B01 Attachment 7 - Questions and Answers.pdf

Questions and Answers

Q1. PWS C-125 Links do not open even when copied to a browser. Can you please provide:

List of EPA approved cleaning agents CDC requirements for cleaning agents Active links to reference materials

A1. “B01 Attachment 3 - PWS Decontamination Cleaning” was uploaded to the solicitation at Beta.SAM.gov with the links. However, minor changes have been made since then. The up-to-date document is uploaded to SAM and titled “B01 Attachment 3 - PWS Decontamination Cleaning Updated 31 March 2020”.

Q2. The price sheets request pricing by square footage, but do not provide information as to how many surfaces, such as desks, counter tops etc are in each location. This would greatly affect pricing. Can additional information be provided? If not, what assumptions should the offeror make in preparing pricing?

A2. The area listed is basic floor square footage.

Q3. PWS C-1.3 The PWS requires response within 2 hrs and on site within 12 hrs. Please define what the govt.

considers response.

A3. Verbal or email acknowledgement that the task order has been received so we can be confident that resources will be mobilized.

Q4. Can waste be taken off site by contractor for aggregation and disposal or most it go directly from the site to disposal facility?

A4. Yes, waste can be taken offsite for aggregation and disposal. Contractor is still required to comply with all Federal, State, and Local waste handling/transportation regulations.

Q5. Can the contractor segregate waste either on site or off for disposal?

A5. Properly contained waste can be staged onsite during decontamination operations. Waste is required to be disposed offsite upon departure.

Q6. Is the waste to be classified and Infectious Medical Waste, Hazardous Waste or Construction Waste?

A6. Waste determinations should be made by the contractor with respect to the materials or chemicals used and in accordance with Safety Data Sheet (SDS). The contractor would be notified in advance of any potential for medical waste. No construction waste is anticipated.

Q7. What testing will the Govt conduct to evaluate the efficacy of cleaning?

A7. The Government will perform surveillance of cleaning activities and review the materials utilized for disinfection purposes. The Government reserves the right to perform lab testing confirmation.

Q8. Is any testing required by the contractor?

A8. No onsite viral contaminant testing is anticipated. However, the contractor may be required to perform testing in accordance with the Accident Prevention Plan (APP) and refer to C-1.2 Scope of Work with regards to COVID-19 testing for Contractors.

Q9. Will the contractor be advised if the job site had personnel who tested positive?

A9. No, assume that site personnel had a positive COVID-19 test due to delays in COVID-19 testing result. The Contractor shall be donned in PPE to protect themselves from potential COVID-19 cases.

Q10. Can it be assumed that all work surfaces to be cleaned will be clear of paperwork and other items?

A10. No. Government employees will be encouraged to remove papers and other items off their desks. If paperwork and other items were expected to be damaged due to the disinfection method, the Contractor should notify the COR if papers or items will be damaged if left.

Q11. If paperwork and other items are present on work surfaces what is to be done with them?

A11. See answer to Question 10.

Q12. Can it be assumed that only the exteriors of work surfaces need to be cleaned (e.g. we will not be cleaning the interiors of file cabinets and their contents etc)?

A12. Correct. External surfaces only.

Q13. What is the starting point for the travel allowance?

A13. The contractor’s closest office/branch. Unless responding from one USACE field site directly to another.

Actual mileage will be reimbursed. Alternatively, we can reimburse mileage from another site, as long as it is located closer to the USACE field site for a savings to the Government.

Q14. No PPE is indicated. Please provide information on expected PPE for contractor personnel

A14. The contractor is expected to determine the appropriate level of PPE for its employees based on presumptive COVID-19 contamination within the space needing cleaned and the disinfectants used by the contractor.

Q15. No spec on the cleaning of porous surface such as carpet, window dressings, furniture fabric, work-stations, etc. Can you please provide?

A15. Products used need to be appropriate for proper cleaning/disinfecting and designed for the surfaces in which they will be applied. If a disinfectant is EPA-approved (N-list) and CDC-recommended to kill viral contaminants, it can be utilized for disinfection purposes.

Q16. Is the 70% alcohol solution limited to electronics?

A16. Products used need to be appropriate for proper cleaning/disinfecting and designed for the surfaces in which they will be applied. If a disinfectant is EPA-approved (N-list) and CDC-recommended to kill viral contaminants, it can be utilized for disinfection purposes.

Q17. Please confirm what sampling/standards will be used for achieving acceptance by the Corps.

A17. 100% surveillance of work. Government reserves right to perform lab testing confirmation.

Q18. Please confirm that the area of each listed location is basic floor square footage (footprint) with no allowance for walls, desks etc. (surface area)

A18. The area listed is basic floor square footage.

Q19. Is there a specific list of security requirements for our personnel? What background checks will they need to pass?

A19. Information to provide is listed in C-1.8 j. 1. ii.

We conduct a criminal background check. Having a conviction is not an immediate grounds for denial.

We take in to consideration the nature of the offense, the age of the offender at the time of offense and time since last conviction. In addition, for offenses committed in the last year I will contact the probation officer of the individual for a character reference.

Q20. What is the expectation to complete the decontamination at a few of the larger facilities noted? Are you expecting an 8 hour turnaround time or is 2 days reasonable? Ie. Berlin Lake and Stonewall Jackson Lake locations.

A20. We expect the Contractor to arrive within 12 hours of notification and complete services within 24 hours of notification.

Q21. If we get multiple locations that become hot spots at the same time, is there latitude on extending the 12 onsite time expectation?

A21. Consideration can be given to multiple requests received within 24 hours.

Q22a. Are there any picture of TYP conditions at any of the listed Field sites?

A22a. No pictures can be provided.

Q22b. Or any information of what could be expected or what would be TYP conditions at each site?

A22b. Most areas include office or office-like settings and maintenance buildings.

Q23. Would the decontamination cleaning be performed only if there would be an active case or conformation of employee testing positive for COVID-19? Or would there be precautionary cleaning as well as Emergency cleaning?

A23. Cleaning would be performed for any potential or confirmed cases.

Q24. Is there going to be a Quality control inspector needed and if so, is there going to be a clearance sample or criteria required other then what is outlined in C-1.2 scope of work.

A24. Yes, see Sections C-1.12 and C-1.15. The Contractor will submit Quality Control Inspection Checklists, developed from the C-1.2 Scope of Work.

Q25. Quality Assurance – Would there be an employee or contractor from the Corps of Engineers with XXXXX at each site? If so, would that employee have familiarity with the site (open doors, knowledge of building)

A25. Yes, the Corps of Engineers will have a POC monitor work provided by the Contractor. Either the COR or a site representative will be able to provide information regarding to the site. Access will be provided to buildings, rooms, etc.

Q26. If only a section of a building is to be cleaned or required decontamination who would determine stop and finish markers/lines?

A26. The task order will identify the work to be performed.

Q27. Is travel time line item listed within the bid form only for travel to and from each project for 1 truck and/or crew using the GSA rate of 37.5 cents per mile? Some projects may require multiple trucks and crews.

Should we assume XXXXX could use the mileage log supplied for each truck for more than one work crew/truck? This would require double the travel mileage for some projects?

A27. The current GSA rate is 57.5 cents per mile. The price schedule has been corrected to reflect that. If more than one truck would be required, please adjust the mileage to reflect additional trucks/crews. Double for two, triple for three, etc.

Q28. Can XXXXX assume there will be water, electric and bathrooms available or close to sites?

A28. Yes

Q29. What is assumed by Corps of Engineers as to the cleaning of interior heating/cooling air intakes? Is this to mean that XXXXX should clean all interior duct runs back to main air handler?

A29. Decontamination Operations should not include ducting.

Q30. Which wage rate classifications is to be used 2338 or 30090?

A30. The contractor makes that decision.

Q31. Is there going to be a minimum guarantee cost for a project that is small scale? I seen a number of $2500.

A31. The contractor awarded this contract is guaranteed $2500 regardless of whether or not any work is ever performed. There is no minimum guarantee for a project or single task order.

Q32. Are these buildings that require immediate cleaning and disinfection or is this work contingency planning for what might be needed in the future?

A32. Contingency planning for future needs.

Q33. If this is an immediate requirement, could you provide the list of specific buildings/spaces that require immediate remediation/disinfection?

A33. See answer to Question 32.

Q34. Please provide floor plans for the buildings to be addressed in this scope of work.

A34. Floor plans are not available.

Q35. Please provide the use type for each building, i.e. office, break room, restroom.

A35. Use type for each building is not available.

Q36. Please provide average number of occupants per building.

A36. Varies depending on facility.

Q37. Does the space have carpeting, wood or concrete floors, etc.

A37. Spaces vary in flooring materials to include all mentioned.

Q38. Any specialized equipment that we need to be aware of?

A38. Expect machinery, tools, operating equipment, general office equipment, computers and servers, etc.

Q39. Will decontamination at facilities occur in sequential order or will multiple facilities need decontamination at same time?

A39. It is difficult to predict. Coordination can be expected with the COR.

Q40. Are the decontamination procedures for confirmed or suspected cases or will you be asking us to do preventative cleaning at these facilities? The pricing will vary for each scenario.

A40. The contract focus is confirmed, suspected, and potential cases.

Q41. Do you have any insurance requirements?

A41. No.

Q42. Will this contract be part of the Executive Order (EO) 13706 Establishing Paid Sick Leave for Federal

Contractors applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1 2017?

A42. This contract will be awarded after 1 January 2017. Therefore EO 13706 applies.

Q43. Will employees for performance on an SCA- covered contract also covered by EO 13706 Establishing Paid

Sick Leave for Federal Contractors?

A43. This contract will be awarded after 1 January 2017. Therefore EO 13706 applies.

Q44. Will any employee be able to receive credit toward its SCA obligations for any paid sick leave provided pursuant to EO 13706?

A44. This contract will be awarded after 1 January 2017. Therefore EO 13706 applies.

Q45. Are any employee and/or contractors required for VACATION pay within first day of start?

A45. VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor 3 weeks after 8 years and 4 weeks after 15 years. Length of service includes the whole span of continuous service with the present contractor or successor wherever employed and with the predecessor contractors in the performance of similar work at the same Federal facility. (See 29 CFR 4.173)

Q46. Are any employee and/or contractors required for Health and Wellness?

A46. If this contract is covered by the EO the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness injury or other health-related needs including preventive care; t assist a family member (or person who is like family to the employee) who is ill injured or has other health-related needs including preventive care; or for reasons resulting from or to assist a family member (or person who is like family to the employee) who is the victim of domestic violence sexual assault or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.