20230412 DAO Janitorial Amendment 2.pdf

W56MES23263794

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to make the changes summarized under Amendment 2. There are no further changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911XK23R0004

X 9B. DATED (SEE ITEM 11)

13-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Apr-2023

CODE

CONTRACTING BRANCH

USACE DETROIT DISTRICT

477 MICHIGAN AVENUE, 7TH FLOOR

DETROIT MI 48226-4523

965416 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911XK23R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 2

Amendment 2 Summary

SOLICITATION/CONTRACT FORM

Revised the required response date/time rom 18-Apr-2023 12:00 PM to 11 May 2023

INSTRUCTION TO OFFERORS

Paragraph 1. REQUEST FOR INFORMATION

REPLACE

A. Questions/Inquiries. All questions pertaining to this requirement shall be submitted in writing no later than 7 April 2023, 10:00 A.M. EDT. The offeror shall put the solicitation number located in Block 5 of the SF 1449 followed by QUESTIONS in the subject line of the email. All questions received after the above date and time

WILL NOT BE ANSWERED.

WITH

A. Questions/Inquiries. All questions pertaining to this requirement shall be submitted in writing no later than 4 May 2023, 10:00 A.M. EDT. The offeror shall put the solicitation number located in Block 5 of the SF 1449 followed by QUESTIONS in the subject line of the email. All questions received after the above date and time

WILL NOT BE ANSWERED.

Paragraph 5. Site Visit

REPLACE

A one-time site visit will be scheduled for Wednesday, 5 April 2023 at 11:00am Eastern Standard Time. Contractors that intend to attend the site visit must email Chris Lindman @ christopher.v.lindman@usace.army.mil and Chris Frey @ christopher.d.frey@usace.army.mil a minimum 24 hours prior to the site visit date and time. Please denote in your email notification, your name, employer, email address, phone number where you can be reached, as well as the names of your guests and their employers that will be attending the site visit. The property where cleaning services will take place is located within Historic Fort Wayne in Detroit, MI. On the day of the site visit when they arrive at Historic Fort Wayne, they will need to stop at the front security guard post and inform the security guard that they are visiting the U.S. Army Corps of Engineers and provide their names. They will then drive straight back towards the river and at the dead end, turn left into Government property (signage is posted as well guiding visitors to the USACE Detroit Area Office). They will then need to call Chris Frey 810-278-6417, where he will come and meet them at the front gate and escort them back to parking. Since the site visit is an active construction site, we ask that all visitors have steel toed footwear, safety glasses, hardhat, and high-vis vest or clothing, and ear protection. This personal protective equipment is required to enter the buildings where cleaning services will take place.

WITH

A one-time site visit will be scheduled for Wednesday, 26 April 2023 at 11:00am Eastern Standard Time.

Contractors that intend to attend the site visit must email Chris Lindman @ christopher.v.lindman@usace.army.mil and Chris Frey @ christopher.d.frey@usace.army.mil a minimum 24 hours prior to the site visit date and time.

Please denote in your email notification, your name, employer, email address, phone number where you can be reached, as well as the names of your guests and their employers that will be attending the site visit.

The property where cleaning services will take place is located within Historic Fort Wayne in Detroit, MI. On the day of the site visit when they arrive at Historic Fort Wayne, they will need to stop at the front security guard post and inform the security guard that they are visiting the U.S. Army Corps of Engineers and provide their names. They will then drive straight back towards the river and at the dead end, turn left into Government property (signage is posted as well guiding visitors to the USACE Detroit Area Office). They will then need to call Chris Frey 810-278- 6417, where he will come and meet them at the front gate and escort them back to parking. Since the site visit is an active construction site, we ask that all visitors have steel toed footwear, safety glasses, hardhat, and high-vis vest or clothing, and ear protection. This personal protective equipment is required to enter the buildings where cleaning

Scope of Work

SECTION I – ADMINISTRATION

Paragraph 6. i. Work Schedule

REPLACE

“Work Schedule. The Contractor shall provide to the Contracting Officer’s Representative (COR) a working schedule NLT 15 days after award. Employee’s schedule should indicate start and end times for anticipated tasks.

Services normally shall be performed between the hours of 9:00 a.m. and 3:00 p.m. Carpet Shampoo/cleaning shall be performed after the normal working hours (reference 7(g) for normal working hours) of the building occupants.

Not to extend beyond 11:00 p.m. All services shall be performed within the normal five (5) day work week observed by the building occupants, Federal Holidays excluded, unless specifically approved by the Contracting Officer’s Representative (COR). In the event of a Federal Holiday the Contractor shall shift the regular cleaning schedule as necessary in order to minimize time that required spaces go without being cleaned. No area may go more than 72 consecutive hours without being cleaned. No work will be performed on weekends without prior written approval of the Contracting Officer’s Representative (COR). Scheduling for services must be approved in writing by the Contracting Officer’s Representative (COR). CDRL A028.

WITH

“Work Schedule. The frequency of the service is described in SECTION II – DESCRIPTION OF SERVICES

– JANITORIAL. Daily is defined as Monday through Friday, excluding Federal Holidays. The Contractor shall provide to the Contracting Officer’s Representative (COR) a working schedule NLT 15 days after award.

Employee’s schedule should indicate start and end times for anticipated tasks. Services normally shall be performed between the hours of 9:00 a.m. and 3:00 p.m. Carpet Shampoo/cleaning shall be performed after the normal working hours (reference 7(g) for normal working hours) of the building occupants. Not to extend beyond 11:00 p.m. All services shall be performed within the normal five (5) day work week observed by the building occupants, Federal Holidays excluded, unless specifically approved by the Contracting Officer’s Representative (COR). In the event of a Federal Holiday the Contractor shall shift the regular cleaning schedule as necessary in order to minimize time that required spaces go without being cleaned. No area may go more than 72 consecutive hours without being cleaned.

No work will be performed on weekends without prior written approval of the Contracting Officer’s Representative (COR). Scheduling for services must be approved in writing by the Contracting Officer’s Representative (COR).

CDRL A028.

RFI ANSWERS 11 APRIL

10 April 2023 Q. Please clarify the frequency of the service?

A: The frequency of the service is described in SECTION II – DESCRIPTION OF SERVICES – JANITORIAL.

Daily is defined as Monday through Friday, excluding Federal Holidays. This information will be updated in Amendment 2, Scope of Work, Section I, Paragraph 6.i.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Apr-2023 12:00 PM to 11-May-2023 12:00 PM.

The following have been modified:

INSTRUCTION TO OFFERORS

1. REQUESTS FOR INFORMATION

A. Questions/Inquiries. All questions pertaining to this requirement shall be submitted in writing no later than 4 May 2023, 10:00 A.M. EDT. The offeror shall put the solicitation number located in Block 5 of the SF 1449 followed by QUESTIONS in the subject line of the email. All questions received after the above date and time

WILL NOT BE ANSWERED.

B. Questions shall be submitted to Dean Liguori, Contract Specialist at Dean.Liguori@usace.army.mil and Glenn W. Moon, Contracting Officer at Glenn.W.Moon@usace.army.mil.

C. Once all inquiries are compiled and addressed, the questions and answers will be generated as an amendment and posted to the beta.sam.gov website for all interested parties to view/acknowledge to be sent in with their submission prior to the closing date. If additional time is needed for submission, this extension will be executed on the same amendment as the questions and answers amendment.

2. SUBMISSION OF QUOTES/PROPOSALS

A. All offerors are reminded to complete and submit with your quote all FAR and DFARS Provisions related to Representations and Certifications.

B. Offerors shall complete and submit any additional full text certifications that are included in the solicitation. An offeror may also complete the certifications at https://www.sam.gov in lieu of completing the representations and certifications in this solicitation provided that all the FAR and DFARS certifications contained in the solicitation have been completed on line.

C. All offerors shall be registered at https://www.sam.gov with the NAICS code that is shown on the front page of the solicitation prior to award.

D. Remember to fill in and sign the Standard Form 1449, from the front of the Solicitation, before submission.

E. Quotes/Proposals must be received by the date and time indicated in Block 8.

F. Submit all documents to the Contract Specialist at Dean.Liguori@usace.army.mil, Contracting Officer at Glenn.W.Moon@usace.army.mil, and Contracting inbox at LRE-Proposal@usace.army.mil.

3. OTHER OFFERS NOT ACCEPTED

Submittal of quote/proposal information by other electronic means; i.e. other website, text message, or similar means will not be accepted. Hand carried delivery or USPS/UPS/FEDEX delivery of hard copies and or CDROMs are not authorized. Facsimile submission is not authorized.

4. AMENDMENTS

Acknowledgement of each amendment must be made in the space provided on the SF 1449, or by returning a signed copy of the amendment by the time set for receipt of offers to the personnel identified in 1 and 2 above.

Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. For security reasons; all potential offerors, plan rooms and printing companies are required to register in SAM at www.sam.gov.

5. Site Visit A one-time site visit will be scheduled for Wednesday, 26 April 2023 at 11:00am Eastern Standard Time.

Contractors that intend to attend the site visit must email Chris Lindman @ christopher.v.lindman@usace.army.mil and Chris Frey @ christopher.d.frey@usace.army.mil a minimum 24 hours prior to the site visit date and time.

Please denote in your email notification, your name, employer, email address, phone number where you can be reached, as well as the names of your guests and their employers that will be attending the site visit.

The property where cleaning services will take place is located within Historic Fort Wayne in Detroit, MI. On the day of the site visit when they arrive at Historic Fort Wayne, they will need to stop at the front security guard post and inform the security guard that they are visiting the U.S. Army Corps of Engineers and provide their names. They will then drive straight back towards the river and at the dead end, turn left into Government property (signage is posted as well guiding visitors to the USACE Detroit Area Office). They will then need to call Chris Frey 810-278- 6417, where he will come and meet them at the front gate and escort them back to parking. Since the site visit is an active construction site, we ask that all visitors have steel toed footwear, safety glasses, hardhat, and high-vis vest or clothing, and ear protection. This personal protective equipment is required to enter the buildings where cleaning

SCOPE OF WORK

Detroit Project Office Janitorial Contract Detroit Project Office

6309 West Jefferson Ave. Detroit, MI 48209

SECTION I – ADMINISTRATION

1. TIME REFERENCES: Unless otherwise indicated, all references to time and date refer to the local time for Detroit, Michigan which is in the Eastern Time zone.

2. DRAWING INDEX: The Contractor shall provide all management, tools, equipment, supplies, materials, and labor necessary to provide janitorial services at the Detroit Project Office, Detroit, MI. The Government shall furnish the contract one electronic (.pdf) copy of the contract drawings at award and at the start of each option year. The work shall conform to this scope of work and the contract drawings identified on the following index of drawings:

3. SAFETY:

a. References: The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only. References at time of contract award will be current versions of documents at that time.

AMERICAN SOCIETY OF SAFETY ENGINEERS (ASSE/SAFE)

ASSE/SAFE A10.32 Fall Protection ASSE/SAFE A10.34 Protection of the Public on or Adjacent to Construction Sites ASSE/SAFE Z359.1 Safety Requirements for Personal Fall Arrest Systems, Subsystems and Components

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70E Standard for Electrical Safety in the Workplace

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 Safety and Health Requirements Manual

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1926.16 Rules of Construction 29 FR 1926.500 Fall Protection

b. Definitions:

a) High Visibility Accident. Any mishap which may generate publicity or high visibility.

b) Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.

c)Recordable Injuries or Illnesses. Any work-related injury or illness that results in:

1. Death, regardless of the time between the injury and death, or the length of the illness;

2. Days away from work (any time lost after day of injury/illness onset);

3. Restricted work;

4. Transfer to another job;

5. Medical treatment beyond first aid;

6. Loss of consciousness; or

7. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

d)"USACE" property and equipment specified in USACE EM 385-1-1 should be interpreted as

Government property and equipment.

c. Regulatory Requirements: In addition to the detailed requirements included in the provisions of this contract, comply with the most recent edition of USACE EM 385-1-1, and the following federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the

Sheet No. Drawing Title Sheet ID 1 Administration Building 414 Janitorial J-1 2 Administration Building 412 Janitorial J-2 3 Administration Building 401 First Floor Janitorial J-3 4 Furniture Layout Building 414 & 412 Janitorial CI-10709062A requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.

d. Accident Prevention Plan (APP) a)Use a qualified person to prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1 and as supplemented herein. Cover all paragraph and subparagraph elements in USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan”. Specific requirements for some of the APP elements are described below. The APP shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP shall be signed by the person and firm (senior person) preparing the APP, the Contractor, and the Contractor Quality control Manager.

b)Submit the APP to the Contracting Officer 15 calendar days after award. CDRL A001.

c)Once accepted by the Contracting Officer, the APP and attachments will be enforced as part of the contract.

d)Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the Contracting Officer.

e)Should any severe hazard exposure, i.e. imminent danger, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard.

Notify the Contracting Officer within 24 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions in order to safeguard onsite personnel, visitors, the public (as defined by ASSE/SAFE A10.34,) and the environment.

f)Copies of the accepted plan will be maintained at the job site.

g)Continuously review and amend the APP, as necessary, throughout the life of the contract.

The plan will be reviewed at least annually. Incorporate unusual or high-hazard activities not identified in the original APP as they are discovered.

e. Activity Hazard Analysis (AHA) a)The Activity Hazard Analysis (AHA) format shall be in accordance with USACE EM 385-1- 1, Section 1. Submit AHA for review to the Contracting Officer’s Representative prior to work beginning. Format subsequent AHAs as amendments to the APP. The AHA analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls. CDRL A002.

b)The AHA list will be reviewed periodically (at least monthly) at the Contractor supervisory safety meeting and updated as necessary when procedures, scheduling, or hazards change.

AHAs will be updated at least quarterly.

c)Develop the activity hazard analyses using the project schedule as the basis for the activities performed. Any activities listed on the project schedule will require an AHA. The AHAs will be developed by the Contractor, supplier or subcontractor and provided to the prime contractor for submittal to the Contracting Officer or the Contracting Officer’s Representative.

f. Site Safety Reference Materials: Maintain safety-related references applicable to the project, including those listed in the article "References." Maintain applicable equipment manufacturer's manuals.

g. Emergency Medical Treatment: Contractors will arrange for their own emergency medical treatment. Government has no responsibility to provide emergency medical treatment.

h. Accident Notification: Notify the Contracting Officer as soon as practical, but no more than four hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $5,000, or any weight handling equipment accident. Within notification include Contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured;

extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

4. QUALITY CONTROL REQUIREMENTS (QC)

a. CONTRACTOR QUALITY CONTROL: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Approval of the Contractor's quality control will be a dialogue with the government to ensure applicable areas of concern are addressed. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract and shall include the below minimum topics. The Contractor Quality Control Plan is to be submitted for Government Approval no later than 15 days after contract award in accordance with (IAW) CDRL A000.

b. Personnel Requirements: The requirements for the Contractor’s Quality Control (CQC) organization is a Contractor’s Quality Control (CQC) System Manager. The Contractor's Quality Control (CQC) System Manager must have complete authority and responsibility to take any action necessary to ensure contract compliance.

a)Contractor's Quality Control (CQC) System Manager: as CQC System Manager an individual within the onsite work organization that is responsible for overall management of CQC and has the authority to act in all CQC matters for the Contractor. The CQC System Manager must have a minimum of 5 years’ experience in quality management of a janitorial or grounds keeping contract. This CQC System Manager must be on site at all times during the contract.

Identify in the plan an alternate to serve in the event of the CQC System Manager's absence.

The requirements for the alternate are equal to those of the Contractor's Quality Control (CQC) System Manager.

b)The Contractor's Quality Control (CQC) System Manager: shall be available by cellular telephone whenever they are on duty. The Contractor’s cellular contact information for the CQC System Manager and alternates shall be provided to the Contracting Officer’s Representative (COR). The Contractor will immediately notify the Contracting Officers Representative (COR) of any changes in the aforementioned Contractor contact information.

c)Organizational Changes: Maintain the CQC staff at all times. When it is necessary to make changes to the CQC staff, revise the CQC Plan to reflect the changes and submit the changes to the Contracting Officers Representative (COR) for acceptance.

c. Contractor Quality Control Plan: Submit no later than 15 days after award, the Contractor Quality

Control (CQC) Plan proposed to implement the requirements of the Contract. Include, as a minimum, the following to cover all operations, both onsite and offsite, including work by subcontractors, suppliers, and purchasing agents:

a)A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the control system for all aspects of the work specified.

b)A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract.

c)Procedures for scheduling, reviewing, certifying, and managing CDRLs, including those of subcontractors, suppliers, and purchasing agents.

d)The Contractor’s CQC plan, which shall include all Contractors’ requirements as listed in the Performance Requirements Summary. The Contractor’s CQC Plan shall include areas to be inspected, frequency of inspection, titles of individuals performing inspections, corrective actions to be taken. The Contractor’s CQC Plan shall identify how the Contractor shall correct deficiencies. The Contracting Officers Representative (COR) shall approve any changes to the inspection system during the life of the contract.

e)Procedures for tracking deficiencies from identification through acceptable corrective action.

Establish verification procedures that identified deficiencies have been corrected.

f)Reporting procedures, including proposed reporting formats.

g)Acceptance of Plan: Acceptance is conditional and will be predicated on satisfactory performance during the contract. The Government reserves the right to require the Contractor to make changes in his CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified. The plan shall be updated and submitted for approval at least annually.

h)Notification of Changes: After acceptance of the CQC Plan, notification of any proposed changes must be submitted to the Contracting Officers Representative in writing.

d. Contract Date Requirements List (CDRL). Government approval is required for all CDRLs. The

CDRL registry is located in Appendix B.

a)Disapproved CDRLs: Contractor shall make corrections required by the Contracting Officer

Representative (COR). If the Contractor considers any correction or notation on the returned CDRLs to constitute a change to the contract; notice is to be given to the Contracting Officer.

If changes are necessary to CDRLs, the Contractor shall make such revisions and submission of the CDRLs in accordance with the procedures above. No item of work requiring a CDRL change is to be accomplished until the changed CDRLs are approved.

b)Approved CDRLs: The Contracting Officer Representative's (COR) approval or acceptance of CDRLs is not to be construed as a complete check and indicates only that approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for.

5. QUALITY ASSURANCE

The Government shall inspect daily the Contractors work areas and shall note and report any deficiencies/problem areas to the Contractor's Quality Control (CQC) System Manager.

a. Government/Contractor Meetings. Disputes and claims to settle minor problems and misunderstandings shall be settled at the lowest possible level. The Contractor's Quality Control (CQC) System Manager shall meet with the Contracting Officers Representative (COR) or his representative monthly and at least once per quarter. A mutual effort shall be made to resolve all problems identified during these meetings. Meeting topics shall include effectiveness of quality control and corrective action plans. The government will be responsible for documenting these meetings.

b. Measurement of Contractor’s Performance. The Contractor’s performance of all portions of the contract will be documented by means of the Performance Requirements Summary, written inspections, visual inspections, and completed, documented corrective actions to the satisfaction of the Government.

6. CONTRACTOR PERSONNEL

a. Orientation: All Contractor personnel are required to attend an Employee Orientation conducted by the Contractor before they begin work on this contract. Additionally, they are required to attend annual refresher training. The orientation shall include an explanation of the Contract requirements, safety requirements, the occupant agency’s function, and a tour of the building/facility. The Contractor orientation will also familiarize all Contract employees with key client agency personnel and those areas of the building/facility that require special attention. The training outline must be submitted at least three weeks before the training so that’s it is approved at least one week before the training.

a)Submit the outlines of the training. CDRL A004 b)Submit the attendee signature sheets. CDRL A005

b. Absence of Supervisory Personnel: In the planned or unplanned absence of the Contractor’s personal, the Contractor shall immediately notify and provide to the government the names and contact information of the temporary personnel that shall be performing their respective duties.

c. Contractor Personnel Conduct. Contractor personnel shall not loiter in or around the Detroit Project Office facility during off-duty hours. Upon completion of assigned duty, Contractor employees shall depart the facility grounds.

d. Contractor’s Employee/Contractor Vehicle Parking. Parking is regulated by the Detroit Project

Office. Contractor parking will be provided on the campus for all contract staff. A maximum of 2 spots will be provided to the contractor for parking.

e. Contractors Uniforms. All Contractor employees, including the Contractor's Quality Control (CQC)

System Manager, working in or around buildings as designated under this Contract shall present a neat appearance. All Contractor employees and sub-contract employees shall display ID badges at all times. All Contractors’ employees shall wear coveralls, smocks, uniform shirt and trousers, or uniform blouse and skirt or slacks. Contractor's Quality Control (CQC) System Manager shall be easily recognizable, either by distinctive clothing or by an easily readable badge or monogram. The Contractor shall determine and provide additional personal protective equipment required for the safe performance of the work. Protective clothing, equipment and devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards and USACE Safety and Health Requirements Manual EM-385-1-1 for the products being used.

f. Contractor Supervision. The Contractor shall have a supervisor on site during every shift. The supervisor can be the same person as the Contractor's Quality Control (CQC) System Manager and shall be available whenever the crew is working, day or night.

g. After Hours Response: When the crew is not working, the Contractor shall have a point of contact

(POC) with authority available by telephone. The POC can be the same person as the Contractor's Quality Control (CQC) System Manager. The Contractor shall provide a list with contact information of the individuals who is on call. The Contractor may rotate who is on call as long as the government is provided with a way to determine who to call at any particular time. The Contractor on call shall ensure that the Contractor's Quality Control (CQC) System Manager returns to the site within one hour if it is necessary to handle an accident or emergency concerning Contractor’s equipment or activities outside of normal working hours. CDRL A017.

h. Construction Sites: There may be occasions when site work will interfere with the normal performance of this contract. If it is determined that the site work would pose an unacceptable risk to employees in this contract, the Contracting Officer’s Representative (COR) may temporarily relieve the Contractor from performing duties in the affected area. If a Contractor employee has to traverse a work site and it has been determined that it is safe to do so, the Contractor shall provide employees who are entering or working adjacent to a work site with a hard hat, safety glasses, safety shoes, and a high visibility vest to wear.

a) DPO Projected Construction. The Contractor and Contractor’s Personnel must operate with the understanding that the Detroit Project Office’s buildings are constantly under construction. During the time of this contract there will be ongoing upgrades to the other buildings and infrastructure as well as construction activities associated with other projects.

i. Work Schedule. The frequency of the service is described in SECTION II – DESCRIPTION OF

SERVICES – JANITORIAL. Daily is defined as Monday through Friday, excluding Federal Holidays.

The Contractor shall provide to the Contracting Officer’s Representative (COR) a working schedule NLT 15 days after award. Employee’s schedule should indicate start and end times for anticipated tasks. Services normally shall be performed between the hours of 9:00 a.m. and 3:00 p.m. Carpet Shampoo/cleaning shall be performed after the normal working hours (reference 7(g) for normal working hours) of the building occupants. Not to extend beyond 11:00 p.m. All services shall be performed within the normal five (5) day work week observed by the building occupants, Federal Holidays excluded, unless specifically approved by the Contracting Officer’s Representative (COR). In the event of a Federal Holiday the Contractor shall shift the regular cleaning schedule as necessary in order to minimize time that required spaces go without being cleaned. No area may go more than 72 consecutive hours without being cleaned. No work will be performed on weekends without prior written approval of the Contracting Officer’s Representative (COR). Scheduling for services must be approved in writing by the Contracting Officer’s Representative (COR). CDRL A028.

j. Coordination with Other Contractors. The Contractor is required to coordinate activities and movements with other Contractors working in the same proximity in an effort to maintain productivity in accordance with this PWS.

7. SECURITY REGULATIONS.

a. The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), or Contracting Officer). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract.

Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC- III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

c. Suspicious Activity Reporting training (e.g., iWATCH, Corps Watch, or See Something, Say

Something) All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

d. In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

e. Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment

Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

f. Security Checks ‐ All contract employees must carry and present I.D. upon request by Government personnel. The Contractor's employees must enter the site through the main security gate at the entrance to Historic Fort Wayne and sign in with security. The contract will then proceed to U.S. Army Corps of Engineer’s property and enter the site through the main unmanned security gate. The Contractor's employees will be subject to such additional checks as may be deemed necessary to ensure that no violation of security rules has occurred.

g. Facility Access: Access to the facility is through the unmanned automatic gate (6309 W. Jefferson).

Office spaces on site are generally open 0700-1700 Monday – Friday excluding Federal Holidays.

Contractor will require an escort to allow daily access to the facilities buildings through the unmanned automatic gate. Government Personnel’s phone numbers will be posted at the gate for access. The contractor will call to gain access and be required to check in with the designated Government representative upon arrival.

h. Exclusion or Expulsion from the Site ‐ A negative background checks and/or investigation (NCIC, TSDB, T1) may result in the exclusion or expulsion of Contractor employees from the site as determined by the Detroit District, Chief, Security & Law Enforcement. Additionally, any failure to observe the security rules will also result in the potential exclusion or expulsion of Contractor employees from the site. Exclusion or expulsion of an employee resulting from a negative background investigation (NAC) or the failure of an employee to observe the security rules shall not be subject to the Disputes clause and shall not result in an increase in the contract amount.

8. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

a. The items listed below are provided at Government expense for the duration of the Contract. These items are provided to the Contractor for the sole purpose of supporting the work required by this Contract and may not be used for any other purpose.

a)Janitor’s Closets. Janitor’s Closet will be provided to the Contractor for the purpose of storing supplies and equipment. No bulk supplies will be stored. The Contractor shall maintain the Janitor’s Closet in a neat and orderly manner. Sinks and buckets will be kept clean and free of standing water; Hoses which are connected to faucets will not be left in standing water and should be disconnected after EACH use to prevent growth of bacteria. The Government will not be responsible for damage or loss to the Contractor’s stored supplies or equipment. The Contractor may provide locks for stored supplies. Reference paragraph 9 (e) Mobilization.

b)Returned Space. The Contractor shall return the assigned building space to the Government in the same condition as received, fair wear and tear.

c)Hazardous Conditions. The Contractor is responsible for identifying any hazardous conditions that should develop in the space assigned to him and shall immediately notify the Contracting Officers Representative (COR) of such condition. The Government does not warrant or guarantee that no other possible safety hazards exist other than those identified at the start of the Contract.

b. HVAC. Heating will be furnished during normal USACE working hours for building occupants.

c. Utilities. The Government will supply electricity, and water for the Contractor where available. The furnishing of garden hoses and extensions cords of any type will be the responsibility of the Contractor. Government telephones are For Official Use Only.

d. Campus and Building Access. Reference Paragraph 7 (g) Facility Access.

9. CONTRACTOR FURNISHED EQUIPMENT, MATERIALS AND SUPPLIES. The Contractor will furnish all labor, supplies, materials, equipment, and employee training necessary for the performance of the work of this Contract unless otherwise specified herein. Training will include all applicable OSHA and USACE Safety Standards as described in the USACE Safety Manual (EM-385-1-1) and other related safety standards at the applicable version at time of contract award. The Contractor shall have on hand a copy of all Safety Data Sheets (SDS) for any materials used in the performance of this contract. All chemicals used will be those commercially available which meet Federal, State, and Local codes. The Contractor shall maintain the SDS in a location accessible to all Contractor employees and will advise the Contracting Officers Representative (COR) of their location. The SDS shall be available for inspection by the Contracting Officers Representative (COR) or on-site representative, on request. The Contractor will take every precaution to ensure that only safe products are used.

a. Supplies and/or products used in this Contract must contain recycled materials, “environmentally preferable” products, and bio-based products to the maximum extent feasible. The use of environmentally friendly chemicals (e.g. cleaning supplies) is also preferred. The list of

Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at http://www.epa.gov/cpg. Items such as paper products (seat covers, towels and toilet tissue should contain 40% post-consumer product). Trash bags and hoses are on the CPG list. Information on CPG items can be found at http://www.epa.gov/cpg/products.htm . Products designated as bio-based must be included on the United States Department of Agriculture (USDA) Bio-based Products List. The Contracting Officers Representative (COR) will accept supplies and/or products conforming to the requirements.

b. Contractor Furnished Equipment Safety. The Contractor shall furnish all equipment needed for the performance of the work of this Contract. All equipment must be properly guarded and meet all applicable OSHA safety standards and USACE Safety and Health Requirements Manual guidelines as specified in EM-385-1-1, If a piece of equipment needs repair and is determined unsafe by the Contracting Officers Representative (COR), the Contractor will immediately stop using said equipment. Defective equipment shall be repaired or replaced within 24 hours.

c. Contractor Installed Equipment. At the expiration or termination of this Contract, all Contractor equipment used in this contract will be removed offsite by the Contractor.

d. Outdoor Trash Dumpsters. Outdoor trash dumpsters will be provided by the government for the use of contractor’s trash disposal.

e. Mobilization. The Contractor will be allowed to mobilize personnel and equipment in each building and on the facility as follows:

a) Building 414 & 412: The Contractor will store supplies and equipment in the janitor’s closet as identified in drawing J-1. Contractor personnel will be allowed to utilize the lunchroom for a break area.

b)Facility: The Contractor will submit to the government for approval a Supplies & Equipment

Plan no later than 30 days after award and again annually. The Contractor will submit again each time new equipment or supplies need to be brought on site (e.g. cleaning solutions, etc.).

CDRL A035

SECTION II – DESCRIPTION OF SERVICES - JANITORIAL

1. BASIC CLEANING SERVICES

a. The Contractor shall provide all management, tools, equipment, supplies, materials, and labor necessary to perform janitorial services at the Detroit Project Office in a manner that shall maintain an orderly facility condition and shall present a clean, neat and professional appearance.

Areas and items that are defined as “clean” are free from dirt, marks, and unwanted matter. Areas and items that are defined as “neat” are arranged in an orderly and tidy manner. Prior to the beginning of work the Contractor shall submit to the government a personnel schedule showing planned times and locations of work to be accomplished for each Contract employee (reference 6(i) for CDRL A028 submittal). Additionally, three weeks prior to the beginning of work the Contractor shall submit to the government a Janitorial Annual Training Outline for all the different types of cleaning services that will take place under this contract (e.g. basic cleaning, offices, conference rooms, common spaces, restrooms, emergency operations center, periodic, etc.), and before work begins the Contractor shall submit a Janitorial Annual Training Signature Sheet showing which employees received the training. CDRL A028, A033, A034

b. The interior spaces as indicated on Sheets 1 – 3 of the drawings in the drawing index, including offices and common spaces such as conference rooms and hallways, restrooms, hallways, and stair ways shall be cleaned by the Contractor to meet the requirements of this contract.

c. Cleaning Services that Emit Loud Noises and Strong Odors. The Contractor shall limit cleaning services using machinery that emit loud noises and materials that emit strong odors to 11am to 1pm daily.