W911W418R0030,_Amendment_0003_final.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEM1S. REQUISITION NUMBER

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

W911W418R0030, Amend 0003 14-Jun-2018

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KURT FLEISCHHUT

b. TELEPHONE NUMBER (No Collect Calls)

586-467-6152

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 20 Jul 2018

9. ISSUED BY CODE W911W4 10. THIS ACQUISITION IS UNRESTRICTED OR X SET ASIDE: 100 % FOR:

ARMY CONTRACTING COMMAND - WARREN

6501 E. 11 MILE RD

WARREN MI 48397-5000

SMALL BUSINESS

HUBZONE SMALL

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

NAICS:

BUSINESS

TEL: SERVICE-DISABLED

VETERAN-OWNED

EDWOSB

X 8(A)

561611

SIZE STANDARD:

FAX: 586-467-6014

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

12. DISCOUNT TERMS

SMALL BUSINESS

13a. THIS CONTRACT IS A

13b. RATING

$20,500,000

MARKED

SEE SCHEDULE

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

RFQ IFB

X RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

SEE SCHEDULE

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

SUCH ADDRESS IN OFFER

19.

20.

BELOW IS CHECKED

21.

SEE ADDENDUM

22.

23.

24.

ITEM NO. SCHEDULE OF SUPPLIES/ SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 29. AWARD OF CONTRACT: REF.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND OFFER DATED . YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERIC(ASIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

(TYPE OR PRINT)

(TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

TEL:

EMAIL:

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/ SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

PARTIAL

FINAL

34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE

PARTIAL

FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT(Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

W911W418R0030

Amend 0003

SECTION A – SUPPLEMENTAL INFORMATION

Date of Issue for Amendment 0003: 13 Jul 2018 (All changes are reflected in blue)

Date of Issue for Amendment 0002: 3 Jul 2018 (All changes are reflected in green)

Date of Issue for Amendment 0001: 28 Jun 2018 (All changes are reflected in yellow)

Date of Issue: 14 Jun 2018

Description of Services: The procurement will provide commercial services that include administrative security support services for in-processing, indoctrinations, debriefings, coordination with other units, sending, receiving, and creating security files, coordination with the Office of Personnel Management (OPM) / Defense Security

Service (DSS), inputting data into the Joint Personnel Adjudication System (JPAS), as well as administrative and program support functions. The Contractor shall provide security expertise and assistance for new personnel relating to the Electron Personnel Security Questionnaire (ESPQ) and Electronic Questioner for Investigation

Processing (e-QIP) documentation requirements, and general security issues for over 2,000 customers. Ultimate authority for all security services remains with the Government.

Location of Services: Ft Meade, MD

Basis of Award: Best Value

Questions Submission Deadline: 21 Jun 2018, 4 PM Eastern Standard Time

Closing Date and Time: 20 Jul 2018, 10 AM Eastern Standard Time

Incumbent: Indigenous Intelligence LLC

Contract Specialist: Kurt Fleischhut, Contracting Officer: Renee Collica, renee.m.collica.civ@mail.mil

A.1. The contracting officer has determined that the services under this solicitation are commercial.

A.2. This solicitation will be awarded, subject to the availability of funds and bona fide need at the time of contract award, to the Offeror whose proposal represents the Best Value to the Government as set forth in Sections L and M below.

A.3. Proposals shall fully comply with the instructions in this solicitation. Offerors shall read the entire solicitation (to include attached documents), prior to submitting their proposals. Proposals (to include cost/price) shall be valid for 90 calendar days after the closing date of this TOR.

A.4. Contract Type: The Government contemplates an award of a contract on a Firm Fixed Price - Level of Effort basis for Labor with a 30 day Phase-In Period on a Firm Fixed Price basis. Travel/Other Direct Costs (ODCs) will be on a Cost Reimbursement no fee basis.

A.5. The award of this task order is anticipated to be made around 8/31/2018.

A.6. Any award issued as a result of this solicitation will be distributed electronically. Awards will include the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of our intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. If you object to such release, and you intend to submit a proposal, notify the contracting officer in writing prior to the closing date identified in this TOR and include the rationale for the mailto:renee.m.collica.civ@mail.mil objection consistent with the provision of FOIA. A release determination will be based on rationale given. Submitting an objection does not ensure that unit prices will not be released. The Contracting Officer with advice from legal counsel will only release information required and requested under FOIA determined not to meet one of the applicable FOIA exemptions.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Months

BASE LABOR

FFP-LOE

FOB: Destination

NET AMT

CEILING PRICE

0002 9 Months

OPTION BASE LABOR SURGE

FFP-LOE

FOB: Destination

FOB: Destination

0003 Lot

BASE TRAVEL/ODC COSTS

COST NO FEE

All Travel/ODC costs must be reviewed and approved by the COR in advance of travel or ODC purchases. If the value of the Travel/ODC costs exceed

$10,000.00, approval must be obtained from the Contracting Officer.

ESTIMATED COST

AMOUNT

CONTRACTOR MANPOWER REPORTING REQUIREMENT

NSP

FFP-LOE

ITEM NO SUPPLIES/SERVICES QUANTITY

OPTION 1 LABOR SURGE

FFP-LOE

FOB: Destination

FOB: Destination

UNIT UNIT PRICE AMOUNT

1002 Months

OPTION

NET AMT

CEILING PRICE

OPTION 1 LABOR OPTION

Months 12 1001

AMOUNT UNIT PRICE UNIT ITEM NO SUPPLIES/SERVICES QUANTITY

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0004 1 Lot

COST NO FEE

All Travel/ODC costs must be reviewed and approved by the COR in advance of travel or ODC purchases. If the value of the Travel/ODC costs exceed

$10,000.00, approval must be obtained from the Contracting Officer.

NET AMOUNT

AMOUNT

2002 12 Months

OPTION OPTION 2 LABOR SURGE

FFP-LOE

OPTION 1 TRAVEL/ODC COSTS OPTION

Lot 1003

AMOUNT UNIT PRICE UNIT ITEM NO SUPPLIES/SERVICES QUANTITY

CONTRACTOR MANPOWER REPORTING REQUIREMENT OPTION

Lot 1 1004

AMOUNT UNIT PRICE UNIT ITEM NO SUPPLIES/SERVICES QUANTITY

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

OPTION

OPTION 2 LABOR

12 Months travel or ODC purchases. If the value of the Travel/ODC costs exceed

$10,000.00, approval must be obtained from the Contracting Officer. This CLIN supports funding for tasks performed as outlined in PWS section C.2.15.

3002 12 Months

OPTION OPTION 3 LABOR SURGE

FFP-LOE

OPTION 2 TRAVEL/ODC COSTS OPTION

Lot 2003

AMOUNT UNIT PRICE UNIT ITEM NO SUPPLIES/SERVICES QUANTITY

CONTRACTOR MANPOWER REPORTING REQUIREMENT OPTION

Lot 1 2004

AMOUNT UNIT PRICE UNIT ITEM NO SUPPLIES/SERVICES QUANTITY

OPTION 3 LABOR OPTION

Months 12 3001

AMOUNT UNIT PRICE UNIT ITEM NO SUPPLIES/SERVICES QUANTITY

travel or ODC purchases. If the value of the Travel/ODC costs exceed

$10,000.00, approval must be obtained from the Contracting Officer.

4002 12 Months

OPTION OPTION 4 LABOR SURGE

FFP-LOE

OPTION 3 TRAVEL/ODC COSTS OPTION

Lot 3003

AMOUNT UNIT PRICE UNIT ITEM NO SUPPLIES/SERVICES QUANTITY

CONTRACTOR MANPOWER REPORTING REQUIREMENT OPTION

Lot 1 3004

AMOUNT UNIT PRICE UNIT ITEM NO SUPPLIES/SERVICES QUANTITY

OPTION 4 LABOR OPTION

Months 12 4001

AMOUNT UNIT PRICE UNIT ITEM NO SUPPLIES/SERVICES QUANTITY

4003 Lot

OPTION OPTION 4 TRAVEL/ODC COSTS

COST NO FEE

All Travel/ODC costs must be reviewed and approved by the COR in advance of travel or ODC purchases. If the value of the Travel/ODC costs exceed

$10,000.00, approval must be obtained from the Contracting Officer.

4004 1 Lot

OPTION CONTRACTOR MANPOWER REPORTING REQUIREMENT

NSP

5000 1 Lot

PHASE-IN

FFP

The Phase-In shall begin on the date of award and will end 30 calendar days after contract award. The contractor shall reference paragraph 2.18.1 of Section C for the Phase-In tasks .

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. PART 1: INTRODUCTION

C.1.1. Executive Overview and Objectives: This non-personal service PWS establishes the requirements for contractor-provided services to the 902nd MI Group and Fort Meade Special

Security Office (SSO) customers within the Intelligence and Security Command (INSCOM). The scope of the PWS consists of security administrative support services for in-processing, indoctrinations, debriefings, coordination with other units, sending, receiving, and creating security files, coordination with the Office of Personnel Management (OPM) / Defense Security

Service (DSS), and inputting data into the Joint Personnel Adjudication System (JPAS) or

Defense Information System for Security (DISS). This contract will require the contractor to provide all personnel, supervision, other items and non-personal services necessary to perform security administrative support services as defined in this Performance Work Statement (PWS) and the government will provide equipment, supplies, facilities, transportation, tools, and materials. The Contractor shall perform to the standards in this contract. See paragraph C.3 below for the specific tasks of this PWS.

C.1.2. Program Office Background: The 902nd MI Group customers conducts counterintelligence activities to protect the U.S. Army, selected Department of Defense forces and agencies, classified information and technologies by detecting, identifying, neutralizing and exploiting foreign intelligence services and transnational terrorist threats. The 902nd MI Group provides direct and general counterintelligence support to Army activities and major commands.

The group also provides general support to other military department counterintelligence and intelligence elements, unified commands, defense agencies and national agency counterintelligence and security activities and organizations. The Fort Meade SSO is the key provider of sensitive compartmented information (SCI) security services in the Fort Meade and surrounding areas for INSCOM, 902nd MI Group, other Army and Department of Defense (DoD) personnel and units. The Fort Meade SSO also provides support to INSCOM units on Fort Meade in their mission of executing overseas contingency operations (OCO) and providing intelligence support to force protection. Some of the supported units include the INSCOM G3 Technical Applications Division (TAD), Asymmetric Warfare Group (AWG), 1st Army East and other tenant and installation SCI customers. Fort Meade SSO program staff elements coordinate and synchronize Continental United States (CONUS) and Outside CONUS (OCONUS) personnel security and Special Access Program (SAP) support for the DoD program and SCI management for 902nd MI Group Headquarters, its Battalions, Group’s outlying detachments / field offices as well as over 12 other army and DoD units. This capability will provide administrative security support and security survey capabilities for all activities falling under

SSO Meade purview.

C.2. PART 2: GENERAL INFORMATION

C.2.1. Base Terms & Conditions: The contractor shall adhere to all of the terms and conditions set forth in the resulting contract. The terms and conditions are in full force and effect for this effort, in addition to those discussed in this Performance Work Statement (PWS).

C.2.2. Commerciality: The contracting officer has determined that the services under this contract are commercial.

C.2.3. Objectives: The objective of this contract is to provide SSO Administrative Security

Support Services for the 902nd MI Group and Fort Meade SSO customers.

C.2.4. Scope: Administrative security support service. The scope will include administrative security support services for in-processing, indoctrinations, debriefings, coordination with other units, sending, receiving, and creating security files, coordination with the Office of Personnel

Management (OPM) / Defense Security Service (DSS), and inputting data into the Joint

Personnel Adjudication System (JPAS) and/or Defense Information System for Security (DISS).

Note: JPAS and DISS are used to pass clearances, check access levels, send derogatory information, and take ownership/ release ownership of personnel by the SSO, and other security functions. Annual throughput for these functions is approximately 400 files in and 400 out for a total of approximately 800 records. The scope also includes processing calls concerning SCI personnel security, physical security, information security, anti-terrorism issues from

Headquarters and subordinate security offices. The Contractor shall provide security expertise and assistance for new personnel relating to the Electron Personnel Security Questionnaire

(ESPQ) and Electronic Questioner for Investigation Processing (e-QIP) documentation requirements, and general security issues for over 2,000 customers. Ultimate authority for all security services remains with the Government.

C.2.5. Period of Performance: The period of performance shall be for a 30 day phase-in, one (1)

Base Year and Base Option Surge of 9 months and four (4) 12-month option years with four (4)

12-month option surges.

Base Period & 30 September 2018 through 29 June 2019

Base Surge

Option Period 1 & 30 June 2019 through 29 June 2020

Option 1 Surge

Option Period 2 & 30 June 2020 through 29 June 2021

Option 2 Surge

Option Period 3 & 30 June 2021 through 29 June 2022

Option 3 Surge

Option Period 4 30 June 2022 through 29 June 2023

Option 4 Surge

C.2.6. Recognized Holidays: Contractor is not required to perform services on holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Phase In 31 August 2018 to 29 September 2018

C.2.7. Hours of Operation: The Contractor is responsible for conducting business, during the core hours of 0900-1500 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government-directed facility closings and the Contractor will not be reimbursed when the

Government facility is closed for the above reasons. Normal operating hours are 0730-1630, Monday through Friday, unless otherwise purposed and accepted by the COR, excluding Federal

Holidays.

C.2.8. Place of Performance: The principal place of performance for work performed on this contract will be performed at Ft Meade, MD. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring Contractor personnel, the Contractor shall keep in mind that workforce stability and continuity are essential.

C.2.9. Crisis: Performance of services during a Crisis Declared by the National Command

Authority (NCA). The contractor shall perform services during a crisis declared by the NCA per contractual requirements. All services and deliverables on this contract shall continue unless otherwise directed by the KO. The contractor shall supply a list of personnel including name, address and phone number for all personnel who are on the contract. Work will be performed at an operational 902d MI Group facility."

C.2.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements and specifications; monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

C.2.11. Type of Contract: The Government anticipates award of a Firm Fixed Price Level of

Effort (FFP LOE) for labor, with Cost Reimbursable (No-Fee) Travel.

C.2.12. Security Requirements: Contractor personnel performing work under this contract shall have a TS/SCI clearance at time of the proposal submission, and shall maintain the level of security required for the term of the contract. See security requirements in the attached DD254.

C.2.13. Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures itself that its work complies with the requirement of the contract. The Contractor’s Quality

Control Plan (QCP) is to be delivered within 30 calendar days after contract award. Three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and

Contracting Officer Representative (COR) within 5 business days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its Quality Control (QC) system. (CDRL A008)

C.2.14. Quality Assurance: According to Federal Acquisition Regulation (FAR) 52.246-4, Inspection of Services clause, the Government will evaluate the contractor’s performance under this contract. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the Contractor or representative at the site to investigate the observation. The investigation of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Government surveillance of tasks authorized by the FAR 52.246-4, Inspection of Services clause, may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the KO as a result of surveillance will be according to the terms of this contract.

C.2.15. Contractor Travel: Contractor personnel will be required to travel within CONUS during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations in support of this PWS. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel

Regulation (JTR) and the limitation of funds specified in this contract. All Contractor travel requires Government approval and authorization and notification to the COR in advance of travel.

C.2.16. Travel: Contractor invoices shall include applicable documentation to support all actual costs incurred (e.g., airfare, rental vehicle, and hotel / lodging receipts). All travel and

Government required training will be billed under ODCs. Contractors will be required to perform mandatory training at no cost to the contractor.

C.2.17. Start of Work Meeting (SOWM): The contractor shall host a Start of Work Meeting at

902d MI Group, Building 2600, Fort Meade MD with contractor leadership, 902nd MI Group

Leadership, the COR, ACOR and Contracting, no later than 10 calendar days after contract award. The purpose of the meeting is to: 1) discuss any unique characteristics of the requirement(s); 2) identify stakeholders' roles and responsibilities; and 3) establish a common understanding of cost, schedule, and performance expectations. No later than 3 business days before the orientation, the Contractor shall provide the COR, ACOR, and KO with the briefing slides. Within 3 business days after the meeting, the Contractor shall provide the minutes to the COR, ACOR, and KO (CDRL A001).

C.2.18. Phase-In / Phase-Out Period:

C.2.18.1. The Contractor shall submit at the SOWM a Phase-in Plan, IAW CDRL A010, with a detailed description of the procedures it will employ during the Phase-in Period to meet full mission and operational capability. These procedures shall describe the steps the Contractor will take and the processes he or she will use in order to be prepared to assume the complete responsibility for performance of services at the end of the Phase-In Period. These procedures shall include a detailed milestone chart and narrative describing the chronological sequence of events that occur during phase-in. In addition, to minimize any interruption of services and to prevent possible negative impacts on additional services from previous contract, the Contractor shall have the key personnel on board within fifteen (15) calendar days after award. During the phase-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services thirty (30) calendar days after award.

C.2.18.2. The contractor employee will be required to obtain access credentials and complete all required network training unless training has taken place within the last twelve (12) months. In this case, the contractor employee will be required to provide a

Certificate of Completion to waive the required training. In addition, the following training at

Paragraphs C.4.2.8, C.4.2.9, C.4.2.10, C.4.2.11, and C.4.2.13 must be completed during the phase-in period.

C.2.19. Outgoing Transition Planning: The Contractor shall provide the Government with an outgoing transition plan no later than sixty (60) calendar days prior to the end of the contract that provides for conveying all work and associated materials in his possession to the Government.

The outgoing transition plan shall include the proposed date of ending the Contractor’s billable contract work. The outgoing transition plan shall also include the date of terminating network access, date of submitting all related security access badges, and out-processing procedures at the secure work facilities. The COR shall review and approve the outgoing transition plan prior to its execution (CDRL A011).

C.3. PART 3 – REQUIREMENTS – SPECIFIC TASKS

C.3.1. Key Personnel: The follow personnel are considered key personnel by the government:

C.3.1.1 Personnel Security Manager (Reference C.3.3.1)

C.3.1.2. Access Control Physical Security Manager (Reference C.3.3.2)

C.3.1.3. Requirements for all key personnel are listed in Paragraph C.8.3. Technical Exhibit 3 –

Requirements Table.

C.3.1.4. The contractor shall designate one of the two key personnel as a site lead. This individual/s will be designated in writing and forwarded to the contracting officer. The individual/s shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The individual/s shall be available between 0730 am to 1630 pm

Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

C.3.1.5. The contractor shall assume responsibility for all task in C.3.2 specific tasks and C.3.3 security tasks and full manning to support the PWS upon contract start date. The Daily Manning

Report will consist of a list of contractor personnel that have reported to work for that day to designated Government personnel. The report shall include Last Name, First Name, Labor

Category, and address of duty place. The contractor shall provide and maintain only properly trained, qualified, and/or certified personnel, at contract start (CDRL A006).

C.3.2. Specific Tasks:

C.3.2.1. Basic Services: The contractor shall provide services for Administrative Security

Support Services for the 902nd MI Group and its customers. Generally, the scope will include support services for in-processing, indoctrinations, debriefings, coordination with other units send/receive files and coordination with the Office of Personnel Management/Defense Security

Service (OPM/DSS), and inputting data into the Joint Personnel Adjudication System (JPAS) and/or Defense Information System for Security (DISS). Note: JPAS and DISS are used to pass clearances, check access levels, send derogatory information, and take ownership/release ownership of personnel by the SSO, for security.) Annual throughput for these functions is approximately 400 files in and 400 out for a total of approximately 800 records. This also includes processing calls concerning SCI personnel security, physical security, information security, anti-terrorism issues from Headquarters and subordinate security offices, security expertise and assistance for new personnel relating to the Electron Personnel Security

Questionnaire (ESPQ) documentation requirements, and general security issues for over 2,000 -

2800 customers. Ultimate authority for all security services remains with the Government.

C.3.3. Security Tasks

C.3.3.1 Personnel Security

C.3.3.1.1. Data Collections: The Contractor shall review requests for security clearances, interview nominees, apply regulations regarding the type of personnel security investigation needed and request investigations from the appropriate organization. The Contractor will review and determine the adequacy of investigations and other data collected and finalize packets for submission to Office of Personnel Management (OPM) by the Personnel Security Manager.

Each packet will take no longer than 7 business days to finalize and be submitted electronically to OPM.

C.3.3.1.2. Clearance Investigation Support: The Contractor shall complete Electronic Personnel

Security Questionnaires (eQIP/SF86) for submission to OPM/DSS for all initial investigations and periodic reinvestigations. Each questionnaire shall be completed in 24 hours from request.

C.3.3.1.3. Coordination Support: The Contractor shall submit “compelling need” justifications for personnel who need Interim SCI access; initiate “Transfers in Status” for incoming personnel; process security clearance / SCI access certifications, country clearances, indoctrination assistance; and conduct foreign travel briefings for all individuals traveling overseas for both personal and official duties. All these actions shall be tracked in a Microsoft

Excel Spreadsheet IAW CDRL A005.

C.3.3.1.4. Indoctrination Support: The Contractor shall schedule indoctrination appointments, coordinating indoctrination (read on), and debriefing (read off) requests, preparing and coordinating badge requests and other personnel security documents for appropriate Government approval. Read on appointments will be made twice weekly and shall take no more than one and one half hours. Badge requests are completed as they arrive from the supported units and must be submitted within one business day. Supporting documentation must be completed within 24 hours of read on or read off. All these actions shall be tracked in a Microsoft Excel Spreadsheet

IAW CDRL A005.

C.3.3.1.5. Coordination Actions: The Contractor shall coordinate security clearance actions between the individuals, unit security managers, commanders, personnel agencies, investigative agencies, and adjudication facilities after Government authorization. All these actions shall be tracked in a Microsoft Excel Spreadsheet IAW CDRL A005.

C.3.3.1.6. JPAS / DISS Support: The Contractor shall provide JPAS and DISS support. This support shall include, input of clearance levels, review of access levels, pass clearances, produce reports, track Single Scope Background Periodic Reinvestigation (SBPR) dates, transfer in status and conduct other JPAS /DISS transactions for all Fort Meade customers (2000 - 2800) as required to support the mission. The Contractor shall complete these actions based on requestor justification and requested timeframe and Government approval. All these actions shall be tracked in a Microsoft Excel Spreadsheet IAW CDRL A005.

C.3.3.1.7. Files Support: The Contractor shall maintain, and review the backlog, of no more than 100 files, of all SCI personnel security files for the entire customer base estimated between

(2000 - 2800). All these actions shall be tracked in a Microsoft Excel Spreadsheet IAW CDRL

A005.

C.3.3.1.8. Information Security: The Contractor shall maintain and track all items under AR

380-5, Department of the Army Information Security Program, for the 902nd MI Group SSO.

This includes 701/702 forms properly filled out, maintaining a tracker for the forms. Security classification reviews of submitted documents. Briefings on classification, security awareness, security violations, and infractions. All these actions shall be tracked in a Microsoft Excel Spreadsheet IAW CDRL A005.

C.3.3.1.9. Security Incidents: The contractor shall track security incidents and violations in the

INSCOM KM Portal, these are to be updated and tracked daily. All these actions shall be tracked in a Microsoft Excel Spreadsheet IAW CDRL A005.

C.3.3.1.10 MOA/MOU: The contractor shall update Memoranda of Agreement and Memoranda of Understanding, create Courier Cards and Air Courier Orders. These will be update annually based on the date of the agreement. All these actions shall be tracked in a Microsoft Excel

Spreadsheet IAW CDRL A005.

C.3.3.1.11. Quarterly Report and Inspections: The contractor shall submit SF 311 Quarterly

Report OIP for Information Security, conduct Entry and Exit Inspections. The Contractor shall submit electronically the SF311 report at the end of each quarter to 902d MI GP SSO within one week. Entry and Exit inspections will be conducted monthly, for duration of two hours (CDRL

A004)

C.3.3.1.12. Briefing: The contractor shall update Information Security briefs, track SF 700

Security container combinations. The Contractor shall update the briefs as new information is released on regulations and compliance within 5 business days of changes being received.

Combinations will be tracked continuously as they are changed.

C.3.3.2. Access Control and Physical Security

C.3.3.2.1. The Contractor shall maintain all documentation for SCI Facilities (SCIF) under the purview of SSO and perform on-site inspections. The Contractor shall perform the following:

maintain SCIF binders in accordance with applicable regulations and policy. Support group building project security requirements with processing access control requests, site visits, and document review. Prepare for Inspector General (IG) inspections regarding physical security by maintaining records of meetings, inspections, events, and activities completed to meet the physical security standards per regulation and policy. Perform Organization Inspection Program

(OIP) inspections pertaining to physical security, complete and maintain inspection records and memorandum per regulation. Recommend updates to existing policies in writing for consideration by the Government. Update Emergency Action Plans and SCIFs standard operating procedures (SOPs) to meet emerging threats and regulatory changes every 6 months.

The Contractor will perform annual SCI Facility inspections per regulation and maintain records and memorandum of issues. The SOP's and EAP are to be updated semi-annually prior to the end of each August and February during the FY. All documentation will be maintained at the

Government location in the SCI

Binders.

C.3.3.2.2. Physical Security Special Access Programs (SAP): Contractor shall maintain SAP binders for all 902nd MI Group SAPFs IAW all governing security regulations for SAPFs and 902d SOPs.

C.3.3.2.3. Inspections: Contractor shall prepare for Inspector General (IG) inspections regarding physical security. Responsible for OIP inspections pertaining to physical security; Passes all information from inspections, meetings, and fixes to the Program Security Manager (PSM) regarding new construction or updates to existing SAP facilities. Contractor will have limited responsibility for SAP Information Security, and Personnel Security. The Contractor shall have

30 days to prepare for IG inspections. The Contractor shall pass information to the PSM within 2 business days of changes received.

C.3.3.2.4. Antiterrorism: The Contractor shall maintain and monitor compliance under AR 525-

13, Military Operations Antiterrorism, and working groups established under the SSO in support of AR 525-13.

C.3.3.2.5. Security Systems Operation and Maintenance Support: The Contractor shall operate and maintain equipment specific to access control facilities including alarm systems using DMP, Bosch, and SIS components, access devices to include installation, maintenance of any related security systems. The contractor shall perform the following as appropriate: installing, maintaining, repairing, and monitoring access control devices (LENEL System), both electronic and mechanical, systems that support these devices and office equipment; and maintaining and operating Structured Query Language (SQL) database to support the access control system and other incidental SSO security-specific office systems. The current access control system is

LENEL OnGuard.

C.3.3.2.6. Meeting Minutes: The Contractor shall participate in Government meetings as required to meet the mission or as designated by the 902nd MI Group SSO. The contractor shall perform escort duty as required to escort personnel being “read on” or “read off” to and from the conference room where these tasks are being performed. Meeting types include, but are not limited to: coordination meetings, customer meetings, respective INSCOM staff coordination meetings and external coordination meetings. All meetings that are conducted will normally be within the NCR and Ft Meade and notes from meetings will be taken and provided to the Government (CDRL A003).

C.4. PART 4 – ADDITIONAL REQUIREMENTS

C.4.1. Contract Management

C.4.1.1. Program Management Plan (PMP): The plan shall be submitted within 15 calendar days after contract award. The Program Management Plan shall provide a resource-loaded schedule that outlines the steps that will be taken, the timeline to completion, and any associated risks with execution of the order. If/when a project tasking is submitted to the contractor, the PMP will be updated within 15 calendar days of each new project tasking. The update shall specify estimated project start and stop dates as well as a risk mitigation plan and an expenditure plan aligned to key milestones within the project, to include any anticipated Other Direct Costs (ODCs). The update should highlight any interdependencies within the tasks and/or the project(s) schedules.

Upon acceptance and approval by the Government, the contractor shall meet the cost, schedule and forecasted delivery date of all deliverables by taking all reasonable measures to fulfill the requirement (Deliverable 4.2: Program Management Plan (PMP)) and shall report monthly status updates in the Monthly Status Report (MSR) (CDRL A002).

C.4.1.2. Contingency Operations Plan (COP): The contractor shall establish and maintain a complete contingency plan to ensure continuation of services during periods of emergency, such as a national wartime mobilization IAW DODI 1100.22, Policy and Procedures for Determining

Workforce Mix. The Contractor shall submit a Contingency Operations Plan within 30 days after contract award. Contractor shall submit revised Contingency Operations Plans within (5) business days after changes occur (CDRL A009). The COP will be provided to the COR and

KO.

C.4.1.2. Monthly Status Report: The contractor shall provide a Monthly Status Report that accurately reflects progress, status; proactively identifies and addresses any problems or issues encountered; and recommended resolutions are feasible and likely to succeed in resolving issues.

The Contractor shall submit the Monthly Status Report by 1200 hours on the first Friday of every month (CDRL A007).

C.4.2 Contract Administration

C.4.2.1. Post Award Periodic Progress Meetings: The Contractor shall attend any post award meetings convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government IAW A001.

C.4.2.2. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period government equipment and materials shall be secured.

C.4.2.3. Key Control:

C.4.2.3.1. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the

Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

C.4.2.3.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

C.4.2.3.3. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

C.4.2.4. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s

Quality Control Plan.

C.4.2.5. Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

Contractor personnel are required to obtain and wear appropriate identification badges in accordance with requirements at their Government Place of Performance. Business cards and signature blocks on correspondence shall clearly identify the individual as a Contractor and include the name of the Contractor’s company.

C.4.2.6. Proprietary Information: Contractor personnel may be required to access data and information proprietary to the Government while performing on this contract. Contractor personnel also may have information of such a nature that its dissemination or use, other than in performance of this contract would be adverse to the interest of the Government or others.

Contractor personnel shall not divulge or release data or information developed or obtained in performance of this contract except to an authorized Government person or upon written approval of the COR. The Contractor shall not use, disclose or reproduce proprietary data, other than as required in the performance of this contract. The limitations above do not apply to data or information that was made public by the Government. Further, this provision does not preclude the use of any data independently acquired by Contractor without such limitations or prohibit an agreement at no cost to the Government between Contractor and the data owner, which provides for greater rights to Contractor. All products produced and their associated work papers are to be considered the property of the Government. All materials supplied to the Government shall be used as the sole property of the Government and may not be used for any other purpose beyond the scope of this contract. All contractor Full Time Equivalents (FTEs) working under the resulting contract from this solicitation are required to sign a Non-Disclosure Agreement (NDA)

(Attachment 0014) that shall be kept on file by the C Additional NDA may be required in support of work performed at secure work facilities.

C.4.2.7. Organizational Conflict of Interest: Contractor and sub-Contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.,) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR

Subpart 9.5. The Contractor and Sub-contractor, and its personnel, are subject to all applicable

Procurement Integrity Act and OCI rules to include, but not limited to, FAR Part 3.

C.4.2.8. AT Level I Awareness Training: All Contractor employees, to include sub-Contractor employees, requiring access to Government installations, facilities and controlled access areas shall complete AT Level I Awareness Training shall be completed within thirty (30) calendar days of contract award and within thirty (30) calendar days of new employees commencing performance with the results reported to the COR NLT thirty (30) calendar days after contract award. The Contractor shall submit certificates of completion for each affected Contractor employee and sub-Contractor employee to the COR, or to the KO if a COR is not assigned, within thirty (30) calendar days after completion of training by all employees and sub-Contractor personnel. AT Level I Awareness Training is available at: https://atlevel1.dtic.mil/at.

C.4.2.9. AT Awareness Training for Contractor Personnel Traveling Overseas: This standard language text required CONUS-based Contractor employees and associated sub-Contractor employees to make available and to receive Government provided Area of Responsibility (AOR) specific AT Awareness Training as directed by AR 525.13. Specific AOR training content is https://atlevel1.dtic.mil/at directed by the Combatant Commander (COCOM) with the unit ATO being the local point of contact.

C.4.2.10. iWATCH Training: The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity

ATO). This locally-developed training will be used to inform Contractor employees of the types of behavior to watch for and instruct Contractor employees to report suspicious activity to the

COR. This training shall be completed within thirty (30) calendar days of contract award and within thirty (30) calendar days of new employees commencing performance with the results reported to the COR NLT thirty (30) calendar days after contract award.

C.4.2.11. Threat Awareness & Reporting Program (TARP) Training: All Contractor employees shall complete annual TARP training that will be provided by the Government within 30 days after award.

C.4.2.12. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by

Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshal Office, Director of Emergency Services, or Security Office. The Contractor shall comply with all personal identity verification requirements as directed by DoD, HQDA and

/ or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any facility or installation change, the Government may require changes in Contractor security matters or processes.

C.4.2.13. Operations Security (OPSEC) (AR 530-1, 26 Sep 2014, Training Programs):

C.4.2.13.1. The Contractor shall provide OPSEC training to all employees regarding the safeguarding of sensitive information prior to employees being allowed access to such information. Chapter 4 of AR 530-1, Training, requires that newly arrived personnel receive an

OPSEC orientation briefing within the first 30 days of arrival at the organization. The AR further requires that all personnel receive an annual OPSEC briefing. Contractor personnel may utilize the OPSEC briefings presented by the INSCOM OPSEC Program Manager/Coordinator. The

Contractor will submit certificates of completion or sign in rosters all initial and annual OPSEC training to the COR. The above requirements will flow down to all subcontractors working on or providing support to the contract.

C.4.2.13.2. The Contractor shall not release sensitive information to the general public without prior written approval from the Contracting Officer. All contractor requests to release sensitive information shall be in writing and clearly explain the necessity for release of the information and consequences if approval is not granted.

C.4.2.13.3. All material produced by the contractor which will be released to the general public will be subject to OPSEC and Security reviews from INSCOM OPSEC Officer, Security Officer and INSCOM Public Affairs Office prior to release.

C.4.2.13.4. The Contractor shall destroy all sensitive program material at the completion of the contract so as to ensure the information cannot be accessed or utilized for any purpose. The

Contractor will also notify the Contracting Officer in writing of its destruction. These same requirements will flow down to all subcontractors working on or provided any sensitive information related to the contract.

C.4.2.14. Contractor Employees Who Require Access to Government Information Systems:

C.4.2.14.1. All Contractor employees with access to a Government information system (IS) shall be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and shall successfully complete the DoD Information Assurance Awareness prior to access to the IS and then annually thereafter.

C.4.2.14.2. Contractors that are designated as privileged users shall…