $ 4006 Schedule of Activities $ $ 4007 Manufacture Safety Data Sheet Information 1 EA $ $ 4008 Plan/Procedure for Repairing Wells 1 EA $ $ 4009 Well Inspection Report 1 JOB $ $ 4010 Burning Grounds 1 JOB $ $ 4011 TNT Manufacturing Area, Washer/Flaker House Soil Covers and

Acid Fume Recovery House Soil Covers

JOB

4012 Former Red Water and Yellow Water Reservoir Areas, Barren Area and ESI-8 Asbestos Landfill Cap and Associated Ditches

JOB

4013 Main Access Road and Paths 1 JOB $ $ 4014 Mowing 210 GW Monitoring & Extraction Wells 1 JOB $ $ 4015 Vehicles/Trailer 1 JOB $ $ 4016 Mowing 5 acres/18,000 linear feet paths/roads 1 JOB $ $ 4017 Red and Yellow Water Reservoir Pump and Treat Building Areas 1 JOB $ $ 4018 RW Reservoir Sedimentation Basin Levee and Ditches 1 JOB $ $ 4019 Install Warning Signs and Straighten Posts 1 JOB $ $ 4020 GW Monitoring & Extraction Well Repairs 1 JOB $ $ 4021 Inspecting 210 Monitoring and Extraction Wells 1 JOB $ $

TOTAL OPTION YEAR 4 $

TOTAL PRICE (BASE PLUS ALL OPTIONS) $

Contractor shall consider all components of this Performance Work Statement including Tables, Figures and

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

MOWING OF VARIOUS LOCATIONS AND PERFORMING GROUNDWATER MONITORING WELL

INSPECTION AND REPAIR

21 January 2021 Prior to submission of the quote for this performance work statement for services, the Contractor shall review the work statement and provide comments on any errors, omissions, inconsistencies, new industry standards or procedures which would provide the customer with a better end product. Please contact the Contracting Officer immediately if you have any suggestions or questions.

DESCRIPTION/SPECIFICATIONS

SECTION C-1

General

C-1.1 PROJECT INFORMATION. The former West Virginia Ordnance Works (WVOW) is located on the east bank of the Ohio River in Mason County, West Virginia, approximately six miles north of the city of Point Pleasant which is approximately 55 miles northwest of Charleston and 41 miles northeast of Huntington. The DoD utilized the WVOW from 1942 to 1945 to produce trinitrotoluene (2,4,6-TNT) explosives from toluene, nitric acid, and sulfuric acid, with manufacturing ceasing in 1945. Explosives’ production contaminated the soil and groundwater surrounding the TNT manufacturing and process facilities, wastewater sewer lines, and wastewater holding and discharge holding areas. See the attached Figure 1 for site location and O&M Areas.

C-1.2 PROJECT PURPOSE. Remedial actions at Operable Units (OUs 1, 2 and 3) of the former WVOW included the installation of soil covers and Resource Conservation and Recovery Act (RCRA) soil caps over areas of contaminated soil. Remedial action at the Asbestos Landfill area included the installation of a soil cover over a dumpsite. The soil covers and RCRA caps serve as effective barriers between humans, wildlife, and the contaminated soil. These remedial actions were completed on lands currently managed by the West Virginia Division of Natural Resources as part of the Clifton F. McClintic Wildlife Management Area (MWMA).

Groundwater monitoring wells have also been installed to allow monitoring at the site.

Certain operational and maintenance (O&M) activities are required to maintain the integrity of the soil covers, RCRA caps, and groundwater monitoring wells. These activities include mowing, periodic soil cap repair (e.g.

repair eroded areas, re-seed bare areas, etc.), warning sign replacement, ditch maintenance, fallen tree removal, well painting, entrance gate painting, and vegetation control.

C-1.3 PERFORMANCE WORK STATEMENT. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform the operation and maintenance service at the West Virginia Ordnance Works project, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Figures, Attachments, etc., contained herein or incorporated by reference. Award of a contract does not guarantee that the Government will renew additional Option years under the contract from the Contractor. The Government reserves the right to perform any portion of the services listed below.

Contractor's work and responsibility shall include, but shall not be limited to, all planning, programming, administration and management necessary to assure that all services provided are conducted in accordance with the contact and all applicable laws, regulations, codes, or directives. Contractor shall ensure that all work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents. Contractor shall perform all related Contractor administrative services necessary to perform the work such as supply, procurement, quality control, Contractor financial control, mobilization/demobilization and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is a necessary part of the Corps mission. Much of the work described will be performed in areas open to the public for hunting and fishing. There are also a number of construction contractors that are working, sampling, and maintaining facilities that require access to wells and portions of the project accessed by roads and paths maintained under this PWS. Failure of a Contractor to perform required work, or to provide the work in the required specified time, or to inferior work could risk public health and safety for those working at the project or delay work by other contractors working at the site.

Therefore, it is the intent of the Government to ensure the required services are performed correctly, safely, timely and reliably for a fair and reasonable price. Because of the nature of the work the Government cannot "trade off" contractor non-performance for increased Government liability. Further, due to lack of Government personnel, the Government cannot "trade off" a Contractor's lack of Quality Control for increased Government Quality Assurance.

C-1.4. NEGOTIATION. Not applicable to this contract.

C-1.5 WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Sunday through Saturday, 6:00 a.m. to 9:00 p.m EST. Work that interferes with other ongoing functions at the project by the USACE or the McClintic Wildlife Management Area shall be scheduled around normal working hours, as specified by the Contracting Officer. Work may be conducted during federal holidays.

b. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather except when severe conditions make it impracticable or dangerous to perform the work. The Contractor will be notified, by modification to the Contract, of any Contracting Officer determination to extend the performance period due to inclement weather such as disasters or severe storm damage.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the Contracting Officer’s Representative (COR) prior to the pre-work conference for this contract:

a. Abbreviated Accident Prevention Plan (AAPP) prior to Notice to Proceed. Activity Hazard Analysis (AHA)

(due prior to starting work). Reference USACE Safety Manual EM385-1-1, March 1, 2015.

b. Emergency Contacts. A prioritized list, including phone numbers, of those persons (generally Contractor

Representatives) to call in case of emergencies.

c. Quality Control Plan (QCP) including name(s) of QC inspector(s).

d. Schedule of Activities (due prior to starting work).

e. Manufacturers information and Safety Data Sheets (where applicable) for the paint and primer used at wells and wire mesh used for culverts and herbicide spray to coat cut vegetation.

f. Contractor invoice(s).

g. Plan/Procedure for paint/primer repairs to wells and bollards (due prior to starting work).

Submittals shall be prepared using Microsoft Word®, Excel®, and/or Adobe Acrobat®. The Contractor shall submit drafts of the AAPP/AHA, Schedule of Activities, Emergency Contact List, QCP, and Procedure for paint/primer repairs no less than 20 calendar days after receipt of Award. The Contractor shall submit drafts of the Groundwater Monitoring and Extraction Well Inspection Report for review by the Government no less than 20 days after completion of all work. Following reviews, the Contractor shall respond to review comments and submit the final plans/report for acceptance. Until the AAPP/AHA, Emergency Contract List, QCP and schedule of activities submittal documents have been accepted by the Government no site work may be performed.

The draft AAPP shall be submitted electronically and a hard copy by mail by the Contractor to the COR for review.

Once all comments have been resolved to the Government’s satisfaction, the Contractor shall submit the final document with all comments/responses included as appendices. The final document shall include one hard copy and one electronic copy of each document on CD/DVD. Hard copy documents shall be in a three ring white binder with front and spine overlays with the Contract Number, the Site name, and the Year of the contract. Tabs utilized shall be one piece high quality tabs.

All submittals for this Contract shall be sent to the USACE Contract Management office (EC-CM), ATTN: Jeffrey Gilkison, 502 8th Street, Huntington, WV 25701 using USACE ENG FORM 4025-R, MAR 95. Any invoices sent to the wrong person or location will not be accepted.

C-1.7 SITE SPECIFIC ABBREVIATED ACCIDENT PREVENTION PLAN and ACTIVITY HAZARD ANALYSIS. The USACE assigns a high priority to safety of the public, its own employees and contract workers, regardless of the task involved. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised at date of solicitation. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

The Contractor shall ensure reasonable precautions are taken to protect the public, at all times, and to immediately report any potential hazards found to the USACE POC.

Due to the limited nature of this work, a Site Safety and Health Officer (SSHO) may be in a collateral duty capacity on low risk tasks. The Contractor shall have at least one person identified as a SSHO on site with First Aid and CPR training. Contractor shall meet all safety requirements of the EM385-1-1, Section 01.A.17 requiring the SSHO have completed the 30-hour OSHA Construction safety class or equivalent. This person shall be tasked as part of their job to oversee and make safety determinations without interference from other project staff and with full corporate support. This person shall have sufficient experience and training to assure they can identify safety issues with and the use of all the Contractor’s equipment.

The SSHO shall:

a. Conduct a brief ‘tool box’ safety discussion prior to work activity.

b. Maintain applicable safety reference material on the job site.

c. Attend any post-award conference, pre-work meetings, and any periodic progress meetings.

d. Implement and enforce accepted Abbreviated Accident Prevention Plan (AAPP) and Activity Hazard Analyses (AHAs).

e. Maintain a list of hazardous substances brought to or used on site and their safety data sheets (SDS).

Contractor Abbreviated Accident Prevention Plan (AAPP). The Contractor shall prepare a site-specific Abbreviated Accident Prevention Plan as outlined in EM 385-1-1, Appendix A beginning with subparagraph 3.k on page A-10. Contractor must address each element/sub-element in the order they appear in the outline. Any element the contractor feels is not applicable to work under this contract must be listed and a brief explanation provided.

Plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday through Friday 8:00 AM – 3:00 PM at (304)399- 5039/5032/5326/6961.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

(Attached for your information and use is CESO Checklist A-01. This checklist was developed to assist you in the development of a site-specific Abbreviated Accident Prevention Plan. This checklist is provided as a tool only.)

Contractor Risk Management Process. Contractor may use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs) or Activity Hazard Analysis (AHA) for the purpose of risk assessment. Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA/JSA/JHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA/JSA/JHA. Analysis with RAC shall be accepted by the GDA and discussed with al engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work. Names of Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities specified by OSHA and/or EM 385-1-1) shall be identified and included in the AHA/JSA/JHA and proof of their competency/qualification.

NOTES:

Work crews of two or more must have two people holding current qualifications in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on element and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

Contractor shall employee a minimum of one Competent Person at each worksite to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 30-hour OSHA Construction or General Industry Safety class or its equivalent as specified in EM 385-1-1 Section 01.A.17.b and have a minimum of 5 years safety experience relative to the work being completed. The SSHO must be on-site at all times work is being performed. (Note: SSHO qualification requirements may be waived at the discretion of the USACE District Safety & Occupational Health Office for extremely low risk operations.)

All electrical work must be completed by a Qualified Person with verifiable credentials as specified in EM 385-1-1, Section 11.A.01.c. Electrical work will require contractor to submit a Control of Hazardous Energy Plan (LOTO) in accordance with EM 385-1-1, Section 12.

Crane operators, riggers and signal persons shall be trained, licensed and meet the physical and drug testing requirements specified in EM 385-1-1 Section 16.

C-1.8 ACCIDENT/MISHAP REPORTING. The Contractor shall report all recordable mishaps to the Government’s Designated Authority (GDA) within 24-hours in accordance with EM 385-1-1 Section 01.D.

Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

(2) The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form

300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(3) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

C-1.9 DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR. If the damage is caused by contract employees, a written report of the incident and extent of such damage shall be submitted to the COR, within two (2) calendar days of occurrence.

C-1.10 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All Contractor employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all employees is critical and will be monitored. Use of controlled substances or consumption of beer or alcoholic beverages by Contractor employees is strictly prohibited. The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U. S. Army Corps of Engineers; and, will not use such individual to perform duties or services under this contract. The COR may require the Contractor to immediately remove from the work site any employee of the Contractor who is incompetent, or who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be made in person or by telephone promptly and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement shall be made as required.

C-1.11 DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.12 ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR. Payment of fines or penalty charges associated with citations issued by Federal, State or local officials will be paid by the Government. If the citations are issued due to faulty operation or maintenance practices of the Contractor, the Contracting Officer will deduct the fine from any monies due the Contractor. The Contractor shall conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor shall ensure all lubricants, petroleum products, paints, cleaning materials, fuels or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills shall be reported to the COR immediately.

C-1.13 SUPERVISION. The Contractor shall personally supervise the work, or have a Contractor Representative at the project when work is in progress during work activities. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract. The Contractor Representative(s) shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be the on-site Contractor employee who is responsible for safety.

In addition to a Contractor Representative(s), the Contractor shall also appoint Quality Control Inspector(s) (QCI) who shall perform the Contractor's Quality Control Program. QCI's shall be responsible for implementing the Contractor's AAPP. All QCI'S shall have the authority to determine for the Contractor when work is ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. The Contracting Officer and Government inspectors will deal directly with the QCIs or Contractor Representatives, for normal day-to-day administration of the contract provisions. The names of all individuals authorized to act on behalf of the Contractor as Contractor Representative(s) or QCI(s) shall be submitted in writing to the COR before work is performed (see Figure 21). The Contractor shall maintain and review with employees copies of contract work requirements, specifications, Activity Hazard Analysis, etc., at the work site areas which relate to each person's work responsibilities, to ensure employees comprehension of a job prior to initiating work.

C-1.14 CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services (see Figure 22). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The

Contractor shall provide his written legible response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The COR will evaluate the Contractor's response and take appropriate action, which may include making necessary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDRs issued, and CDRs are principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

Any time a CDR is issued, the Contractor or his authorized representative shall be available, in person, or telephone to the COR at the district office to discuss contract work items. If a CDR is issued, mutual effort will be made to resolve any and all problems identified to preclude their recurrence. Failure to provide appropriate Quality Control may result in issuance of a CDR and/or termination of the contract.

C-1.15 QUALITY CONTROL. The Contractor shall establish a quality control program to assure the requirements of the contract are provided as specified. This program must be approved by the KO prior to commencement of any work. One copy of the Contractor's quality control program shall be provided to the COR at least one week prior to the post-award conference. If changes to this program occur, updated copies shall be provided to the KO and COR.

The program shall include, but not be limited to the following:

1. An inspection system covering all the services stated in the contract specifications. It shall specify areas to be inspected on both a scheduled or unscheduled basis and the individuals who shall do the inspection. A method of identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

2. A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation shall be available for inspection by the COR upon request.

3. A method of ensuring that employees have full knowledge of work assignments and that appropriate expertise is utilized with each work assignment.

4. A method of coordinating worker activities with the COR , Contracting Officer and/or Inspector. A suggested format for the Contractor Quality Control Plan is contained as Figure 21. Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

C-1.16 QUALITY ASSURANCE. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures are deemed appropriate. The Government will monitor the contract to ensure compliance using a Quality Assurance Surveillance Plan (QASP), but reserves the right to alter the plan at its own discretion. The QASP is included as Figure 26 for information purposes only and will not be made part of any resulting contract. As appropriate, calculation of deductions for certain deficiencies will be made using the contract clause entitled "Inspection of Services" located in Section E, in lieu of the payment analysis method described in the QASP.

The Contractor shall notify the technical point-of-contact located in Section C-1 General, Paragraph C-1.21 prior to beginning a mowing event. Following the completion of each mowing event, the Contractor shall notify the same USACE Technical POC. At the time of completion, the USACE Technical POC will conduct a post-work inspection to ensure that work requirements have been met. The Contractor may participate in this inspection.

See Section C-1 General, Paragraph C-1.17 for Deficiencies.

C-1.17 DEFICIENCIES.

a. General. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory by the COR, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a CDR (See Paragraph C-1.14), and deductions will be determined in accordance with Contract Clause entitled "Inspection of Services" located in Section E and in accordance with the Governments QASP.

b. Mowing. Deficiencies for mowing operations are described in detail in Section C-2, Paragraph C-2.2.

c. Inspection/Acceptance-The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

C-1.18 SAFEGUARDING GOVERNMENT PROPERTY. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property to the COR. During the time that the Contractor is on the property, if there are activities on the site not sanctioned by the Government (e.g. ongoing trash dumping, vandalism), abandoned vehicles, or observed damage caused by tampering or vandalism, the Contractor shall contact the USACE immediately as specified in Section C-1 General, Paragraph C-1.21.

C-1.19 SECURITY REQUIREMENTS.

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12).

The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of

2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

PRE-BID MEETINGS

Any Contractor or sub contractor who plans to attend a pre-bid site visit to any Huntington District facilities, projects, owned or leased facility/spaces must be vetted by having a background investigation conducted by the Security Management Office prior to the site visit. Information for the background investigation must contain the following: a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State). It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

ATOPSEC REQUIREMENTS

1. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say

Something).