Questions and Answers W911SG25QA010 Japanese Charter Buses.pdf
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- Charter Buses for Japanese Soldiers
- Solicitation number
- W911SG25QA010
About this file
This document is a Questions and Answers file for a federal charter bus contract (W911SG25QA010) involving transportation services for Japanese military personnel. The contract requires providing one to four 55-passenger charter buses for trips between El Paso International Airport and Fort Bliss, with an annual limit of 100 trips. Key details include monthly payments, no initial cost coverage by the government, and services typically occurring 2-3 days per week. The previous contract was awarded to ECOLOGY MIR GROUP LLC, and the new contract will involve bus trips primarily during early morning (0200-0600) and late evening (1600-2359) timeframes.
The contract involves specific operational requirements, such as a 30-minute replacement bus in case of breakdown, flexible wait times due to potential airport delays, and transportation within a 5-mile radius of Fort Bliss. The solicitation includes two Contract Line Item Numbers (CLINs) for invoicing trips, with the specific scheduling and CLIN assignments to be determined when the annual schedule is finalized in May. The buses will be used pending airport arrival and departure schedules, with the quantity of buses varying between 1-4 depending on daily requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| EXAMPLE BUS SCHEDULE.pdf | ||
| Solicitation - W911SG25QA010.pdf | ||
| PERFORMANCE WORK STATEMENT.docx | DOCX document | |
| Wage Determination.pdf |
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W911SG25QA010 Japanese Charter Buses Questions and Answers
1. Will the emergency services require 24/7 readiness bus or just an on-call system?
There must me an emergency service or stand by bus in the event of a break down or malfunction. This is only required during the requested time of the bus. In the event a Charter Bus breaks down while providing transportation services, the Contractor shall provide replacement within 30 minutes of notification.
2. How will payments be processed—weekly, after each trip, or at month-end?
Payments will be processed monthly.
3. Will the contractor need to cover the initial charter costs, or will the government provide payment upon contract award?
No initial costs will be covered by the government.
4. How far in advance will itineraries be provided?
I expect to have schedule in May. This schedule will cover the entire year.
5. We can provide four (4) full-size motor coaches, but will daily services be required?
Services will be pending airport arrivals/ departure schedule. In previous years, request is not daily, normally 2 or 3 days per week. Quantity of buses will vary from 1-4.
6. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?
This is a re-occurring contract. The previous contract awarded was W911SG21P0033 to ECOLOGY MIR GROUP LLC.
7. How far is the anticipated pickup- travel time?
to / from El Paso International Airport and Fort Bliss building 1009 and upon request to Fort Bliss surrounding area (hotels within 5-mile radius of Fort Bliss). Estimated travel time is 20 minutes. Bus wait times must be flexible to due airport delays.
8. In Sam it states, “this contract is to provide one (1) to four (4) 55 passenger charter bus”. How many buses is preferred 1,2 ,3 or 4?
In previous years, request is not daily, normally 2 or 3 days per week. Quantity of buses will vary from 1-4. Some days may require 1 bus, other days will require 4.
9. How many trips between 0200- 0600 and 1600-2359?
Pending flight schedules, in previous years (due to the time zones) all departures are between 0200-0600 and all arrivals are between 1600-2359
10. Will we know the expected times of flight arrival monthly/weekly?
Once the schedule is made, you will know the times for the year (pending flight changes)
11. Was there a prior contact? If so, how many times 24 hrs./Overtime was needed?
There are flight delay, so the wait time at the airport is extended. I monitor the flights and when expected delays occur I will notify the contractor of time changes.
12. Will we get a designated area to park at the Airport?
There is no designated parking in the airport, normally I have staged the bus near the airport, once the flight arrive, I call the driver to come to the designated pickup area.
13. Will the parking fees be paid by the institution?
No, bus will not be parked at the airport
14. How often would “additional trips (if needed) would be? Additional trips will be required only if flights are added. -- Is this part of the not exceeding 4 trips per day/ 100 trips per year? Would the additional be an extra stop with continuation to location?
No, I will not request over 100 trips per year. No additional stops.
15. When preparing for a proposal on the section Continuation of Supplies or Services and Prices/Costs it states “CLIN 0001-hawk 50 bus trips base year” and “CLIN 0002-patriot 50 bus trips base year”. Would this be a price/cost for 0200-600 “Hawk” and 1600-2359 “Patriot”?
No, the different clins are associated with invoicing the trip. I will let you know when the schedule is made which clin is for which trip.
16. Do the line items represent one-way trips? For example, does CLIN 0001 (Hawk) refer to trips from El Paso International Airport to Fort Bliss, while CLIN 0002 (Patriot) refers to return trips from Fort Bliss to the airport?
No. clin 0001 or 0002 will be incoming and outgoing (one way trip). When I make the schedule, I will tell you what CLIN to invoice against.
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