W911WN-14-R-0001-0001.pdf

W81ET440568410

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

RE: Advance Contract Initiative Emergency Pow er for FEMA Regions IX and X, Puerto Rico, US Virgin Islands, Alaska, Haw aii, Guam, and America Samoa

Changes to this solicitation are specified in the Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 52

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Jun-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911WN-14-R-0001

X 9B. DATED (SEE ITEM 11)

23-May-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jun-2014

CODE

U.S. ARMY ENGINEER DISTRICT, PITTSBURGH

ATTN CELRP-RC-P

W S MOORHEAD FEDERAL BUILDING

1000 LIBERTY AVENUE ROOM 2203

PITTSBURGH PA 15222-4186

W911WN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911WN-14-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001 - CHANGES

The following sections are being revised by Amendment No. 0001. Revisions are indicated within the sections by overstrikes (deletions) and underscores (additions). A revised copy of the Request for Proposal and any new/revised attachments from Section J have been uploaded to Federal Business Opportunities to incorporate changes noted herein. In addition, this amendment will provide a copy of the questions and responses from the contractors.

Section B Narrative Paragraph B.1.0 Line Items – Firm Fixed Price Line Items.

Section C Performance Work Statement Part C.1.1 Definitions Part C.1.5 Mobilization Phase.

Part C.1.6.6. De-Mobilization

Section J Attachments Added Attachment 18 – Potential ISB Locations

Section M Evaluation Criteria Section II Solicitation Provisions, C. Evaluation Approach, Sub-Factor D

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

NARRATIVE

Section B – Rate Schedule Narrative

B.1.0 Line Items – Firm Fixed Price Line Items.

Line Item 0002, Readiness and Preparedness

1. Submit initial Quality Control Plan, Environmental Protection Plan, and Safety Plan.

2. Coordination of movement of contractor personnel and equipment to OCONUS locations

(TRANSCOM coordination Government Provided Transportation).

3. Table top with the Pittsburgh District on deployment coordination, task order issuance, initial mobilization, reporting and fiscal closeout (invoicing).

4. Upon issuance of exercising an option year, annual update of all plans; changes of key personnel, suggested adjustments for deployment packages, confirmation of existing or demonstration of new sub-contracting agreements, continued coordination of item 2 above.

5. Participation in after action reviews, USACE/FEMA RAP, training/exercises.

6. Training and exercises of Key Personnel with Prime and Contractor.

Line Items L01 to Lxx LABOR RATES:

The contractor shall list each type of labor required to perform the requirements of the Performance Work Statement (PWS) per their Standard Operating Procedures (SOPs). The labor shown is for demonstration purposes. The contractor is responsible to include all of the labor categories required to meet the requirements of the contract. The Contractor shall list the labor categories in the order that best portrays the labor that will be utilized most frequently in the Type III and Type II packages. For each type of labor listed, the Contractor shall include a description of the specific role and responsibility in the Technical Proposal.

The “regular” rates inserted for each labor category are to be based on a 12 hour shift (0700 to 1930 or 1900 to 0730), which is the standard work day in support of emergency operations.

During mobilization and demobilization, labor is considered to be on the “regular” rate. The labor will remain at a “regular” rate unless placed in “standby” rate by the government per the PWS via a Work Order. The projected status of personnel will be determined on a daily basis between the Contractor Site Manager and Mission Manager as the mission warrants and documented on the Daily Expenditure Report (DER). Rates shall include all appropriate markups including benefits, home office and job office overhead costs, other distributed costs, and profit.

In accordance with FAR Clause 52.222-41, this contract is subject to the labor provisions of the McNamara-O’Hara Service Contract Act (SCA). Due to the nature of this contract, where the specific place of performance cannot be identified in advance, an index of current SCA wage decisions shall be used to develop the rates for the labor categories subject to the SCA. The contractor shall ensure the rates included in the rate schedule meet the minimum rate for any potential place of performance within the contract region.

Line Items E01 to Exx EQUIPMENT RATES:

The contractor shall list each type of equipment required to perform the requirements of the PWS per their SOPs. The equipment shown is for demonstration purposes. The contractor is responsible to include all of the equipment required to meet the requirements of the contract.

The Contractor shall list the Equipment in the order that best portrays the equipment that will be utilized most frequently in the Type III and Type II packages. For each type of equipment listed, the Contractor shall include a description that clearly identifies the capability, capacity and differing characteristics from other equipment.

The “regular” rates inserted for each Equipment category are to be based on a daily rate either being utilized for ONE single 12 hour shift (0700 to 1930 or 1900 to 0730), or for two 12 hour shifts. During mobilization and demobilization, the equipment eligible for “mobilization mileage” shall be on the “standby” rate. Equipment that is not eligible for “mobilization mileage” shall be on a “regular” rate. Equipment may be placed in “standby” rate by the Government per the PWS via a Work Order. The projected status of equipment will be determined on a daily basis between the Contractor Site Manger and Mission Manager as the mission warrants and documented on the DER.

Rates shall include all appropriate markups including home office and job office overhead costs, other distributed costs, and profit.

Line Items ME01 to MExx MOBILIZATION/DEMOBILIZATION EQUIPMENT COSTS:

These line items provide a rate per mile, actual mileage not to exceed 750 miles, for mobilization/demobilization of equipment listed in Line Items E01 to Exx that is not mobile and cannot be driven. Examples include but are not limited to forklifts, office trailer, connex boxes, etc. If any of the equipment listing in this section is delivered by a piece of Equipment in Line Items E01 to Exx, the equipment is not eligible for mobilization/demobilization mileage.

Note that the Mobilization/Demobilization Line Items shall start with an “M” and the letter/numbers following shall match the specific Equipment Line Item. For example, if a fork lift is E11, the mobilization/demobilization rate per mile line item shall be “ME11”

For a response within FEMA Regions IX and/or X, mobilization is to the Incident Support Base identified on the Task Order. For a response to OCONUS, mobilization of assets in the area of the response shall be from home station to the Incident Support Base. For a response to OCONUS, assets being transported from CONUS to OCONUS either by the government or the contractor, mobilization is the distance from home station to the staging area of deportation. Travel costs once in the OCONUS location will be part of the “regular rate” of the asset.

Line Items P01 to P11 PARTS FOR SERVICING GENERATORS:

Parts for Servicing Generators - Includes all parts, materials and fluids, to include disposal costs, plus General and Administrative (G&A) and profit, to perform Routine Servicing of Generators as prescribed in Paragraph C.3.10 of the Performance Work Statement (PWS).

B.2.0 Line Items – Cost Reimbursable Line Items

Line Items R1 to R7 REIMBURSABLE ITEMS:

Contractor will be reimbursed for each item as specified in paragraph R.1 to R.7 below. The description for each reimbursable item indicates if G&A and profit is to be included. The rates inserted in the table below by the contractor for G&A and profit will be used throughout the life of the contract. Receipts will be required. No pricing is to be entered for these items.

R1 Diesel Fuel - Generators.

Reimbursement of fuel shall be limited to the per gallon rate for actual diesel fuel consumed by the generators providing emergency power to critical facilities or at the staging area during generator operations. Fuel provided to support the USACE DTOS vehicle is also invoiced under this line item. Fuel tickets and receipts showing actual costs shall be submitted with invoices. Any fuel mobilized but not consumed remains the property of the contractor. Fuel that has been placed into the day tanks of operating generators will be considered “consumed”; however fuel delivered and dispensed into the generator will not be reimbursed after issuance of a De-installation Work Order nor in excess of the burn rate stated in Section C.3.11.2.

R2 Fuel for Government Vehicles - Gas.

Reimbursement of fuel, if the need arises and at the approval of the Contracting Officer, shall be limited to the per gallon rate for actual unleaded fuel provided for Government vehicles or Government rental vehicles. Fuel tickets and receipts showing actual costs shall be submitted with invoices. Any fuel mobilized but not consumed remains property of the contractor.

R3 Fuel for Government Vehicles - Diesel.

Reimbursement of fuel, if the need arises and at the approval of the Contracting Officer, shall be limited to the per gallon rate for actual diesel fuel provided for Government vehicles or Government rental vehicles. Fuel tickets and receipts showing actual costs shall be submitted with invoices. Any fuel mobilized but not consumed remains property of the contractor.

R4 Travel Costs.

Travel costs are limited to per diem, lodging, lodging taxes, rental vehicles (if required), airline transportation, taxi service, personal owned vehicle (POV) mileage (for mobilization and demobilization only) and luggage fees. Receipts shall be submitted with invoices.

Maximum reimbursement will be in accordance with the Federal Joint Travel Regulation limits within the geographic areas of the mission assignment. See Section C.4 of the PWS.

No additional markup is authorized for this item.

R5 Materials and Supplies Costs.

Materials and supplies will be reimbursed at actual cost, plus G&A and profit. Only materials and supplies authorized for purchase in accordance with Section C.1.13.2 of the PWS will be reimbursed. Receipts shall be submitted with invoices.

R6 Credit for Recycled BOM.

This line item is used to identify the CREDIT to the Government for recycled BOM. See Section C.3.15. The Contractor shall provide receipts indicated salvage value with invoices.

R7 Other Negotiated Items.

This line item includes miscellaneous requirements which are not represented by contract prices to include but not limited to leasing/renting generators, major repairs to generators or equipment, personnel/equipment not included in Section B and/or temporary lodging (trailers, etc) if no hotels are available, etc.. Negotiated Items will include G&A and profit from Table B.3.0. See Section C.1.13.1

B.3.0 Rates for G&A and Profit.

The rates inserted in the table by the contractor for the G&A and Profit will be used throughout the life of the contract.

Category Rate General and Administrative

Profit

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

EMERGENCY POWER PERFORMANCE

WORK STATEMENT (PWS)

C.1.0 General.

The Contractor shall, under this contract, provide all labor, equipment, materials, supplies, etc., to support all United States Army Corps of Engineers (USACE) temporary emergency power activities prior to, during, and following a federally declared emergency in a state/territory/commonwealth or region. The Contractor shall be capable of mobilizing a Type III or Type II deployment package(s) for FEMA Regions IX and X and capable of mobilizing a Type III deployment package(s) to each of the OCONUS locations [Puerto Rico/U.S. Virgin Islands; Alaska; Hawaii; Guam; and American Samoa] with the ability to expand into a Type II package via negotiations and modification to the Task Order with the Contracting Officer.

This Section contains the basic Contractor requirements for 3 phases of work. These are Mission Readiness, Mission Mobilization, and Mission Execution Phases. Each phase of work has its own unique requirements, with the bulk of the work being performed under the Mission Execution Phase. The priority of the Mission Execution Phase will be generator installation rate and real-time reporting of installation status. While there are many aspects to the overall temporary emergency power mission, the time to complete generators installs upon the receipt of the Installation Work Orders from USACE is of paramount importance to USACE the Federal Emergency Management Agency (FEMA) and the impacted state/territory/commonwealth.

Performance requirements are defined in later sections of this PWS.

C.1.1 Definitions.

The following terms, acronyms, abbreviations and/or phrases used throughout this PWS and actual mission execution are defined with their intended and/or common meaning.

249th Engineer Battalion, Prime Power (249th) – Headquartered at Fort Belvoir, VA and located at various places around the world, this battalion provides electrical services for the active duty Army world-wide; a secondary function is disaster response. During disaster response, the 249th provides technical expertise and knowledge in regards to the temporary emergency power mission. 249th Soldiers will be the primary means for conducting assessments of facilities, known as Pre-Installation Inspections (PIIs), and providing technical knowledge at the Joint Field Office (JFO) and staging area.

Advanced Contract Initiative (ACI) – The process of having a contract in place prior to a disaster to permit quick and immediate response. In essence, this PWS and contract will be referred to as an ACI after award.

Action Officer (AO) – A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the JFO or state/territory/commonwealth EOC. The AO acts as a liaison between FEMA, the state/territory/commonwealth and USACE. This individual receives all of the requests for generators from the state/territory/commonwealth via FEMA.

Assessment – See definition for PII.

Bill of Materials (BOM) – The installation materials (not tools) needed to electrically connect generators to a facility. BOM includes but is not limited to cables, conductors, ground rod(s), split bolts, lugs. FEMA has kits that contain installation materials and installation tools that are referred to as BOM Kits. Examples of these kits are included in Section J. The Government intends to provide, at a minimum, one BOM Kit for each initial mobilization of FEMA generators to the staging area.

Contract Specialist (CS) - A USACE employee who is a member of the Emergency Power Planning and Response Team and works with the Mission Manager at the staging area. The Contract Specialist issues and tracks Work Orders, reviews and validates the daily expenditure report, and assists the Contracting Officer with negotiated items and administration of the Task Order.

Critical Facility – A facility the state/territory/commonwealth deems important to its response and recovery from the disaster and that FEMA concurs is, in fact, necessary and/or critical to the response and/or recovery. Examples include, but are not limited to, police and fire stations, hospitals, nursing homes, pump stations (sewage and/or potable water), and certain government office buildings.

De-installation Work Order – A Work Order authorizing the Contractor to de-install a previously installed generator. This Work Order may request the generator be returned to the staging area or installed at another location. See Section J for a copy of a De-installation Work Order.

Disaster Declaration – There are three disaster declarations that provide funding and federal support to states/territories/commonwealths of the United States. These include Pre-Disaster

Declaration, Emergency Declaration and Major Disaster Declaration. Task Orders may be issued under one, two or any combination of these declarations resulting in varying funding sources to which invoicing may be associated and billed. For additional information, refer to the National Response Framework (NRF) at the following website: www.dhs.gov.

Distribution Center (DC) –Locations where FEMA warehouses generators. The generators are shipped from a DC to the staging area prior to the event, or as soon as possible after a no notice event. FEMA DC’s are located in Fredrick, MD; Atlanta, GA; Fort Worth, TX; Moffett Field, CA; Caguas, Puerto Rico; Honolulu, Hawaii; and Barrigada, Guam. The FEMA generator inventory, which includes all essential generator information, for each DC is included in Section J.

Emergency Operations Center (EOC) – The facility or location where the state/territory/commonwealth disaster response and recovery is managed. This is typically where requests for temporary emergency power to support critical facilities are initiated to FEMA.

Federal Emergency Management Agency (FEMA) – A component of the Department of Homeland Security responsible for managing, overseeing and executing response and recovery from a Presidentially Declared Disaster.

Fully Mission Capable (FMC) – Designation given to a generator that is electrically and mechanically ready to be installed. Implies the generator will start, run, and produce the rated voltage(s) and amperage.

Generator Power Pack – A pre-identified group of FEMA generators ranging from 10kW to 800 kW. Each FEMA Distribution Centers has some aspect of one or multiple generator power packs. These generator power packs are typically initially deployed to staging area in anticipation of a disaster response. See Section J for an example of the Generator Power Pack.

Installation Work Order – A Work Order providing the Contractor with all the information necessary to install a generator at a critical facility. The Work Order is the means of tasking the Contractor to perform an installation and begin daily preventative maintenance, daily fueling and routine servicing as defined within this PWS until tasked to de-install the generator. See Section J for a copy of an Installation Work Order.

Joint Field Office (JFO) – The operational hub for recovery efforts, typically located in the capital city of the impacted state/territory/commonwealth or near the impacted area, established by FEMA. All government agencies involved in the response and recovery efforts will have representation and personnel at the JFO.

Logistics Specialist (LS) - A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the staging area. The Logistics Specialist is responsible for activities that occur in the staging area to include tracking and accounting of all generators, coordinating with FEMA representatives at staging area, and coordinating with the Contractor on staging area lay down, organization and operations.

Mission Manager (MM) – A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the staging area. The MM is responsible for mission execution and oversees all aspects of the temporary emergency power mission. The MM is also the primary agent to manage and oversee the execution of the Task Orders in addition to measuring and evaluating contractor performance.

Mission Specialist (MS) - A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the staging area. The Mission Specialist(s) assists the Mission Manager in executing the power mission.

Negotiated Items– Individual tasks the Government requests the Contractor to perform that require Contracting Officer approval. Typical Negotiated Items include procurement of material to augment BOM Kits, increase of existing types of Contractor assets (labor and/or equipment), addition of new Contractor assets, major generator repairs and generator leasing.

Negotiated Items will be issued to the Contractor by the Contracting Officer through a modification to the Task Order or a by issuing a new Task Order.

Not Mission Capable (NMC) – Designation given to a generator that has an electrical or mechanical problem preventing operation in accordance with manufacture specifications or safe installation.

OCONUS – Outside the Continental United States (Puerto Rico, US Virgin Islands, Alaska, Hawaii, Guam, American Samoa).

Operational Period – A period of time within the overall disaster response/recovery, typically 24 hours, during which the state/territory/commonwealth and/or FEMA prioritize USACE activities with respect to emergency power and contract activities. One example is, “For the next operational period, the state/territory/commonwealth wants all USACE emergency power focused on providing emergency power to shelters.” The operational period is determined during the daily meetings between the Mission Manager, Contract Specialist and the Contractor Site Manager.

Pre-installation Inspection (PII) – The process of sending individuals to a facility that does not have commercial power, or whose backup generator is no longer working, in order to determine the appropriate size generator (kW, voltage and phase) required to provide temporary electrical power.

Pre-installation Inspection Team (PIIT) – A two-man electrical inspection team that conducts the PII of a facility.

Prepping Generators – The process of preparing generators for future installation that includes, but is not limited to, inspecting the generator for damage incurred during transportation to the staging area, attaching the exhaust stack, checking fluid levels, connecting battery leads, providing nominal fuel for start-up and testing purposes, starting the generator, and verifying the generator phase, that the rated voltage(s) can be produced and that the hour meter operates.

Planning and Response Team (PRT) – The USACE personnel team responsible for execution, oversight and administration of the Emergency Power mission. The Emergency Power PRT is primarily comprised of an AO, a MM, a Mission Specialist, a Mission Liaison, a Logistics Specialist and a Contract Specialist. The team is also augmented by several Quality Assurance (QA) personnel. See Section J for the Emergency Power USACE Deployment Packages which include the standard Type III and Type II PRT deployment packages.

Point of Debarkation (POD) - The location, as directed by the Contracting Officer, where the contractor will be transported by the Government. The contractor is responsible to complete mobilization from this location to the OCONUS ISB and/or complete de-mobilization from this location to home station.

Point of Embarkation (POE) – The location, as directed by the Contracting Officer, where the contractor will arrive when transported by the Government. The contractor is responsible to mobilize to this location within the requirements of C.1.5.

Quality Assurance (QA) - A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the staging area. The Quality Assurance personnel assist the Mission Manager in ensuring the Contractor meets the requirements of the PWS by executing their SOPs.

Recovery Field Office (RFO) – The operational office USACE establishes to execute all FEMA.

The RFO Commander has operational control of the Emergency Power PRT. Typically, the only Emergency Power PRT member located at the RFO is the Mission Liaison.

Regular Rate – This term is used to describe assets (equipment and labor) that are in an operational status. At any time throughout the designated shift (labor) and day (equipment), the particular asset shall be able to perform its intended purpose in support of executing this contract.

Once an asset is on “regular rate” status, they maintain this status throughout the entire shift (labor) or day (equipment).

Return to Storage (RTS) – The process of preparing a generator to be returned to FEMA Distribution Centers. This process includes, but is not limited to, repairing damaged sheet metal, changing fluids and filters, removing all fuel, and identifying required electrical and/or mechanical repairs. Pressure washing and load testing using a load bank may be also required but will be specifically tasked by the PRT.

Site Condition Report (SCR) – This report is generated by the Contractor to document the condition of the site where a generator will be installed. The report is used as a means to verify the site is in or has been returned to its original condition after de-installation and removal of the generator. The Contractor also performs an SCR of the staging area upon mobilizing and prior to de-mobilizing from the staging area.

Staging Area – Commonly referred to as the Incident Support Base (ISB), but may also be referred to as Federal Staging Area (FSA), Logistics Staging Area (LSA), Federal Operations Staging Area (FOSA), State Staging Area (SSA), or Regional Support Depot (RSD). This is the location where generators are delivered and the temporary emergency power mission is executed. Activities such as prepping, loading, and hauling occur at the staging area.

Standby Rate – This term is used to describe assets (labor and equipment) that are in a reserve status. Assets must be placed in a “standby rate” status by Work Order issued by the CS/MM.

Assets on “standby rate” status shall report to the ISB for accountability at the start of the designated shift (labor) or day (equipment) and then stage at the hotel with the ability to report to the ISB within the normal commute time from lodging to the ISB for that event. Assets will be placed in “standby rate” status immediately following accountability. Assets may be changed from “standby rate” status to “regular rate” status at any time during the shift (labor) or day (equipment) and will remain at that status throughout the remainder of that shift (labor) or day (equipment).

Task Order –A contract issued by a Contracting Officer that provides legal authorization for the Contractor to perform work under this contract.

Work Orders – Individual tasks the PRT requests the Contractor to perform within the scope and authority of the MM. Typical Work Orders include hauling, loading and unloading, installing, de-installing, and repairing generators as well as decreasing Contractor assets (labor and/or equipment). All Work Orders are issued and signed by the MM and/or the Contract Specialist.

Work orders may be issued verbally by the MM and/or Contract Specialist but are always followed by a signed, hard copy. Examples of Work Orders are included in Section J.

C.1.2 Task Orders and Work Orders.

C.1.2.1 Task Orders.

All Government directed phases of work shall be accomplished at the direction of the Contracting Officer through the issuance of a Task Order. Each Task Order will be issued as a “Not to Exceed” dollar value. The basis for each Task Order will be the Type III and Type II Deployment Packages proposed by the contractor and accepted by the Government during the solicitation phase. There are instances where the Government will have the contractor adjust the assets initially deployed. A proposal to the original Deployment Package will be negotiated and incorporated into the resulting task order. Any additions in Contractor assets (labor and/or equipment) must be handled by modifications to the Task Order.

Issuance of a Task Order by the Contracting Officer is considered to be the Notice to Proceed and authorizes the Contractor to perform all work required by the contract. On occasion, the Contracting Officer may provide authorization (typically by e-mail) to commence with mobilization; however, it will always be followed up shortly thereafter by issuance of the task order.

The contractor is required to submit a Daily Expenditure Report in accordance with paragraph C.1.10.1. At no time shall the contractor exceed the “Not-to-Exceed” amount stated in the task order. The Contractor is responsible for notifying the Government when the contractor has exceeded the 50% value of the “not-to-exceed” task order dollar amount, and again at the 75% value of the “not-to-exceed” task order dollar amount, and lastly at the 90% value of the “not-to-exceed” task order dollar amount. Demobilization shall commence if the task order funding is not increased.

C.1.2.2 Work Orders.

Work Orders are issued by the MM and/or Contract Specialist. Work Orders are the primary means for tasking the Contractor to perform activities in the PWS and establishes the timeline for performance. Written Work Orders are generally provided, but Work Orders may be issued verbally with follow up in writing within 6 hours, referencing the date and time of the verbal direction. All written Work Orders shall be signed by both the Contractor and the MM or Contract Specialist within 24 hours of Work Order issuance. Whenever the term “Work Order” is used in this contract it shall be construed to mean a Work Order that is issued by either verbal or written means.

C.1.3 Mission Flow.

The following is a standard mission flow to explain how FEMA, the state/territory/commonwealth, USACE and the Contractor interrelate to execute a temporary emergency power mission. This section is not meant to be all inclusive as to every aspect of the temporary emergency power mission, but is intended to explain most of the process and how the various entities interrelate.

For “Notice” events (examples include hurricanes and ice storms), FEMA Regions may mobilize federal assets into a state/territory/commonwealth in preparation of a potential disaster. Under this type of declaration, FEMA tasks USACE to mobilize resources, including the PRT, 249th and the Contractor, into an area in preparation to respond to a forecasted disaster. The Contracting Officer shall issue an NTE Task Order to the Contractor for mobilization of agreed upon assets (labor and/or equipment) to the pre-defined staging area. Under Pre-Disaster Declaration, federal assets are not provided to the state/territory/commonwealth. This is FEMA’s opportunity to best align and prepare for response to the pending disaster.

Once an event (man-made or natural) is declared a “Disaster” by the President (this includes an Emergency Declaration or Major Disaster Declaration), FEMA is authorized to begin providing assistance to the impacted state/territory/commonwealth. FEMA will stand-up the JFO in the capital city of the impacted state/territory/commonwealth from which to manage and execute the response and recovery efforts. All response and recovery efforts will be managed/executed from the JFO, not just the temporary emergency power mission. The impacted state/territory/commonwealth will provide, via their own emergency management process, requests to FEMA for provision of temporary emergency power to a critical facility in the impacted area. Once the validity of the request has been confirmed by FEMA, FEMA passes the request to the AO located at the JFO. The requests are then forwarded to the MM located at a staging area. The staging area is located as close to the impacted area as possible and is where most of the personnel involved in the Mission Execution Phase of this PWS are located, including the Contractor, all generators and support equipment.

Typical requests for temporary emergency power do not state, with any authority, the required generator size for a facility. In order to determine the correct size generator and how to electrically connect the generator, a two man PII Team is dispatched to inspect the facility. The two man PII Teams are typically members of the 249th, but the Contractor may be tasked to perform PIIs under this contract. Once at the facility, the PII Team will inspect the facility, determine the generator size required to power the facility and determine how to electrically connect the generator. Information from the PII Team is electronically transmitted to the PRT at the staging area. The PRT, in concert with the 249th and the Contractor, will determine which generator meets the electrical requirements for the facility. Once this determination is complete, the PRT will task the Contractor to prepare the generator (if not already done) and load, haul and install the generator at the facility. Once installed, the Contractor will operate and maintain the generator until tasked to de-install the generator. Maintenance includes daily preventive maintenance and fueling (or more often if necessary), routine servicing and any repairs required for the generator to operate properly. Once commercial power is restored and available at the facility, the generator will be de-installed and either installed at another facility or returned to the staging area for possible reuse. During de-installation, the Contractor will be responsible for disconnecting the generator from the facility and re-connecting, or coordinating the re-connection with the local power company, the facility to commercial power. This requires coordination with the facility point of contact, the utility company and local code enforcement.

Once all generators have been de-installed and additional requests for temporary emergency power are not anticipated, the Contractor will complete the return to storage process for the generators. This process includes activities such as repairing damaged sheet metal, changing fluids and filters, removing all fuel, and identifying required electrical and/or mechanical repairs;

load testing using a load bank and pressure washing may also be required.

C.1.4 Readiness Phase.

C.1.4.1 Readiness Phase includes all activities such as preparedness, planning, training, identifying alternative resources, developing agreements and letters of intent with other subcontractors and suppliers, developing and improving Standard Operating Procedures and ensuring situational awareness of potential disasters such that the Contractor and subcontractors are prepared to execute the work in this PWS upon issuance of a Task Order.

C.1.4.2 Specifically, as described in Section B, Line Item 0002, the Contractor shall also submit all fully complete Plans and Standard Operating Procedures to the Contract Officer for approval within 30 days upon award of the contract. This phase will include coordination of movement of contractor personnel and equipment to OCONUS locations (TRANSCOM coordination). The Contractor will plan with USACE and participate in a table top exercise with the Pittsburgh District on deployment coordination, task order issuance, initial mobilization, reporting and fiscal closeout (invoicing), after action reviews, USACE/FEMA Remedial Action Plans, training and exercises and annual coordination of this contract. The Contractor shall also execute the identified training and/or exercises associated with Key Personnel from the Contractor and sub-contractors.

Upon issuance of exercising an option year, the Contractor shall supply annual update of all plans within 30 days of exercising the option year which may include but is not limited to, changes of key personnel, suggested adjustments for deployment packages, confirmation of existing or demonstration of new sub-contracting agreements, continued coordination of movement of contractor labor and equipment to OCONUS locations and participation in after action reviews.

C.1.4.3 The Contractor shall participate in, at the direction and through issuance of a Task Order when travel is required by the Contractor, applicable pre- and post-emergency conferences, workshops, meetings and exercises such as Command Post Exercises, After Action Reviews, Lessons Learned Analysis, and Planning and Response Team Training and/or Exercises. The Contractor will be reimbursed for labor at the standby rate in the rate schedule for normal workday, per diem and travel costs associated with these conferences, workshops, meetings and exercises (that require travel and a Task Order) that occur outside of a mission for which mobilization and de-mobilization are involved. Any similar activities that do not require travel, shall be accomplished under the Line Item 0002, Readiness and Preparedness.

C.1.5 Mobilization Phase.

Mobilization Phase includes all activities required to mobilize the Contractor assets (labor and/or equipment) to a staging area in preparation of or in response to a natural or man-made disaster.

These mobilizations occur under one of two basic scenarios. The first is in anticipation of a “notice” event which is typically a Federal Pre-Disaster Declaration prior to landfall of a hurricane. The second is in response to a “no notice” event such as an earthquakes or severe tornadoes.

Activities performed by the Contractor under the Mobilization Phase include, but are not limited to, mobilizing the Contractor assets to the staging area, establishing on-site command and control, off-loading generators and BOM Kit(s), inventorying BOM Kit(s), initiating generator prep and, potentially, performing PIIs of facilities. The Contracting Officer will issue a Task Order instructing the Contractor to initiate Mobilization as of 0001 hours on a given day. When the event requires mobilization of contract assets (labor and equipment) to an OCONUS location by the government, the contractor shall mobilize to a CONUS staging area POE within the time frame as directed by the Contracting Officer shown below. When transportation is executed by the contractor, the contractor shall complete mobilization of all equipment and labor within the allotted time shown in the following table for each specific area and as negotiated with the Contracting Officer:

Location Mobilization Time Puerto Rico/U.S. Virgin Islands 24 to 48 hours FEMA Region IX (CA, NV, AZ) 24 hours FEMA Region X (OR, WA, ID) 24 hours Alaska 48 to 72 hours Hawaii 48 to 72 hours Guam, America Samoa 48 to 72 hours POE 24 hours

To confirm completion of mobilization, all contract assets (labor and equipment) are to report to the PRT at the staging area designated in the Task Order. Calling in from the hotel or a different meeting location near the staging area is not acceptable. All assets that do not meet the mobilization timeline and associated Reimbursable costs shall not be invoiced until the day they arrive at the staging area.

Upon completion of mobilization, the Contractor Site Manager shall submit notification to the MM, Contract Specialist and Contracting Officer that all assets have completed mobilization. For FEMA Regions IX and X, labor that has arrived at the staging area with a balance remaining on their 12 hour shift shall begin efforts to establish and set up the staging area in coordination with the MM. For the OCONUS areas, labor shall begin staging area efforts the following day after each has completed their mobilization at the shift assigned and agreed to by the MM and the contractor Site Manager.

The Contractor shall also remain in a fully operational status with all labor, equipment, communications, materials, fuel, etc., required to begin the Execution Phase of the mission during the appropriate shift (labor) for the following day after mobilization.

C.1.6 Execution Phase.

C.1.6.1 Execution Phase includes all activities related to generators. The major activities include, but are not limited to, assessing power needs at critical facilities; prepping generators (if not already initiated or completed under the Mission Mobilization Phase); hauling, installing, fueling, performing preventive maintenance, routine servicing, and repairing generators;

relocating and recovering generator and associated fuel systems; de-installing generators; and, performing return to storage activities. Additionally, the Contractor may be directed to complete miscellaneous electrical tasks in providing emergency power to critical facilities. The Contractor is responsible for providing all labor, equipment and supervision required to perform all work in this PWS.

C.1.6.2 Generator size requirements at critical facilities typically range from 10 kW up to 2MW whether the generator is provided by FEMA, the state/territory/commonwealth, the Contractor or another entity. However, some facilities may require emergency power requirements greater than 2 MW.

C.1.6.3 Hours of Operation.

C.1.6.3.1 The Contractor shall execute the contract requirements 24 hours per day, 7 days per week. For safety purposes, most generator installations, de-installations and scheduled maintenance are planned to occur between dawn and dusk (daylight). However, any requests, regardless of time received, for an installation that cannot wait until daylight hours the next day shall be installed by the Contractor during nighttime. The Government may also assign specific assets to work night shifts in order to meet mission requirements and support 24 hour response operations. Emergency repairs to installed generators shall also be performed 24 hours per day.

C.1.6.3.2 Labor and equipment identified in the Task Order(s) will be assigned to one of two possible 12 hour shifts per the Contractor’s established Type III and Type II deployment packages. These shifts are generally a day shift (0700 to 1930 with one half hour lunch) and a night shift (1900 to 0730 with one half hour lunch). The MM and Contractor Site Manager may adjust the start time for these shifts to meet mission requirements and adjust to the natural occurring daylight hours for each particular event. Shifts shall not exceed 12 hours and travel time to/from lodging to the staging area is not included in the 12 hour shift. The MM and Contractor Site Manager can also adjust the assignment of assets from day to night shift (and vice versa) as needed throughout the mission to meet the emergency power execution requirements. This will be done during the daily management meeting between the MM and the Contractor Site Manager and directed via a Work Order.

C.1.6.4 Daily Management Meeting.

The Contractor Site Manger, the MM and CS shall meet daily to assess the execution of the mission, determine if additional or fewer Contactor assets are required and confirm assignment of assets to day and night shift (also see paragraph C1.6.3.2). An increase in Contractor assets requires a modification to the Task Order by the Contracting Officer whereas decrease in Contractor assets is directed via a Work Order.

These daily meetings shall also serve as the venue to review and validate the DER submitted by the Contractor. The MM and CS will produce a DER Acceptance Memo documenting the agreement between the Contractor’s Site Manager and MM or CS, that the DER has appropriately identified the daily and “to date” Task Order expenditures by the Contractor. See Section J for a copy of the DER Acceptance Memo. The Contractor shall include these memorandums with any invoices for payment.

The time for these meetings will be established by the MM for each Task Order.

C.1.6.5 Performance Requirements.

The table below identifies the performance requirements for the specific task/work identified.

The MM, CS, and Contractor Site Manager shall discuss extenuating circumstances preventing the contractor from meeting these requirements.

Task Standard Verification/Validation Result if standard not met

Mobilization of Assets

All assets completed mobilization as indicated in paragraph C.1.5

All assets have reported to the Contractor Site Manager and PRT at the staging area

The daily rate of that labor and/or equipment will not be paid, one day for each day not meeting standard.

Off Loading Generators

Start off loading generators within 30 minutes of receipt of a Work Order at a rate of 40 generators off loaded and staged per shift

PRT and Contractor personnel verify start and status from Contractor upon completion of the Work Order

Material handling equipment and associated operator(s) will not be paid for that day

Prepping Generators

Start prepping generators within 30 minutes of receipt of a Work Order at a rate of 30 generators prepped per shift

PRT and Contractor personnel verify start and status from Contractor upon completion of the Work Order

Assets required for prepping generators per the Contractor’s SOP will not be paid for that day

Pre‐Installation Inspections (PII)

PII Team must depart for facility within 1 hour of receipt of a Work Order; PII results reported to PRT within 1 hour after completion of the PII

PRT and Contractor personnel verify departure of PII Team;

PII documentation submitted to PRT

PII Team (labor) not paid for that day

Site Condition Report (SCR)

Contractor must submit SCR with completed Installation and De‐Installation Work Orders

Receipt of report by

PRT

First discrepancy is memo of record;

second and additional discrepancies result in non‐payment of the Contractor Site Manager for that day

Installing Generators

Assigned generator must depart staging area within 1 hour of receipt of an Installation Work Order

PRT and Contractor personnel verify departure of generator from staging area

Truck driver and hauling equipment associated with the generator installation will not be paid for that day

Installing Generators

After installation is complete, a confirmed report back (verbal or written) to the PRT within 30 minutes of completing installation

Contractor Site Manager confirms installation is complete and informs PRT

Install team (electricians) will not be paid for that day

Installing Generators

Completed Installation Work Order provided to PRT within 6 hours completing installation

Receipt of completed Installation Work Order by PRT

First discrepancy is memo of record;

second and additional discrepancies result in non‐payment of the Contractor Site Manager for that day

Fueling Generators Installed generators must not run out of fuel

Contractor QC, PRT QA, Preventative Maintenance (PM) Team and/or feedback from the facility operator

Fuel truck driver will not be paid for that day

Servicing Generators

Generators must be serviced every 240 operational hours (between 216 and 264 operational hours)

Contractor QC, PRT QA, PM Team

Parts for Servicing the generator, although ultimately done by the Contractor, will not be reimbursed

Repairing Generators

Contractor must mobilize a team to assess generator status within 1 hour of receipt of a Work Order

PRT and Contractor personnel verify departure from staging area or Contractor QC/PRT QA at the facility

First discrepancy is memo of record;

second and additional discrepancies result in non‐payment of the electrician, mechanic and associated vehicles

Replacing NMC Generators at a Facility

Follow guidance for hauling and installing generator as listed above

Preventive Maintenance (PM)

Each installed generator must be visited daily by the PM Team per the Contractor’s submitted schedule

Contractor QC, PRT QA and submittal of PM Sheet to PRT by 1000 hours the following day

Not completing PM will result in non‐ payment of the PM Team for that day

De‐installing Generators

Generator must be de‐ installed, facility connected to commercial power, and generator returned to the staging area within 48…