Amendment 0001 Revised Specification Section 01 78 02.00 08.pdf

Kinzua Boat Ramp and ADA Parking

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 78 02.00 08

CLOSEOUT SUBMITTALS (AS-BUILT DRAWINGS)

PART 1 GENERAL

1.1 SUBMITTALS

1.2 PROJECT RECORD DOCUMENTS

1.2.1 As-Built Drawings

1.2.2 Maintenance of Working As-Built Drawings

1.2.3 Mark-up Guidelines

1.2.4 Retainage

1.2.5 Preliminary (Working) As-Built Drawings Submittal

1.2.6 Final As-Built Drawing Submittal

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

-- End of Section Table of Contents --

SECTION 01 78 02.00 08 Page 1 Certified Final Document - RTA W911WN21B8006 - Amendment 1

SECTION 01 78 02.00 08

CLOSEOUT SUBMITTALS (AS-BUILT DRAWINGS)

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-02 Shop Drawings

As-Built Drawings; G, DO

Drawings showing final "As-Built" conditions of the project.

The final "As-Built" drawings shall consist of one set of the approved working as-built drawings as defined in paragraph "Final As-Built Drawing Submittal".

1.2 PROJECT RECORD DOCUMENTS

1.2.1 As-Built Drawings

An as-built drawing is a contract construction drawing revised to reflect the final as-built conditions of the project because of modifications, changes, corrections to the project design required during construction, submittals and extensions of design. The terms "drawings," "contract drawings," "drawing files," "working as-built drawings" and "final as-built drawings" refer to contract drawings that are revised to be used for the "RECORD DRAWING AS-BUILTS". Maintain the as-builts throughout construction as red-lined hard copies at the fabrication facility or construction site. These files serve as the basis for the creation of the record as-built drawings. For red-lined PDF drawings if an entire item is changed it is permissible for the Contractor to cross out the item and attach a digital sketch image into the red-line PDF as part of the as-built records.

1.2.2 Maintenance of Working As-Built Drawings

The Contractor shall revise and maintain during the execution of the project a set of full-scale paper prints of contract drawings by red-line process to show the as-built conditions during the progression of the project. These working as-built drawings shall be kept current on a weekly basis and available for review on the jobsite at all times.

Changes from the contract drawings that are made in the work or additional information that might be uncovered in the course of fabrication or construction shall be accurately, legibly and neatly recorded and dated as they occur by means of details and notes. All design variations from the contract drawings, for whatever reason, including those occasioned by modifications, optional material and the required coordination between trades, shall be indicated. These variations shall be shown in the same general detail that is utilized in the contract drawings. Changes must be

SECTION 01 78 02.00 08 Page 2 reflected on all sheets affected by the change.

The working as-built drawings will be jointly reviewed for accuracy and completeness by the Contracting Officer or designated representative and the Contractor prior to submission of each monthly pay estimate. If the Contractor fails to maintain the working as-built drawings as specified herein, the Contracting Officer or designated representative shall deduct from the monthly progress payment an amount representing the estimated cost of maintaining the working as-built drawings. The working as-built drawings shall show the following information, but not be limited thereto:

a. The actual location, kinds and sizes of all sub-surface utility lines. In order that the location of these lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, the as-built drawings shall show, by offset dimensions to two permanently fixed surface features, the end of each run including each change in direction. Valves, splice boxes and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The average depth below the surface of each run shall also be recorded.

b. The location and dimensions of any changes within any structure.

c. Correct grade, elevations, cross section, or alignment of roads, earthwork, structures or utilities if any changes were made from contract plans.

d. Additional as-built information that exceeds the detail shown on the Contract Drawings. These as-built conditions include those that reflect structural details, fabrication, erection, installation plans and placing details, pipe sizes, insulation material, dimensions of equipment foundations and layouts, equipment, sizes, mechanical and electrical room layouts and other extensions of design, that were not shown in the original contract documents because the exact details were not known until after the time of approved Shop Drawings. It is recognized that these Shop Drawing submittals (revised showing as-built conditions) will serve as the as-built record without actual incorporation into the contract as-built drawings. In turn, the shop drawing shall reference the applicable construction as-built drawing.

e. The topography, invert elevations and grades of drainage installed or affected as part of the project construction.

f. Changes or modifications which result from the final inspection.

g. Where contract drawings or specifications present options, only the option selected for construction shall be shown on the final as-built prints.

h. If borrow material for this project is from sources on Government property, or if Government property is used as a spoil area, the Contractor shall furnish a contour map of the final borrow pit/spoil area elevations.

i. Finalized modifications (each applicable change order price proposal shall include the Contractor's cost to change working and final as-built drawings to reflect modifications) and compliance with the following procedures.

SECTION 01 78 02.00 08 Page 3

a. Directions in the modification for posting descriptive changes shall be followed.

b. A Modification Equilateral Triangle (3/8" per side) shall be placed at the location of each deletion.

c. For new details or sections which are added to a drawing, a Modification Equilateral Triangle shall be placed by the detail or section title.

d. For minor changes, a Modification Equilateral Triangle shall be placed by the area changed on the drawing (each location).

e. For major changes to a drawing, a Modification Equilateral Triangle shall be placed by the title of the affected plan, section, or detail at each location.

f. For changes to schedules or drawings, a Modification Equilateral Triangle shall be placed either by the schedule heading or by the change in the schedule.

1.2.3 Mark-up Guidelines

The following information is provided to improve the quality of the marked-up prints and thereby facilitate preparation of final as-built drawings. The most important guideline is that the marked-up changes on the prints shall be complete and understandable.

1. Where possible use three base colors in marking up the working and final as-builts. If the base colors are deviated from, provide a legend indicating any special purpose of the colors used. Traditional base colors:

a. Deletions (Red) - Deleted graphic items (lines) shall be colored red with red lettering in notes and leaders.

b. Additions (Green) - Added items shall be drawn in green with green lettering in notes and leaders.

c. Special (Blue) - Items requiring special information, coordination, or special detailing or detailing notes shall be in blue.

2. Frequently use written explanations on as-built drawings to describe changes - DO NOT rely totally on graphic means to convey the revision.

3. Legibility of lettering and digit values shall be precise and clear when marking prints, and clarify ambiguities concerning the nature and application of change involved.

4. Wherever a revision is made, make changes to affect related section views, details, legend, profiles, plans and elevation views, schedules, notes and call-out designations, and mark accordingly to avoid conflicting data on all other sheets.

5. When changes are made, cross out all features, data and captions that relate to that revision. DO NOT ERASE.

SECTION 01 78 02.00 08 Page 4

6. When changes are required on small-scale drawings and in restricted areas, suggest large-scale inserts be drawn or sketched, with leaders to the location where applicable.

7. Be sure to add and denote in legend, any additional equipment or material facilities, service lines, etc., incorporated under as-built Revision if not already shown in legend.

8. When attached prints (or sketches) are provided with marked-up print, indicate whether:

a. Entire drawing shall be added to contract drawings in accordance Paragraph "Maintenance of Working As-Built Drawings", or

b. Whether the contract drawings shall be changed to agree, or

c. For reference only to further details not required for initial design.

d. For red-lined PDF drawings if an entire item is changed it is permissible for the Contractor to cross out the item and attach a digital sketch image directly into the red-line PDF as an additional page as part of the as-built records.

9. Make the comments on the drawing complete without reference to letters, memo's, RFI, or materials that are not also a part of the as-built. Annotating the drawing, “Per Change Order #42,” means nothing when the actual change order states, “added an additional 12 duplex” outlets or similar statements. The same is true when the drawing is marked, “changed per COE instructions.” The Government and ultimately the using organizations must know what was changed, how it was changed, where the items(s) were relocated to and how the affected connections were altered. Change Orders usually do not provide information as to how the facility was changed, only what was changed.

10. The markups shall be accomplished on black line prints of the most current sheet.

11. Changes shall be annotated with a triangle and sequential number at the following locations:

a. bottom of the revised detail

b. right hand and bottom border aligned with the revised detail

c. the revision block of the title block

Separate markings shall be made for each modification negotiated into the contract.

12. The sheet index shall be updated if any sheets are added or the sheet name has been modified.

1.2.4 Retainage

The Contractor shall include in his/her bid price, the cost of as-built document preparation. This value shall include all requirements of this clause:

SECTION 01 78 02.00 08 Page 5

1. Maintenance of working as-built drawings

2. Conversion of submittals and other miscellaneous documents into electronic files

If the Contractor fails to maintain the working as-built drawings as specified herein, the Contracting Officer or designated representative will deduct from the monthly progress payment an amount that, in the Contracting Officer or designated representative's judgment, represents the estimated cost of bringing the as-built documents up to date. This monthly deduction will continue until an agreement can be reached between the Contracting Officer or designated representative and the Contractor regarding the accuracy and completeness of working as-built documents.

Retainage for the final as-built drawings in the amount of 1% of the present construction value shall be withheld until the Final As-Built Drawings (including full-scale hardcopy prints and electronic PDF files ) are accepted by the Government.

No separate payment will be made for providing approved as-built drawings required under this contract. All costs in connection therewith shall be considered a subsidiary obligation of the Contractor.

1.2.5 Preliminary (Working) As-Built Drawings Submittal

Three weeks before acceptance of the structure or component by the Government, the Contractor shall submit one set of the original working as-built drawings to the Contracting Officer or designated representative for review and approval. These working as-built marked drawings shall be neat, legible and accurate. The review by Government personnel will be expedited to the maximum extent possible. If upon review, the working as-built drawings are found to contain errors and/or omissions, they will be returned to the Contractor for corrections. The Contractor shall complete the corrections and return the working as-built marked drawings to the Contracting Officer or designated representative within 15 calendar days. Upon approval, the working as-built drawings will be returned to the Contractor for use in preparation of final as-built drawings.

Partial Acceptance . For projects where portions of construction are to be accepted or activated before overall project completion, including portions of utility systems, as-built drawings for those portions accepted or activated shall be supplied at the time of acceptance or activation .

This same as-built information previously furnished must also be shown on the final set of as-built drawings at project completion.

1.2.6 Final As-Built Drawing Submittal

Within 30 calendar days after Government approval of the approved working as-built drawings or a phase of work, the Contractor shall prepare and make the final as-built drawings. This submittal shall consist of the following:

1. One set of final as-built red-lined hard copy contract drawings and one set of electronic red-lined PDF files of final as-built contract drawings.

These contract drawings shall be modified as may be necessary to correctly show the features of the project as it has been

SECTION 01 78 02.00 08 Page 6 constructed by bringing the contract drawings into agreement with approved working as-built drawings, adding such additional drawings as may be necessary.

The electronic red-lined as-built drawings are to be red-line electronic mark-ups of the contract drawing PDF file marked up using the editing features within a PDF editing software package.

This requirement is NOT intended to be an electronic mark-up or revision to the native CADD drawing files or 3-D model files.

In the event the Contractor accomplishes additional work which changes the as-built conditions, after submission and approval of the working as-built drawings, he shall be responsible for the addition of these changes to the working as-built drawings and also to the final as-built documents.

Any transactions or adjustments necessary to accomplish this is the responsibility of the Contractor. Paper prints, CADD drawing files, PDF drawing files, and storage media submitted will become the property of the Government upon final approval. Failure to submit final as-built drawing files and marked prints as specified shall be cause for withholding any payment due the Contractor under this contract. Approval and acceptance of final as-built drawings shall be accomplished before final payment is made to the Contractor.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

-- End of Section --

SECTION 01 78 02.00 08 Page 7