W911SF26RA008 SOLICITATION Questions and Answers DPW Propane 18June2026.pdf
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- Solicitation number
- W911SF26RA008
About this file
This is a Questions and Answers document for solicitation W911SF26RA008 regarding propane delivery services issued on 17 JUN 2026.
The document addresses six key contracting issues. Under CLIN pricing, the contractor's bid price for CLIN 0001 and corresponding option year CLINs must include all costs associated with delivery, contract administration, transportation, subcontractor management, overhead, and profit—excluding only the propane commodity itself. Contractors are prohibited from adding any additional fuel, transportation, or environmental surcharges beyond the delivery CLIN pricing. For OPIS pricing under CLIN 0002, the Government will reimburse actual propane costs based solely on the published monthly OPIS index with no contractor markup permitted on the propane itself. The estimated quantities of 7,500 gallons for Fort Benning and 7,500 gallons for Camp Merrill are not guaranteed minimums but only estimated ordering quantities, with actual quantities dependent upon weather and other variables. The Maintenance CLIN must be structured on an hourly rate basis with pricing schedules provided rather than individually negotiated services under a Not-to-Exceed provision. Finally, prime contractors may subcontract fuel delivery and maintenance services to qualified local propane suppliers while retaining full responsibility for contract administration, invoicing, quality control, and overall contract performance.
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| File | Type | Posted |
|---|---|---|
| W911SF26RA008 SOLICITATION QUESTIONS and ANSWERS 8JUL2026 (002).pdf |
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W911SF26RA008 SOLICITATION – PROPANE QUESTIONS &
ANSWERS
17 JUN 2026
CLIN Pricing
QUESTION 1: Is CLIN 0001 (and corresponding option year delivery CLINs) intended to include all contractor costs associated with delivery, contract administration, transportation, su contractor management, overhead, and pro t
ANSWER: Yes, this would be the contractors bid price for everything other than the cost of the propane, which would be covered under the OPIS CLIN
QUESTION 2: Is the contractor prohibited from adding any additional fuel, transportation, or environmental surcharges beyond the delivery CLIN pricing
ANSWER: Yes, these charges should be covered under the bid price CLIN
OPIS Pricing QUESTION 3: e understand that CLIN 000 is a pricing placeholder and that all offerors are instructed to use the placeholder amount of $2.25. Will the Government reimburse the actual propane cost based solely on the published monthly OPIS index, or is any contractor mar up permitted on the propane itself
ANSWER: This CLIN is strictly for OPIS pricing.
Estimated Quantities
QUESTION 4: he schedule re ects an estimated uantity of 7,500 gallons for Fort Benning and 7,500 gallons for Camp errill. re these annual estimated uantities, guaranteed minimum uantities, or estimated ordering uantities only
ANSWER: This is only estimated quantity. Actual quantities will be dependent upon weather, etc...
Maintenance CLIN
QUESTION 5: For the Maintenance CLIN, should contractors provide a pricing schedule (labor rates, hourly rates, etc.), or will maintenance services be negotiated and authorized individually under the Not-to- xceed provision
ANSWER: Maintenance CLIN needs to be hourly rate based.
Subcontracting
QUESTION 6: May the prime contractor utilize a uali ed local propane supplier as a subcontractor for fuel delivery and maintenance services, with the prime contractor remaining fully responsible for contract administration, invoicing, uality control, and overall contract performance
ANSWER: Yes, subcontracting to a local propane provider for delivery services is acceptable.
Prime will still hold all responsibility.
File details come from the government source that posted it. Updated .