A.07.24_Solicitation Amendment 0003_21R5001_01272021.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W9123621R5001 DoDEA DM/PM at Fort Bragg and Camp Lejeune is hereby amended as follow s:

Please see Continuation Page for a full Amendment breakout.

Contracting POC: Dariya Walker dariya.m.w alker@usace.army.mil Phone: (757) 201-7748

1. CONTRACT ID CODE PAGE OF PAGES

J 1 95

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9123621R5001

X 9B. DATED (SEE ITEM 11)

05-Jan-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jan-2021

CODE

USACE, NORFOLK DISTRICT OFFICE

CONTRACTING OFFICE

803 FRONT STREET

NORFOLK VA 23510-1011

W91236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9123621R5001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

INFORMATION TO OFFERORS

This solicitation contemplates the award of a firm-fixed price hybrid preventative/demand maintenance performance-based service contract for preventative maintenance and repair services for Fort Bragg, NC and Camp Lejeune, NC.

This contract will be governed by Service Wage Rates and Davis-Bacon Act wage rates as discussed more fully in the instructions for the Price Proposal in Sections L & M of this solicitation. Offerors will be evaluated in accordance with Sections L & M of this solicitation.

A.1 Contract Titles: Preventative and Demand Maintenance for Department of Defense Education Activity Facilities at Fort Bragg, North Carolina and Camp Lejeune, North Carolina.

A.2 Acceptance Period for Proposal: Offers providing less than 120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

A.3 Type of Contract: This solicitation contemplates the award of a firm-fixed price contract for the performance of all requisite preventative maintenance and demand maintenance and repair services defined in the Performance Work Statement (PWS) up to the limit of liability ($5,000) in addition to four demand maintenance occurrences between $5,000 and $20,000 per twelve month base period, and each of the four successive twelve month option periods. The award of the base period to the successful offeror, or the exercise of a successive option, shall also provide the Government an indefinite delivery/indefinite quantity (IDIQ) ordering period of the same length for additional services as defined in the PWS.

Non-reoccuring services (CLINs 0002, 1002, 2002, 3002, 4002) have not to exceed amount of $4M over the life of the contract. There is no limit per year in dollars or number of task orders to be issued as long as the overall value of projects does not exceed the specified contract limit of $4M for these CLINs.

A.4 Minimum Guarantee: The minimum guarantee will be the exercise of the base year of the Preventive Maintenance CLIN at the award of contract.

A.5 Performance Based Contract: This is a Performance Based Acquisition which utilizes a Performance Work Statement (PWS) in accordance with FAR 37.6 – Performance-Based Acquisition.

A.6 Set-Aside: Competitive Procurement, 100% Set Aside for Small Business Concerns.

A.7 NAICS Code: The NAICS Code assigned to this procurement is 238220 with a small business size standard of $16,500,000.00.

A.8 Wage Determination (Service)/Wage Decision (Construction): The Service Contract Act and Davis Bacon Act is applicable to this solicitation. Refer to Section J, Attachments.

A.9 Bid Guarantee/Bonding Requirements: NOT REQUIRED for this procurement

A.10 Contract Term: This contract contains provisions for a twelve (12) month Base Period with four (4) Option Years.

A.11 Period of Performance: The period of performance will be determined at the time of award.

A.12 Bidder Inquiry: All questions and/or comments should be submitted no later than 10 calendar days prior to the proposal due date, in order that they may be given consideration or actions taken prior to receipt of offers.

A.12-1 Inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet.

A.12-2 To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into system. To self-register go to web page, click BID tab select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

A.12-3 From this page you may view all bidder inquiries or add inquiry.

A.12-4 Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

A.12-5 The Solicitation Number is: W91236-21-R-5001

A.12-6 The Bidder Inquiry Key is: H35FDB-ZC6AY2

A.12-7 The Bidder Inquiry System will be unavailable for new inquires 10 days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

A.12-8 Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

A.12-9 The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

A.12-10 Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals

A.13 Site Visit. There will be no site visit

A.14 AWARD TO RESPONSIBLE OFFEROR

Responsibility will be determined, prior to award, by the Contracting Officer, either by performing a preaward survey or conclusions based on a previous pre-award survey and/or any performance data available as specified in section L- Instructions, Conditions, and Notices to Offerors. A pre-award survey will be performed and the offeror will be required to show that he has the necessary capital, experience, and owns or can procure the necessary plant or other resources to commence the work at the time prescribed in the specifications and thereafter to prosecute and complete the work safely and satisfactorily within the time specified.

A.15. EVIDENCE OF AUTHORITY TO SIGN OFFERS

Evidence of the authority of individuals signing offers to submit firm offers on behalf of the offeror is required except where the offer is signed, and shows that it is so signed, by: the President, Vice-President, or Secretary of an incorporated offeror; a partner in the case of a partnership; or the owner in the case of a sole proprietorship. Failure to submit with the offer satisfactory evidence of the authority of all other persons may be cause for rejection of the offer as invalid or nonresponsive.

A.16. BASIS OF AWARD

This requirement uses Best Value Tradeoff procedures, where price and non-price factors are considered. Refer to Section M, “Evaluation Factors for Award”.

A.17. INCURRING COSTS

The Government is not liable for any costs incurred by the offeror submitting an offer in response to this solicitation.

A.18. UNBALANCED BIDS

Any offer which is materially unbalanced as to prices for the Base Items and the Optional Items may be rejected as non-responsive or otherwise not considered for award. An unbalanced offer is one which is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

A.19. UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT OR OTHER PERSONNEL

The contractor shall not accept instructions issued by any person, employed by the U.S. Government or otherwise, other than the Contracting Officer or the Authorized Representative of the Contracting Officer acting within the limits of his/her authority as defined in the Designation of Authority letter. A copy of the Designation of Authority letter will be furnished to the contractor at time of contract award.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

CONTINUATION PAGE

Solicitation W9123621R5001 DoDEA DM/PM at Fort Bragg and Camp Lejeune is hereby amended as follows:

1. Section A – Solicitation/Contract Form, Information to Offerors, para. A.3 is hereby amended as follows – delete “($20,000) for the twelve month base period and each of the four successive twelve month option periods” replace with “( $5,000) in addition to four demand maintenance occurrences between $5,000 and $20,000 per twelve month base period, and each of the four successive twelve month option periods”.

2. Section C – Descriptions and Specifications, Performance Work Statement, Section C-1, para 9 – Limit of

Liability is hereby amended as follows: Delete “The Contractor’s limit of liability (LoL) for material and labor costs associated with any single event in the maintenance, repair or replacement of any single piece of equipment is $20,000 up to 4 incidents per contract year.” and replace with “The Contractor's limit of liability (LoL) for material and labor costs associated with any single demand maintenance event, repair or replacement of any single piece of equipment is $5000 in addition to up to four demand maintenance occurrences between $5000 and $20,000 per contract year.”

3. Bidder Inquiries and Corresponding Government Responses are hereby incorporated:

Bidder Inquiry ID: 9003059 Bidder Inquiry: Please provide sq. ft. of roof area, type of roof, age and length of any available warranty for each facility.

Response to Bidder Inquiry: Information is not available at this time.

Bidder Inquiry ID: 9003061 Bidder Inquiry: Is there tie off points on the roofs? If so, does annual maintenance and re-certification required?

Response to Bidder Inquiry: None of the schools have tie offs on the roofs.

Bidder Inquiry ID: 9003073 Bidder Inquiry: Does the weekly inspection need to be performed by a Certified Playground Safety Inspector

(CPSI)?

Response to Bidder Inquiry: A (CPSI) is not required for the ‘weekly’ inspection.

Bidder Inquiry ID: 9003099 Bidder Inquiry: Is 100% of the equipment PMs currently in CMMS or will they need to be entered after award?

Response to Bidder Inquiry: YES, current equipment is in the system.

Bidder Inquiry ID: 9007822 Bidder Inquiry: To allow for sufficient evaluations, please provide 1 year of work order and/or task order histories.

Response to Bidder Inquiry: This information is not available at this time.

Bidder Inquiry ID: 9023744 Bidder Inquiry: Can the Government provide the service call history for the previous contract?

Response to Bidder Inquiry: The Government does not intend to disclose specific information regarding execution of previous contract work. Also, historical records and information are no indication of what future work may reflect.

Bidder Inquiry ID: 9023746 Bidder Inquiry: Can the Government please provide the cost of materials by year on the previous contract?

Response to Bidder Inquiry: The Government does not intend to disclose specific information regarding execution of previous contract work. Also, historical records and information are no indication of what future work may reflect.

Bidder Inquiry ID: 9023747 Bidder Inquiry: Will the Government schedule a site visit? A site visit will allow the contractor is see the condition of the schools and enable contractors to provide a competitive price to the Government.

Response to Bidder Inquiry: Due to various concerns including COVID, no site visit will be conducted.

Bidder Inquiry ID: 9023749 Bidder Inquiry: In C-1 General, the solicitation states that the single event LOL is $5,000. With the possibility of 4 demand maintenance calls between $5,000 to $20,000. In paragraph C-9 in the solicitation it states The Contractor's LOL for material and labor costs associated with any single event in the maintenance, repair or replacement of any single piece of equipment is $20,000 up to 4 incidents per contract year. These two paragraphs contradict each other because there is no mention of a single event LOL of $5,000. Will the Government please clarify?

Response to Bidder Inquiry: Please refer to amended Section A – Solicitation/Contract Form, Information to Offerors, para. A.3 and amended Section C – Descriptions and Specifications, Performance Work Statement, Section C-1, para 9 – Limit of Liability.

Bidder Inquiry ID: 9023750 Bidder Inquiry: What was the cost of the 4 demand maintenance call that were between $5,000 to $20,000 for each year on the previous contract?

Response to Bidder Inquiry: The Government does not intend to disclose specific information regarding execution of previous contract work. Also, historical records and information are no indication of what future work may reflect.

Bidder Inquiry ID: 9023751 Bidder Inquiry: In paragraph A.3, it clearly states that the contractor's LOL for all requisite preventative maintenance and demand maintenance and repair services defined in the Performance Work Statement (PWS) up to the LOL ($20,000) for the twelve month base period and each of the four successive twelve month option periods. Does the $20,000 per year amount include single events up to $5,000?

Response to Bidder Inquiry: Please refer to amended Section A – Solicitation/Contract Form, Information to Offerors, para. A.3 and amended Section C – Descriptions and Specifications, Performance Work Statement, Section C-1, para 9 – Limit of Liability

Bidder Inquiry ID: 9027473 Bidder Inquiry: How many demand work orders were required in this past year that was $5000 or less that the contractor had to pay for?

Response to Bidder Inquiry: The Government does not intend to disclose specific information regarding execution of previous contract work. Also, historical records and information are no indication of what future work may reflect.

Bidder Inquiry ID: 9027476 Bidder Inquiry: Were there 4 demand work order this past year that were between $5000 and $20000? If so, what was the cost for each one individually?

Response to Bidder Inquiry: The Government does not intend to disclose specific information regarding execution of previous contract work. Also, historical records and information are no indication of what future work may reflect.

Bidder Inquiry ID: 9027478 Bidder Inquiry: How many demand work orders were issued in School Dude this past year?

Response to Bidder Inquiry: The Government does not intend to disclose specific information regarding execution of previous contract work. Also, historical records and information are no indication of what future work may reflect.

Bidder Inquiry ID: 9027479 Bidder Inquiry: All the repairs indicated in this section that are under the $5000 liability, does government pay for these repairs identified?

Response to Bidder Inquiry: Per Para. 3.2 - NO. The Government does NOT pay for repairs under the $5000 limit of liability.

Bidder Inquiry ID: 9027482 Bidder Inquiry: Is the government going to pay for the spare parts recommended by the contractor in this section?

Response to Bidder Inquiry: NO. Contractor to pay for spare parts. And PER 5.1. - Refrigerant utilized during maintenance, repair or replacement of equipment shall be considered a spare part except in instances where the repair is over the LoL at which time it will be in the overall cost proposal and will not be subject to the LoL requirement. Few spare parts should exceed the LOL, and proposed spare parts other than refrigerant that do exceed the LOL will be reviewed on a case by case basis.]

Bidder Inquiry ID: 9027484 Bidder Inquiry: Is all the PM for the equipment current in School Dude?

Response to Bidder Inquiry: YES, But successful offeror will address changes when they occur and tweak the system as needed.

Bidder Inquiry ID: 9027488 Bidder Inquiry: What DDC control system is used at this facility?

Response to Bidder Inquiry: Ft. Bragg, Johnson Controls Metasys

Bidder Inquiry ID: 9027491 Bidder Inquiry: What type of electrical maintenance is required under this contract?

Response to Bidder Inquiry: C-6 - Electrical not in this contract.

Bidder Inquiry ID: 9027494 Bidder Inquiry: What type of fire alarm and sprinkler system is located at this complex?

Response to Bidder Inquiry: Not responsible for the Fire alarm sprinkler system under this contract

Bidder Inquiry ID: 9027498 Bidder Inquiry: Can the government provide a comprehensive list of playground equipment?

Response to Bidder Inquiry: This information is not available at this time.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

for

PREVENTATIVE MAINTENANCE AND REPAIR SERVICES

for

DOMESTIC DEPENDENT ELEMENTARY AND SECONDARY SCHOOLS

For

Two Locations

At

a. FORT BRAGG, NORTH CAROLINA

b. CAMP LEJEUNE, NORTH CAROLINA

TABLE OF CONTENTS

SECTION C-1 General SECTION C-2 Definitions and Acronyms SECTION C-3 Mechanical Systems Inspection, Preventive Maintenance, and Repair Requirements SECTION C-4 Direct Digital Control (DDC) Systems Inspection, Preventive Maintenance, and Repair

Requirements SECTION C-5 Plumbing Systems Inspection, Preventive Maintenance, and Repair Requirements SECTION C-6 Electrical Systems Inspection, Preventive Maintenance, and Repair Requirements SECTION C-7 Kitchen Equipment Inspection, Preventive Maintenance, and Repair Requirements SECTION C-8 Roof Systems and Site Inspection, Preventive Maintenance, and Repair Requirements SECTION C-9 Building Systems Inspection, Preventive Maintenance, and Repair Requirements SECTION C-10 Fire Alarm and Suppression Systems Inspection, Preventive Maintenance, and Repair

Requirements SECTION C-11 Playgrounds Inspection, Preventive Maintenance, and Repair Requirements

SECTION C-1

GENERAL

1. GENERAL

The Department of Defense Education Activity (DoDEA), DoDEA Americas, provides a comprehensive education program, grades Pre-Kindergarten (Pre-K) up to and including High School in some areas for eligible dependent children of Department of Defense personnel. The scope of the contract shall include all requisite preventative maintenance and demand maintenance and repair services, as defined more fully in this Performance Work Statement (PWS) up to the limit of liability for the “Maintenance Sections” indicated in Section J-1 of the PWS with a “yes.” "The Contractor’s limit of liability (LoL) for material and labor costs associated with any single demand maintenance event, repair or replacement of any single piece of equipment is $5,000 in addition to four demand maintenance occurrences between $5,000 and $20,000 per contract year. "In addition, the scope of the contract shall include the ability to order on demand maintenance or repair services for requirements above the limit of liability for any “Maintenance Section” in Section J-1 indicated by a “yes” for Ft Bragg, North Carolina. Also, the contract shall include the ability to order on demand maintenance or repair services for requirements for any amount for those “Maintenance Sections” indicated by a “no” in J-1 or to add Sections in their entirety, or portions thereof, for requisite preventive maintenance for Ft Bragg, North Carolina and Camp Lejeune, North Carolina. Those on demand requirements or “Maintenance Sections” not included in the initial solicitation shall be added by way of bilateral task order or modification.

An initial contract comprised of a firm-fixed price (FFP) for preventive maintenance and demand maintenance and/or repair up to the limit of liability and an indefinite delivery-indefinite quantity (IDIQ) ordering period for demand requirements in excess of the limit of liability will be awarded to the successful offeror after which additional Task Orders or modifications may be negotiated to add additional services. This Contract cannot be used for constructing new facilities, additions to existing facilities, or performance of major renovations.

The Contractor shall provide (through a combination of in-house and subcontractors) all necessary labor, materials, tools, plant and equipment to execute the scope of services as indicated in approved Work Requests. The Contractor will procure all materials and equipment (except those specifically referred to as "U.S. Government Furnished").

The Contractor may also be requested to perform specific preventative maintenance regimes for the facilities included in this contract. In addition, the Contractor will provide transportation, mobile communications, and supervision of Contractor employees and subcontractors involved with the maintenance, repair, and minor construction at Fort Bragg and Camp Lejeune facilities presented herein.

All work shall be accomplished in a timely and workmanlike manner by journeymen or under the immediate supervision of journeymen and in compliance with the terms of the latest applicable standards and provisions for maintenance and repair work, U.S. regulations, technical manuals and federal specifications as referenced in various sections of these specifications, and specific criteria.

THE MINIMUM GARAUNTEE WHICH SHALL INCLUDE THE BASE PERIOD INCLUDES SERVICES

AS IDENTIFIED IN THE FOLLOWING SECTIONS FOR A PERIOD OF TWELVE (12) MONTHS:

FOR FACILITIES LOCATED AT FORT BRAGG, NORTH CAROLINA (INCLUDING FACILITIES

LISTED IN SECTION J.1)

SECTION C-3, MECHANICAL SYSTEMS INSPECTION, PREVENTATIVE MAINTENANCE,

AND REPAIR REQUIREMENTS

SECTION C-4, DIRECT DIGITAL CONTROL (DDC) SYSTEMS INSPECTION,

PREVENTATIVE MAINTENANCE, AND REPAIR REQUIREMENTS

SECTION C-7, KITCHEN EQUIPMENT INSPECTION, PREVENTATIVE MAINTENANCE,

AND REPAIR REQUIREMENTS

SECTION C-8, ROOF SYSTEMS INSPECTION, PREVENTATIVE MAINTENANCE, AND

REPAIR REQUIREMENTS

SECTION C-11, PLAYGROUNDS INSPECTION, PREVENTATIVE MAINTENANCE, AND

REPAIR REQUIREMENTS

FOR FACILITIES LOCATED AT CAMP LEJEUNE, NORTH CAROLINA (INCLUDING FACILITIES

LISTED IN SECTION J.1)

NONE AT THIS TIME

The preventive maintenance is not part of the subject contract at Camp Lejeune location. The government only intends to issue demand maintenance task orders at Camp Lejeune. The contractor is not responsible for preventive maintenance at Camp Lejeune.

The sections above are the Preventative & Demand Maintenance below the Limit of Liability (LoL) services included in the contract as outlined by the Schedule of Services base and option years (CLINS 0001 thru 0005). The Government reserves the right to issue Demand Maintenance Task Orders for any section in accordance with the process outlined in Section C-1.9. Additionally, the Government may also elect to add sections not included above by way of a bilateral modification to the contract.

1.1 Scope of Services

Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering and other items necessary to provide facilities support services included in this Performance Work Statement (PWS) at the location(s) listed in C-1, paragraph 1 by means of a contract that includes a firm-fixed price (FFP) for preventive maintenance and demand maintenance and/or repair up to the limit of liability and an indefinite delivery-indefinite quantity (IDIQ) ordering period for demand requirements in excess of the limit of liability. The provided services shall be in accordance with federal, state, installation, local laws, regulations and DOD Directives.

Specific maintenance and repair areas required in this PWS are provided in C-3 through C-11.

1.2 Additional Services Required

There may be a requirement to do work in addition to that described herein. If work not included in this document is required, the Government will prepare a Statement of Work which will describe the scope and any special requirements that must be considered. The Contractor will be requested to provide a proposal for additional services based on this scope provided. If accepted by the COR, a task order will be issued for the services. These services may be a single task or an ongoing effort required by the Contractor.

1.3 Services Not Included In This Contract

The following services are excluded from the Maintenance Contract:

Repairs to personal property Custodial services Grounds Maintenance Pest Control New Construction

2. PREVENTIVE MAINTENANCE

2.1 Performance Objective

Provide preventive maintenance for systems identified in Section C-3 through C-11 (section noted when not included) to increase the life, maintainability, operating capability and efficiency of equipment or systems included in this PWS. Provide preventive maintenance in accordance with manufacturer’s recommendations or recommended industry association standards. Preventative maintenance of systems shall not interfere with school operations. Any maintenance on systems within classrooms, cafeterias, kitchens, or other areas that will interfere with school operations shall be performed after hours, during weekends or holidays, other times when locations are not being used, or in such a manner that does not interfere with school operations.

2.1.1 Acceptable Performance

Completion of identified requirements within the identified schedule with a quality so that missed completion dates or defects identified are equal to or less than the Acceptable Quality Level

(AQL).

2.1.2 Unacceptable Performance

When the quantity of Preventive Maintenance work orders not completed within 10 days of schedule is greater than the AQL, when the number of defects identified by the Government is greater than the AQL or when the number of work orders in which work is not fully completed is greater than the AQL.

2.1.3 Criteria for Acceptance/Rejection

Government inspections will be made according to the surveillance method(s) used, to compare Contractor's performance to Contract and industrial accepted standards.

2.1.3.1 Acceptance

Preventive maintenance is acceptable when Contractor fully completes work orders in a manner which meets contract provisions, standards and specifications as described herein and all requirements of the work order are completed.

2.1.3.2 Rejection

When Contractor's performance does not meet contract provisions or is not performed in accordance with the approved work plan or is not performed in accordance with the standard/specification or was not performed within the allowed time frame or is not completed in its entirety, it will be considered to be defective and will be rejected.

2.2 Reference Information

Work orders for preventive maintenance work will be initiated by SchoolDude automatically, by the Contractor, or by School Facilities Personnel. Preventive Maintenance work which will in any way impact educational activities are to be scheduled in advance with a minimum of 24 hour notice to school administration. Maintenance calls shall not adversely impact special events or testing at schools.

The Contractor shall correct any problems identified during preventive maintenance calls within 4 working days of the need being identified. The Contractor shall notify and obtain the COR’s approval for any service call that may require more than 4 working days to complete. The COR shall be notified why the work is not to be completed within the required time (e.g. availability of material or specialized equipment). Those services not completed in a timely fashion shall be included on the Aged Service Call Report.

2.3 Performance Standard

When Contractor’s failure to complete all work requirements, meet time requirements, and quality requirements is less than the AQL.

2.4 Inspection Method

Government inspections will be made according to the surveillance method(s) used, to compare Contractor's performance to Contract and industrial accepted standards. Both scheduled and unscheduled surveillance will be used to look at total or parts of the work. The Quality Assurance samples may or may not include samples evaluated as part of the Contractor’s QC program at the discretion of the Government.

The methods of surveillance that may be used are listed below:

Random Sampling 100% Inspection Work Request Audit Unscheduled Inspection Customer Complaints

2.5 Acceptance

Preventive maintenance will be considered acceptable when the number of defectives found during Contract surveillance does not exceed the Acceptable Quality Level (AQL). Work Requests completed are subject to an AQL of 5%.

3. DEMAND MAINTENANCE AND REPAIR

3.1 Performance Objective

Provide Demand Maintenance and Repair for systems identified in Section C-3 through C-11 (section noted when not included) to make system operable, more efficient, increase operating capability and efficiency of equipment or systems included in this PWS. Provide Demand Maintenance in accordance with manufacturer’s recommendations or recommended industry association standards using replacement parts with a quality equal to or better than presently used. Any maintenance on systems within classrooms, cafeterias, kitchens, or other that may affect school operations shall be performed after hours, during weekends or holidays, other times when locations are not being used, or in such a manner that does not interfere with school operations.

3.1.1 Acceptable Performance

Completion of work orders initiated for Demand Maintenance/Repair within the identified schedule with a quality so that missed completion dates or defects identified are equal to or less than the Acceptable Quality Level (AQL).

3.1.2 Unacceptable Performance

When the quantity of Demand Maintenance/Repair work orders not completed within the schedule specified is greater than the AQL, when the number of defects identified by the Government is greater than the AQL or when the number of work orders in which work is not fully completed is greater than the AQL.

3.1.3 Criteria for Acceptance/Rejection

3.1.3.1 Acceptance

Demand Maintenance is acceptable when Contractor fully completes work orders in a manner which meets contract provisions, standards and specifications as described herein and all requirements of the work order are completed.

3.1.3.2 Rejection

When Contractor's performance does not meet contract provisions or is not performed in accordance with the approved work plan or is not performed in accordance with the

3.1 Reference Information

Work orders for Demand Maintenance may be initiated by the Contractor, by School Facilities Personnel, by Installation Personnel or by the School Administration. Each will be entered into the SchoolDude CMMS program by the Contractor. Demand Maintenance work orders under the limit of liability will be scheduled and completed by the Contractor. Demand Maintenance work orders greater than the limit of liability will be priced and submitted to the COR for approval and funding but will not be scheduled until notified by the COR. Once approval has been obtained, a schedule is to be established in SchoolDude based on a time line agreed to by the COR. Demand Maintenance work which will in any way impact educational activities are to be scheduled in advance with a minimum of 24 hour notice to school administration. Maintenance calls shall not adversely impact special events or testing at the schools.

The Contractor shall be responsible for providing temporary heating, cooling, water heating or power as required to provide a facility acceptable for students and faculty if delays in getting systems operational are due to:

Contractor caused failure Delay of repair completion because the Contractor provided equipment is incorrect for the installation Delay in material or equipment delivery caused by the Contractor

3.2 Rehabilitation Of Equipment and Facilities

It will be the Contractor’s responsibility to evaluate requirements to bring all equipment, systems and facilities included in this Contract to the APAA “Level of Performance Two – Comprehensive Stewardship” which includes pre-existing conditions. Within 90 days of establishment of Contract facilities on-site, the Contractor shall provide a list of required repairs, replacements and modifications required to bring equipment, systems and facilities to this level of performance. Descriptions of required work shall be in enough detail to allow those evaluating and prioritizing these efforts to fully understand what is required. List shall include an estimated budget cost for each item which will not be used as a quotation. This list shall be reviewed with the COR to determine priorities for the work on the list which is likely be included in the budget for completion within a reasonable time frame. The Contractor shall commence to work on all work that falls under the Limit of Liability as noted in paragraph C-1.9. For work above the Limit of Liability, the Contractor shall provide proposals for that which may be funded in accordance with paragraph C-1.9.1. The priority list shall be maintained so that as funds become available, additional work can be completed.

APPA Level Two Definition: Comprehensive Stewardship – “Maintenance activities appear organized with direction. Equipment and building components are usually functional and in operating condition.

Service and maintenance calls are responded to in a timely manner.”

3.4 Performance Standard

When Contractor’s failure to complete all work requirements, meet time requirements and quality requirements is less than the AQL.

3.5 Inspection Method

Contractor's performance to Contract and industrial accepted standards. Both scheduled and unscheduled surveillance will be used to look at total or parts of the work. The Quality Assurance samples may or may not include samples evaluated as part of the Contractor’s QC program at the discretion of the Government.

The methods of surveillance that may be used are listed below:

Random Sampling 100% Inspection Work Request Audit

3.6 Acceptance

Demand Maintenance will be considered acceptable when the number of defectives found during Contract surveillance does not exceed the Acceptable Quality Level (AQL). Work Requests completed are subject to an AQL of 5%.

4. FACILITY INSPECTIONS AND EVALUATIONS

4.1 Performance Objective

Provide Facility Inspections and Evaluations for systems, structures and components identified in Sections C-3 through C-11 (section noted when not included) so that repair, replacement or maintenance needs are identified prior to failures or accidents. Provide Facility Inspections and Evaluations based on industry, manufacturer, Government provided or Contractor developed check lists.

4.1.1 Acceptable Performance

Initiation of inspections required will be initiated by a SchoolDude work order. Completion of inspection check lists within 10 days of the identified schedule with a report of findings to the COR within 10 days of inspection completion. Acceptable performance will have been accomplished when the number of completion dates missed and the number of inspection forms not fully completed are equal to or less than the Acceptable Quality Level (AQL).

4.1.2 Unacceptable Performance

Unacceptable performance will result from the number of completion dates missed and the number of inspection forms not fully completed being greater than the Acceptable Quality Level

(AQL).

4.1.3 Criteria for Acceptance/Rejection

4.1.3.1 Acceptance

Facility Inspections and Evaluations are acceptable when Contractor fully completes work inspection forms and reports in the time allocated.

4.1.3.2 Rejection

When Contractor's performance does not meet contract provisions or is not performed in accordance with the approved work plan or is not performed in accordance with the

4.2 Reference Information

Each Inspection Check List provided by Contractor will be entered into the SchoolDude CMMS program by the Contractor with an inspection interval identified and agreed to by the COR. SchoolDude will initiate a work order which identifies inspections to be made. Inspection work which will in any way impact educational activities are to be scheduled in advance with a minimum of 24 hour notice to school administration. Inspections shall not adversely impact special events or testing at the schools.

4.3 Performance Standard

When the Contractor fails to complete all work requirements, meet time requirements, and report requirements is less than the AQL.

4.4 Inspection Method

Contractor's performance to Contract and industrial accepted standards. Both scheduled and unscheduled surveillance will be used to look at total or parts of the work. The Quality Assurance samples may or may not include samples evaluated as part of the Contractor’s QC program at the discretion of the Government.

The methods of surveillance that may be used are listed below:

Random Sampling 100% Inspection Work Request Audit

4.5 Acceptance

Inspection Requirements will be considered acceptable when the number of defectives found during Contract surveillance does not exceed the Acceptable Quality Level (AQL). Work Requests completed are subject to an AQL of 5%.

5. REPAIR PARTS, MATERIALS, AND EQUIPMENT

5.1 Repair Quality Level

The quality level of materials used in Contractor operations shall equal or exceed that being replaced or repaired. Work Requests shall be completed with an indication of the materials proposed for use as appropriate and will be concurred with by the COR. The Contractor shall develop a recommended spare and repair parts list for maintaining equipment identified. Reasonable access to spare parts, so that preventive maintenance or minor demand maintenance is not delayed, is required of the Contractor. Access may be through on-site inventory or utilizing inventories of suppliers with whom the Contractor deals.

Refrigerant(s) required for the air conditioning systems shall be regarded as a replacement part and shall be included in the spare parts inventory. Refrigerant utilized during maintenance, repair or replacement of equipment shall be considered a spare part except in instances where the repair is over the LoL at which time it will be in the overall cost proposal and will not be subject to the LoL requirement. The Contractor shall extend to the Government the manufacturer's commercial warranty on all repair of equipment including parts and labor. Parts which fail during the warranty period shall be replaced as are other spare and repair parts.

5.2 Warranties

The Contractor shall make maximum use of the provisions of the manufacturer’s and construction warranties for Government property. The Contractor shall maintain a file(s) of warranties on equipment under warranty and under the management of this contract. These files shall identify the item, (part and model numbers, etc.), the nature and expiration date of the warranty, and the name and address of the firm to contact concerning the Government's entitlement under the warranty.

5.2.1 Warranty Enforcement

In the event of an equipment failure or other problem covered by the warranty, the Contractor shall vigorously pursue enforcement of the warranty on behalf of the Government.

5.2.2 Warranty Repairs on Critical Systems

The Contractor shall make the necessary repairs or replacements in a time of the essence manner in the event of any of the following:

An equipment failure results in a priority 1, emergency condition that prevents operation of the schools (as determined by the Government).

The failure results from abuse or improper or inadequate maintenance by the Contractor.

The warranty subcontractor cannot or does not respond within a time limit that insures continued equipment availability for school operation.

5.2.3 Payment for Warranty Repairs Required of Contractor

The Contractor shall pursue receiving payment from the responsible party for critical warranty repairs. If, after due diligence and approval of the COR, the Contractor is unable to obtain remuneration from the responsible party for work completed, the warranty repairs required of the Contractor will be paid by the Government as a demand work order with no LoL.

6. DOCUMENTS

6.1 Contractor Compliance

The Contractor shall follow and adhere to the entire documents, listed herein or to specific paragraphs in instances where only a portion of the document is referenced. Supplements or amendments to required publications shall be considered to be in full force and effective upon receipt by the Contractor. Wherever documents listed have an alternative to that written in this performance work statement, the most rigorous shall apply.

6.2 Applicable Documents

Many Government publications can be obtained free of charge when downloaded from the internet. Not all the following documents shall apply to each location. However, it is recommended that the Contractor obtain them and be familiar with those portions which do apply. Those documents which do not apply to work being done need not be obtained. The latest edition (version) of all documents shall be utilized.

6.2.1 Government Publications

AR 385-40 Accident Reporting and Records EM 385-1-1 Safety and Health Requirements Manual EM 1110-1-4006 Removal of Underground Storage Tanks (USTs) TM 5-610 Preventive Maintenance for Facilities Engineering, Buildings and Structures TM 5-617 Maintenance and Repair of Roofs TM 5-618 Paints and Protective Coatings TM 5-620 Maintenance and Repair of Architectural and Structural Elements of Buildings and Structures TM 5-623 Pavement Maintenance Management TM 5-624 Maintenance and Repair of Surface Areas TM 5-682 Electrical Facilities Safety TM 5-822-9 Repair of Rigid Pavements Using Epoxy Resin Grouts, Mortars and Concretes

TM 5-822-11 Standard Practice for Sealing Joints and Cracks in Rigid and Flexible Pavements

6.2.2 Non-Government Publications

ASHRAE 90.1 Energy Efficient Design of New Buildings except Low-Rise Residential Buildings 2007 ASHRAE Handbook – HVAC Applications Americans with Disabilities Act (ADA) BOMA International – Preventive Maintenance and Building Operation Efficiency (2003) Environmental Protection Agency (EPA) U.S. Consumer Product Safety Commission; “Handbook for Public Playground Safety” Underwriters Laboratories, Inc. (UL) National Electric Code (NEC) National Fire Protection Association (NFPA) NFPA 70B Recommended Practice for Electrical Equipment Maintenance Code of Federal Regulations (C.F.R) SchoolDude.com – On-line Instructions for use of modules Standard Educational Specifications

6.2.3 Forms

ENG Form 3394: US Army Corps of Engineers Accident Investigation Report ENG O-4784: Safety and Occupational Health Office – Serious Accident Notification

6.3 Contractor Furnished Documents

None of the publications referenced herein will be provided to the Contractor by the Government. The Contractor shall be thoroughly familiar with the mentioned publications which apply, and shall fully comply with all requirements defined therein. These documents may be obtained by the Contractor at his own expense from the Government if desired and will remain the Contractors property at completion or termination of this contract. Failure to comply with the requirements of these documents due to lack of knowledge or understanding shall not be considered good cause for the Contractor to reduce any service or performance, or be acceptable reason not to comply with any contract term or condition.

6.4 Section F Delivery Requirements

In Section F of this document a list of required plans, documents, etc… required for full project implementation, training requirements and reports are listed with a completion date requirement. Dates of completion are critical for these items and will be included in the AQL evaluation process. Only if approved by the COR or Contracting Officer shall dates be extended without being considered a deficiency when calculating the AQL for a specific period.

7. COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (CMMS)

7.1 Work Flow Notification/Assignment/Approval

7.1.1 CMMS Program to be Utilized

Fort Bragg or Camp Lejeune utilize a CMMS program called SchoolDude. The Contractor will be fully responsible for the management and maintenance of the SchoolDude program.

Licensing of this program will be provided by the Government. The Contractor shall manage facility sustainment data within SchoolDude in accordance with SchoolDude instructions and capabilities.

The Contractor is required to provide and staff a Service Order Desk at the Contractor’s facility on the Installation where service is being provided. If the COR determines that the distance to the Contractor’s facilities is too far, and can provide space for the Service Order Desk, this activity may be required to be housed at a school facility. The desk shall be staffed by a minimum of one person trained in the utilization of SchoolDude and responsible for inputting data and providing information as needed during all normal working hours. This person(s) shall maintain

SchoolDude records, input all workorders which are requested, track work order progress and provide reports indicated in this Contract, and as requested from the Contractor Administration, the COR or the Contracting Officer.

All workorders, whether to be completed by the Contractor or not, shall be initiated by the person at the Contractor’s Service Order Desk. Workorders which are not the Contractor’s responsibility shall be routed to the COR or COR’s designated alternate for assignment.

7.1.2 Work Order Initiation/Assignment/Approval

Preventive maintenance work orders may or may not exist in the SchoolDude system for schools under this Contract. If not in SchoolDude presently, it will be the Contractor’s responsibility to incorporate all equipment included in this Contract into SchoolDude. If in SchoolDude, the Contractor shall evaluate existing data and determine if modification is proposed or necessary to provide proper PM for equipment included. Workorders for preventive maintenance will automatically be generated by the SchoolDude program for implementation by Contractor’s work force.

Work requests for Demand Maintenance or service call requests may be received by phone, email, FAX or in person. The Contactor shall enter the request in SchoolDude within two hours of receipt during regular working hours. Work requests received during non-work hours shall be entered within 3 hours of the start of the next regular work day.

Work requests shall be prioritized and labeled based on classifications specified elsewhere in this Contract. Work orders other than those specified as Emergency, PM or DM below the LoL shall be approved by the COR prior to the work being performed. All work orders generated from requests shall be reviewed for accuracy and applicability, and be assigned to an appropriate technician or laborer within one business day of receipt. It is recommended that the Project Manager work closely with the COR to prioritize all DM work orders initially so that those types of work order which are a priority can be recognized.

7.1.3 SchoolDude Work Order Documentation

It is the responsibility of the Contractor to maintain accurate records in SchoolDude when completing PM and DM work orders. Time required by classification with labor cost shall be indicated on each completed work order. Also, required parts and material with costs shall be included. This will allow the Government to more accurately project costs for types of work in the future. It will also aid in determining the types of repairs required for specific equipment so that an effective time for equipment replacement can be projected.

7.1.4 SchoolDude System Maintenance

The Contractor shall maintain records within SchoolDude at all times and shall update all work…