Performance Work Statement Amendment 1.docx

PERFORMANCE WORK STATEMENT (PWS)F

Japanese Forces at McGregor Range Chemical Latrines 2025

Part 1 General Information

1 GENERAL: This is a non-personnel services contract to provide Chemical Latrines. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Unit Training and Certifications (UT&C) Division plans, coordinates and executes stand-alone and integrated live missile defense firing exercises for U.S. and Allied HIMAD/SHORAD weapons systems. The division ensures requirements are met that facilitate firing unit's validation of combat readiness.

1.2 Background: UT&C Division, overall training mission is to assist Air Defense units to improve their competency as a combat team. Government provides the Japanese Air and Ground Self Defense Forces, Air Defense units firing and site support allowing them to exercise a series of movements to launch the missiles and so that they can improve their abilities. The military training is continuously conducted throughout the year. Part of the training is at training sites without latrines. To maintain clean and safe training areas portable latrines and hand wash stations are required.

1.3 Objectives: To provide chemical latrine services for the Japanese Air Defense Units (JASDF and JGSDF).

1.4 Scope: This Performance Work Statement describes the requirement to provide 9 Handicap Accessible chemical latrines and 3 hand wash stations (Permanent), with services for the year. Government require 61 chemical latrines and 16 hand washing stations (Temporary), with services for 20 weeks. The related services are required twice a week and are requested on every Tuesday and Friday. The Contractor shall provide all supervision, labor.

Tools, equipment, materials, repair parts, and transportation necessary to perform non-sewer latrine services and hand wash station services to included but not limited to rental, delivery, relocation, pick-up, service, cleaning and repair of equipment to training sites at McGregor Range, NM. The Contractor is responsible for finding a disposal location off post and finding a water fill point as Ft. Bliss will not be providing these on the installation for this requirement.

Latrine and Hand Wash Distribution: The total amount of latrines and hand wash stations will be broken down as permanent and temporary. Permanent status will be maintained and serviced for one year and the temporary will be during the firing season, which will be specified below. The government requires 9 permanent handicapped accessible latrines (ADA type) and 3 permanent hand wash stations, and 61 temporary latrines and 16 temporary hand wash stations. Due to ever changing schedules, the government will provide the specific dates for the temporary latrines and hand wash stations NLT 30 days prior to the due date. During that time, the government will confirm the amount needed. Below are the time periods and amount for each:

Permanent

Temporary

Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Option Year 4 1 August 2029- 31 July 2030

1.5 General Information

1.5.1 Federal Observed Holidays:

Memorial Day: 26 May 2025 June Nineteenth: 19 Jun 2025 Thanksgiving Day: 27 Nov 2025 Independence Day: 4 Jul 2025 Christmas Day: 25 Dec 2025

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 8:00 AM to 3:00 PM Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at various Fort Bliss maneuver areas surrounding Fort Bliss, Texas, McGregor Range, and New Mexico (See attachments 1-4).

1.6.4 Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to the KO NLT 14 days after the contract is awarded. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.5 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is a government only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the PWS of this contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate.

1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will appraise the contractor of how the Government views the contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.7 Type of Contract: The Government will award a Firm-Fixed Contract.

1.6.8 Security Requirements: Security of Classified Items, Systems and Information. The Contractor, as a general rule, shall not have access to classified information; however, should classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.

1.6.9 Physical Security: The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.6.9 Contracting Officer’s Representative (COR): The COR Management System Tool (Procurement Integrated Enterprise Environment) https://wawf.eb.mil) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.12 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the USAR Facilities.

1.6.17 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.17.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO within [45] calendar days after completion of training by all employees and subcontractor personnel.

1.6.17.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.17.3 iWatch Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWatch program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT [30 calendar days] calendar days after contract award.

1.6.17.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. This training can be found at the following link, https://www.swf.usace.army.mil/Missions/Antiterrorism-Community- Awareness/AT-OPSEC-for-Contractors.

1.16.18 Emergency Services

1.6.18.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will phone the KO or COR within 30 minutes of the incident.

Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2

ACRONYMS, AND ABBREVIATIONS

Definitions and Acronyms:

2.1 Definitions:

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

2.1.8 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor- acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes but is not limited to: Items that cannot be found after a reasonable search; Theft: Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.16 Property. All tangible property, both real and personal.

2.1.17 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.18 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.20 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.24 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.27 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.28 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will not provide any services in support to this contract.

3.2 Facilities: The Government will not provide any facilities in support to this contract.

3.3 Utilities: The Government will not provide any utilities in support to this contract.

3.4 Equipment: The Government will not provide any equipment in support to this contract.

3.5 Materials: The Government will not provide any materials in support to this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5 SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services:

5.1.1. Latrines and hand wash stations shall be placed on a level surface with the door facing away from prevailing winds and anchored down to prevent tipping over during high wind conditions in excess of 70 MPH. The Government will not be responsible for any damage caused by weather. Slide locations are attached with a grid location and a copy of the map and a location marker showing where the chemical latrines and hand washing stations need to be placed.

5.1.2. The waste tank shall be recharged with enough water and chemicals to ensure an odorless unit. ALL seats, doors, walls, and floors shall be cleaned and all surfaces sanitized (free of dirt and grime, mold etc.). The supply of toilet tissue shall be restocked 3 rolls per latrine at each servicing.

5.1.3. Immediately after servicing and sanitizing chemical latrine units, contractor shall document when each unit was serviced. Documented service data should be readily available upon request from the Contracting Officer or designated Contracting Officer Representative.

5.1.4. The contractor shall perform preventive maintenance on latrine as often as necessary to ensure they are watertight, fly proof, neat and in sanitary condition. The Contracting Officer or a COR may conduct inspections of the latrines at any time, to ensure compliance with this requirement. Unserviceable rental items shall be replaced within 24 hours with fully serviceable like items within 24 hours after notification action by KO or COR. Any unit, whether anchored or not, which has been tipped over by weather or personnel use shall be set-up and reserviced, IAW section 5.1.4.

5.1.5. Weekly service schedules shall happen twice a week on Tuesday and Friday and shall include, at a minimal the following: the complete removal of all waste products, cleaning of the interior waste holding tank with a commercial grade cleaner, and the cleaning of the toilet seat, cover with a commercial grade bactericide.

5.1.6. Each latrine and hand wash station shall be imprinted with the contractor's name and shall be individually and properly numbered. Letters and numbers shall be either white or brown and 3 inches high. In addition, the latrines and hand-wash stations shall be marked with the following: PRIVATE PROPERTY DO NOT MOVE TO ANOTHER LOCATION.

5.1.7. Contractor Work Plan The Contractor shall plan their work to arrange an efficient portable latrine delivery, pick-up, relocation, and cleaning schedule. The Contractor shall not work in training areas after dark. Delivery and set-up by contractor is to be completed NLT 8:00 AM on the requested date/group for each requested unit location listed in the attached performance schedule for this contract. The contractor shall remove all units from the area after the end of the performance period within forty-eight (48) hours with prior coordination with the COR. Any unit, whether anchored or not, which has been tipped over by weather or personnel use shall be set-up and reserviced, IAW section 5.1.4.

5.1.8. Chemical toilet additives shall be in accordance with Federal Regulations. The contractor shall submit a List of chemicals used in accordance with FAR 52.223-3, DFAR 52.223-7001 and OSHA. ALL costs associated with the containment and/or disposal of hazardous waste shall be borne solely by the contractor. During the course of rotations, there are occasional incidences of foreign objects being disposed of in the latrine tanks. The contractor shall screen waste effluent to be dumped to ensure that cans, bottles, rags, cloth, or any foreign objects are not in the waste tank. No debris will be allowed to contaminate the outside area around the latrines.

CAUTIONS, if by chance any type of ordinance is discovered, stop work immediately and notify the Site Chief or any of the Site Personnel. If there are no Site Personnel available, notify Emergency Ordinance Disposal squad at 915-568- 8905 or 911.

5.1.9. Clean-up responsibilities: The contractor shall dispose of all waste material in accordance with applicable Federal, State, Local Laws, Ordinances and regulations. Extreme care shall be taken by the contractor to prevent any spillage of waste during the cleaning process. The contractor shall be responsible for immediate clean-up of all contaminated materials and waste materials associated with or resulting from any spills (POL, solvents, wastewater, battery acids, paints, lubricants, refrigerant oils, hydraulic fluids, anti-freeze etc.,). In addition, the contractor shall report the type and kind of spill with a sample to Contracting Officer or COR for additional actions, immediately after the incident. In the event accidental or deliberate spillages events do occur and the contractor fails or refuses to clean the spill, the contractor shall be liable for the costs, which will be deducted from the monthly invoice for the contracted services and maintenance.

5.1.10. Portable Toilets Specifications: The chemical portable toilets furnished in this contract shall be in compliance with the following specifications:

5.1.11. Portable toilets shall be provided by the contractor shall be of high quality, rigid construction, weather and impact resistant with low wind resistant design and in accordance with the minimum requirements of the American National Standard for Sanitation, Non-sewer Waste Disposal Systems Requirements, ANSI Z4 3-2005. The standard is available at the following website: http://www.portablerentalsystems.com/documents/ansi_z43.pdf.

5.1.12 Portable toilets shall provide adequate space for the user with minimum inside dimensions of three (3) feet front to back and three (3) side to side, minimum inside clear height of 6-1/2 feet, and a stool riser height of 14 to 20 inches.

5.1.13. The interior floors, walls, ceilings, partitions, and doors of all portable toilets shall have a finish that can be easily cleaned.

5.1.14. Doors shall have suitable latch and spring closure. The doors shall be self- closing, tight fitting with an inside lock. Door entrance shall be a minimum of 24 inches wide.

5.1.15. Toilets shall be vented to the outside with a minimum nominal vent area of seven (7) square inches.

5.1.16. Container tanks shall be watertight with outside vents. The tanks shall be constructed of heavy gauge galvanized metal, plastic, or fiberglass.

5.1.17 Toilets shall be equipped with tissue holder, toilet seat, urinal, door, latch and coat hook.

5.1.16. Toilet tissue shall be provided with a total of 3 rolls to ensure availability at all times the unit is in service.

5.2 The contractor shall remove latrines from training locations or support areas within forty-eight (48) hours after performance period has ended. The Contractor shall be responsible for ensuring a through cleaning of a 10ft radius around the site of the removed latrine or HWS, and all waste accumulated due to services shall be discarded using appropriate safety measures for disposing of waste.

5.3. Contractor Manpower Reporting (CMR) The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the(Department of the Army) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2019 Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.”

TECHNICAL EXHIBIT 1

Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

on the first day of the requested date/time/group for each requested unit location listed in the attached performance schedule for this contract

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Reported to COR NLT 15 days after date of signed contract.

Solid Waste PM Lilia Lenhart/Sha ne Offutt