Iron Summit Speaker Consolidated Questions.docx

Iron Summit Speaker Consolidated Questions/Answers

Agenda

1. If you do not mind sharing, what kind of a budget range should I confine my suggestions to?

Answer: We’ll be evaluating for lowest price technically acceptable, so long as the speaker is qualified/profession and meets requirements we’re open to any pricing.

2. What the day of the event would look like for the speaker as well as the schedule?

Answer: Event will be on December 17,2024.

3. I am reaching out to for clarification about the biography of the speaker. Would you like name of the speaker removed from the entire biography?

Answer: Yes please. This is for technical evaluation purposes. The intent is to keep the evaluation as objective as possible.

4. How long exactly after the proposal due date will you notify us if we are awarded? The date of the speech is not very far after.

Answer: The anticipated award date will be NLT 10 Dec 2024.

5. Will there be a teleprompter available for use at this location? If so, are we required to set it up in advance?

Answer: The venue does not have a teleprompter

6. If the post award conference/ periodic progress meeting is prior to Dec 17th, can it be virtual?

Answer: There is no guarantee that we will have one at this time. If we do, it can be virtual.

7. Is the PM the one giving the speech, or can the PM be the speakers manager? By alternate do you mean backup speaker? I would appreciate if you guys could explain this to me. Thank you!

Answer: The PM can be the speaker or the manager. I think it would work best if it’s the speaker with the manager as an alternate. The point is to have a primary POC we can communicate with in regard to performance of the contract.

8. The closing day and time for this solicitation is 05 December 2024, at 10:00 am but in the SAM website you mentioned the closing date is 10 December 2024, at 10:00 am, please advise me.

Answer: The date will be updated on sam.gov the correct date the solicitation closes is 05 December 2024, at 10:00 am MST.

9. Under item 12, since this will be considered a one-time opportunity, would N/A or 0 apply in this box?

Answer: We typically fill this box in with “Net 30 Days” to ensure payment is provided within 30 days of invoice submission

10. Under item 17a, I do have a "Code" number, but could you advise me what may go in the Facility Code box?

Answer: Facility code can be left blank. Your “Code” will be your CAGE Code.

11. Under item 23 (Unit Price), may this box be left blank, and this is a single presentation?

Answer: This box may be left blank, but Item No 0001 on Pg. 3 needs to be filled in with pricing. This is a single 45–60-minute speech.

12. While the audience is identified as Fort Bliss and El Paso community leaders, are there any specific sub-groups or key characteristics of the audience that should be addressed (e.g., military rank, civilian roles)?

Answer: Mid to Senior Level Officers and Non-Commissioned Officers is the main audience; Community Leaders (El Paso City Government Leaders, local civic and business leaders, and military-friendly organizational leaders). Major General Taylor and Command Sergeant Major Light will be the Senior Leaders.

13. The document specifies the provision of audio/visual support and a green room, but are there additional expectations regarding on-site rehearsals or pre-event coordination with the technical team?

Answer: This speaker will not require a rehearsal. The rehearsal is internal only. They will conduct their keynote and q+a then depart.

14. Are there any existing resilience-related initiatives or programs within Fort Bliss that should be referenced or incorporated into the speech to make it more relevant to the audience?

Answer: Ironclad is the people line of effort associated with their keynote. I can provide a summary to enable the speaker to assemble their notes.

15. How will the success of the keynote speech be evaluated? Are there specific metrics or feedback mechanisms to be aware of?

Answer: There will be an end of event survey gauging the overall performance and sentiment of the event. Individual speakers will not be ‘assessed’.

16. Is there an expectation for the speaker to participate in any post-speech activities, such as a Q&A session, meet-and-greet, or panel discussion?

Answer: In short, no. There may be a brief engagement with our Commanding General and Command Sergeant Major.

17. The speaker is required to coordinate their transportation, but will travel expenses be reimbursed or should they be included in the proposed pricing?

Answer: Travel should be included in the pricing.

18. Is there a preferred delivery style (e.g., formal, motivational, storytelling) that aligns with the tone of the Iron Summit?

Answer: No. The live stream personnel can submit questions via a digital app and the moderator will screen and ask the most appropriate questions.

19. While the speech will be live-streamed for off-site personnel, are there any additional requirements for the speaker to interact with the virtual audience?

Answer:

20. If technical issues arise during the live stream, what contingency plans should the speaker prepare for to ensure seamless delivery?

Answer: The speaker will not be responsible for live stream quality and consistency. However, there will likely be a Microsoft Teams live stream backed up by a Zoom live stream. If the internet service is the issue, the speaker should carry on.

21. I understand the event is between 1300 to 1600, however the speech time requested is 45-60 minutes. Is the speaker required to remain at the event for the entire duration?

Answer: In short, no. The speaker may stay but is not required to.

image1.png image2.png