Q and A 8 Jan 25.docx
DOCX document 14 KB Posted
- Attached to
- Feb 22 Yellow Ribbon Venue and Support
- Solicitation number
- W911YP25RA003
About this file
This is a Questions and Answers (Q&A) document related to a Yellow Ribbon event venue and support services solicitation for the Utah Army National Guard. The Q&A primarily addresses childcare requirements, specifying the need for three rooms with 50-child capacity each, equipped with 4 tables and 16 chairs per room. The total childcare requirement is for 160 children (70 ages 0-5 and 90 ages 6-12), with staffing levels recommended to accommodate younger age groups.
Key clarifications include that childcare must be provided onsite by licensed providers, no snacks are required as parents will check out children for meals, and contractors are responsible for conducting their own background checks on staff with appropriate documentation. The childcare spaces should ideally be located near restrooms, though this is not a strict requirement. The contractor must independently conduct and document background checks for all personnel, with no specific government form provided for this purpose.
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Other files
| File | Type | Posted |
|---|---|---|
| A-2 PWS _Yellow Ribbon Venue and Support Feb 2025.pdf | ||
| Solicitation - W911YP25RA003.pdf |
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Text version
Q: Are there any special needs accommodations (for the event and childcare) required?
A: Not a requirement, but it is always nice to have the space allocated (2 rooms) near a restroom.
Q: Are there specific requirements for the childcare space?
A; Yes, as laid out in the PWS para 2.5 “Three (3) rooms to hold a capacity of fifty (50) children each for activities. Each room should include four (4) 8’-10’ round or rectangle tables with four (4) chairs each (16 total chairs per room). At least one (1) community trash bin for both rooms.”
Q: Any staffing or certification/licensing requirements for either the childcare or event?
A; For childcare, they must be licensed, that will drive their requirements
Q: Childcare must be onsite, correct?
A: Yes
Q: Parents will checkout children for meals, but will there be a requirement for any snacks while in childcare?
A: no
Q: The children breakdown in the PWS is 160 total with 70 for ages 0-5 and 90 for ages 6-12. A vendor is asking for breakdowns for ages 0-2, 2-3, 3-5 and 6-12.
A: It is not feasible to provide that at this time, they can assume closer to the younger ages so that they allocate enough staff.
Q: If vendor staff already have background checks, will additional checks/clearances be required?
A: I may need clarification on this question, I work directly all program/vendors who attend.
Q: Where can a vendor find the background check form?
A: There isn’t a form. It is incumbent on the contractor to do a background check and ensure all personnel are properly screened. The government is not responsible to perform the check. The prospective vendor must provide documentation attesting to contract personnel being screened and passing the background check.
File details come from the government source that posted it. Updated .