Sources-Sought-Technical-Description-Services- SMC Graduation.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR SERVICES

INTRODUCTION

The Mission and Installation Contracting Command – Fort Bliss is issuing this source sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for a venue to accommodate the Noncommisioned Officer Leadership Center of Excellence (NCOLCoE), Sergeants Major Cource (SMC) Graduation. The intention is to procure these services on a competitive basis.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET

RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES

(IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN

COMPETITION, and multiple awards MAY be made. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

Fort Bliss, El Paso, TX 0% 100%

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS

IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE

NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS

ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES

WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO

THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE

REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF

ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED

ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE

RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR

ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

This is a non-personal services contract to provide a venue to accommodate SMC Graduation. NCOLCoE requires a location for the SMC Graduation Ceremony with a minimum of 8,000 – 10,000 seats. The NCOLCoE requires a location that can seat 720 graduates in an isolated section of seating (i.e., main floor), 300 VIPs, and at least 9,000 family members and guests in general seating. Items provided shall be the air-conditioned building, a stage, stage lighting, projection capability and screens with ability to be viewed throughout venue seating, public-address audio-visual equipment with sound projection capable of being heard from any seat within the venue (3-wireless microphones, 3- podiums, & 2-video cameras). The Contractor shall perform to the standards in this contract.

The Contractor shall provide a complete security and safety program for the SMC Graduation rehearsal and ceremony, covering building access control, incident handling, and fire evacuation planning. The Contractor shall ensure personnel are trained to recognize and report hazards, correct unsafe conditions, and comply with all applicable environmental and occupational safety laws. Any conflicts with regulatory requirements or discovery of serious hazards must be reported immediately to the Contracting Officer, and the Contractor is liable for all resulting fines or penalties. The Contractor shall appoint a Project Manager responsible for overseeing all work, ensuring technical compliance, coordinating with the Government, conducting inspections, and reporting performance issues.

REQUIRED CAPABILITIES

The Contractor will also provide and shall be responsible for the following items and/or services: The Contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform SMC Graduation as defined in this PWS. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Texas State Law, and Occupational Safety and Health Administration (OSHA) regulations. The Contractor is responsible for the delivery of quality services to the Government (see FAR 52.246-1, Contractor Inspection Requirements). The Quality Control Plan (QCP) shall implement standardized procedure/methodology for monitoring contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization;

and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes:

compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

SPECIAL REQUIREMENTS:

N/A

ELIGIBILITY

The applicable NAICS code for this requirement is 531120 with a Size Standard of $34,000,000. The Product Service Code is X1AB. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 2 pm, MST, 06 MARCH 2026. All responses under this Sources Sought Notice must be e-mailed to franklin.godinez2.civ@army.mil and nishan.kharel.mil@army.mil .

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

mailto:franklin.godinez2.civ@army.mil mailto:nishan.kharel.mil@army.mil

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this PBSOW for the base period as well as the option periods.

6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.

7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran- Owned Small Business Concern.

8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

The estimated period of performance is five (5) days, beginning on 23 Feburary 2026 and ending on 27 Feburary 2026.

The contract type is anticipated to be Firm-Fixed Priced.

The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.

Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small- Business responses and conduct further market research to identify a subcontracting goal.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, SSG Nishan Kharel and the Contracting Officer, Mr. Franklin Godinez, in either Microsoft Word or Portable Document Format (PDF), via email franklin.godinez2.civ@army.mil and nishan.kharel.mil@army.mil.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

mailto:franklin.godinez2.civ@army.mil mailto:nishan.kharel.mil@army.mil

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.