Questions_and_Answers_(from_Special_Notice_Posting,_W911SR-19-R-CBARR).xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- W911SR-19-R-0001
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Questions and Answers (from Special Notice W911SR-19-R-CBARR)
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Other files
| File | Type | Posted |
|---|---|---|
| W911SR-19-R-0001_Amendment_1.pdf | ||
| A07_-_Solicitation_Q&A_FINAL.XLSX | XLSX spreadsheet | |
| Attachment_3_-_QASP_BASE_CONTRACT_CBARR.pdf | ||
| Attachment_4_-_CBARR_Cost_Template.xlsx | XLSX spreadsheet | |
| Attachment_2_-_Sample_Task_QASP_CBARR.pdf | ||
| Attachment_1_-_Sample_Task_Performance_Work_Statement_CBARR.pdf | ||
| Attachment_5_-_Past_Performance_Questionnaire.pdf | ||
| Exhibit_-_Sample_Task_CDRLs_CBARR.pdf | ||
| Exhibit_-_CDRLs_BASE_CBARR.pdf | ||
| Solicitation_Questions_Template_CBARR.xlsx | XLSX spreadsheet | |
| W911SR-19-R-0001.pdf |
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Sheet1
| Q# | Document | Page | Paragraph | Topic | Industry Question | Government Answer | Resulting Revision (if applicable) | |
| 1 | RFP | 12 of 81 | C.3.1 | Travel to ROK (Korea) | Since travel to ROK is indicated in the solicitation, will the SOFA clause be inserted into the Soliciation in order to allow for appropriate travel coordination to be accomplished post contract award? | The Government does not anticpate travel to Korea. References to ROK have been removed from the solicitation. | Sections C.3.1 & C.3.5.2. References to Korea have been removed from the solictation. | |
| 2 | RFP | 12 of 81 | C.3.2.2 | Last sentence reads "Manage, operate, and maintain accountability of personal protective clothing, ammunition and ammunition related items databases." | Will the Government please specify which "ammunition and ammunition related items databases" are being referenced here? | Databases will be used to maintain accountability for donor explosives and detonators used in destruction operations. | None. | |
| 3 | RFP | 12 of 81 | C.3.2.3 | Engineering Control Support | Is the contractor expected to have the qualifications to certify hoods and perform VCS testing? If so, will the Government please provide details as to what specific hoods will be certified? | The contractor may be asked to certify chemical fume hoods and gloveboxes per DA PAM 385-61. ECBC has fume hoods and gloveboxes from a variety of manufacturers, including Labconco. | None. | |
| 4 | RFP | 19 of 81 | C.3.11 | Liability insurance for use of Government Vehicles | Request removal of "The Contractor shall also maintain appropriate automobile liability insurance, in accordance with FAR 28.307-2, to cover the usage of the government vehicles discussed in this task order. The Contractor shall be liable for damage to government property or equipment operated by the Contractor. The Contractor shall maintain the appropriate Property Insurance." RATIONALE: FAR 28.307-2 applies to contractor owned or leased vehicles and does not extend to Government owned vehicles. Liability insurance goes with the vehicle, not the driver. As such, contractors are unable to obtain commercial automobile insurance coverage for Governmen-owned vehicles. Therefore, In accordance with FAR 52.245-1, liability insurance for Government owned vehicles that are driven by contractors authorized to do so are covered by Government liability and Government property insurance. Unless negligence is involved, the Government maintains liabilty for damages since there is no commercial insurance policy available to the contractor to submit for reimbursement. | The language is not being removed. It is the government's position that the contractor must carry insurance for these vehicles. | None. | |
| 5 | RFP | 23 of 81 | C.3.13 | Timekeeping System | Will the Government please provide details regarding timekeeping system compatibility with Government systems. Specifically, contractors networks and applications cannot access Government network for interface and upload from a contractors system directly to a Government system. | ECBC anticipates the need to more accurately track the timekeeping for onsite contractors. The method for this monitoring has not yet been determined. | None. | |
| 6 | RFP | 67 of 81 | Last paragraph | "…periodically access ASSIST website described below…" | Will the Government please provide the details for the ASSIST website (link and any other details required). | Website information will be added to the Instructions to Offerors. | Website information added to the Instructions to Offerors. | |
| 7 | RFP | 68 of 81 | L.1.1.1 | Base Contract/Technical | Will the Government please clarify the intent of the language in the first sentence "in each of the requirement categories"? Please confirm that it is sufficient to discuss our approach to addressing the requirements at the C.3.x level (i.e., 3.1, 3.2,...,3.16) and it is not necessary to provide a detailed approach at the subsection level below that. | Proposals must address base contract sections down to at least the sub-category (C.3.X.X). | L.1.1.1 Base Contract. The Offeror shall provide its understanding of the base contract PWS and shall provide a detailed discussion of how the Offeror would execute future task orders requiring the functions outlined in each of the requirement sub-categories (C.3.X.X). | |
| 8 | RFP | 69 of 81 / 77 of 81 | L.1.1.3.1 / M.C, Factor 1 Technical | Resumes | Section M. Para C., Factor 1 - Technical Evaluation Factor states "shall include resumes for key personnel and specifically the items mentioned in the proposal instructions." Section L.1.1.3.1 indicates that the Offeror shall provide resumes of personnel proposed to perform direct labor under the entire contract, with emphasis on a specific set of categories. Please confirm that the categories emphasized in section L.1.1.3.1 are the key personnel categories referenced in Section M. Para C., Factor 1 - Technical. | The solicitation has been updated to reflect the need for resumes associated with the evaluation task. | Sections L.1.1.3.1 and L.1.1.3.2 have been updated to reflect this update. | |
| 9 | RFP | 71 of 81 | L.2.2.1 | Quality Control Plan | Will the Government please exclude the Quality Control Plan (draft) from the page count of the technical volume since it will take a substantial number of pages and minimize page count for the technical response? | This is a reasonable request. Section L has been updated accordingly. | In Section L - Proposal Submission Instructions. Draft Quality Control Plan has been added to the items excluded from the page count. | |
| 10 | RFP | 70 of 81 | L.1.1.3.2 | Evaluation Task: Availability of Key Personnel | This section states that the Offeror shall submit an Availability of Key Personnel statement that indicates each individual's current assignment and the Offeror's plan to ensure that the named personnel will be used on this project. Given the evaluation task is a fictional requirement that will not be awarded, please remove the requirement for an Availability of Key Personnel statement. | This is a reasonable request. Section L has been updated accordingly. | Removed the Availability of Key Personnel statement the following sentence from L.1.1.3.2 | |
| 11 | RFP | 72 of 81 | L.2.3.2 | Facilities | Will the Government please detail what type of facilities would be required and what type of testing may be done to accommodate the "access to facilities adequate to support testing not done at Aberdeen Proving Ground?" | The government is interested in understanding what facilities the vendor has that might be useful, however no specific facilities are required. The government would be potentially interested in local conference facilities, computer modeling facilities, and environmental test chambers) Facilities for agent testing are not required. | None. | |
| 12 | RFP | 78 of 81 | Factor 3 - Past Performance | Paragraph b. Major Subcontractor | This paragraph states that a major subcontractor is defined as "members of an Offeror's overall team who are expected to perform ten (10) percent or more of the proposed effort." However, L.3.1.3 defines a major subcontractor as "one being in the top three subcontractors from a cost perspective." Will the Government please clarify the definition of a major subcontractor for consistency? | Language stating "one being in the top three subcontractors from a cost perspective." in section L.3.1.3 has been removed. | Section L.3.1.1 has been updated so that definitions match. | |
| 13 | RFP | 78 of 81 | Factor 3 - Past Performance | Paragraph c. | The instruction states that offerors shall submit ALL relevant Government and Commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past five years. Please confirm that a list of relevant contract numbers is acceptable? | This is a reasonable request. Section M has been updated accordingly. | Replace "Offerors shall submit all Government …" with "Offerors shall submit Government …" | |
| 14 | RFP | 80 of 81 | Cost Reimbursable | |||||
| Requirements | Para e. /SCA | Please confirm that FAR 52.222-52 exemption applies to this solicitation. If confirmed, please remove reference to wage determination rate escalations in paragraph e. | Reference has been removed. | Reference has been removed. | ||||
| 15 | RFP | 12 of 81 | C.3.1 | Travel Requirements | PWS C.3.1 states, “See Section 3.7 for details on travel requirements.” Section 3.7 of the PWS refers to Security. This reference should be corrected to state, “See Section 3.5 for travel requirements.” | Fixed. If there is a conflict in the PWS, the Joint Travel Regulation will apply. | In Sec C.3.1, replace “See Section 3.7 for details on travel requirements.” with “See Section 3.5 for details on travel requirements.” | |
| 16 | RFP | 12 of 81 | C.3.1.1 | On-Site Workers | PWS C.3.1.1 states, “See Section 3.11 for details on the management of onsite workers.” | |||
| PWS Section 3.11 refers to Operation of Government Vehicles. This reference should be correct to state, “See Section 3.9 for details on the management of Onsite Workers.” | Fixed. | In Sec C.3.1.1, replace “See Section 3.11 for details on the management of onsite workers.” with “See Section 3.9 for details on the management of onsite workers.” | ||||||
| 17 | RFP | 2 of 81 | Paragraph E | Executive Summary | The Executive Summary on Page 2 of DRFP states, “All task/delivery orders shall be completed within 12 months of expiration of the end of the ordering period.” Page 46, Clause 52.216-18 Ordering states, “… The period of performance for any task/delivery order must be completed within six months after the end of the ordering period.” Please confirm that the maximum performance period to occur after the end of the ordering period is 12 months. | Tasks shall be completed 6 months after the end of the ordering period. | Information in Executive Summary and clause 52.216-18 are now corrected to be identical. | |
| 18 | RFP | 70 of 81 | L.1.1.4 | L.1.1.4 Uncosted Information for Cost Realism Analysis. | Please renumber all subsections listed for Uncosted Information for Cost Realism that are incorrectly numbered L.2.1.4, etc. These should be numbered L.1.1.4.1, L.1.1.4.2, etc. | Fixed. | Corrected section numbering in L.1.1.4. | |
| 19 | RFP | 70 of 81 | L.2.1.1.1 | Base Contract | L.2.1.1.1 Base Contract States, “Discussion shall include: method(s) of managing workload fluctuation periods including anticipated Government surge requirements in PWS Sections C.3.2.5 – C.3.2.7”. These PWS sections are not in the current PWS provided. Please clarify the PWS sections to be addressed in this surge requirement. | Fixed. | Update the first bullet under L.2.1.1.1 to reference PWS sections C.3.2 - C.3.4 | |
| 20 | RFP | 71 of 81 | L.2.2.1 | Evaluation Task | Page 71 Evaluation task: L.2.2.1 Evaluation Task states, “The Offeror shall submit a draft Quality Control Program plan that describes how they intend to manage quality throughout the performance of the evaluation task order. The Offeror shall describe and discuss its plan to sequence and manage important activities throughout the evaluation task. This discussion shall include how the Offeror will capture and share lessons learned to ensure continuous improvement. The Offeror shall submit a summary level schedule not exceeding 200 activities using Critical Path Method of calculation to demonstrate compliance with the specific time of performance.” Please confirm that the referenced plan to sequence and manage important activities, the discussion on lessons learned, and the summary level schedule are considered elements within the Quality Control Program Plan. | The Quality Control Plan shall discuss how quality will be managed throughout the task order. The offeror's proposal shall discuss the other topics as well, but not necessarily in the Quality Control Plan. | N/A | |
| 21 | RFP | 72-73 of 81 | L.3.1.5 | Performance Risk Assessment - Questionnaire instructions | L.3.1.5 Performance Risk Assessment Questionnaire, states, "For all contracts references identified in L.3.1.1, a |
Past Performance Questionnaire (Appendix C) must be completed and submitted. The Offeror shall complete Part I of the a and e-mail the questionnaire to both the Government contracting activity and
| technical representative responsible for the past/current contract." Please correct the bolded italic portion of this requirement instruction; it is not clear/accurate as written. | Grammatical error will be corrected. | This has been corrected. | ||||||
| 22 | RFP | 72 of 81 | L.3.1.1 | Ongoing Project Past Performance | L.3.1.1 indicates that Offerors may submit ongoing projects for past performance, but they must be at least 90% physically complete. It is not clear what is meant by "physically" complete. Would the Government consider rewording this to indicate a required completion of 90% of the base year period of performance of a project since there may be option years that have been exercised? | Fixed. | Update the sentence in L.3.1.1 to read "Offeror’s may submit ongoing projects, but at least 90% of the base period must be complete." | |
| 23 | RFP | 79 of 81 | M.C, Factor 3.d.ii | Quality Assessment | Please define the specific ratings and associated criteria that will be used to determine the quality assessment for past performance. | No other definitions are applicable for the Performance Confidence Assessment rating. | None. | |
| 24 | RFP | 31 of 81 | H.1.c.1 | Employee Relationship | The solicitations states that "The services to be performed under this contract do not require the Contractor or its employees to exercise personal judgment and discretion on behalf of the Contractor". Please confirm that this was intended to state "on behalf of the Government". | Confirmed. | Change made in referenced section. | |
| 25 | RFP | 77 of 81 | M. Para C, Factor 1 - Technical | Factor 1 Ratings | This section states "The adjectival ratings below depict how well the Offeror's proposal meets the technical requirements". Please provide the referenced adjectival ratings for Factor 1. | Ratings will be provided. | The adjectival ratings for Factor 1 have been included. Factor 1 & 2 adjectival ratings can be found in section M. | |
| 26 | RFP | 73 of 81 | L.4.1 | Cost | In accordance with FAR subpart 16.3 for cost reimbursement contracts, please confirm that bidders are required to have a DCAA/DCMA approved cost accounting system at the time of proposal submission. | An approved accounting system is only required prior to award, not before submission of proposal. | Change made in referenced section. | |
| 27 | RFP | 72 of 81 | L.3.1.5 | Performance Risk Assessment - Questionnaire instructions | L.3.1.5 references a Past Performance Questionaire (Appendix C) that is not included within the solicitation. Please provide the referenced questionaire. | Questionnaire will be provided with the Solicitation. | None. | |
| 28 | Sample Task QASP | 1 of 3 | Title | Performance Location | The title at the top of the Sample Task QASP indicates this work will be performed at Dover AFB. Please confirm that the location is intended to be Redstone Arsenal as indicated in the Sample Task PWS. | Fixed. | Update Evaluation Task QASP title and section 3.1 to reflect Redstone Arsenal, instead of Dover AFB. | |
| 29 | Draft Solicitation | 40 | (a)(1) and (2) | NAICS Code and SB Size Standard | We applaud that the Government is planning to keep this as SB set-aside procurement. The past ECBC CBARR Mission Support IDIQ contracts (including the ongoing predecessor contract) have used a NAICS Code 541715 (formerly 541712)-Research and Development in the Physical, Engineering, and Life Sciences. ECBC CBARR will be increasingly called on to support growing number of CB threats and larger size threat reduction missions both CONUS and OCONUS using quickly deployable innovative technologies and approaches. We feel that the current SB Size Standard of $15,000,000. annual revenue is too small to provide qualified staff, technology innovations, and maintain adequate support during staffing surge. We therefore request the Government to: Q1) Change the NAICS Code to 541715 with a size standard of less than 1000 employees | Market research has determined that adequate competition exists among capable businesses considered small under NAICS 541990. | ||
| 30 | Sample Task Order | Title page | Title Disclaimer | Remediation Effort at Redstone Arsenal | It is quite clear that the Sample Task Order is only for evaluation purposes: Q2: Is intrusive operations and revolvered munitions destruction at Redstone Arsenal is in CBARR future mission pipeline? | This is a fictional task, but is representative of typical CONUS and OCONUS operations. | None. | |
| 31 | Draft Solicitation | 67 | 6 | Instructions to Offerors | Please clarify the usage of the ASSIST system for distributing solicitation documents. Is it correct that the final solicitation for this procurement is going to be distributed through ASSIST? The draft was posted on FBO. Will the final not also be available on FBO? | The final solicitation will be posted to the Government Point of Entry, fbo.gov. | Change made in referenced section. | |
| 32 | Draft Solicitation | 67 | 1 | Proposal Submission Instructions | There is both an ASSIST 1 and an ASSIST 2 Industry. Which site will be used for this solicitation? Can the government provide instructions on how to obtain access to the correct system? Navigating to VCE ASSIST takes you to the EAMS-A site which is not permitting access. The landing page of ASSIST 2, https://assist2industry.army.mil/Offeror/logon, does not provide instructions. | More detailed information will be added to the solicitation. | More detailed information regarding the use of ASSIST has been added to the solicitation. | |
| 33 | Per DA PAM 385-61, environmental samples should be sent to a surety laboratory or other laboratory accustomed to working with chemical agents if unprotected exposure to the chemical agent hazard could be life threatening. For Redstone sampling task, how many samples should be assumed the samples meet this criteria? | Given the information provided in the evaluation task, the Offerors should be able to determine an appropriate amount of sampling. | None. | |||||
| 34 | Sample Task | 12 | 3.9.1 | Sampling Operations | 2. Draft RFP states contractor will coordinate analysis for VOA, SVOA, arsenic and mercury analysis of samples. Are there identified methods and/or analytes that is required to support closure of the facility? | The analysis is for characterization, not closure. | None. | |
| 35 | A07_DRAFT_Solicitation_W911SR-19-R-0001 | 67 | Section L | VCE-ASSIST | Could the contracting agency modify this requirement please? Upon researching VCE-ASSIST, it seems that the user must have a CAC or AKO to sign into the system. Not all contractors have a CAC and/or AKO. If a modification to the submission procedures is not completed, please provide detailed instructions on how to access ASSIST without a CAC or AKO. | More detailed information will be added to the solicitation. | More detailed information regarding the use of ASSIST has been added to the solicitation. | |
| 36 | A07_DRAFT_Solicitation_W911SR-19-R-0001 | 67 | Section L | # of volumes | Please confirm that you want FIVE volumes (sentence above table states that there are FOUR volumes). | Fixed. | In Sec L "Proposal Submission Instructions", update the line just before the table to read "Proposals will consist of five volumes as shown below:" | |
| 37 | Solicitation | 69 | L.1.1.3.1 Base Contract | "The Offeror shall provide resumes (not to exceed two (2) pages for each resume) of personnel (including subcontractor personnel) proposed to |
perform direct labor under the entire contract. Emphasis shall be on managers, project managers and schedulers, chemical and environmental engineers, health and safety engineers, technicians and senior technicians, and computer programmers. The resumes shall include the individual’s proposed role, education, and qualifications for this effort, and examples of how experience relates to the Offeror’s
| ability to perform the work detailed in the PWS." | The government appears to be placing a great deal of emphasis on existing personnel / having all personnel in place prior to award. This focus does not allow any contractor other than the inbumbent to be competitive. Request the wording be change to allow a more competitive acquistion. | Language in the solicitation has been updated. | Section L.1.1.3.1 has been updated. | ||
| 38 | Solicitation | 70 | L.1.1.4 Uncosted Information for Cost Realism Analysis. | L.2.1.4.1 A travel and subsistence schedule, indicating the number of trips contemplated, the number of |
people involved, duration, and itinerary for each trip.
L.2.1.4.2 A detailed breakdown and estimated quantities of equipment and materials, as appropriate.
L.2.1.4.3 Matrices of labor hours showing the number of hours for all labor categories, skill level, and grade. The Offeror shall identify specific personnel to the labor category and identify the individual’s
| responsibilities, as he/she relates to the PWS. | Request the government provide this information based on current execution. Only the incumbent could complete the information requested with any deal of accurancy. | The Evaluation Task PWS provides anticipated labor categories, location and duration of the operations, available government equipment, assumptions for materials, estimated quantities for reports, sampling, and other work. This information should be sufficient for developing the requested uncosted information. | ||||||
| 39 | A07_DRAFT_Solicitation_W911SR-19-R-0001 | 2, 77, 81 | Section A, L, and M | Contract type | Page 2 states that this is a CPFF and FFP IDIQ. Page 77 states that this is a CPFF. Page 81 states that this is a FFP. Please validate what type of contract this will be. | The IDIQ vehicle shall have the ability to place CPFF and FFP task orders. | Solicitation has been updated to reflect CPFF and FFP. | |
| 40 | A07_DRAFT_Solicitation_W911SR-19-R-0001 | 76 | Section M, Para B | Evaluation weight | Could the Government provide a weight for each of the evaluation factors with total points possible? | The Government will be using adjectival ratings for each factor. Section M Para A discusses the relative importance of the different factors. The government will not be using a point system or weights during the evaluation. | None. | |
| 41 | A07_DRAFT_Solicitation_W911SR-19-R-0001 | 73 | L.3.1.5 | Questionnaire | Please clarify which Government contracting activity will receive the questionnaire? The contracting activity that was involved in the referenced contract of the past performance or the contracting activity that has released this specific solicitation? | Offerors shall submit the Questionnaire to the contracting agency that was involved in the contract. The completed questionnaire shall be submitted to the contracting activity that has released this solicitation. | None. | |
| 42 | General | Gernal | General | General | Will the Government be scheduling an IndustryDay/Briefing to Industry on this opportunity? | The Government does not anticipate scheduling or briefing an industry day for this requirement. | No revision required. |
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