(Final)_Limiting-Competition-under-SAT_ACC_Redacted.pdf

Control No:

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Mission and Installation Contracting Command (MICC) Fort Bliss

2. Description of Action: The Plans, Analysis & Integration Office (PAIO) at Fort Bliss has a requirement for a conference room with presentation equipment to conduct the yearly Senior Leaders Update (SLU) Conference.

Nature: New Requirement Follow-on Requirement

Contract Vehicle:

Purchase Order Number:

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ __________ Order #___________ against Multiple Award IDIQ Contract #______________ Order #___________ against a single award IDC Contract # ________________ Modification # _______ to existing PO/TO/DO/Call Order #________________

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Other Funds: ________

FY: FY19

Name of Proposed Contractor(s) and Address:

Installation Morale Welfare Recreation Fund NAF Support Division Building 11 Pershing Road Fort Bliss, Texas 79916-3803

Brand Name Buy: Yes No

3. Description of Services or Supplies:

Fort Bliss conducts monthly senior leaders update conferences to keep the installation’s senior leaders informed of all events happening on the installation as well as providing an update of services to soldiers and family members. This acquisition will include a room large enough to hold 250 people, and the contractor shall be responsible for room setup, tables and chairs, audio visual requirements and cleanup of the room after the event. The period of performance shall be one (1) base-year plus four (4) option periods.

Period of Performance: 10 October 2018 to 09 October 2023.

Base Period: 10 October 2018 to 09 October 2019 Value:

Option Period 1: 10 October 2019 to 09 October 2020 Value:

Option Period 2: 10 October 2020 to 09 October 2021 Value:

Option Period 3: 10 October 2021 to 09 October 2022 Value:

Option Period 4: 10 October 2022 to 09 October 2023 Value:

Total:

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

The SLU conference provides for a large gathering of senior ranking military officials, conducting the meeting at the Morale Welfare Recreation (MWR)

Center allows for increased security. The Center is located within the Fort Bliss Army installation. The installation has permanent security measures to ensure the safety and security of all military personnel, families and employees in the installation. Organizing the conference outside of Fort Bliss will require additional security and transportation for military officials and attendees, causing a substantial duplication of cost to the Government that may not be recovered.

Moreover, conducting the meeting at the allows ease of access for soldiers and family members to attend. Re-locating this venue to another location will cause over 200 family members, soldiers and civilians to travel a longer distance.

This may result in a loss of attendance and take time away from the workforce’s normal duties.

6. Publicizing Contract Actions:

For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR

5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

7. Market Research:

In accordance with (IAW) FAR Part 10, market research has been conducted for this acquisition by:

Contracting Officer’s Representative PAIO USAG Fort Bliss Contract Specialist MICC Fort Bliss

The following methods were used to conduct market research:

Review of FAR 8.002 Priorities for Use of Mandatory Sources.

Used Internet tools and performed Web searches.

Reviewed results of recent market research on similar or identical requirements.

Market research was conducted from 30 July 2018 to 30 August 2018.

There are no other contractors within the installation that can fulfill this requirement.

8. Other Facts:

This action is being requested IAW the following regulations:

10 U.S.C. §2492. Non-Appropriated fund instrumentalities: contracts with other agencies and instrumentalities to provide and obtain goods and services

An agency or instrumentality of the Department of Defense that supports the operation of the exchange system, or the operation of a morale, welfare, and recreation system, of the Department of Defense may enter into a contract or other agreement with another element of the Department of Defense or with another Federal department, agency, or instrumentality to provide or obtain goods and services beneficial to the efficient management and operation of the exchange system or that morale, welfare, and recreation system.

Army Regulation 215–1: The Installation’s Morale Welfare Recreation Fund is a Federal instrumentality, and a NAF Supported Division at Fort Bliss, Texas.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Title: Management & Program Analyst / Contracting Officer’s Representative

Signature:

9/21/2018

10. Contracting Officer Certification/Approval: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon historical data and price analysis of similar contracts previously awarded.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Flor Sanchez Title: Contracting Officer MICC Fort Bliss

Signature:

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