Role_Players_Support_PWS_30OCT19.pdf

PERFORMANCE WORK STATEMENT (PWS)

Exercise Support 18-22 NOV 2019 Vigilant Guard Role Players Support Services

Guam National Guard

1. General: This is a non-personal services contract to provide Exercise Support Services for Vigilant Guard at Guam National Guard Barrigada Readiness Center in which the contractor will be required to secure and role players, moulage and weighted manikins. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Role Player Support Services from 18-22 November 2019, as defined in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: In conjunction with the National Guard Bureau (NGB), Vigilant Guard GU 2020 is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. Vigilant Guard GU 2020 ensures these functions are integrated and complementary where appropriate. In an effort to provide conditions wherein the participants are challenged with probable real-world situations, Vigilant Guard 2020 uses moulaged role players and manikins to simulate the applicable conditions. The use of role players is required to support regional training and exercises and to enhance domestic contingency preparedness exercises and evaluations of CBRN Enhanced Response Force Package (CERFP), Homeland Response Force (HRF) and other National Guard CBRNE response capabilities.

1.3 Scope: The contractor shall provide role players, manikins, and moulage capabilities for Vigilant Guard 2020. Personnel assigned to this task shall possess the skills and expertise necessary to perform assigned tasks associated with this order.

1.4 Objectives: This Performance Work Statement (PWS) establishes performance requirements for contractor support to allow training organizations the maximum opportunity to exercise their personnel by simulating actual conditions. Role players are essential to realism and interaction during the training events, which is enhanced by acting, moulage, and environmental conditions.

1.5 Period of Performance: 18-22 November 2019

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see Federal Acquisition Regulation (FAR) 52.246-1, Contractor Inspection Requirements). The Contractor shall develop, implement and maintain an effective Quality Control System, which includes a written Quality Control Plan (QCP). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances;

procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis;

procedures for collecting and addressing customer feedback/complaints. The contractor shall provide to the Government their quality control plan to Contracting Officer or their designated representative within 5 working days prior to the Contract Phase-In period.

After acceptance of the quality control plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Quality Assurance Surveillance Plan (QASP): The Contracting Officer’s Representative (COR) will monitor contractor performance and complete the Quality Assurance Surveillance Plan Worksheet (Ref Part 7, Attachment 7.8) at the end of the contract period of performance or annually. However, the COR may submit a Quality Assurance Surveillance Plan Worksheet at any time and as often as necessary to document quality levels.

1.6.2.2 If Contractor response to an identified quality deficiency is unsatisfactory, the Contracting Officer or COR will contact the appropriate Contractor representative to implement a plan of action to remedy the identified deficiency. A quality rating may change from “Green” to “Red” without notice. We anticipate the COR utilizing the “Yellow” quality rating to alert the contracting office of quality issues that have the potential for a “Red” quality rating if corrective action is not taken. If the performance rating for any task in this order is “Red” during any time in the performance period, the COR will notify the Contracting Officer.

Rating Description

Green Yes, performance and technical specifications are being met at AQL.

Yellow

Yes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs contractor attention.

The Customer must identify what component of the deliverable and/or service requires attention.

Red

No, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate contractor resolution.

The Customer must identify what component of the deliverable and/or service is below the minimum AQL.

1.6.3 Hours of Operation: The Contractor is responsible for providing services in accordance with the hours and dates included in Part 7, Attachment 7.4, unless

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Government shall not be liable for overtime hours incurred in excess of the aforementioned minimum coverage.

1.6.4 Place of Performance: The primary location for VG 2020 is Barrigada Readiness Center, 430 Army Dr., Barrigada, Guam 96913. Additional locations are annotated in Part 7, Attachment 7.4.

1.6.5 Recognized Holidays: Federal law (5 U.S.C. 6103) establishes the following public holidays which will be recognized for the purpose of this requirement:

1.6.5.1 New Year's Day

1.6.5.2 Birthday of Martin Luther King, Jr.

1.6.5.3 Washington's Birthday

1.6.5.4 Memorial Day

1.6.5.5 Independence Day

1.6.5.6 Labor Day

1.6.5.7 Columbus Day

1.6.5.8 Veterans Day

1.6.5.9 Thanksgiving Day

1.6.5.10 Christmas Day

1.6.6 Type of Contract: The government anticipates award of a Firm Fixed Price single award contract.

1.6.7 Contractor Travel: Travel to other government facilities or other contractor facilities may be required. All contractor-associated travel associated with the support of this contract shall be accounted for in the contractor’s proposal on a firm fixed price basis to the Government.

1.6.8 Other Direct Costs: All other direct costs associated with the support of this contract shall be accounted for in the contractor’s proposal on a firm fixed price basis to the Government.

1.6.9 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this task order may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan, within 14 days after task order award or identification of potential an OCI, to the Contracting Officer, to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.10 Contracting Officer Representative (COR): Reserved.

1.6.11 Program Management: The following subsections specify requirements for contract, management, and personnel administration.

1.6.11.1 Key Personnel: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available on the days and dates according to Part 7, Attachment 7.4.

1.6.11.2Contract Management: The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at place of performance as specified at the task order level and the contractor's corporate offices. The contractor shall provide management of subcontracts to ensure transparency of services to the Government; this includes timely payment of sub-contractors and organic personnel, which is the singular responsibility of the contractor.

1.6.11.3 Contract Administration: The contractor shall establish processes and assign appropriate resources to administer the requirement. The contractor shall respond to Government requests for contractual actions within one (1) business day. The contractor shall designate and maintain a single point of contact between the Government and Contractor personnel assigned to support the contract or task orders.

The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

1.6.11.4 Subcontract Management: The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. In the event that a potential OCI is identified, the prime contractor is responsible for immediately preparing and submitting to the contracting officer for approval, and adequate mitigation plan.

Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR).

1.6.11.5 Phase In Period: Reserved.

1.6.11.6 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5, Post Award Orientation. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.12 Personnel Administration and Management: The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks including both on-site and off-site support as specified at the task order level. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

1.6.12.1 Non-personal Services: The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage their employees, and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

1.6.12.2 Removal of Personnel: The Government reserves the right to require the contractor to remove contractor employees at any time for due to violation of law, regulation or imminent danger to government employees, facilities or interests. The contractor is responsible at all times for providing service at the required level and must develop a plan to ensure continuity of services in the event of unexpected departure or removal of contractor personnel. The contractor has sole responsibility to supervise, remove, replace, discipline or approve leave for its employees. In the event that an employee is removed or replaced, the contractor shall notify the Contracting Officer whenever changes are proposed. The Contractor shall also provide a minimum of a 7-day advance notice to the COR prior to removing an employee. This 7-day advance notice is not required in the case of emergency or when the best interest of the Government is not served.

1.6.12.3 Staffing: Employment and staffing difficulties shall not be justification for the contractor’s failure to meet established requirements. If such difficulties impair performance, the contractor may be subject to termination for cause

1.6.12.4 Contractor Employee Qualifications: The contractor is responsible for providing a fully qualified work force. The contractor shall employ and utilize only experienced, responsible and capable persons in the performance of work under this contract. All employees must be citizens of the United States (or authorized aliens) and shall be able to furnish proof of citizenship if asked to do so by the Contracting Officer.

1.6.12.5 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.12.6 Exempt Professional Employees: Contractor employees supporting this task order requirement are identified as professional employees as defined in 29 CFR 541 and are not subject to the requirements of the Service Contract Act of 1965 (FAR Subpart 22.11 Professional Employee Compensation).

1.6.13 Security Requirements:

1.6.13.1 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.13.1.1 The contractor and its personnel must comply with the requirements of this paragraph in accessing Controlled Unclassified information (CUI), adherence to physical security requirements and access to Government facilities, records and information systems. For the purposes of this contract the contractors are not required to access any local Government IT systems and do not require a DD 254, DoD Contract Security Classification Specification.

1.6.13.1.2 The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/privileged information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government. Contractor personnel shall be required to obtain and maintain security badges and adhere to the installation security requirements.

1.6.13.2 Criminal Background Check: The contractor shall provide proof of employee criminal background checks upon request. (Note: The Contractor shall not employ an individual with a felony on their criminal record). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

1.6.13.2.1 Pre-screen applicants using E-Verify or similar program: Reserved

1.6.13.2.2 National Crime Information Center (NCIC) and terrorist threat database screening required. All contractor employees, including subcontractor employees, who are not in possession of a current Common Access Card (CAC) will be vetted by the local security office to determine fitness and eligibility for access IAW DTM 09-012, paragraph 2.b(4) to include but not limited to an NCIC and Terrorist Database screening. The Vendor will ensure that the government has sufficient biographical information to conduct said screening including, but not limited to the person's name, date of birth, and social security number, race gender and place of birth (city and State).

1.6.13.3 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

1.6.13.4 Key Control: Reserved

1.6.13.5 Lock Combinations: Reserved

1.6.13.6 Protection of Personally Identifiable Information (PII): Reserved

1.6.13.7 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) wristband, which includes the Company and Employee Name. Key Personnel shall wear an ID name badge, which will include a color photo, the name of the company, individual, and job title easily is readable from a distance of 3 meters. The Contractor (to include subcontractors) shall be responsible for collection of ID Wrist Bands and Badges upon completion of the contract or termination of employee. A listing of issued identification wristbands and/or name badges shall be furnished to the Contracting Officer or their designated representative prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes.

1.6.13.8. CAC Requirements: Reserved

1.6.13.9. HSPD-12 Background Investigation Requirements: Reserved

1.6.13.10 Trusted Associate Sponsorship System (TASS): Reserved

1.6.13.11 AT Level I Training: Reserved

1.6.13.12 iWATCH Training: Reserved

1.6.13.14 COMSEC/IT Security: Reserved

1.6.13.15 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of contract award or receive equivalent information briefing from the State OPSEC officer.

1.6.13.16 Information assurance (IA)/information technology (IT) training: Reserved

1.6.14 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.6.15 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.6.16 Data Rights: Reserved

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 CERFP. The CERFP teams and WMD-CSTs provide a phased capability; WMD- CSTs detect and identify CBRNE agents/substances, assess the effects and advise the local authorities on managing the effects of the attack. The WMD-CSTs also assist with requests for other forces. The CERFP teams locate and extract victims from a contaminated environment, perform mass patient/casualty decontamination, and provide treatment as necessary to stabilize patients for evacuation. The teams are specially trained to respond to a weapons-of-mass-destruction incident. The WMD- CSTs are dedicated units of National Guard personnel on active duty, whereas, the CERFPs are comprised of existing National Guard units in traditional reserve status.

They can be mobilized in state active duty, Title 32, or Title 10 status. Each CERFP can be ready to deploy to an incident site within six hours of notification of a CBRNE or WMD incident.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACT MANAGER. A person delegated to ensure performance of the contract. The name of this person and an alternate who shall act for the contractor shall be designated in writing to the Contracting Officer. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2.1.4. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.5. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8. DUAL STATUS COMMAND. Dual status command allows one commander to command both federal (Title 10) and state forces (National Guard in Title 32 and/or State Active Duty status) with the consent of a governor and the authorization of the president. This centralized command and control construct provides both the federal and state chains of command with a common operating picture through the eyes of the DSC. It also enables the DSC to maximize his or her federal and state capabilities, as well as facilitate unity of effort from all assigned forces.

2.1.9. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT

PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.10. HOMELAND RESPONSE FORCE (HRF). Composed of approximately 566 personnel, encapsulates lifesaving capabilities including Search and Extraction, Decontamination, Emergency Medical, Security, and Command and Control (C2). Each HRF will be staffed with Army National Guard Soldiers and Air National Guard Airmen.

HRFs provide a scalable capability to bridge a gap between initial National Guard (NG) response and Title 10 capabilities.

2.1.11. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.12. MOULAGE. Application of mock injuries for the purpose of training Emergency Response Teams and other first aid training.

2.1.13. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.14. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.15. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. This person acts as technical advisor to the Contracting Officer in these areas.

2.1.16. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.17. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18. SUBCONTRACTOR. One that enters into a contract with a prime Contractor.

The Government does not have privacy of contract with the Subcontractor.

2.1.19. WHITE CELL. A neutral element that ensures the exercise stays on course and within the exercise commander’s training objectives.

2.1.19. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AAR After Action Report AC Area Commander AEI Army Enterprise Info Structure AFARS Army Federal Acquisition Regulation Supplement ANG Army National Guard AR Army Regulation ATCTS Army Training Certification Tracking System AUP Acceptable Use Policy BBP Better Business Practice CDM Concept Development Meeting CERFP CBRNE Enhanced Response Force Packages CBRN Chemical Biological Radiological Nuclear CCIRs Commander’s Critical Information Requirements CCE Contracting Center of Excellence CFR Code of Federal Regulations CM Contract Manager CNGB Chief National Guard Bureau COMSEC Communications Security CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CPX Command Post Exercise CRTC Combat Readiness Training Center CST Civil Support Team CUI Controlled Unclassified Information DA Department of the Army DC Displaced Civilians DHS Department of Homeland Security DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DSCA Domestic Support to Civil Authorities EMAC Emergency Management Assistance Compact EMI Emergency Management Initiative ENDEX End Exercise EXCON Exercise Control FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FPCON Force Protection Condition FPM Final Planning Meeting FSRT Fatality Search & Recovery Team FTE Full Time Equivalent FTX Field Training Exercise HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Headquarter Department of Army HRF Homeland Response Force

HSEEP Homeland Security Exercise & Evaluation Program IA Information Assurance IAPS Incident Action Planning Support IC Incident Commander ICS Incident Command System IMT Incident Management Team IPM Initial Planning Meeting IT Information Technology JELC Joint Event Life Cycle JET Joint Enabling Team JFHQ Joint Forces Headquarters JISCC Joint Incident Site Communications Capability JITEC Joint Interagency Training and Education Center JLLIS Joint Lessons Learned Information System JMETs Joint Mission Essential Tasks JOC Joint Operations Center JTR Joint Travel Regulation JTS Joint Training System JTF Joint Task Force JTIMS Joint Training Information Management System KO Contracting Officer LNO Liaison Officer MOA Memorandum of Agreement MPM Mid Planning Meeting MSR Monthly Status Report NACI National Agency Check Inquires NGB National Guard Bureau NGRF National Guard Reaction Force NIMS National Incident Management System NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OCT Observer Controller Trainer ODC Other Direct Costs OPSEC Operations Security PCO Procuring Contracting Officer PII Protection of Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SFE Special Focus Exercise SME Subject Matter Experts STARTEX Start Exercise TAR Travel Authorization Request TE Technical Exhibit TTX Table Top Exercise WWAF-RA Wide Area Workflow-Receipt and Acceptance

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not provide any services associated with the performance of this contract.

3.2 Facilities: The Contractor will be provided an area of land near **LOCATIONS** to set up their “Fixed” moulage and rest/refit site.

3.2.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Labor hour and Time & Materials employees are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. The award of this task order does not create a right for any individual contractor employee to have access to any installation. Any moving violation of any applicable regulation may result in the termination of the contractor employee’s installation driving privileges.

3.2.2 The contractor, its employees, and subcontractors shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper identification with them at all times. The contractor shall be responsible for compliance with all regulations and orders of the installation;

respecting identification of employees, movements on installation, parking, truck entry, and all other installation regulations, which may affect the work.

3.3 Utilities: The Contractor shall instruct employees in utilities conservation practices.

The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. Contract employees may utilize water buffalos, latrines and hand washing stations in the area of performance if available.

3.4 Materials & Equipment: The Government will not provide any materials and equipment associated with the performance of this contract.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: The Contractor shall provide all materials including cut away clothing;

safety shoes, safety glasses, and clothing carry bags for role player support. The Contractor shall provide life support services to include meals and water for role players. The contractor shall provide two (2) Glo-Germ kits. Each kit shall contain one

(1) bottle of Glo-Germ and one (1) hand held black light for detecting containments and conducting proper decontamination techniques.

4.4 Equipment: The Contractor shall provide all equipment necessary to ensure total mission support of role player services. Set up and operate temporary “Fixed” moulage sites to include: lights, electricity, water hot/cold, tables, chairs, and heat/cooling areas based on weather conditions. Provide holding sites/break areas with lights, electricity, water, meals, tables, chairs, toilets, and heat/cooling areas based on weather conditions. Provide role players transportation support to and from training areas, parking lots, breaks/meals areas, and life support services (water/meals/nourishment).

4.5 Safety Considerations: The Contractor is responsible for the safety of their contract employees and shall ensure adequate hydration, nutrition and sunscreen of role players throughout the period of performance for which excessive heat is expected. Note: The Role Players shall not bring any cellular phones, jewelry, watches, or any other personal effects on the rubble pile, the Government will not be responsible for any lost personal items.

5. SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide 75 role players, moulage, manikins, real world medical, and NIMS/ICS SMEs for exercise support.

5.1. Task 1, Program Management: The contractor shall provide materials and services to accomplish all tasks outlined in this Performance Work Statement throughout the period of performance of the contract.

5.1.1 Deliverable: N/A

5.1.1.1 Meetings: The contractor shall prepare for, conduct, and participate in meetings and reviews when required or directed.

5.1.1.1.1 The contractor will schedule a Kick-off meeting within 10 days of contract award. The Kick- off meeting will dictate the mandatory planning meetings and whether travel is required. The contractor shall resolve action items assigned to the contractor at these meetings.

5.1.1.1.2 The contractor shall submit reports and all requests IAW with Part 7, Attachment 7.2. The contractor shall submit a roll up of all meeting notes to the Contracting Officer or their designated representative.

5.1.1.1.3 Contract Manager and lead NIMS/ICS Subject Matter Expert (SME) shall attend planning meetings and the AAR Briefing (Ref 1.5).

5.1.1.1.4 Contract Manager or representative shall attend the daily “hot wash” briefing usually held each evening following the daily training to obtain any changes and/or get further coordinating instructions. If the Exercise Lead does not have a “hot wash” for the day, it is the Contractor’s responsibility to contact the on-site Exercise Lead to gather this information.

5.1.1.2 Safety: The contractor is responsible at all times for their staff, employees and role players. Follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training.

5.1.1.2.1 Use government provided identification badges (if required). Role players shall have two form of state/federal ID to enter federal facility.

5.1.1.2.2 Ensure staff, employees and role players shall park only in designated areas.

5.1.1.2.3 Provide role player orientation and mandatory safety training prior to role player participation.

5.1.1.2.4.4. Provide a formal plan procedures and resources available for on-site safety, ‘real-world’ emergences and life support. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training.

5.1.1.2.4.1 Due to the increased possibilities of slips, trips and falls in certain venues, contractors shall screen role players for physical and medical issues that may limit their ability to fulfill the requirements.

5.1.1.2.4.2 Provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location as necessary.

5.1.1.2.4.3 Provide points of contacts with a high visibility method of identification (e.g.

vest) at all training sites to supervise and support personnel.

5.1.1.3 Communications Plan: Contractor shall have effective and clear communications with Exercise Planner, Exercise Control, the COR and any pertinent key personnel within the contractor’s employees on ground determined by the Contractor. Provide point of contacts to Exercise Lead and any pertinent key personnel. Obtain radios and arrange for Internet access if required. The contractor shall ensure the assigned Contract Manager coordinates with Exercise Lead.

5.1.2 Minimum Acceptable Standard: The meetings notes shall be delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead on the next business day and the content of the report shall be free of grammatical, spelling and factual errors.

5.2 Task 2, Contractor’s Management Report:

5.2.1 Deliverable: The Contractor’s Monthly Status Report (MSR), indicates the progress of the work, status of the program and of the assigned tasks. This report shall include information relating to accomplishments, existing or potential problem areas and proposed action to resolve the problems. The contractor shall include the MSR with each invoice submitted for payment. Contractor’s Progress, Status, and Management Report shall be in accordance with Part 7, Attachment 7.2.

5.2.2 Minimum Acceptable Standard: MSR shall be delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead NLT 7 days into each month. The content of the report shall be free of grammatical, spelling and factual errors.

5.3 Task 3, Provide 75 Role Players, Moulage, Trauma Manikins & Real World Medical Support:

5.3.1 Deliverable: The Contract Manager shall coordinate with the COR and Exercise Lead for the placement and rotation/recycle of role players within their specified time frames to maintain adequate flow rates of injured personnel for the exercise.

5.3.1.1 Provide a total of 75 role players from 18 – 22 NOV 2019 including materials and services, as detailed in the subsequent paragraphs. For the CERFP related venue of Search and Rescue the contractor must provide materials and services to accomplish a steady flow of 40 moulaged victims (ambulatory/non-ambulatory mix) per hour when required to pass through the decontamination lane and the medical tent shall also be provide. This shall include transportation, training and general liability insurance.

5.3.1.2 Personnel must be Physically Fit and able to work under rigorous, hot weather conditions and confined spaces.

5.3.1.3 Ensure that during the performance of this service, role players shall not wear jewelry, watches, nor the use of cellular phones will be permitted. Contractors shall not interfere with the sequence of events at any time.

5.3.1.4 Coordinate with the POC for the placement and rotation/recycle of role players within their specified time frames to maintain adequate flow rates of injured personnel for the CERFP exercise. Also the Contract Manager shall coordinate with the POC of the other venues for placement and rotation/recycle of role players within their specified time frames.

5.3.1.5 Provide an on-site manager, with knowledge in the Incident Command System

(ICS). In the case of the Search and Rescue venue the on site manager shall supervise the application individuals moulaged.

5.3.1.6 Provide moulaged role players with the following types of medical issues:

multiple compression wounds, trauma, abrasions, cuts, chemical burns, punctures, chest pain, panic (mental other), worried well, geriatrics, and pediatrics -- ambulatory and non-ambulatory with corresponding injury/mass casualty cards visible for exercise responders.

5.3.1.7 Provide scenario specific Injury/Mass Casualty Cards (water proof) and injury specific acting instructions/coaching for all casualty role players.

5.3.1.8 Apply Lotion Based Simulated Germs to role players as required. Lotion Based

Simulated Germs applications and usage shall be dictated by exercise requirements.

Staff members may require use of black light.

5.3.1.9 Ensure timely pickup of role players once they have passes through medical holding to maximize the recycling process. Role players shall be moulaged (made-up) and transported to the appropriate area.

5.3.1.10 Provide sustainment of all role players including: providing water, meals, shaded areas (tents, canopy, etc.), latrines, hand washing stations, chairs, first aid kits, personal protective equipment (helmets, eye protection, ear protection, vest etc.). Upon contract award the government will determine location.

5.4 Task 4, Provide National Incident Management System (NIMS)/Incident Command System (ICS) Subject Matter Expert (SME) Support for Incident/Area Command

5.4.1 Deliverable: Provide SME support and properly implement the incident command system, emergency response plan, and local emergency response plan. Provide role players (actors) in accordance with Part 7, Attachment 7.4 specifications (quantity, locations, time and conditions) for each of the exercises.

5.4.1.1 Qualifications: Incident Commanders and Area Commanders must be trained and proficient in the NIMS/ICS methods and protocol. Contractor shall provide NIMS/ICS personnel with the requisite knowledge to implement an Incident Command

System and Emergency Plan in order to support each exercise venue. The NIMS/ICS SME shall have expert knowledge of and experience with the following:

5.4.1.1.1 National Preparedness System (NPS)), the National Incident Management System and the Emergency Management Assistance Compact

5.4.1.1.2 Real World Experience in Response to a FEMA Type 1 or Type 2 Incident, event and/or Disaster - includes staff functions and actual command experience at incident, area, joint, and unified levels.

5.4.1.1.3 ICS Staff Functions and NG response capabilities.

Incident Commanders and Incident Command and General Staff positions must meet the requirements of a currently FEMA certified Type 1, Type 2 or Type 3 position under the National Qualification System (current requirements for each individual position can be found at https://rtlt.preptoolkit.fema.gov/Public).

5.4.1.1.4 Developing forms, SOG’s/SOP’s, IAP and associated Incident Command Forms.

5.4.1.1.5 CBRNE, DCRF, C2CRE, Urban Search and Rescue (USAR), All Hazards Incident Management Teams (AHIMT), CST, CERFP, and HRF mission and structure.

5.4.1.1.6 Certification in HSEEP or other exercise method - Interagency Coordination and Liaison experience at the state, federal or tribal levels.

5.4.1.1.7 Simulation cells for exercises.

5.4.1.1.8 Knowledge of how state emergency response plans, regional response plans, and national responses are implemented and understand the importance of decontamination procedures.

5.4.1.1.9. Expertise on hazards and risks associated with employees working in chemical protective clothing.

5.4.1.2 Provide Contact Number Area Commanders (AC) and Contact Number Incident Commanders (IC) to assist the exercise director and exercise controllers during exercise execution phases.

5.4.1.3 Provide SMEs for the disciplines of: Fire Rescue, Hazardous Materials (HAZMAT), Emergency Medical Services (EMS), Law Enforcement, Medical Examiner (ME) and Emergency Management. The SME staff must have coverage for all disciplines and meet 29 CFR 1910.120 (q) (6) (v) requirements. SMEs must also meet National Qualification System standards as applicable to the position. Current standards may be found in the Department of Homeland Security Resource Typing Library Tool (RTLT), an online catalogue of national resource typing definitions and position qualifications provided by the Federal Emergency Management Agency (FEMA) National Integration Center (NIC). https://rtlt.preptoolkit.fema.gov/Public

5.4.1.4 SMEs shall assist in preparing, writing, designing, assessing, coordinating and managing incident action plans, ICS reports and risk analysis measures. Adapt the National Incident Management System to the training and evaluation scenario(s). Must be currently FEMA certified All Hazards Incident Management Team members (Type 1, Type 2 or Type 3 only) with appropriate certified positions. Current standards may be found in the Department of Homeland Security Resource Typing Library Tool (RTLT), https://rtlt.preptoolkit.fema.gov/Public an online catalogue of national resource typing definitions and position qualifications provided by the Federal Emergency Management Agency (FEMA) National Integration Center (NIC). https://rtlt.preptoolkit.fema.gov/PublicAdditional Information about AHIMTs can be found at https://www.usfa.fema.gov/training/imt/imt_overview.html

5.4.1.6 Provide continuous exercise operational period support up to 10 hours (shift/flexible work hours) when required.

5.4.2 Minimum Acceptable Standard:

The contractor shall provide adequately trained NIMS/ICS contractor employees in order to receive all appropriate briefings and orientations at Role Player staging tent one day prior to the exercise.

5.5 Task 5, Submit Close-Out Reports and AAR Comments: 5.5.1 Deliverable: The Contractor must submit Close-Out Report and AAR comments at the end of the period of performance.

5.5.2 Minimum Acceptable Standard: Close-Out Report shall be delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead NLT 7 days after period of performance. The content of the report shall be free of grammatical, spelling and factual errors.

5.6. Task 6, Contractor Manpower Reporting (CMR):

5.6.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the

National Guard Bureau or Guam Army National Guard via a secure data collection site.

5.6.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

October 1 through September…