W911YN26QA001 Q_A as of 27OCT25.pdf
PDF 60 KB Posted
- Attached to
- Yellow Ribbon Event for KFOR 6 DEC 2025
- Solicitation number
- W911YN26QA001
About this file
This document is a Questions & Answers (Q&A) file for solicitation W911YN26QA001, dated 27 October 2025. The Q&A provides critical details about an upcoming event, including location requirements, guest count, and event logistics. Key details include a target award date of 5 November 2025, an event located within a 20-mile radius of Pinellas Park, Florida (including Clearwater and St. Petersburg), and a planning factor of 320 guests. The venue must be a 3-star hotel or higher, with the response due date extended to 3 November 2025 at 4:00 PM EST.
Additional event specifications include an A/V technician requirement of being onsite from setup through the end of the event, with a specific availability window of 0700-1200. The event has strict location constraints, cannot be moved outside the Tampa area, and requires multiple rooms - with the general session room planned to be used as a breakout room and an additional room needed for simultaneous breakout sessions. A State of Florida Tax Exemption certificate will be provided to the awarded vendor.
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Other files
| File | Type | Posted |
|---|---|---|
| PWS - 6DEC25 - KFOR Group.pdf | ||
| Combined Synopsis Solicitation YR KFOR 6 DEC 2025.pdf |
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Text version
W911YN26QA001
Questions & Answers
As of 27 Oct 2025
Q1: Do you have a target date or date range when the final award decision will be made?
A1. 5 November 2025
Q2: Will a tax exemption certificate be provided upon award? If yes, will A FL state tax exemption certificate be issued?
A2. A State of Florida Tax Exemption can be provided to the awardee.
Q3: Can you clarify the actual count of guest? I noticed a reference of 320 and 300 in the PWS?
A3. 320 is the planning factor.
Q4: Currently, in the St. Petersburg/Clearwater, FL area there are many holiday parties already booked with the larger venues. Is there any flexibility on the date or location for this event? In other words, is Orlando an option for this event if there is limited capacity in the Pinellas Park, FL area?
A4. No flexibility on the date. The event cannot expand outside the Tampa area.
Q5: Can the larger general session room be used as a breakout room or soon all rooms stand alone?
A5. We already plan on using the general session room as a breakout room. We want an additional room to hold different breakouts simultaneously.
Q6: Will the A/V technician be required to remain onsite during setup and teardown, or only during active event hours?
A6. During setup through the end of the event. Not needed post event.
Q7: Could you please clarify the expected availability window for the A/V technician during the event?
A7. 0700 - 1200
Q8: May I request that an extension be granted to fully vet and identify viable venues for this event?
A8. The response due date is hereby changed from Oct 27, 4:00PM EST to Nov 3, 4:00PM EST.
Q9: The location is listed as Pinellas Park, FL. Could you please confirm whether the venue must be in Pinellas Park, or if proposals for venues in nearby Clearwater or St.
Petersburg are acceptable? If there is a maximum allowable distance or radius.
A9: Clearwater and St. Petersburg are acceptable. We can go out to the Tampa area if needed. Maximum distance is 20-mile radius around Pinellas Park.
Q10: Are there any requirements for the property type (e.g., hotel rating, AAA status, number of stars, or similar criteria)?
A10: Hotel will be 3-star rated or higher.
File details come from the government source that posted it. Updated .