20230509 RFI responses.pdf

Solicitation # W911XK23R0004

DAO Janitorial

Responses to Request for Information

15 March 2023

1. Q. What is the address of the Detroit Project Office?

R. The Detroit Project Office is located at 6309 West Jefferson Ave. Detroit, MI 48209. This information will be included in an upcoming amendment

2. Q. What is the process for scheduling a site visit?

R. A one-time site visit will be scheduled for Wednesday, 5 April 2023 at 11:00am Eastern Standard Time. Contractors that intend to attend the site visit must email Chris Lindman @ christopher.v.lindman@usace.army.mil and Chris Frey @ christopher.d.frey@usace.army.mil a minimum 24 hours prior to the site visit date and time. Additional details pertaining to the site visit are included in the amended solicitation.

3. Q. Clarify frequency and rate of the janitorial service.

R. Section I – Administration will be updated in an upcoming amendment. In Section I, Paragraph 6. i.

‘Work Schedule. The Contractor shall provide to the Contracting Officer’s Representative (COR) a working schedule NLT 15 days after award. Employee’s schedule should indicate start and end times for anticipated tasks. Services normally shall be performed between the hours of 9:00 a.m. and 3:00 p.m. Carpet Shampoo/cleaning shall be performed after the normal working hours (reference 7(f) for normal working hours) of the building occupants. Not to extend beyond 11:00 p.m. All services shall be performed within the normal five (5) day work week observed by the building occupants, Federal Holidays excluded, unless specifically approved by the Contracting Officer’s Representative (COR). In the event of a Federal Holiday the Contractor shall shift the regular cleaning schedule as necessary in order to minimize time that required spaces go without being cleaned. No area may go more than 72 consecutive hours without being cleaned. No work will be performed on weekends without prior written approval of the Contracting Officer’s Representative (COR). Scheduling for services must be approved in writing by the Contracting Officer’s Representative (COR). CDRL A028.’

4. Q. Who is the incumbent? Provide the name of the contractor that previously performed this service. What are the previous contract amount and terms?

R. Cleaning was completed thru the following contracts:

- W911XK21A0002, AR Boone Construction LLC, CAGE 7DKD5, NAICS 561720 POP 4 Jun 21 to 2 Jun 23

- W911XK19P0010, Metro Contracting Service LLC, CAGE 58CY5, base year with 4 option years 24 March 2019 – 24 March 2024, contract closed 21 April 2021.

- W911XK13P0079, Metro Contracting Services LLC 58CY5, 16 Sep 2013 to 15 Sep 2018 (base of plus four option years).

5. Q. What is the number of exterior windows that are required to be cleaned?

A. There are fifty-six windows, four single doors with glass panes and 2 double doors with glass panes. An amendment will be issued to address this information. This information is included in Section II, paragraph 5. a. i. of the amended SOW.

10 April 2023

6. Q. Please clarify the frequency of the service?

The frequency of the service is described in SECTION II – DESCRIPTION OF SERVICES – JANITORIAL. Daily is defined as Monday through Friday, excluding Federal Holidays. This information will be updated in Amendment 2, Scope of Work, Section I, Paragraph 6.i.

4 May 2023

7. Q. Who is responsible for the soap, tissue, and paper towel dispensers? If provided by contractor, how many and what kind do you require?

A. The soap, tissue and paper towel dispensers are to be provided and installed by the

Government.

The building will contain:

8 - roll paper towel dispensers 7- double roll tissue dispensers and 1 single roll dispenser 8 - soap dispensers

8. Q. Provide a list of supplies required to complete this project. Cleaning solutions, cleaning tools, disposable products, etc. so that the specific items required can be determined.

A. Per Section II Subsection 9- CONTRACTOR FURNISHED EQUIPMENT, MATERIALS AND SUPPLIES. The Contractor will furnish all labor, supplies, materials, equipment, and employee training necessary for the performance of the work of this Contract unless otherwise specified herein. Training will include all applicable OSHA and USACE Safety Standards as described in the USACE Safety Manual (EM-385-1-1) and other related safety standards at the applicable version at time of contract award. The Contractor shall have on hand a copy of all Safety Data Sheets (SDS) for any materials used in the performance of this contract. All chemicals used will be those commercially available which meet Federal, State, and Local codes. The Contractor shall maintain the SDS in a location accessible to all Contractor employees and will advise the Contracting Officers Representative (COR) of their location. The SDS shall be available for inspection by the

Contracting Officers Representative (COR) or on-site representative, on request. The Contractor will take every precaution to ensure that only safe products are used.

a. Supplies and/or products used in this Contract must contain recycled materials, “environmentally preferable” products, and bio-based products to the maximum extent feasible. The use of environmentally friendly chemicals (e.g. cleaning supplies) is also preferred. The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at http://www.epa.gov/cpg. Items such as paper products (seat covers, towels and toilet tissue should contain 40% post-consumer product). Trash bags and hoses are on the CPG list. Information on CPG items can be found at http://www.epa.gov/cpg/products.htm . Products designated as bio-based must be included on the United States Department of Agriculture (USDA) Bio-based Products List. The Contracting Officers Representative (COR) will accept supplies and/or products conforming to the requirements.

9. Q. When will the construction be completed and the Contract for janitorial service become effective?

A. The base year will be 12 months from the start of the period of performance. Currently, the start date is anticipated to be 1 August 2023. In the event the contract is awarded and the construction is further delayed the Contractor will start on the first of the month after construction has been completed. Contractor will only be paid for the months worked once performance has started.”