Questions and Answers (as of 8-20-26)_19th CORE Wellness Event.pdf

QUESTIONS & ANSWERS (as of 20 AUG 2026) for 19TH CORE WELLNESS EVENT either 10-12 or 11-13 SEP 2026

1. Professional roles and credentials:

• May one qualified professional fulfill more than one required role? Specifically, may our master’s-qualified Outdoor Leadership SME also serve as the WFR Safety Director if he holds all required certifications? Prefer one person for each position to allow for each person to properly conduct their duties.

• Does an active LCMHC license satisfy the SOW’s LPC credential requirement?

LPC preferred.

• Is there a required number or ratio of WFA/WFR and CPR/AED-qualified Safety and Field Staff for 70–80 participants? Minimum of two, prefer three.

• Must every individual designated as Safety and Field Staff hold both WFA/WFR and CPR/AED, or is the requirement based upon sufficient coverage across the overall safety team? Not all, just those designated.

2. Event dates and schedule:

• The SOW describes a three-day/two-night event but identifies the dates as September 10–13. Should we price two or three overnight stays? Three days, two nights for participants. Dates can either be 10-12 Sep 2026 OR 11-13 Sep 2026.

• What are the anticipated participant arrival and departure times? Prefer 1000 arrival on first day, 1800 on final day.

• Is there a preliminary daily schedule, or should the contractor develop the complete event schedule? Contractor must create the schedule and have it available for review.

3. Curriculum and programming:

• Will the Government provide an existing CORE or POTFF curriculum, required training materials or specific lesson content that must be incorporated?

Government will provide an outline of the CORE program that will guide the curriculum. Program must meet expectations for family integration and wellness.

• Should the contractor develop the complete curriculum based on the Body, Mind, Spirit and Family pillars and the performance outcomes identified in the SOW? Must meet requirements within the CORE program.

• Are there minimum instructional-hour requirements for leadership instruction, spouse wellness workshops, the youth Mini-Q Course and guided reflections?

Minimum of 12 hours of instruction required.

• Are there required assessment tools, performance measures or participant surveys that must be administered? Selected vendor is required to provide assessment tools that can measure effectiveness of training. Government prefers initial assessment and closing assessment that will provide quantitative data to demonstrate efficacy.

4. Participant information and registration:

• What is the anticipated breakdown of service members, spouses and children?

Tentatively 40 adults and 40 children

• What age ranges should we anticipate for the youth participants? 3-17

• Will the Government provide participant registration information, medical disclosures, emergency contacts and dietary or accessibility needs? Yes

• Is childcare expected, or will children participate in the youth Mini-Q programming throughout the event? Children should be participating in training, to integrate families together. During adult education, childcare will be required.

• What is the max distance from Camp Williams you would like the event to occur? 1-2 hour drive from Camp Williams? Location should be within reasonable distance and central to the majority of the population. No parameters are given to restrict distance from Camp Williams, but discretion should be used.

5. Basecamp and equipment:

• Should the contractor provide tents, sleeping bags and sleeping pads for all 70– 80 participants, including command staff? Yes

• The SOW describes basecamp setup as a shared curriculum challenge but also requires the contractor to provide setup and teardown. Should families participate in setting up their individual tents under contractor supervision, while the contractor prepares the overall basecamp infrastructure? Contractor is required to provide all services ahead of family arrival.

• How many command staff members require accommodations in the headquarters cabin? None are designated.

• Is “secure Family Basecamp” referring to exclusive/private use of the venue, controlled access, overnight security personnel or another specific security standard? Facility should not be public and should be secured for only 19th SFG participants. Access must be controlled; physical security guards are not mandatory.

• Are there specifications or required quality standards for the tents, sleeping bags and sleeping pads? Sleeping accommodations must be clean and free of damage. Sleeping bags must be sufficient for weather. Tents must be able to withstand local weather variations. Sleeping pads should be comfortable for all ages, to include personnel with physical limitations.

6. Meals and hydration:

• Should we price meals based on the maximum attendance of 80 participants?

Yes

• Will dietary restrictions and food allergies be provided before the event? Yes

• Are disposable service items acceptable, or are there sustainability or field-feeding specifications we should follow? Vendor is expected to sufficiently cater for all participants, process for doing so is not specified.

• The SOW’s meal table does not include lunch on Day 1. Since participants are expected to arrive at 1000, should the contractor provide lunch that day, or will participants arrive having made their own lunch arrangements? Expect participants to have a lunch plan for themselves.

• The meal table also omits dinner on Day 3, although participants will not depart until 1800. Is the closing deli-bar lunch intended to be the final provided meal, or should the contractor provide dinner or a boxed travel meal before departure?

The departure time of 1800 is for the contractors as a hard stop, not mandatory for the participants. A meal if welcomed if the event runs longer into the evening.

7. Insurance requirements:

• The SOW requires procurement of liability insurance but does not identify the policy types, limits or endorsements. Could you please provide the complete requirements? Insurance should be commercial general liability. It should cover third-party bodily injury, property damage, and personal injury claims arising from your operation. Government does not have a specification on limits or endorsements.

• Please also identify all parties that must be named as additional insureds and whether primary and noncontributory wording, waiver of subrogation or other endorsements are required. 19th Special Forces Group (Airborne) CORE family participants; The policy must state that your coverage applies first and will not seek contribution from the insurance of 19th SFG(A); The policy must waive the insurer’s right to recover costs from 19th SFG(A); include specific minimums (for example: $1M per occurrence / $2M aggregate); include any participant liability if there are activities with increased risk.

• Regarding insurance, the response states that the Government does not have a specific requirement for policy limits, but it also references minimums such as $1 million per occurrence/$2 million aggregate. Should we treat those limits as mandatory requirements or as recommended examples? The amounts were listed only as an example, do not treat them as specified.