W911SF26RA008 SOLICITATION QUESTIONS and ANSWERS 8JUL2026 (002).pdf
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- Solicitation number
- W911SF26RA008
About this file
This is a Questions and Answers document for solicitation W911SF26RA008 for propane delivery and maintenance services, issued on 8 July 2026.
The solicitation covers propane delivery to Fort Benning (39,370 gallons estimated) and Camp Merrill (31,500 gallons estimated), with the actual quantities dependent on weather and operational needs rather than guaranteed minimums. The pricing structure consists of two components: CLIN 0001 covers all contractor costs for delivery, contract administration, transportation, subcontractor management, overhead, and profit—with contractors prohibited from adding fuel, transportation, or environmental surcharges beyond the bid price; CLIN 0002 is strictly for OPIS (Oil Price Information Service) monthly index pricing with a $2.25 placeholder amount and no contractor markup permitted on the propane itself. Maintenance services are required on an hourly rate basis rather than negotiated individually. The Government owns all tanks at both sites, and contractors are permitted to install tank monitoring devices. Subcontracting to qualified local propane suppliers for delivery and maintenance services is acceptable, provided the prime contractor maintains full responsibility for contract administration, invoicing, quality control, and overall performance. The incumbent contractor under the previous contract W911SF-21-C-0001 is Merrimac Energy.
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Other files
| File | Type | Posted |
|---|---|---|
| W911SF26RA008 SOLICITATION Questions and Answers DPW Propane 18June2026.pdf |
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Text version
W911SF26RA008 SOLICITATION – PROPANE QUESTIONS &
ANSWERS
8 JUL 2026
CLIN Pricing QUESTION 1: Is CLIN 0001 (and corresponding option year delivery CLINs) intended to include all contractor costs associated with delivery, contract administration, transportation, subcontractor management, overhead, and pro t?
ANSWER: Yes, this would be the contractors bid price for everything other than the cost of the propane, which would be covered under the OPIS CLIN
QUESTION 2: Is the contractor prohibited from adding any additional fuel, transportation, or environmental surcharges beyond the delivery CLIN pricing?
ANSWER: Yes, these charges should be covered under the bid price CLIN
OPIS Pricing
QUESTION 3: We understand that CLIN 0002 is a pricing placeholder and that all offerors are instructed to use the placeholder amount of $2.25. Will the Government reimburse the actual propane cost based solely on the published monthly OPIS index, or is any contractor markup permitted on the propane itself?
ANSWER: This CLIN is strictly for OPIS pricing.
Estimated Quantities
QUESTION 4: The schedule reflects an estimated quantity of 7,500 gallons for Fort Benning and 7,500 gallons for Camp Merrill. Are these annual estimated quantities, guaranteed minimum quantities, or estimated ordering quantities only?
ANSWER: This is only estimated quantity. Actual quantities will be dependent upon weather, etc...
Maintenance CLIN
QUESTION 5: For the Maintenance CLIN, should contractors provide a pricing schedule (labor rates, hourly rates, etc.), or will maintenance services be negotiated and authorized individually under the Not-to-Exceed provision?
ANSWER: Maintenance CLIN needs to be hourly rate based.
Subcontracting
QUESTION 6: May the prime contractor utilize a qualified local propane supplier as a subcontractor for fuel delivery and maintenance services, with the prime contractor remaining fully responsible for contract administration, invoicing, quality control, and overall contract performance?
ANSWER: Yes, subcontracting to a local propane provider for delivery services is acceptable. Prime will still hold all responsibility
QUESTION 7: Who owns the tanks for each and both sites?
ANSWER: Government owns the tanks at both sites.
QUESTION 8: Will you allow Tank monitoring device to be installed on each and both sites?
ANSWER: Yes, this would be encouraged.
QUESTION 9: What is the estimated gallons for each and both sites?
ANSWER: Fort Benning: 39,370 gallons Camp Merrill: 31,500 gallons
QUESTION 10: What is the current contract?
ANSWER: W911SF-21-C-0001
QUESTION 11: Who is the current incumbent and/or contractor?
ANSWER: Merrimac Energy
File details come from the government source that posted it. Updated .