PURCHASE DESCRIPTION.docx

Product Specification/Salient Characteristics Rental/Lease of Four (4) Refrigerated/Reefer Trucks The Joint Modernization Command (JMC) is requesting the rental/lease of refrigerated/reefer trucks in support of our Project Convergence-Capstone Five (PCC5) exercise to be conduct at the National Training Center (NTC), Fort Irwin, California training area.

The requirements features are as follows:

1. Quantity: 4 - 24’ Ft. Refrigerated/Reefer Trucks Non-CDL Automatic

2. Operate on Diesel Fuel only

3. Equipped with a minimum of one (1) 5 lb. fire extinguisher

4. Capable of cooling and storing perishable items continuously, 24/7 throughout the required period of performance at a temperature of 30 degrees Fahrenheit or less.

5. Trucks shall possess a remote gauge to monitor temperature inside the refrigeration unit. If the remote gauge is inoperable, the truck will be considered inoperable.

6. Contractor shall ensure reefer trucks are in sound working condition, 100% functional and fully mission capable (FMC).

7. Contractor shall provide all labor, materials, maintenance, and equipment required for the rental, delivery, and pick-up of diesel powered refrigerated/reefer trucks.

8. The Contractor shall respond to all maintenance calls within 4 hours and repair or replace the vehicle within 24 hours. All repairs or replacements for the rental/leased equipment not completed within 24 hours will not be charged to the U. S. Government.

9. The Contractor shall provide a backup unit for any piece of equipment not fully operational within 24 hours of the contractor being notified. The Government will not pay any additional costs for use of a backup unit, to include transport cost.

10. Reefer trucks shall be able to work in a variety of environments from lose soil to hard gravel and temperatures up to 120 Fahrenheit. The reefer trucks shall have standard the basic vehicle operator’s manual associated with that equipment.

11. The equipment shall be able to operate in the high desert terrain of NTC and be able to withstand wind gusts up to 35-85 MPH in locations throughout the training area.

12. The Contractor shall label all equipment near the fuel tank with the wording “Diesel Fuel Only.” Failure to label accordingly will invalidate contractor claims regarding use of incorrect fuel.

13. The Contractor shall provide some type of secondary containment for each reefer truck in case of fuel spills in accordance with California regulations (Refer to Technical Exhibit #1).

14. Regulatory Markings: Each piece of equipment shall have stenciled on the side an Air Resources Board (ARB) number. The Contractor shall produce a certificate bearing the ARB number. No diesel-powered equipment is allowed on post without a decal from the State of California Air Resources Board (Refer to Technical Exhibit #1).

15. Equipment Condition: Each item of equipment or property furnished under this contract shall be in safe operational condition and shall comply with the Federal Safety Standards, the American National Standards and State Safety Regulations applicable to this equipment or property. The reefer trucks shall also have its’ service logs and calibration test to indicate it has passed inspection for load testing. If the Contracting Officer and/or Contracting Officer Representative (COR) determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contracting Officer shall promptly inform the contractor in writing.

16. The Contractor shall and the COR will conduct joint pre/post inspection of the equipment to ensure that equipment is serviceable before the COR takes possession of equipment. Equipment will not be accepted until Contractor signs statement of inspection. The COR will not sign, and the COR is not authorized to sign any electronic device.

17. Familiarization Training: The Contractor shall provide familiarization training on the delivered equipment. The Government will provide licensed individuals for proper operation of equipment. Note: Soldiers to be trained will be licensed operators of similar equipment, but not necessarily the same equipment.

18. The Contractor shall ensure all refrigerated/reefer trucks have a full tank of fuel at the time of delivery.

19. The Government will provide the required Ultra Low Sulfur Diesel (ULSD), as a fuel source for the reefer trucks. The Government will be responsible for all fueling required during the period of performance (POP).

19.1. The Government will not be responsible for returning the equipment with full fuel tanks or paying to refuel the equipment at the end of the POP.

20. The period of performance will be from 9 March 2025 to 19 March 2025. The Contractor shall be responsible for delivery reefer trucks on 9 March 2025 and pickup of reefer trucks on 19 March 2025.

* Quantity and Dates are subject to change due to mission requirements.

21. The Government personnel requesting rental/lease of reefer trucks shall provide an escort to the Contractor to show them where to place the reefer trucks and to sign a receipt for the trucks. This escort shall meet the Contractor at the installation main gate to ensure delivery is made to the proper locations because these are secured training areas for authorized personnel only. The Contractor shall not leave trucks at any location until the escort arrives and the joint inspection checklist has been signed and completed. The Contractor is required to remain at the location a maximum of 30 minutes awaiting the escort. If the escort does not arrive at the location within this timeframe, the Contractor’s personnel shall contact the Contracting Officer. The Contractor shall keep records of all coordination attempts and incomplete deliveries.

22. The Contractor shall furnish and deliver the specified quantity of refrigerated/reefer trucks within 24 hours of delivery schedule. Contractor shall pick-up the refrigerated trucks within 24 hours of the expiration of the period of performance.

23. The Contractor shall be responsible for ensuring they have access to the installation as required.

TECHNICAL EXHIBIT 1

CALIFORNIA AIR REGULATION & RESOURCES

In-Use Off-Road Diesel-Fueled Fleets:

- https://ww2.arb.ca.gov/sites/default/files/classic/msprog/ordiesel/documents/finalregorder-dec2011.pdf

- CCR Title 13, Section 2275, Large Spark-Ignition (LSI) Engine Fleet Requirements https://ww2.arb.ca.gov/our-work/programs/large-spark-ignition-lsi-engine-fleet-requirements-regulation

Proper labeling and registration of low use if not Tier 4f engine:

- Fleets report online through CARBS website –DOORS – contractors can provide information

Equipment Identification Numbers (EIN) labels will be:

- Color: The color of the EIN label is dependent on the type of fleet. Most EIN labels must be white on a red background.

- Placement: The EIN label must be located in clear view on both sides of the outside of the vehicle, approximately 5 feet above ground. If the vehicle is not 5 feet tall, the label may be placed lower on the vehicle.

- Size of label: Each character of the EIN needs to be at least 3” tall and 1.5” wide.

- Integrity: The EIN must be maintained in a manner that retains its legibility for the entire life of the vehicle.

Fort Irwin Environmental Policy:

- Must have a secondary containment while parked – under the fuel dispensing area

Trucks and Buses (to include Mobile Fuelers):

- CCR Title 13, Section 2025, Regulation to Reduce Emissions of Diesel Particulate Matter, Oxides of Nitrogen and Other Criteria Pollutants, from In-Use Heavy-Duty Diesel-Fueled Vehicles Error!

Hyperlink reference not valid. ww2.arb.ca.gov/sites/default/files/barcu/regact/2008/truckbus08/revfro.pdf

- Truck and Bus guide: https://ww2.arb.ca.gov/sites/default/files/truckstop/pdfs/truck_bus_booklet.pdf

- TRUCRS Reporting Guideline: https://ww2.arb.ca.gov/sites/default/files/2021- 12/TRUCRSReportinGuide22_ADA.pdf

CARB Regulations -Truck and Bus Engine:

- All mobile diesel trucks and buses must comply with the California’s Gross Vehicle Weight Rating (GVWR) for date of engine.

- Emission Control Labels must be affixed to engines of all commercial heavy-duty diesel vehicles, and must be legible as proof the engine, at minimum, meets U.S. federal

- Emissions standards for the engine model year Look for [this engine conforms to U.S. EPA and California Regulations…]

- If engine year is older than 2007- the truck must be registered as low-use (less than 1,000 miles/year) must be listed in the CARB TRUCKS reporting system.

https://ww2.arb.ca.gov/sites/default/files/2021-12/TRUCRSReportinGuide22_ADA.pdf

- The California Truck and Bus regulations applies to all vehicles operating in California. The vehicle can be registered out of state but still have to follow California CARB Regulations.

Diesel Fuel Tank:

- All trucks will have the ultra-low sulfur markings on the tank

- DOT hazmat placard and hazard class are required on all tanks

- Tanks must be marked as diesel - on the outside of the tank

- Tanks plates must read diesel (verified by Fort Irwin Fire Department if necessary)

- Fort Irwin Environmental Policy o Secondary containment is required when parked

Portable Generators:

- Mojave Desert Air Quality Management District (MDAQMD) https://www.mdaqmd.ca.gov/permitting

- CARB’s Airborne Toxic Control Measure (ATCM) for Stationary Compression Ignition Engines https://ww2.arb.ca.gov/sites/default/files/classic/diesel/documents/finalreg2011.pdf

- Statewide Portable Equipment Registration Program (PERP) https://ww2.arb.ca.gov/sites/default/files/2020-03/PERP_Reg_12.5.18R.pdf

Record Keeping and Reporting:

- Fuel usage

- Maintenance

- Generator run-time

- Report any spills to DPW

- Permit to be posted on equipment

Two types permit authorities (above 50 hp) are:

- Mojave Desert Air Quality Management District -Rule 206

- Provide Portable State-wide Equipment Program (PREP) Registration

- Fort Irwin Environmental Policy: The generator must have a secondary containment while parked – under the fuel dispensing area Above are examples of a registered PREP (photo 1) and District Air Permit (photo 2) 2 of 6 | Page image4.emf image5.png image6.emf image7.emf image8.png image1.jpeg image2.png image3.emf