W911SG-18-R-0047_Alarm_Systems_Maintnenaces.pdf

SEE ADDENDUM

(No Collect Calls)

W911SG18R0047 07-Sep-2018

b. TELEPHONE NUMBER

915-568-5881

8. OFFER DUE DATE/LOCAL TIME

08:00 AM 20 Sep 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SG9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHARLES JOHNSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011176346

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6QM MICC-FT BLISS

111 BLDG 2021

1733 PLEASONTON ROAD

FORT BLISS TX 79916-6812

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W45C21 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MORALE WELFARE AND RECREATION FT BLISS

FAMILY MORALE WELFARE AND RECREATIO

ACTPO BLDG 2527 CHAFFEE RD

FORT BLISS TX 79916

TEL: 915-568-2310 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

561621

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF36

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911SG18R0047

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 12 Months OPTION Alarms System (ICIDS IV) MT & SV Base Yr

FFP

Alarms Systems (ICIDS IV) Maintenance Services for Base Year (12) months of continue services.

FOB: Destination

PSC CD: 6350

NET AMT

1002 1 Each OPTION Contract Manpower Reporting

FFP

Contract Manpower Reporting (CMR)

CLAUSES INCORPORATED BY REFERENCE

52.219-30 Notice of Set-Aside for, or Sole Source Award to, Women-

Owned Small Business Concerns Eligible Under the Women- Owned Small Business Program

DEC 2015

52.217-8 Option To Extend Services NOV 1999 52.217-9 Option To Extend The Term Of The Contract MAR 2000 52.217-9 Option To Extend The Term Of The Contract MAR 2000

CLAUSES INCORPORATED BY FULL TEXT

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

As prescribed in 232.7004(a), use the following clause:

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS (DEVIATION 2018-A000l) (DEC 2017)

(a) Definitions. As used in this clause-

(1) "Invoice payment" have the meaning given in section 32.001 of the Federal Acquisition Regulation.

(3) "Payment request" mea ns any request for contract invoice payment submitted by the

Contractor under this contract.

(3) "Receiving report" mea ns the data required by the clause at 252.246- 7000 , Material Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Inter net at https://waw f.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than

WAWF only when-

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment ;

(2) DoD makes payment for commercial transportation services provided under a

Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., Power Track, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; The Government wide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required; or

(4) Submitting payment requests and receiving reports to the Supplier Self- Services (SUS) system accessible via the Wide Area Work Flow (WAWF) website as a n authorized participant in the vendor portal invoicing pilot program.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of Clause)

CLAUSES INCORPORATED BY REFERENCE

252.232-7007 Limitation Of Government's Obligation APR 2014 252.232-7010 Levies on Contract Payments DEC 2006 52.203-3 Gratuities APR 1984 52.222-3 Convict Labor JUN 2003 52.222-50 Combating Trafficking in Persons MAR 2015 52.233-1 Disputes MAY 2014 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-2 Evaluation - Commercial Items OCT 2014 52.212-3 Offeror Representations and Certifications--Commercial

Items

NOV 2017

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items

JUL 2018

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2018 TO

29-SEP-2019

N/A MORALE WELFARE AND RECREATION

FT BLISS

FAMILY MORALE WELFARE AND

RECREATIO

ACTPO BLDG 2527 CHAFFEE RD

FORT BLISS TX 79916

915-568-2310

W45C21

0002 POP 30-SEP-2018 TO

29-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 30-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 30-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0001 12 Months Alarms System (ICIDS IV) MT & SV Base Yr

FFP

Alarms Systems (ICIDS IV) Maintenance Services for Base Year (12) months of continue services.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011176346

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government

0002 1 Each Contract Manpower Reporting

FFP

Contract Manpower Reporting (CMR) FOB: Destination

PURCHASE REQUEST NUMBER: 0011176346

PERFORMANCE WORK STATMENT

PERFORMANCE WORK STATEMENT

DES Alarm Systems (ICIDS IV) Maintenance Service

PART 1

GENERAL INORMATION

1. General. This is a non-personal services contract to provide Preventative Maintenance Services required to maintain all components of the Integrated Commercial Intrusion Detection System, version IV (ICIDS-IV), and all components of the Bosch, Avigilon, and Honeywell Closed Circuit Television (CCTV) camera systems being utilized throughout the Fort Bliss Military Reservation in operational status and various devices throughout the installation as stated in the Performance Work Statement (PWS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventive maintenance of ICIDS IV and CCTV monitoring systems, to include recording devices and servers, on the Fort Bliss Military Installation, East Fort Bliss, Dona Ana, Oro Grande, and McGregor Range Facilities, as defined in this PWS except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background. Directorate of Emergency Services (DES) supports the Fort Bliss community by providing quality police, physical security, access control, fire and emergency services as part of a force protection effort to maintain a safe and secure environment on a large federal installation.

1.3. Objectives. The objective of this contract is to provide service and preventive maintenance for all ICIDS-IV and CCTV monitoring systems in order to be sustained in a fully operational state.

1.4. Scope. This contract includes all functions, tasks and responsibilities normally performed by a Preventative Maintenance Service Contract. The Contractor shall be responsible for providing certified on site technicians to provide maintenance oversight of all ICIDS-IV and Bosch, Avigilon, and Honeywell CCTV monitoring systems, and all other systems contained within this agreement. All qualifications and certificates must be verified before the awarding of this contract. In order to insure maximum efficiency of all security systems identified under this PWS, response to service calls and standard work performance will be initiated, monitored and recorded by the following criteria:

1.4.1. The installation Alarms Administrator or their designated representative will initiate a work order through the contractor’s Work Order Desk, upon receipt of the work request the response time requirement is also initiated. Response time to complete a work order is 4 hrs. After the work order has been submitted by the Alarms Administrator (Security Assistant) to the Work order desk for processing.

The work order desk will in turn submit a written affirmation of work order request to the Alarms Administrator or designated representative stating the work order has been initiated.

1.4.2. For the purpose of this agreement, an account is considered operational once it has connectivity to the supporting server. ICIDS-IV accounts are considered operational if the systems have been installed and are in use by the installation as recognized by both the Directorate of Emergency Services (DES) and the contractor.

1.4.3. All response time criteria are based upon a normal duty day as defined in this PWS.

1.4.4. Technicians are required to furnish administrative records of all work performance utilizing a written standard information format provided by the contractor, prior to the end of each 24 hour period when work has been performed.

1.4.5. Security systems identified and contained in this agreement include: All ICIDS-IV and related components and CCTV and their monitoring and recording systems.

1.4.6. The contractor shalll be responsible for the removal of all wiring, equipment, and excess material from each site where work is performed. In addition, the contractor assumes the responsibility of providing all equipment and materials used in the performance of this contract. At no time will any representative of the Department of the Army (DA) or individual(s) assigned to Fort Bliss assume responsibility for the security or safety of contracted personnel, their equipment or material during the performance of this contract.

1.4.7. Semi-annual inspections of all Security Systems equipment listed herein at Fort Bliss shall be scheduled and conducted by the contractor. These inspections shalll equal 100% of systems by the 12 month anniversary of the award date. The equipment, operational alarm accounts and all systems/ accounts that may be installed during the life of this agreement will be covered under this agreement and shall include the following number of accounts by asset to be protected: See attachment.

The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Texas State Law, Occupational Safety and Health Administration (OSHA) regulations, Army and installation regulations.

1.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and three (4) 12-month option years. The Period of Performance reads as follows:

Base Year 30 Sep 18 – 29 Sep 19 Option Year I 30 Sep 19 – 29 Sep 20 Option Year II 30 Sep 20 – 29 Sep 21 Option Year III 30 Sep 21 – 29 Sep 22 Option Year IV 30 Sep 22 – 29 Sep 23

1.6. Hours of Operation.

1.6.1. Normal Duty Hours. The contractor shall be responsible for providing services and preventive maintenance between the hours of 7:30 AM through 4:30 PM, Mountain Time Zone, Monday through

Commented [DA1]: Nowhere in section 5 does it state that the contractor have a work order desk.

Commented [DA2]: Paragraph 5.1.4 says by the contractor only, which is it?

Commented [DA3]: Change to shall

Commented [DA4]: Change to shall

Commented [DA5]: ange to shall

Friday, except on Federal Government Holidays, or when Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind the stability and continuity of the workforce is essential.

1.6.2. Federal Government Holidays.

a. New Year’s Day 1st Day of January Martin Luther King, Jr. Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day Last Monday in May Independence Day 4th Day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran’s Day 11th Day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th Day of December

b. When one of the above designated holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the government and the Contractor that observance of such days by Government personnel will not be a reason for an additional period of performance, or entitlement of compensation except as set for the within the contract. In the event of contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

d. When the Department of Defense grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer (KO) or the Contracting Officer’s Representative (COR). Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

e. If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive direction.

1.7 Quality Assurance.

1.7.1. The Government shall evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the PWS of this contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate.

1.7.2. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced to include minutes shall be taken during all meetings. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be considered into the overall contract price.

1.8. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government (see Federal Acquisition Reregulation (FAR) 52.246-1, Contractor Inspection Requirements).

1.8.1. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/ methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall provide to the Government their quality control documentation within 30 days after contract award.

Changes to the QCP after award shall be submitted to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) within five (5) working days prior to the proposed changes thereafter.

After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC System in regard to this contract.

1.8.2 The contractor is subject to periodic inspections conducted by the Installation Alarms Administrator, their designated representative, members of the Physical Security Division, Directorate of Emergency Services and the ultimate end users (units whose assets are being protected). Technicians shall be ready with all necessary tools, test equipment, and supplies necessary to trouble shoot and correct system faults after testing is complete. Any failure in the operation of the alarm system will be viewed as unsatisfactory work and will not be accepted.

1.8.3. Corrective Actions. At any time it is determined by the Contracting Officer that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency.

1.9. Emergency Services. None.

1.9.1 Place of Performance. This contract will be provided with a list of the accounts on Fort Bliss for this requirement by the Physical Security Alarms personnel.

1.10. Type of Contract. The Government will award a fixed price contract.

1.11. Security.

1.11.1. Security Requirements. Contractor personnel performing work under this contract must have a minimum security clearance of CONFIDENTIAL, granted in accordance with AR 380-67, paragraph 3-2 at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW the Department of Defense Contract Security Classification Specification form DD254 and will be maintained at the security office within the Directorate of Plans, Training, Mobilization, and Security (DPTMS).

Commented [DA6]: uggest adding that minutes shall be taken during all meetings

1.11.2. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use IAW AR 190-13, The Army Physical Security Program. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.11.3. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop and implement a key control program and procedures compliant with AR 190-51 to ensure that keys are controlled and safeguarded.

The plan shall be incorporated within the Contractor’s Quality Control Plan or submitted to the COR for approval NLT five (5) days after award). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO, COR and Security Manager.

1.11.3.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be reimbursed by the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost reimbursed by the Contractor. Any Government property stolen or damaged in association with keys being duplicated, misplaced, or lost by the Contractor personnel shall be reimburse the Government accordingly.

1.11.3.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.11.4. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.11.5. AT Level I Training. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within five (5) working days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit Certificates of completion for each affected contract employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within five (5) working days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: http://jko.jten.mil/courses/atl1/launch.html. If access to a computer is not available, the unit’s Level II ATO will conduct AT Level I training for the Contractor and employees within five (5) working days after contract start and maintain a copy of the attendance roster for one year. Any Contractor hired after contract start will be required to receive AT Level I training within five (5) working days by the ATO. It will also be acceptable for the new hire to take the training on line and present the training certificate to the ATO within three (3) calendar days. AT Level I training is an annual requirement with the 12 month period starting on the date of initial training and re-certification NLT the last day of the 12 month period. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

1.11.6. Access and General Protection/Security: Policy and Procedures. Fort Bliss, under the direction of the Commanding General, has initiated the implementation of Homeland Security Presidential Directive

(HSPD-12), requiring the vetting of all individuals seeking access to Army installations. All contractors must complete a favorable background check prior to being granted access onto Fort Bliss. Once the contract has been awarded, the company is required to provide a list of all employees through the COR of the contract by completing the attached form and forward to Mr. Gary Albone, COR at gary.o.albone.civ@mail.mil or Mr. Patrick Dyer, Access Control Manager at patrick.s.dyer.civ@mail.mil.

Once all background checks have been completed and installation access has been granted, the results will be sent to the COR and contract POC. At this point ALL employees must proceed to building 2616 Chaffee Road, Chaffee Commercial Visitor Control Center, to initiate the process of issuing installation access badges. It must be reminded that this action will contain personally identifiable information (PII);

all correspondence must be protected. As an additional precaution, this information must only be provided to Mr. Albone and Mr. Dyer. Please do not give background results to anyone. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.11.6.1. The Contractor shall notify the COR of employees who require access to the installation and have not previously had a background check, within five (5) days of award of the contract. The COR will provide a background check form to the Contractor who, in turn, shall input the appropriate details per employee and submit the form directly to the Point of Contact at DES. Any negative results (names only) from the background check will be transmitted from DES to the COR and the KO. The KO will enforce the results and the COR will verify compliance. It will be up to the Contractor to take appropriate action and directly coordinate with DES for information and/or appeals as needed. If during the period of the contract, new personnel are hired, that information shall be submitted to the COR within five (5) days of new hire. It is the Contractor’s responsibility to inform the Government of these changes. The Contractor shall contact DES directly to schedule appointments for the Contractor’s employees that have passed the DES background check to be issued Installation Access Badges. When accessing the installation, contract employees will be required to show at the Access Control Point as state issued driver’s license or identification and the Installation Access Badge. The Contractor shall ensure employees that no longer require access to the installation to support this contract, return the Installation Access Badge to DES prior to final termination. Within 24 hours of the Installation Access Badge turn-in, the Contractor shall provide the COR proof the badge has been returned to DES.

1.11.7. iWATCH Training. The Contractor and all associates subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within five (5) working days of contract award and within five (5) working days of new employees’ commencing performance with the results reported to the COR no later than five (5) working days from employment start. The attached document can be used by the COR to satisfy this requirement.

1.11.8. Security of Classified Items, Systems and Information. The Contractor, as a general rule, shall not have access to classified information; however, should classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.

1.12. Safety. The Contractor shall establish and maintain a safety plan which shall be submitted to the KO at the time of proposal.

1.12.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with the following Safety Accident Prevention Standards: 29 CFR 1910, Occupational Safety and Health Standards; 29 CFR 1926, Safety and Health regulations for Construction; Army Corps of Engineers Manual 385-1-1, Safety and Health Requirements Manual. The Contractor shall comply with the above and all other applicable DoD, Army, Federal, State and Local safety and health requirements.

1.12.2. Reporting of Fire and Safety Hazards. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

1.12.3. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer or authorized representative for final resolution. The Contractor shall notify the Contracting Officer or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel will be remedied by the Contractor at no expense to the government.

1.12.4. Reporting Mishaps. The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and Reporting. In addition the Contractor shall report: (1) Injury or occupational illness to on-duty contractors; (2) Damage to GFM, GFP, or GFE provided to a contractor; (3) Contractor accidents involving Army property and personnel.

SERIOUS ACCIDENT AND INCIDENT REPORTING: The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible but not more than one hour following the accident or incident to the Fort Bliss Directorate of Emergency Services, the Installation Safety Office, and Contracting Officer. Serious accidents and incidents include, but are not limited to, those defined in AR 385-10 and AR 190-40 respectively or referenced in other applicable directives. Examples are as follows: One or more lives lost, one or more persons critically injured, three or more persons hospitalized due to one incident, property damage estimated to exceed $2,000, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and HAZWASTE incidents.

Record of Injury Form: Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it to the COR. The COR will forward the incident/accident report to the Installation Safety Office and contracting officer. If more information is required the Command Safety office will coordinate with the COR for the required information.

The Contractor shall maintain reports and records on accidents, safety inspections and investigations.

The contractor shall report to the COR any accident involving any Government Furnished Equipment, Government Furnishing Facilities, or anyone working under this contract within 24 hours of accident. A copy of the accident report shall be provided to the Contracting Officer and COR within three (3) working days of the accident.

1.12.5. Special attention shall be given to historic structures and natural and landscape features of the areas to protect these elements and their surroundings.

1.12.6 TOXIC/HAZARDOUS MATERIAL AND WASTE MANAGEMENT

1.12.6.1. The Contractor shall comply with the Fort Bliss Hazardous Waste Management Plan (HWMP) regarding the use, storage and disposal of generated hazardous wastes. The contractor shall properly manifest and timely dispose all hazardous waste generated in accordance with Texas Environmental and Conservation laws and regulations.

1.12.7. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer, designated representative or COR, and shall notify the Contracting Officer of the corrective action to be taken.

1.13. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.14 Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractors. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Army and Fort Bliss Texas. All Contractors’ personnel shall comply with installation security and access procedures and the Contractor’s safety plan to be submitted no later than (NTL) 10 days after contract award.

Personnel Safety: The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the service. The Contractor shall comply with all applicable federal, state, local, and Fort Bliss laws and regulations including, but not limited to environmental, safety, and occupational health laws and regulations; these include, AR 11-9, The Army Radiation Safety Program; AR 385-10, Army Safety Program; AR 385-40, Accident Reporting and Records; AR 40-5, Preventive Medicine; Title 29 CFR 1910, 1926, and 1960 Occupational Safety and Health Administration (OSHA) regulation. Except as otherwise stated in the contract, if the Contractor encounters material on the project site reasonably believed to be hazardous (such as munitions), the Contractor shall immediately stop work in the affected area and give notice of the condition to the Contracting Officer or designated representative and Range Control (569-9240/9241). Work in the affected area shall not resume without written permission of the Contracting Officer or designated representative.

CLAIMS LIABILITY ARTICLE: The Contractor shall indemnify, save harmless, and defend the Government from and against any and all claims, damages, actions, debts, liabilities, and attorneys' fees arising out of or in any manner predicated upon loss of or damage to the property of and injury to or death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his agents, servants, employees or subcontractors while in, upon, or about the military installation wherein this work is located, or while going to or departing from the same; and to indemnify and save harmless the Government from, and on account of damage of any kind which the Government may suffer as the result of acts of negligence, fraud or misconduct of any of Contractor's agents, servants, employees, or subcontractors in or about said military installation.

1.14.1. Speaking, Reading, and Understanding English. Where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties, Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.14.2. Identification of Contractor Employees. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name, and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Badges will either be issued under the Contractor Verification System (CVS) program (using a Common Access Card (CAC), or under the DES Standardized Contractor ID Badge program. For identification and security purposes, Contractor’s employees shall wear stated badges at all times, when performing work under this contract. Additional Contractor’s personnel identification is neither required nor recommended.

1.14.3. National Agency Check & Controlled Access Areas. . The Contractor shall screen its employees prior to employment under this confidential contract and before being authorized access to the military installation/government facility. The Contractor shall contact the contracting officer if derogatory information concerning the Contractor employee is found. If derogatory information is found the Contractor employee may not be allowed to work under this contract. The Contractor shall assume all costs involved in this screening. The screening checks will include:

1.14.3.4. A Local Law Enforcement Check (required by AR 190-11) conducted in the employee’s county of residence and county of employment. These checks shall cover the past four (4) years.

1.14.3.5. Copies of the above shall be provided to the COR when requested.

1.14.4. Installation’s Rules Apply to Contractor. Restricted Personnel: The Contractor shall not employ persons for work on this contract if such employee is considered by the Installation Commander or designated representative to be a potential threat to the health, safety, security, general well-being, or operational mission of the Installation and its population, to include personnel who are, or become, barred or restricted from the Installation. The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interests of military security. The Government also reserves the right to require the Contractor to remove from the job site any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services within the times specified in the contract.

1.14.5. Contractor personnel shall be lawfully employable in the United States. Government rules, regulations, laws, directives and requirements, in place or issued during the performance period, shall apply to all contractor personnel. The contractor shall be solely responsible for any costs resulting from contractor employee violations. Personnel with outstanding felony warrants or felony convictions pose a security risk and shall not perform services under this contract. All personnel must be authorized to work in the United States.

1.14.6. National Agency Check & Controlled Access Areas. The Contractor shall screen its employees prior to employment under this UNCLASSIFIED contract and before being authorized access to the military installation/government facility. The Contractor shall contact the contracting officer if derogatory information concerning the Contractor employee is found. If derogatory information is found the Contractor employee may not be allowed to work under this contract. The Contractor shall assume all costs involved in this screening. The screening checks will include a local Law Enforcement Check conducted in the employee’s county of residence and county of employment. These checks shall cover the past four (4) years. Copies of the above shall be provided to the COR when requested.

1.14.7 Conflict of Interest & Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization will be provided to the COR.

1.14.8. Conduct of Employees. Employee Conduct: The Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances. Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term shall be applicable to all Contractor employees or representatives who enter the Installation or who travel using Government transportation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently.

1.14.9. Employee Uniforms. Employee uniforms will be provided by the contractor. Contractor employees shall be appropriately dressed including any necessary individual protective clothing and equipment.

They will be kept clean, neat in appearance and free of holes, tears or rips.

1.14.10. Personnel Health and Hygiene. Contractor employees shall maintain a well-groomed appearance and practice good hygiene.

1.14.11. Contractor Vehicles. The Contractor shall provide and maintain sufficient vehicles required to fulfill the terms of this contract. Contractor Vehicles shall bear the name of the Contractor's concern on both right and left side of the vehicle. Identification affixed to vehicles shall be in bold text letters not less than one half (1/2) inch in width and not less than three (3) inches high. Color and style of text are at the Contractor's discretion providing the text is in clear and sharp contrast to the surrounding area.

1.14.12. Operation: All Contractor owned equipment shall be operated according to applicable Federal, State, Local, and Installation laws and regulations as they apply to the equipment. This includes the requirement that Contractor personnel shall be adequately trained and possesses all necessary licenses, certification, or other required documents to operate the equipment.

Contractor will be responsible for physical security of all equipment, tools and facilities made available to him. At the Government’s discretion there will be times where the Contractor has unescorted access to Government property and facilities which include the ICIDS-IV Server Room, The Directorate of Emergency Services building, and Access Control Points.