SOLICITATION AMENDMENT Roof Repairs Group 1 Bldgs. 163, 1624, & 1776 W911SG22B0026 0001.pdf

0011785269

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to:

1. Update Special Contract Requirements;

2. Update Statement of Work Part 10 - Hazardous Building Materials Abatement;

3. Incorporate Department of Labor (DOL) All Agency Memoranda (AAM) 213 (as a separate attachment); and

4. Incorporate the RFI questions and answ ers.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 41

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Sep-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SG22B0026

X 9B. DATED (SEE ITEM 11)

17-Aug-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Sep-2022

CODE

MICC - FORT BLISS

111 PERSHING RD

FT BLISS TX 79916

W911SG 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SG22B0026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00800 - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

RFI QUESTIONS AND ANSWERS

RFI QUESTIONS AND ANSWERS

Roof Repairs Group 1 Bldgs. 163, 1624, & 1776

1. At the conclusion of the Abatement Survey, in the event asbestos is found, will DPW issue a modification to pay for the additional Asbestos Abatement that must be performed? How does DPW plan on paying for the post Abatement Survey, Asbestos Abatement that must be performed?

ANSWER: Contractors to assume asbestos/lead/mold is present for bidding purposes.

A lead and asbestos survey is NOT provided. The Contractor shall perform hazardous building materials sampling of all building material that may be disturbed during this project. Asbestos sampling shall be performed by an asbestos inspector that meets the requirements of the Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA).

If hazardous building materials are present, the Contractor shall abate/remediate. The Contractor shall be responsible for abating all hazardous building materials in the work area. Abatement of hazardous building materials (including asbestos containing material (ACM), Lead based paint (LBP), or mold) shall take place prior to performing other work of this project. The Contractor shall be responsible to perform abatement and disposal of all hazardous building materials in accordance with all applicable laws, rules and regulations, and with the guidelines of this section listed below.

There will be no modification for the adjustment of price resulting from the hazardous material test/survey and removal of hazardous material.

2. Can the Contractors Superintended for this project serve in a triple role as Superintendent, Quality Control, and Health and Safety Officer for this project?

ANSWER: No. Per Statement of Work Section 1.9 The Contractor shall, at a minimum, provide a full-time dedicated Superintendent (IAW 52.236-6, Superintendence by the Contractor) and a dedicated Safety/Quality Control Person for the duration of the contract.

3. The bid form list three separate line items (one per building). Will this project be awarded as one contract to a single contractor or will it be awarded as three separate projects to individual contractors?

ANSWER: “Roof Repairs Group 1 Bldgs. 163, 1624, & 1776 W911SG22B0026” will be awarded as single contract to a single contractor. A minimum of 3 superintendents shall be required.

4. Will the awarded contractor be permitted to perform work outside normal business hours and on weekends?

ANSWER: Refer to Section 2.5 of the Statement of Work: Normal working hours for the installation are from 07:00 am to 4:30 pm. The KO may authorize the Contractor to perform work outside of normal working hours and/or working days. If the Contractor desires to work during periods other than the days and hours listed above, a written request shall be made to the KO within 4 (four) calendar days of their intention.

5. Will hot permits be issued daily or will the be issued weekly?

ANSWER: Hot work permits to be issued per building for the duration of the project; however subject to change at the discretion of the inspector.

6. SOW Part 10 paragraph 10.1 states the contractor is responsible for performing a hazardous building materials survey. Will a price adjustment be made for any abatement/remediation needed as a result of a positive hazardous materials survey?

sampling shall be performed by an asbestos inspector that meets the requirements of the Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA).

If hazardous building materials are present, the Contractor shall abate/remediate. The Contractor shall be responsible for abating all hazardous building materials in the work area. Abatement of hazardous building materials (including asbestos containing material (ACM), Lead based paint (LBP), or mold) shall take place prior to performing other work of this project. The Contractor shall be responsible to perform abatement and disposal of all hazardous building materials in

7. SOW Part 11.1 paragraph J says to use 4 – layers of six ply fiberglass roofing felt but also states later in the same paragraph that all roofing felt is to be SBS modified. Does the government want 4 – layers of six ply glass fiber of 4 – layers of SBS modified smooth sheet?

ANSWER: Minimum 75# base sheet plus 4 – layers of six ply glass fiber interply sheets. All layers to be adhered with hot asphalt type IV. Surface ASTM D-312 type IV asphalt for the flood coat to adhere the gravel.

8. SOW Part 11.1 paragraph J states that asphalt shall be SBS modified. Does the government want the inter-ply asphalt to be SBS modified and then use ASTM D-312 type IV asphalt for the flood coat to adhere the gravel as listed in SOW Part 11.1 paragraph K?

ANSWER: Gravel surfaced roofs - Minimum 75# base sheet plus 4 – layers of six ply glass fiber interplay sheets. All layers to be adhered with hot asphalt type IV. Surface ASTM D-312 type IV asphalt for the flood coat to adhere the gravel.

9. The roof section inventory report list Bldg. 163 & Bldg. 1776 as having a 1/8” in 12” slope in the structure. The SOW requirement list all new roof systems require a minimum of ¼” in 12”.

Does this mean the new roof system on these buildings will require tapered insulation to achieve the required ¼” in 12” slope?

ANSWER: Yes.

10. Can the Superintendent fill the role of the SSHO and QCM if they meet all the qualifications?

ANSWER: No.

11. Will this project be following federal guidelines set in Executive Order 14057, sections below?

Section 202 Reduction in greenhouse gas emissions Co2 Section 205 Achieving Net-Zero Emissions Buildings Section 206 Increasing Energy and water Efficiency Section 207 Reducing Waste and Pollution ANSWER: Sections 202, 205, & 206 are not applicable to this contract. Contractor shall abide by Section 207.

12. Will this project be following federal guidelines set in Federal Acquisition Regulation 36.106 Policy? This policy calls for:

(1) Ensure that all new construction, major renovation, or repair and alteration of Federal buildings complies with the Guiding Principles for Federal Leadership in High-Performance and Sustainable Buildings (available at https://www.epa.gov/greeningepa/guiding-principles-federal-leadership-high-performance-and-sustainable-buildings);

(2) Pursue cost-effective, innovative strategies, such as highly reflective and vegetated roofs, to minimize consumption of energy, water, and materials;

(3) Identify alternatives to renovation that reduce existing assets’ deferred maintenance costs;

(4) Ensure that rehabilitation of Federally-owned historic buildings utilizes best practices and technologies in retrofitting to promote long-term viability of the buildings; and

(5) Ensure pollution prevention and eliminate waste by diverting at least 50 percent of construction and demolition materials and debris by the end of Fiscal Year 2015.

ANSWER: Yes, contractor shall follow guidelines set in Federal Acquisition Regulation 36.104.

13. Will this project be following federal sustainability guidelines drafted by the Department of Energy (DOE) and the Environmental Protection Agency (EPA), for heat island effect roofing products and cool roof?

Heat Island Impacts | US EPA Cool Roofs | Department of Energy ANSWER: The Department of Public Works (DPW) at White Sands Missile Range (WSMR) has a comprehensive internal review program for all construction projects. Group-1 Roofing project has been reviewed and approved by environmental, energy, and legal departments.

Please provide roofs as specified in Statement of Work (SOW), Drawings, and pre-bid RFIs.

14. Will this project be following Cool Roof Rating Council (CRRC) guidelines for federal projects?

ANSWER: The Department of Public Works (DPW) at White Sands Missile Range (WSMR) has a comprehensive internal review program for all construction projects. Group-1 Roofing project has been reviewed and approved by environmental, energy, and legal departments.

Please provide roofs as specified in Statement of Work (SOW), Drawings, and pre-bid RFIs.

15. Will this project be following Whole Building Design Guide sustainability goals? Minimize the burden on the environment, Conserve energy, Extend roof lifespan, Reduce carbon footprint and Reduce heat-island effect. https://www.wbdg.org/guides-specifications/building-envelope-design-guide/roofing-systems#desc ANSWER: The Department of Public Works (DPW) at White Sands Missile Range (WSMR) has a comprehensive internal review program for all construction projects. Group-1 Roofing project has been reviewed and approved by environmental, energy, and legal departments.

Please provide roofs as specified in Statement of Work (SOW), Drawings, and pre-bid RFIs.

16. Will this project allow the bidding by SDVOSB certified contractors that have joint ventured with 8a certified WOSB, that specialize in federal contracts and roofing?

ANSWER: The joint venture shall be listed as a SDVOSB and have the applicable NAICS code listed in SAM.gov.

17. What are the System 2 product specifications or manufacture for elastomeric applications, page 66 of 71 SOW?

ANSWER: Elastomeric coating shall meet the following specifications:

SOLIDS BY WEIGHT 66% (±2)

SOLIDS BY VOLUME 50% (±2)

TENSILE STRENGTH min. 158 psi (1,089 kPa) ELONGATION min. 176%

Install/Apply per manufacturers recommendations.

18. Will the KO/KS/COR entertain other roofing alternatives to full tear-off if cost savings, energy savings, waste reduction, annual preventative maintenance cost reduction, warranty extension 25-35 years and federal sustainability goals are met?

ANSWER: No.

19. Is the intent of full roof system removal to expose the iso-board for replacement and increased R-factor ratings as well as inspect the plywood decking?

20. Is their historical records of roof leaks at these at these buildings that prove water damage in areas and/or decking material has deteriorated?

ANSWER: Buildings 163 and 1624 have experienced roof leaks in recent years. No information is available indicating the severity of damage.

21. Will records of previous leaks and locations be shared with bidders?

ANSWER: The requested information is not available.

22. Have any roof inspections been conducted with thermal imaging to expose trouble zones in the roofing envelope and will it be shared with the bidders?

ANSWER: No.

23. Have previous repairs been completed at any of the sites that can be shared with bidders?

Repairs made/location? Products used?

ANSWER: No information is available.

24. Will roof gravel removed from roof decks be repurposed by the customer and utilized onsite as landscaping materials or fill; to save money on disposal fees and reduce construction waste?

ANSWER: Contractor is responsible for disposal of gravel. Clean gravel, gravel free of adhesive and any other deleterious material may be disposed of on base at the Hughes Pit located approximately 2 miles southeast of building 102.

25. SOW page 68-71 calls reusing gutters and downspouts on this project. If these items can’t be removed without damaging them or they are corroded beyond reusing; what options are there to replace?

ANSWER: The Government has considered the condition of the gutters and downspouts when developing the SOW. They are in good condition and do not require repair. If the contractor elects to remove and reinstall the gutters and downspouts in the performance of the work, then the contractor is responsible for not damaging them. If upon removal it is discovered that there is damage or corroded beyond reusing, the contractor will not be responsible for repairing. The contractor shall inform the COR immediately.

26. SOW page 69-71 calls for UV stable rubber blocking under utility lines with galvanized channel clamps. Will the COR/KO/KS entertain UV stable polymer blocks with 20-year warranty using stainless steel clamps? Most rubber UV blocks have a warranty of 3-10 years.

ANSWER: Yes, if it is a solid block.

27. If an alternative roof replacement system can flood coat the decks and provide R-factor with Solar Reflective Index required by the federal government; will other roof systems be considered besides full tear-off?

ANSWER: Gravel surfaced roofs - Minimum 75# base sheet plus 4 – layers of six ply glass fiber interplay sheets. All layers to be adhered with hot asphalt type IV. Surface ASTM D-312 type IV asphalt for the flood coat to adhere the gravel.

28. Is there any asbestos reports or should we put this in our bid budget to get tested for asbestos and lead?

sampling shall be performed by an asbestos inspector that meets the requirements of the Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA).

If hazardous building materials are present, the Contractor shall abate/remediate. The Contractor shall be responsible for abating all hazardous building materials in the work area. Abatement of hazardous building materials (including asbestos containing material (ACM), Lead based paint (LBP), or mold) shall take place prior to performing other work of this project. The Contractor shall be responsible to perform abatement and disposal of all hazardous building materials in

29. Was there any core samples done for the 3 roofs in this project?

30. Wage determination doesn't have roofers, do you have any historical data for wages and are you guys walking the bid winner through the process of getting the pay scale for that trade?

ANSWER: The amendment includes AAM 213 which explains the process on how to determine a wage rate for a roofer based on the current wage determination provided. Once the contract is awarded the winning bidder will submit a conformance request (SF1444) to the Contracting Officer. In 2021, the Department of Labor approved a conformance request with the following wage rate:

Classification Hourly Rate Fringe Benefit Roofer $24.08 $10.79

The following have been modified:

SPECIAL CONTRACT REQUIREMENTS

SPECIAL CONTRACT REQUIREMENTS

1. PERFORMANCE AND PAYMENT BONDS FOR CONSTRUCTION CONTRACTS AND MODIFICATIONS

The Contractor shall provide Performance and Payment Bonds identified in FAR 52.228-15 (DEV), Performance and Payment Bonds within the time specified in Block 12b of the SF 1442 (Far 28.102-1(b)(1)). Failure to provide executable documents within the stipulated timeframe may result in a payment delay or a termination action.

FAR 52.228-2, Additional Bonds Security, requires the Contractor to promptly furnish additional security if (a) Any surety upon any bond, or issuing financial institution for other security, furnished with this contract becomes unacceptable to the Government;(b) Any surety fails to furnish reports on its financial condition as required by the Government; (c) The contract price is increased so that the penal sum of any bond becomes inadequate in the opinion of the Contracting Officer; or (d) An irrevocable letter of credit (ILC) used as security will expire before the end of the period of required security. If the Contractor does not furnish an acceptable extension or replacement ILC, or other acceptable substitute, at least 30 days before an ILC’s scheduled expiration, the Contracting officer has the right to immediately draw on the ILC.

2. AWARD OF CONTRACT AND NOTICE TO PROCEED (NTP)

A Notice to Proceed will be given only after approval of required payment protection submitted in accordance with FAR Subpart

28. Standard Forms 25 and 25A are available at http://www.gsa.gov/Portal/gsa/ep/formslibrary. No billable work shall commence under this contract/ modification until after the contractor receives the NTP.

Work shall commence later than 5 calendar days following the date of Notice to Proceed, and all construction and contractual requirements shall be completed no later than the ending date of the period of performance cited in this contract.

3. CONSTRUCTION CONTRACT PROGRESS PAYMENT REQUESTS

The Contractor shall read and be familiar with FAR Clause 52.232-5, Payments Under Fixed Price Construction Contracts, and 52.232-27, Prompt Payment for Construction Contracts.

FAR Clause 52.232-5 stipulates that the Government shall make progress payments monthly as work proceeds. Each progress payment request shall include all of the elements delineated at subparagraph (b)(1)(i)-(v). Failure to comply with the minimum requirements in this reference will result in immediate rejection of the invoice until corrected.

Further sub-paragraph (e), Retainage, will be enforced. Relating back to the requirements for an appropriately detailed progress schedule, progress reports and progress payment requests shall be prepared in the same format as the approved progress schedule.

Every definable element of work will be shown on every progress report and every payment request. For every element of work not completed by the approved time (late performance), the Contracting Officer will retain the maximum 10% of the amount of the payment of each incident of late performance until the work is satisfactorily completed and inspected in accordance with instructions and standards identified elsewhere in this contract.

Further, sub-paragraph (g), Reimbursement for bond premiums, will be enforced. The contractor shall provide evidence of payment of bond premiums paid to the surety (including coinsurance and reinsurance) before being allowed to submit for reimbursement of those expenditures in a progress payment request.

FAR Clause 52.232-27 (a)(i)(A) discusses the due date for making progress payments as 14 days after the designated billing office receives a PROPER payment request (see discussion above). The Contracting Officer will date/time stamp receipt of each progress payment request package when it is delivered. That date/time will mark day one of the 14-day period for payment IF there is no disagreement over quantity, quality, or contractor compliance with contract requirements. If there is a disagreement in quantity, quality, or contractor compliance with any aspects of the contract at the time of delivery of the invoice, the invoice date/time stamp will be stricken through, initialed and returned to the contractor for correction. This effectively stops the clock and it will start over when a properly executed invoice is delivered to the Contracting Officer.

In accordance with DFARS 252.232-7003, the Contracting Officer hereby determines that the following process is in compliance with DFARS: Once the invoice has been certified by the Contracting Officer, AND the contractor receives a signed copy, the contractor shall initiate a Construction Payment Invoice in WAWF, and route it directly to the COR identified in this contract.

The DODAAC that will be used in preparing the WAWF invoice is “W91VB1”. When the COR receives the WAWF invoice, he/she will verify the information submitted with the (local progress payment request form) approved invoice; if all information between the two documents is verified as correct and appropriate, the COR will perform the role of Acceptor, and approve the invoice forward to the DFAS for processing of the payment. For contracts with a period of performance of 60 days or less the Contracting Officer has determined that no progress payment will be authorized. The Contractor shall be entitled to bill the

Government for such projects only after completing a final inspection (and clearing any punch list generated), completion of any applicable O&M classes (to be coordinated with the COR), submission of final paperwork (i.e., as built drawings, DD 1354), and after confirming all certified payroll records have been submitted to the Government.

For projects negotiated with a longer performance period, progress payments are authorized one time each month, up to 90% of the project cost, but only after approval of a construction progress schedule, and only in the amounts verified on subsequently approved progress reports. Progress payment invoices will not be processed in the same week as the progress report is submitted.

No progress payments are authorized above 90% of the contract value.

4. AVAILABILITY AND USE OF UTILITY SERVICES

a.) In accordance with FAR Clause 52.236-14, Availability and Use of Utility Services, water and electricity are furnished by the Government for the Contractor's use at no charge and in the performance of construction work at the job site, but only to the extent that their use is necessary to complete the work and the utilities are readily available at the site. Any usage of these utilities beyond what is needed to complete construction work at the job site or exceeds that which is readily available at the job site, and approved for use by the Contracting Officer, shall be furnished by the Contractor at its own expense. These utilities are provided provisionally and only to the extent that is necessary to facilitate the work This authority can be revoked if the Government witnesses that utilities are being wasted; e.g., lights being left on when no work is being done or water is being left on unattended for any extended amount of time. Failure of the Contractor to comply with this request to conserve and preserve these utilities will result in the Contractor entering into individual metering agreements at the job site and paying for the use of these utilities.

b.) In reference to FAR Clause 52.236-10, Operations and Storage Areas, SHOULD the Contractor be AUTHORIZED to establish a field operations office or a temporary staging area under this contract, it shall be responsible for consumption of available utilities. Prior to commencement of work under the contract, the contractor shall sign a utility metering agreement with the installation Directorate of Public Works Utilities Section. Prior to final payment under the contract, the contractor shall pay any outstanding utility charges and provide a copy of the paid invoice to the Contracting Officer as evidence of compliance. If the solicitation does not provide for such arrangements, and the contractor did not receive separate approval for the establishment of such facilities/space from the Contracting Officer, no such authorization is assumed. Any costs incurred for the establishment of field operations facilities after contract award are made solely at the contractor’s cost, and without compensation by the Government. There shall be no squatting on the job site.

5. WRITTEN GUARANTEES AND GUARANTOR'S REPRESENTATIVE

The Government is entitled to all standard commercially offered warranties/guarantees. The Contractor shall obtain all warranties, have them executed in writing, and furnish them to the Contracting Officer prior to final inspection. Additionally, the documentation shall include the name, address, and telephone number of the guarantor's representative responsible for the guarantee during the warranted period, and who will provide warranty related services covered by the warranty/guarantee. The existence of any commercial manufacturer’s warranties does not relieve the contractor of responsibilities identified in FAR clause 52.246-21.

6. DOCUMENTATION TO SUPPORT SUBCONTRACT AWARDS

a) Within five calendar days after the award of any subcontract, the Contractor shall deliver a completed SF Form 1413 (Statement and Acknowledgment) to the Contracting Officer. Each subcontract shall contain, as a minimum, the Contract Number, Task Order Number (if applicable), and Title. The subcontract must clearly identify what the subcontractor will be performing in relation to other trades on the job. All subcontracts shall contain the anticipated period of performance that correlates with the approved Progress Schedule for that Division of work. A sample format shall be submitted for Contracting Officer approval prior to commencement of work under this contract.

b) FAR Clause 52.222-11, entitled "Subcontracts (Labor Standards)", requires that the clauses listed therein be physically inserted in all subcontracts. However, if the Contractor subcontracts by means of purchase orders or other informal types of contractual situations, compliance will be considered provided if clauses are attached to the subcontract form. Written acknowledgement by the subcontractor of these Labor Standards is required. Incorporation by reference does not constitute compliance.

7. RELATIONSHIP BETWEEN GOVERNMENT, CONTRACTOR AND CONTRACTOR PERSONNEL

a) The Government and the Contractor understand and agree that the services to be delivered under this contract are non-personal services and that no employer-employee or master-servant relationship exists or will exist under the contract between the Government and the Contractor or between the Government and the Contractor's personnel. Further, the Contractor is not the Government's agent.

b) The Government will not exercise any supervision or control over Contractor personnel performing services under this contract. Contractor personnel shall not become an integrated part of the Government organization in connection with performance under this contract.

c) The work required under this contract does not require or authorize the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather, the Contractor's employees shall act and exercise personal judgment and discretion on behalf of the Contractor.

d) Contractor personnel shall not be eligible, by virtue of performance under this contract, for payment by the Government of entitlements and benefits accorded federal employees. The entire consideration to the Contractor for performance of this contract is contained in the provisions for payment set forth in this contract.

8. INSURANCE

In accordance with FAR Part 28.301 and Clause 52.228-5, Insurance – Work on a Government Installation, the following types of insurance and “minimum” amounts are required for this contract:

TYPE AMOUNTS

Workmen’s Compensation $100,000 (see 8.1 below) Comprehensive General Liability $500,000 per occurrence for bodily injury Comprehensive Automobile Liability $200,000 per person

$500,000 per accident for bodily injury $20,000 for property damage

8.1 Worker’s Compensation will be provided as regulated by the Division of Worker’s Compensation, issued by New Mexico Office of Superintendent of Insurance (OSI), regulated by the OSI and guaranteed by the New Mexico Property and Casualty Insurance Guaranty Association.

NOTE: Before commencing work under this contract, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies referenced in the certification (s) shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed/prescribed or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of proofs of required insurance, and shall make copies available to the Contracting Officer upon request. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

STATEMENT OF WORK

STATEMENT OF WORK

Roof Repairs Group 1 Buildings 163, 1624 and 1776

White Sands Missile Range, NM

9 August 2022

Information contained in this document regarding commercial products or firms may not be used for advertising or promotional purposes and is not an endorsement of any product or firm by the Directorate of Public Works, White Sands Missile Range or the U.S. Army.

Part 1- Project Description and Location

1.1 General Description of Work.

All work shall comply with State, local and Federal laws and regulations, industry and construction codes and standards, manufacturer’s specifications and recommendations, and all contract special provisions, terms and conditions. The Contractor shall be responsible for obtaining all required licenses and permits to perform construction work on a Federal installation, and be properly bonded and insured in accordance with Federal Acquisition Regulation (FAR) requirements. The intent of the contract is to provide for the construction and completion of the work described. The precise details of performing the work are not stipulated except as considered essential for the successful completion of the work. The Contractor shall furnish all labor, material, equipment, tools, transportation, and supplies necessary to complete the work according to the contract. The project consists of re-roofing buildings 163, 1624 & 1776 as shown on the Statement of Work (SOW).

1.2 Project Location.

The work is located on White Sands Missile Range (WSMR), at buildings 163, 1624 & 1776 on WSMR main cantonment area Dona Ana County, New Mexico.

1.3 Period of Performance (POP).

All work shall be completed according to the awarded contract period of performance of no later than 220 calendar days after contract award is issued by the Contracting Officer (KO). The Contractor shall complete all pre-construction tasks within 30 calendar days of contract award.

This includes time required to process any coordination with any Government office or the Contracting Officer Representative (COR) for example bonds, traffic control plans, dig permit coordination, utility outage requests, submittals in accordance with (IAW) Section 8.3, etc.

Barring any contingencies that arise during construction, the Government requires the project to be completed within 220 calendar days.

1.4 Pre-Construction Meeting.

The Contractor shall attend a pre-construction meeting held by the Government prior to construction. Construction shall NOT begin until this meeting is held. This meeting serves to answer any questions from the Contractor and to discuss building issues such as storage, security, access, working hours, notifications, etc. The Contractor shall also provide the names of Key Personnel (see Section 1.9). The Contractor shall take minutes of the meetings and submit the minutes to the COR, KO, and Contract Specialist (KS) via the Contract Daily Report (see Section 5.2) within five (5) days.

1.5 Progress Meetings.

The Contractor’s project manager and superintendent shall attend any progress meetings held by the Government on a scheduled or unscheduled basis (with 48 hour notice), or on dates determined by the Government. This meeting is for the Contractor to discuss their current progress, to discuss schedule, and to discuss and resolve any other project related issues. The Contractor shall take minutes of the meetings and submit the minutes to the COR, KS, and KO via the Contract Daily Report (see Section 5.2) within five (5) days.

1.6 Temporary Utilities.

1.6.1 Water Service. The Contractor may use water from the Government's existing water system. When connecting to the Government’s water system, including attaching water hoses to spigots, the Contractor must install a back flow prevention device that is approved by WSMR Water Plant manager, 575-678-1917. Water usage shall be reported to the COR monthly. A water standpipe is located on Headquarters Avenue

0.25 miles south of Martin Luther King Avenue.

1.6.2 Electric Power Service. The Contractor may use electric power from the Government’s existing electrical system. The Government electrical power is not available for this project.

1.7 Project signs.

The Contractor shall install a 4’ x 8’ project information sign at the work site. The sign will contain information such as project name, Contractor information, etc. A template will be provided by the COR. The sign shall be placed where it can safely be viewed by the general public. In addition to this sign, a worksite bulletin board and Safety and Occupation Health bulletin board (see Section 3.8) shall be placed where they are accessible to workers performing work for this project. These signs shall remain in place for the duration of the construction until project acceptance.

1.8 Notifications.

The Contractor shall inform the COR a minimum of two weeks in advance of the planned starting work date. In addition, the Contractor shall inform the COR a minimum of three weeks in advance of any action that requires notification to the Command Group or the public (e.g., road closures, detours, etc.). Such events will be discussed during the pre-construction meeting.

1.9 Key Personnel

The Contractor shall, at a minimum, provide a full-time dedicated Superintendent (IAW 52.2366, Superintendence by the Contractor) and a dedicated Safety/Quality Control Person for the duration of the contract.

The Contractor shall provide to the Contracting Officer (KO), within seven (7) calendar days after Notice to Proceed, a letter designating the key personnel prior to any work commencing.

No substitutions of the key personnel proposed is authorized without prior written approval of the Contracting Officer. See Section 8.3 for submittal requirements.

In the event of short absences of the key personnel under this contract (or the release of the individual currently performing the work), the Contractor shall request to substitute another fully qualified individual. This request shall be provided, to the Contracting Officer, in writing, no less than three business days prior to the need to substitute.

Part 2 – Installation Access and Security

2.1 Installation Access.

Contractors shall comply with the requirements of the WSMR Visitor Control Program. The Contractor’s and all associated sub-Contractor’s employees shall provide all information required (to the COR or as required by the WSMR Visitor Control Program) for background checks to meet installation access requirements to be accomplished by Directorate of Emergency Services, and Security Office. Contractor workforce shall comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. The Government is not responsible for work delays or additional costs associated with and / or Contractor’s failure to obtain clearances for their employees.

NOTE: Employee Training as outlined in Section 7.1 SHALL BE COMPLETED AND SUBMITTED TO

THE COR PRIOR TO REQUESTING RANGE ACCESS. Proof of training shall be completed for both Contractor and subContractor workers. See Part 7 – Required Employee Training, and Part 8 – Project Submittals.

Building 1624 is in a DAC (formerly ARL) facility, Contractors requiring access to DAC facilities must also submit Form 5000 and Form 102 to the DAC Security Officer, 575-678-2713, through the COR in order to gain access to the facilities.

2.2 Contractor’s Responsibilities.

The Contractor shall ensure that all employees carry their Installation access authorization with them during working hours and show them upon request. The Government will periodically verify passes from the Contractor employees with their personal identification. The Contractor shall also ensure that all passes are current, and are originals and not copies. If an employee is terminated the Contractor shall ensure that Installation access passes, badges, or other access credentials are turned in to the COR within 1 (one) working day.

2.3 Removal of Personnel.

The Government has the right to remove any Contractor employee at any time during the duration of the contract if that employee fails to meet the Installation Security Requirements. In such case, the Contractor shall ensure that Installation access passes, badges, or other access credentials are turned in to the COR immediately. The Contractor shall submit the name of a replacement within 5 (five) working days of the removal to the COR.

2.4 Photography.

Under no circumstances shall the Contractor or any of their subContractors take photographs of any type while on the installation. Failure to comply with this requirement will result in employee being barred from entering the installation. The Contractor can request, at least 48 hours in advance, that photographs be taken by the COR. These photographs will be provided to the Contractor upon security review and approval for release, which may take up to two weeks.

2.5 Working Hours.

White Sands Missile Range operates on a compressed work schedule with an off day every other Friday (RDO) and observes Federal Holidays. Normal working hours for the installation are from 07:00 am to 4:30 pm. The KO may authorize the Contractor to perform work outside of normal working hours and/or working days. If the Contractor desires to work during periods other than the days and hours listed above, a written request shall be made to the KO within 4 (four) calendar days of their intention.

2.6 Entry Restrictions and Roadblocks.

The Contractor’s and all associated sub-Contractor’s employees may be required to work in areas subject to entry restrictions, evacuations, and roadblocks. Roadblocks on public highways are normally set for a duration of at least one (1) hour. Internal roadblocks (on non-public WSMR roads) are normally set for a duration of at least two (2) Hours. However, on occasion the duration may be as long as all day. If the Contractor is able to reach the work site and perform at least 5 hours of work, the Government will consider the day as an official work day.

The Contractor is responsible for scheduling operations to avoid unnecessary delays and missed services. Range and roadblock status may be obtained by calling 575-678-1178 or 575-6782222.

Roadblocks time and duration are subject to change without prior notification.

Part 3 – Safety

3.1 Safety Compliance.

Army construction contracts fall within the purview of the US Army Corps of Engineers Safety and Health Requirements Manual, Engineer Manual (EM) 385-1-1, and Occupational Safety and Health Administration (OSHA) Title 29 Part 1910 and 1926. The version in effect at time of contract award will be used. OSHA 29 CFR 1910 Safety and Health Regulations as well as 29 CFR 1926 Safety and Health Regulations for Construction are available online at:

3.1.1 http://www.osha.gov/

3.1.2 EM-385-1-1 is available online at:

http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

3.2 Coordination with Sub-Contractors.

The Contractor is the “controlling employer" and is responsible for all work site safety and health conditions including those of the subContractors. The Contractor shall be responsible for informing their subContractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one task from interfering with or creating hazardous working conditions for other tasks, and inspecting subContractor operations to ensure that accident prevention responsibilities are being carried out.

3.3 Site Specific Safety Plan.

Construction contracts shall include a site and project specific safety plan. See Section 8.3 for submittal requirements. EM 385-1-1 refers to a safety plan as an Accident Prevention Plan (APP). The safety plan shall be tailored to the project, based on the size and complexity of the construction to be accomplished and shall include a fall protection and prevention program. A typical safety plan will address such issues as, but will not be limited to, the following:

3.3.1 The company’s safety and health policy.

3.3.2 Company safety inspections of the job site.

3.3.3 Use of personnel protective equipment (PPE).

3.3.4 Safety rules and penalties associated with not following the rules.

3.3.5 Safety training and frequency (identifying hazards, explaining precautions and proper use of equipment/machinery, and the PPE required for the job including how to use and maintain PPE).

3.3.6 The steps to be followed to report unsafe working conditions and practices.

3.3.7 Special hazards.

3.3.8 Hazardous materials.

3.3.9 Confined spaces, i.e. entry procedures and ventilation requirements, etc.

3.3.10 Lockout tag procedures.

3.3.11 Instruction concerning safe operations and appropriate emergency action in the event of accidental exposure.

3.3.12 Emergency procedures.

3.3.13 Identifying personnel on site who have had first aid training.

3.3.14 Identify where communication devices (such as phones, radios or other approved communication devices) are located with appropriate phone numbers posted.

3.3.15 Post how to exit the work area in an expeditious and safe manner.

3.3.16 The plan will identify the person with lead responsibility for safety, where protective equipment may be obtained and the procedures for reporting a safety hazard.

The person identified as the lead responsible for Safety may also perform Contractor Quality Control (CQC) upon approval by the KO (see Section 5.1).

Approval of the Safety Plan does not relieve the Contractor of complying with all applicable safety requirements.

3.4 Internal Job Site Safety Inspections.

Frequent and regular Contractor internal job site inspections shall focus on identifying and removing hazards. The Contractor’s Safety Plan shall explain the disciplinary process that will be followed when the Contractor job inspections find violations to the safety rules. The disciplinary process shall be included in the employee’s training and reviewed during regular safety briefings. The Government will review the Contractor’s Safety Plan for adequacy, completeness and compliance with OSHA and EM 385-1-1 requirements. The Contractor shall review and amend the safety plan, as necessary, throughout the life of the contract. Amended safety plans shall be submitted to the COR for approval. The Contractor shall incorporate unusual or highhazard activities not identified in the original safety plan as they are discovered.

3.5 Hazard Analysis.

Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subContractor is to perform the work, the Contractor(s) performing that work activity shall prepare an Activity Hazard Analysis (AHA) (sometimes called a job hazard analysis). See section 8.3 for deliverable requirements.

Approval of the Activity Hazard Analysis does not relieve the Contractor of complying with all applicable safety requirements.

3.6 Accident Reporting Requirements.

The Contractor shall immediately report all accidents or injuries to the COR or his/her designee.

If COR or Project Representative is not available, report accidents or injuries to the Garrison Safety manager (575-678-3221). Forward a written report through the COR using Contractor’s format or similar IAW DAPAM 385-40 to the Installation Safety Office (ISO) within seven (7) calendar days of occurrence.

Damage to Army property. This includes Government furnished material, property, or equipment provided to a Contractor. Contractor must complete DA Form 285 or 285-AB-R (available at http://armypubs.army.mil/), when damage to Army property is equal to or greater than $5,000.00. If Contractor has an issued Common Access Card (CAC), Contractor is required to complete the report through REPORT IT, the Army's online accident reporting system (https://safety.army.mil/). If the Contractor has not been issued a CAC, the forms identified in DA PAM 385-40 must be utilized and provided to the ISO Director or designated representative within seven (7) calendar days of occurrence.

The COR shall immediately notify the ISO of a Contractor accident or injury and ensure a written accident report is sent to the ISO within seven (7) calendar days of occurrence.

Contractors shall report to the local OSHA office accidents and injuries in accordance with OSHA reporting requirements (https://www.osha.gov/oshdir/nm.html).

3.7 Safety Meetings.

The Contractor shall conduct and document meetings as required by EM 385-1-1. Attach minutes showing contract title, signatures of attendees and a list of topics discussed to the Contractor's daily report (see Section 5.2).

3.8 Display of Safety Information.

The Contractor shall erect a safety and occupational health (SOH) bulletin board at the job site at least one calendar day prior to commencement of work. Include and maintain information on safety bulletin board as required by EM 385-1-1, section 01.A.07 ”SOH Bulletin Board”.

Where size, duration, or logistics of project do not facilitate a bulletin board, an alternative method, acceptable to the COR, that is accessible and includes all mandatory information for employee and visitor review, shall be deemed as meeting the requirement for a bulletin board.

3.9 Work in Confined Spaces.

The Contractor shall comply with the requirements in Section 34 of USACE EM 385-1-1, OSHA 29 CFR 1910.146, and OSHA 29 CFR 1926.21(b)(6). Any potential for a hazard in the confined space requires a permit system to be used. WSMR Fire Department issues permits for confined space entry. Please call 575-678-0470 or 575-678-4187 to obtain a permit. Permits shall be requested no later than two (2) working days in advance of the work to be performed. The Contractor shall coordinate with the COR to submit the permit request.

3.10 Safety Data Sheets for Hazardous Materials.

The Contractor shall submit to the Government COR a List of Hazardous Materials (LHM) and Safety Data Sheets (SDS) IAW requirements of FAR 52.223-3, Hazardous Material Identification and Material Safety Data. See Section 8.3 for submittal requirements.

3.11 Radiation Permits and Authorizations.

Civilian Contractors bringing radioactive devices (e.g. nuclear soil density meters, X-Ray Fluorescence (XRF) equipment) onto the Installation must have approval from the Garrison Radiation Safety Manager, 575-678-8234/1211. Contractor shall prepare and submit an application (DA Form 3337, http://armypubs.army.mil) to bring in radiation devices at least thirty (30) calendar days prior to anticipated use. Applications shall be submitted through the COR. Contractor shall not bring in any devices without a Government approved application.

License requirements are listed below:

• Nuclear Regulatory Commission (NRC) Licensees will need to complete DA Form 3337 and provide a copy of the license.

• NM Licensees will need to complete DA Form 3337 and include copy of NM License if work is north of Hwy 70; work…