W91236-10-R-0018-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

CONTRACT TITLE: PREVENTIVE MAINTENANCE AND REPAIR, DODEA SCHOOLS AT FORT BRAGG, NORTH CAROLINA, AND POPE AIR

FORCE BASE, NORTH CAROLINA.

This modification is issued to accompish the follow ing:

1. Make changes to the Bid Schedule in Section B and the Exhibit Line Item Schedule (Attachment J-6).

2. Make Changes to portions of Section C.

3. Make Changes to the Section F, List of Submittals and Deliverables.

4. Make Changes to Section L requirements.

5. Provide listing of anticipated backlogged demand w ork to be performed at start of contract.

SEE CONTINUATION PAGE

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Jul-2010

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91236-10-R-0018

X 9B. DATED (SEE ITEM 11)

11-Jun-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Jul-2010

CODE

USA ENGINEER DISTRICT, NORFOLK

CONTRACTING OFFICE

803 FRONT STREET

NORFOLK VA 23510-1096

W91236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91236-10-R-0018 00020002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

Section B Changes

1. The bid schedule has been corrected to show that the Firm Fixed Price CLIN for the base year (CLIN 0001) is comprised of the exhibit line items (Exhibit A) for Preventive Maintenance, Demand Work within the the Limit of Liability for the base year, backlogged demand work, and cost for mobilization and demobilization.

2. The Exhibit Line Item spreadsheet has been revised for all years. A revised spreadsheet (Attachment J-6) has been provided as part of this amendment.

3. A lisitng of current backlogged demand work is being provided to assist offeror with pricing this work under Exhibit A

Section C Changes

1. Section C-1, Paragraph 2.1 “Reference Information” shall be replaced with the following:

2.1 Reference Information

2.2.1 Work orders for preventive maintenance work will be initiated by SchoolDude automatically, by the Contractor or by School Facilities Personnel. Preventive Maintenance work which will in any way impact educational activities are to be scheduled in advance with a minimum of 24 hour notice to school administration.

Maintenance calls shall not adversely impact special events or testing at the schools.

2.2.2 The Contractor shall correct any problems identified during preventive maintenance calls within 4 working days of the need being identified. The Contractor shall notify and obtain the COR’s approval for any service call that may require more than 4 working days to complete. The COR shall be notified why the work is not to be completed within the required time (e.g. availability of material or specialized equipment). Those services not completed in a timely fashion shall be included on the Aged Service Call Report.

2.2.3 Work Order Backlog – It is anticipated that there will be a backlog of work orders which have not been completed when the Contractor mobilizes.

Contractor shall complete all backlogged work orders within 90 days of mobilization. Backlogged items with a cost over $2,500 will be handled as demand maintenance.

2. Section C-1, Paragraph 3.2 “Reference Information” shall be replaced with the following:

3.2 Reference Information

3.2.1 Work orders for Demand Maintenance work orders may be initiated by the Contractor, by School Facilities Personnel, by Installation Personnel or by the School Administration. Each will be entered into the SchoolDude CMMS program by the Contractor. Demand Maintenance work orders under the limit of liability will be scheduled and completed by the Contractor. Demand Maintenance work orders greater than the limit of liability will be priced and submitted to the COR for approval and funding but will not be scheduled until notified by the COR. Once approval has been obtained, a schedule is to be established in SchoolDude based on a time line agreed to by the COR. Demand Maintenance work which will in any way impact educational activities are to be scheduled in advance with a minimum of 24 hour notice to school administration.

Maintenance calls shall not adversely impact special events or testing at the schools.

3.2.2 Work Order Backlog – It is anticipated that there will be a backlog of work orders which have not been completed when the Contractor mobilizes. This Contractor shall complete all backlogged work orders within 90 days of mobilization.

Backlogged items with a cost over $2,500 will be handled as demand maintenance.

3. Section C-1, Paragraph 7.1 shall be replaced with the following:

7.1 Work Flow Notification/Assignment/Approval

7.1.1 CMMS Program to be Utilized

DDESS utilizes a CMMS program called SchoolDude. The Contractor will be fully responsible for the management and maintenance of the SchoolDude program. The Contractor shall manage facility sustainment data within SchoolDude in accordance with SchoolDude instructions and capabilities. The Government will provide the SchoolDude license for use by the Contractor and training will be provided, after award, by SchoolDude at no cost to the Contractor.

4. Section C-3, Paragraph 2.5 shall be replaced with the following:

2.5 Equipment Restoration

It will be the Contractor’s responsibility to bring existing equipment up to a condition so that it is feasible to maintain unless specifically indicated by the Government not to do so. Not doing this may be the case if a school or facility is to be abandoned or replacement of the HVAC system is imminent. This could include but will not be limited to component replacement or repair, unit control repair or replacement, or unit replacement. The proposal submitted by the Contractor shall include bringing the facility maintenance program up to the APPA “Level of Performance Two – Comprehensive Stewardship”. The Contractor shall evaluate all equipment included in the Contract and determine that which requires repair or replacement to be fully functional. A list of equipment with a budgetary cost for replacement or repair shall be provided to the COR for evaluation within 60 days of mobilization. The list shall be prioritized from most critical to school operation to least critical. After reviewing the list, the COR will advise Contractor if any of the proposed repairs or replacements are not required. This work will be handled as demand maintenance and will be subject to the $2,500.00 limit of liability. After advised by the COR which deficiencies are to be corrected, the Contractor shall provide detailed proposals with costs for each piece of equipment to be repaired or replaced. A brief description of this Level of Performance is as follows:

Level Two: Comprehensive Stewardship “Maintenance activities appear organized with direction. Equipment and building components are usually functional and in operating condition. Service and maintenance calls are responded to in a timely manner.”

Section F Changes

Section F Attachment, List of Submittals and Deliverables, has been revised and is being replaced with a new listing in this amendment.

Section L Changes

The requirement to provide the SF 1411 with the offerors proposal has been eliminated from this solicitation.

SECTION B - SUPPLIES OR SERVICES AND PRICES

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year - FFP

FFP

Base Year Firm Fixed Price, Preventive Maintenance Services, Demand Services within the Limit of Liability, mechanical equipment restoration and mobilization/demobilization, for Fort Bragg, North Carolina. The total of CLIN 0001 is the sum of Exhibit Line items 1001, 1002, 1003, 1004, and 1005.

FOB: Destination

NET AMT

Base Year - IDIQ

FFP

Base Year, Indefinite Delivery/Indefinite Quantity, Demand Repair Services above Limit of Liability for Fort Bragg, North Carolina. (Cost to be Negotiated Per Task Order)

1st Option - FFP

FFP

1st Option Year, Firm Fixed Price, Preventive Maintenance Services and Demand Services at or below Limit of Liability, for Fort Bragg, North Carolina. The total of CLIN 0003 is the sum of Exhibit Line Items 2001 and 2002.

1st Option - IDIQ

FFP

1st Option Year, Indefinite Delivery/Indefinite Quantity, Demand Repair Services above Limit of Liability for Fort Bragg, North Carolina. (Cost to be Negotiated Per

To Be Negotiated

2nd Option - FFP

FFP

2nd Option Year, Firm Fixed Price, Preventive Maintenance Services and Demand Services at or below Limit of Liability, for Fort Bragg, North Carolina.

The total of CLIN 0005 is the sum of Exhibit Line items 3001 and 3002.

2nd Option - IDIQ

FFP

2nd Option Year, Indefinite Delivery/Indefinite Quantity, Demand Repair Services above Limit of Liability for Fort Bragg, North Carolina. (Cost to be Negotiated Per

3rd Option - FFP

FFP

3rd Option Year, Firm Fixed Preventive, Maintenance Services and Demand Services at or below Limit of Liability, for Fort Bragg, North Carolina. The total of CLIN 0007 is the sum of Exhibit Line items 4001 and 4002.

3rd Option - IDIQ

FFP

3rd Option Year, Indefinite Delivery/Indefinite Quantity, Demand Repair Services above Limit of Liability for Fort Bragg, North Carolina. (Cost to be Negotiated Per

4th Option - FFP

FFP

4th Option Year, Firm Fixed Price, Preventive Maintenance Services and Demand Services at or below Limit of Liability, for Fort Bragg, North Carolina. The total of CLIN 0009 is the sum of Exhibit Line items 5001 and 5002.

4th Option - IDIQ

FFP

4th Option Year, Indefinite Delivery/Indefinite Quantity, Demand Repair Services above Limit of Liability for Fort Bragg, North Carolina. (Cost to be Negotiated Per

SECTION F DELIVERIES AND PERFORMANCE

DDESS Maintenance PWS Page 1 of 1 Section F – Deliveries and Performance

07-02-10 Ft. Bragg, NC

SECTION F

DELIVERIES AND PERFORMANCE

1. DELIVERABLES REQUIRED

The following are deliverables required which are continuous and ongoing during the execution of the contract. The Contracting Officer and or his/her designated representative reserve the right to require additional deliverables/submittals deemed necessary during the contract execution period. The frequency may also be altered by the Contracting Officer or his/her designated representative. These additional requirements shall be provided at no additional cost to the Government.

Number

Section, paragraph Description Submittal Frequency Format Copies Deadline

1 C-1, 4.1

Facility Inspections and

Evaluations (When included) List and conditions startup hardcopy 1 within 90d of contract NTP

2 C-1, 4.1 Facility Inspections and Evaluations List and conditions annually within 90d of contract option year award

3 C-1, 7.1.5

Preventative

Maintenance Report Work order status list monthly by the 5th business day of the month

4 C-1, 7.1.5 Aged Service Call Report

Delinquent work order list monthly by the 5th business day of the month

5 C-1, 11.4 Training Compliance Certificates of completion startup and as required within 90d of NTP for all personnel and as required for training interval or as new personnel are utilized

C-1, 11.4 Training Plan Training plan for staff startup within 30d of NTP

6 C-1, 11.6

Accident Investigation

Report ENG Form 3394 as needed next business day following the incident

7 C-1, 12.2.1 Service Personnel Listing of Key personnel startup and as required within 7 calendar days of award of contract and as required for personnel changes

8 C-1, 16 PM Schedules

Complete maintenance schedules for all equipment and building systems covered in the contract requirements startup and as required within 30d of NTP and updated as facility and equipment inventories are modified for any reason

9 L, 2

Resource Management/Staffing

Plan Org chart and semi annually or when modified within 30d of NTP and semiannually.

Resubmit if changes are made at any time

10 C-1, 11.2 Wants/Warrants check background check clearance for all proposed personnel startup prior to being granted access

11 C-1, 11.1 Employee Information

Staff listing and responsibilities startup and as required within 30d of NTP and updated as staffing changes are made.

12 Minutes of meetings minutes to performance evaluation meetings monthly within 3 business days of meeting occurrence

13 C-3, 2.5

Equipment Deficiency

List

List of deficient equipment and budget cost to repair startup within 60 days of mobilization

E4BRCLMT

Typewritten Text List of Backlogged Work (See only numbered items. Only the numbered items shall be considered in the offerors proposal.)

E4BRCLMT

Typewritten Text

E4BRCLMT

Typewritten Text