QA Responses to Fort Benning Aviation Maintenance Requirement.xlsx
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- Solicitation number
- W911SF22R0024
About this file
This document contains questions and answers regarding a solicitation for aviation maintenance services at Fort Benning, Georgia. The solicitation seeks proposals for maintenance of rotary wing aircraft to support missions including MEDEVAC and Ranger training. Proposals are due by September 30, 2022. The incumbent contractor is Advanced Technology Systems. Key details include questions on staffing levels, pricing terms including premium labor and materials, GFP inventory requirements, and CDRLs. Attachments will provide additional information on facilities, equipment, and hazardous materials handling.
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Sheet1
| # | QUESTION | ANSWER |
| 1 | The provided pricing sheet lists CLIN 0001 as Services but on the provided RFP Section B, CLIN 0001 Is listed as Phase In (60 Days). Can the Government provide an updated pricing sheet reflecting the RFP Section B CLINs? | Government will provide updated pricing workbook to be reflective of requests. |
| 2 | On the provided pricing sheet should offerors combine CLIN 0001 and CLIN 0002 to provide cost for Services + Phase-In for the Pricing Sheet CLIN labeled as Services? | Offerors should separately price phase in and base services. |
| 3 | The RFP Section notes that CLIN 0003 Surge is a NTE CLIN, what is the NTE amount to be utilized? | Surge CLIN is being removed. |
| 4 | The provided pricing sheet notes Surge as CLIN 0002, can the Government clarify if this is to be CLIN 0002 or CLIN 0003? | Surge CLIN is being removed. |
| 5 | The provided pricing sheet notes that Surge is not a NTE clin but the RFP Section B notes that it is, can the Government provide clarification? | Surge CLIN is being removed. |
| 6 | The RFP Section B notes that CLIN 0004 is Materials with NTE pricing, but the pricing sheet notes that CLIN 0004 is ODCs, can the Government provide clarification if CLIN 0004 should be considered materials or overall ODCS? | Government will provide updated pricing workbook to be reflective of requests. |
| 7 | The RFP Section B notes that CLIN 0004 is NTE, can the Government provide the NTE value to utilize? | NTE value will be provided in Amendment 2. |
| 8 | The providing pricing sheet CLINs, NTEs, etc. does not match with the provided RFP Section B (another example CDRL Reporting not reflected on the excel sheet), can clarification be provided? | Government will provide updated pricing workbook to be reflective of requests. |
| 9 | Will any Phase-Out pricing be provided via a CLIN or on the pricing sheet? | There will be no phase out CLIN |
| 10 | Is there an incumbent currently performing on this effort? | Yes |
| 11 | Has a contractor workforce historically performed on this effort? | Contract has been in place since 2008 |
| 12 | If a contractor workforce has historically performed on this effort, when was the last time a contractor workforce was in place? | Contract has been in place since 2008 |
| 13 | If there is an incumbent, what is their name/ contract number? |
| W911SF19C0019, Advance Technology System | ||
| 14 | Has there been any change in scope from the previous effort to the current effort? | The changes that have drastic impact are as follows: flight hours changes and the inclusion of MedEvac coverage. Other minor regulatory changes have been incorporated as reference. |
| 15 | Is this a new requirement? | No. See above responses. |
| 16 | If this is not a new requirement, are the labor categories and quantity of FTEs required on this effort the same as the previous effort? | No; please determine labor categories and quantity of FTE/CME per solicitation |
| 17 | If this is not a new requirement and the labor categories and quantity of FTEs required on this effort are not the same as the previous effort, what has changed? | Change to Customer requirments; please determine labor categories and quantity of FTE/CME per solicitation |
| 18 | Has there been any historical overtime usage at this location? | Yes |
| 19 | Has there been any historical travel at this location? | Yes |
| 20 | If there has been travel how many trips occurred and for what duration? | Historically; 12 trips per year; not exceeding 2 days. |
| 21 | Has there been any historical surge at this location? | 2 SURGE events over the last 14 years / Addition on MED AC and 2 additional AC to MED Unit |
| 22 | To what locations has travel been historically performed to? | Dahlonega GA / Eglin FL |
| 23 | If there is an incumbent, is the incumbent staff fully trained to the requirements of the current PWS? | No |
| 24 | If there is an incumbent, is the incumbent staff fully certified to the requirements of the current PWS? | Yes |
| 25 | If this is not a new effort, have there historically been any Corrective Action Requests (CARs) assigned to this site? | Yes |
| 26 | If there is an incumbent on this effort, do all incumbent personnel have minimum experience levels required for this effort? | Yes |
| 27 | Will the contractor be responsible for required PPE on the base as a result of COVID-19 (e.g. masks, gloves, sanitizer, etc.)? | Yes; contractor personnel only |
| 28 | What was the date of which the last IH survey was completed? | 7/1/22 |
| 29 | Is this solicitation fully funded or will it be incrementally funded? | No. Funding is not provided for solicitations. |
| 30 | What are the results of the most recent industrial hygiene testing if completed? | The results of the most rececnt IHT cannot be provided as they are completed through an independent subcontractor. This data cannot be released until the Phase-In period of the new contract. |
| 31 | Have there been any recordable OSHA incidents within the past five years at this location? | Yes |
| 32 | Is Hazard pay applicable on this task order? | This contract has no task orders. Hazard pay is not required. |
| 33 | If Hazard pay is required, what labor categories and how many FTEs are applicable to the Hazard pay requirement? | HAZARD pay is not required |
| 34 | Will fall protection be provided by the Government? | NO; PPE is provided by the Contractor |
| 35 | Will the contractor be responsible for safe for flight? | Yes |
| 36 | The attached past performance document from the referenced final RFP contains a “Draft” watermark. Will the government provide the final version of this document with the watermark removed? | Government will update in Amendment 2 to reflect non-draft document |
| 37 | Will the Government please incorporate the latest WD available for 2015-4527? | Government will update in Amendment 2 to reflect most up to date WD |
| 38 | Will the Government please confirm the whole dollar requirement does not apply to the Labor Category Fully Burdened rate? | The whole dollar requirement does not apply to fully burdened labor rate |
| 39 | Per Section B of the RFP, the Travel CLINs are an NTE Estimated Cost. However, in the PWS, it states, "Contractor may be required to travel...". Will the Government please provide NTE plug values for the Offeror to use or update these CLINs to "NSP"? | Government will provide NTE values in Amendment 2 |
| 40 | To ensure the Offeror is able to recoup all applicable costs associated with travel-related expenses, will the Government please consider replacing, "To encourage the timely submission of travel-related expenses the burdened rate shall not exceed 3%", with, "The Offeror shall burden the travel-related expenses with all applicable indirect rates in accordance with the Offeror's established accounting practices. These costs shall not include profit." | The Government will not consider replacing or adjusting the wording. The Contractor will be paid travel related expenses back per regulations. |
| 41 | Per Section B of the RFP, SurgeWork is in accordance with the PWS as an NTE CLIN. However, in the PWS, it states the Government reserves the right to request surge requirements...". Will the Government, please provide a plug value or provide a detailed Surge breakout the Offeror is to use when Pricing the Surge CLINs or update Section B as "NSP" for these CLINs? | Surge CLIN is being removed. |
| 42 | In the absence of a Materials list for both GFP and Offeror required, will the Government please provide a plug value the Offeror is to use for these CLINs or provide a list of Materials for the Offeror to price? | Government will provide NTE values in Amendment 2 |
| 43 | Is the Offeror required to use the CME of 1920 in its proposal response? | The total productive labor hours per year will be 1871 per PEO 13706 (7 SEPT 2015) |
| 44 | Is it the Government's intent for the associated expenses for PPE to be captured under the ODC CLIN? If so, will the Government please provide a plug value for the Offeror to use or provide a detailed list of required PPE? | There is no ODC CLIN. Contractors will incorporate PPE expense into the labor cost. |
| 45 | Will the Government please clarify if this solicitation will result in a stand alone FFP type contract or if the resultant contract is in support of a Multiple Award IDIQ type contract? Additionally, is it the Government's intent for offerors to bid fully burdened labor rates in this FFP response? | This solicitation will result in a stand alone FFP. The Government's intent is to have fully burdened rates provided in the proposals. |
| 46 | Is it the Governments intent for the costs associated with the premium labor to be included in the FFP CLINs (CLINs 0002, 1001, 2001, 3001 and 4001)? If so, will the Government provide additional guidance in regards to the number of hours that are anticipated to be included? |
| If it's not the Governments intent for the costs associated with the premium labor to be captured under the above mentioned CLINs, would the Government consider adding a new CLIN to Section B to capture these costs. Additionally, due to the unknown nature of these costs, would the Government consider providing a Not to Exceed value for these CLINs, which will level the "playing field" for all offerors? | Yes; Premium Labor should be included within the services CLINs | ||
| 47 | Is it the Governments intent for these local purchases to be captured under the Materials CLINs (CLINs 0004, 1003, 2003, 3003 and 4003)? | Yes; Materials and any 1 time services should be included within the materials CLINs. This CLIN will require updating; not FFP but COST and will have a NTE value added. | |
| 48 | Due to the unknown nature of these types of costs, would the Government consider revising the contract type for these Material CLINs from FFP to Cost Reimbursable? Additionally, would the Government consider a Not to Exceed value for these CLINs, which will level the "playing field" for all offerors? | No, Material will be NTE and Cost | |
| 49 | The contract is an FFP performance based contract. If the contractor is able to meet all requirements for Aircraft readiness PWS 1.1.1 and PRS Line items 1-8 a reduction in staffing should not be reimbursable. Furthermore, if an adjustment is required there should be a defined period of time allowing the contractor to backfill the position which is typically 30 days. Will the Government please remove line nine of the PWS, or add language that if upon agreement with the COR that the vacant position is critical that the contractor be granted 30 days to backfill any vacancies before reimbursement is sought by the government? | Government has added language to section 4.2.e to account for requested changes. | |
| 50 | Please confirm that “certification of ISO 9001 Quality Management Systems-Requirements (minimum acceptable certification ISO 9001-2008) or SAE-AS 9100 Quality Management Systems-Aerospace Requirements (minimum acceptable certification SAE- AS9100 revision C)” documentation will be excluded from Technical Volume Page count. | Certifications will not count as "Page Counts" | |
| 51 | Will the government please clarify what they consider acceptable documentation of “experience performing a contract under DCMA INST 8210.1C/AFI 10-220-IP/AR 95- 20/NAVAIRINST 3710.1G/COMDTINST M13020.3A for Rotary Wing Aircraft maintenance in the last three (3) years from the date of the solicitation.” Will the Government please exclude this documentation from the Technical Volume Page count? | 1.Government Flight Representative (GFR) procedure approval cover letter with date on the document. |
2. Government will not exclude from page count. This document should count as a page count, as it is a past performance reference.
| 52 | TABs E&F both require and Quality Management System Plan that meets requirements of PAM 738-751 and ATP 3-04.7. The PWS however, differentiates between a Contractor Quality Control Plan (PWS 4.6.1, which includes PAM 738-751, TC 3-04.7), and a Quality Management System Plan (4.6.2 which includes AS9100/ISO standards). Please clarify the Government's intent with the quality requirements in TABs E&F - should contractors address QCP requirements IAW 4.6.1, or provide a QMSP as defined in 4.6.2? | Tab E is in reference to Quality control of the Quality Management Plan with designated area on different approaches and Tab F is in reference to Quality Assurance of the Quality Management Pan with designated areas on different approaches. |
| 53 | TABS E&F both require a Quality Management System Plan with some redundant elements. Will the Government please confirm that the offeror can address the Quality Management System Plan in TAB F and not TAB E, this will allow offerors meet the Technical Volume 35 page limit while providing sufficient detail on the Staffing, Technical, and QM sections? Alternatively, if the Quality Management System Plan needs to be addressed in both TABS E and F, will the Government please clarify which elements should be addressed in TAB E that do not need to be repeated in TAB F? | Tab E is in reference to Quality control of the Quality Management Plan with designated area on different approaches and Tab F is in reference to Quality Assurance of the Quality Management Pan with designated areas on different approaches. |
| 54 | Will the Government please provide a copy of Local Commanders Requirements; Attachment 00006? | Government will provide all attachments as requested. |
| 55 | Will the Government please provide a copy of Attachment 00007? | Government will provide all attachments as requested. |
| 56 | Will the Government please provide a copy of Attachments 00003 and 00004? | Attachment 0003 is all CDRLs. Section J will be revised to account for this. Attachment 0004 and others will be provided. |
| 57 | Will the Government please provide a copy of Attachment 00005? | Government will provide all attachments as requested. |
| 58 | Will the Government please provide a copy of Attachments 00001, 00002, and 00009? | Government will provide all attachments as requested. |
| 59 | This requirement references PWS Section 3.1.1.1, which is related to FHP not Ground Support Operations. Will the Government please clarify the correct reference required for this section and update the RFP accordingly? | The listed sections affect ground operation support. There is no need to clarify the reference |
| 60 | In the PWS, section 3.1.1.5.1 is "Reserved". Will the Government please clarify which reference was intended for this section and update the PWS and RFP accordingly? | No clarification required; Government holds the right to reserve. |
| 61 | The PWS references Table 3-3 in AR 700-138. Will the Government please confirm the correct table is Table 3-1 in AR 700-138 and update the PWS accordingly? | PWS reference 2 General requirements reference Table 3-3 for FMC goals found in an older AR 700-138 dated 26 February 2004. / PWS reference 3.1.1.14 Table 3-1; dated 23 April 2018 (newest AR) is also correct. Either reference will work; no difference in requirements. Government will update PWS 2 General requirements at a later date. |
| 62 | Will the Government please confirm the Transition Plan is due 30 days after contract award, per CDRL A034, and not at the time the proposal is due, per PWS 4.9 and update the PWS accordingly? | CDRL A034 is a Phase Out Plan is due 30 days after contract award. Contractor proposals should have a Phase In plan. No update required. |
| 63 | The Key personnel listed in PWS 2.3.1.1 includes "Environmental" but doesn't state which Environmental LCAT the offeror is to deem as Key and therefore not dual-hatted. Is it the Government's intention that the Environmental Compliance Officer (ECO) is the "Key" designee? Will the government please designate which positions in Section 4.2.13 the Key designee can be dual-hatted with, if any. For example can the ECO also perform the duties of the Certified Industrial Hygienist. | All Environmental positions are Key personnel positions; ECO is the highest position and held responsible for the overall program. Positions can be "dual hatted" but must be in compliance with PWS requirements. |
| 64 | Will the Government please clarify which list of POCs is correct and update the RFP and/or PPQ Cover Letter accordingly? | POCs are Matthew Pearston (matthew.a.pearston.civ@army.mil and Curtis Arthur (curtis.m.arthur.civ@army.mil). Any action to unify this will be corrected. |
| 65 | In order for offerors to provide the past performance POCs with the correct cover letter and PPQ, will the Government please re-issue the cover letter and PPQ without the DRAFT RFP watermark? | Government will update in Amendment 2 to reflect non-draft document |
| 66 | To meet the testing requirements for personnel in safety sensitive positions, will the Government please first allow internal saliva-based drug tests in place of sending samples to a testing clinic, and in cases of an accident or when the internal saliva-based test is positive the offeror will follow-up by sending a sample to a testing clinic? | Government will not allow saliva-based testing. Reference PWS 2.4.2 and AR 95-20; in support of FAR 52.223-6. |
| 67 | In order to ensure offerors provide the most accurate pricing, will the Government please provide the specifications of the "protective flight clothing and equipment" contractors need to provide? | Reference AR 95-1 Para 8-8 / AR 670-1, DA Pam 670-1, and CTA 50-900 |
| 68 | Will the Government please update the RFP to include a due date in Block 9 of the Cover Page and update the RFP and PPQ Cover Letter accordingly? | Government will attempt to update in amedment 1 |
| 69 | Will the Government consider extending the due date of this proposal by five work days to October 7th? This will provide offerors sufficient time to incorporate answers to these questions once posted, to provide past performance POCs with the non-draft PPQ and Cover Letter, and in consideration of the Labor Day holiday? | The Government will adjust the due date of proposals alongside the posting of Amendment 2. |
| 70 | Since the Government has stated that the CPARs are not page counted, and in order to ensure the Government receives all the necessary past performance information to fully demonstrate the quality of work performed, will the Government allow offerors to provide the most recent CPARs evaluation with rating and comments instead of the PPQ? | Yes |
| 71 | Will the Government please confirm offerors can provide the SAM Unique Entity Indentification (UEI) in place of the DUNS number? | Yes |
| 72 | Will the Government please exclude all non-page counted pages (covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, list of tables and drawings, cross references matrices, signed teaming agreements, Contractor Performance Assessment Reports (CPARs), Consent Letters, and Client Authorization Letters, and other supporting documents) from the requirement to include "page 1 of 20" (example) from the page number and only use that specified page number format for the counted pages of the proposal? | Government will exclude all non-counted pages. |
| 73 | Will the government accept ISO 9001: 2015, to meet QMS requirement? | Required as minimum is ISO 9001-2008 / Yes ISO 9001-2015 is acceptable |
| 74 | Will the US Government accept certification as AS9110C? |
If yes, will the US Government reflect change in the RFP?
| Government will accept AS9110C since this is a sub-standard to AS9100 with more requirments /processes for QMS requirements for Aviation Maintenance Orgainizations. Government will attempt to update. | |||
| 75 | Attachment 1 does not include a “Fixed Price Labor” worksheet. Please clarify. | Government will correct in Amendment 2; Pricing Workbook is the official title and attachment number should be correct. | |
| 76 | Please clarify what is meant by “MA IDIQ task orders”. Is this contract intended to be a Multi-Award IDIQ? | Government will correct in Amendment 2; not intended to be MAIDIQ. Single Award | |
| 77 | Please clarify what proprietary supporting information is required? Normally, it is the Prime’s responsibility to evaluate subcontractor quoted FFPs to determine reasonableness, balance, and completeness consistent with FAR 150404-1. | The proprietary information refers more often to pricing. If the pricing is to not be provided separately, please ensure it is provided with final proposal submission | |
| 78 | In Attachment 1, there seems to be TABs for the Base and Option Years. Should the Offeror add a TAB for the Phase-In Period? | Government will adjust in Amendment 2 to add a phase in period tab | |
| 79 | In Attachment 1, Proposal Summation TAB, the Base Year CLINs do not align with the CLINs in the RFP Section B. CLIN 0001 Phase-In is not included. Should the Offeror make the adjustment? | Government will adjust in Amendment 2 to be in alignment with CLIN structure. | |
| 80 | The referenced Section indicates that there are additional "instructions" in the Attachment 1 Pricing Workbook. However, the Attachment 1 provided with the solicitation does not include additional instructions. Please clarify. | See revised solicitation and attachments. | |
| 81 | Of note, the referenced statement indicates that the TAB C should be included in Volume V. Should this be Volume IV? | Government will adjust in Amendment 2 to be reflective of this. | |
| 82 | In all Performance years, the CLIN structure does not align with the CLIN structure in Section B. Should the Offeror make adjustments to Attachment A to match the CLIN alignment in Section B | Government will adjust in Amendment 2 to ensure CLIN structure aligns with solicitation. | |
| 83 | Can the Government please provide additional guidance for determining a not to exceed (NTE) amount for the referenced Surge CLINs? | Surge CLIN is being removed. | |
| 84 | Does the Government intend to provide a NTE amount for Materials? | Government will provide NTE values in Amendment 2 | |
| 85 | Does the Government intend to provide a NTE amount for Travel? | Government will provide NTE values in Amendment 2 | |
| 86 | GFP is mentioned numerous times in the RFP, will the Government provide a consolidated and complete inventory of GFP? | Government will provide attachment regarding GFP in Amendment 2 | |
| 87 | Within the first paragraph of referenced section there is reference to an Attachment 00005 Document Summary List (DSL) that outlines acceptance/technical inspections. It does not appear that an Attachment 00005 is included in the solicitation package. Does the Government intend to provide Attachment 00005? | Government will provide all attachments as requested. | |
| 88 | Can the Government please provide an example of where the contracted or subcontracted personnel may have access to or may develop the proprietary or source selection information identified in the referenced section (cost or pricing information, budget information or analysis, specification or work statements)? | The Government cannot provide specific examples. This statement is an informational supplement to avoid Conflicts of Interest within proposal development | |
| 89 | There are multiple references to Attachment 00003 and Attachment 00004 which seem to indicate CDRLs and DiDs. However, in the RFP package, Attachment 3 is the Wage Determination and there is not an Attachment 0004. All the CDRLs seem to be provided separately. | Attachment 0003 is all CDRLs. Section J will be revised to account for this. Attachment 0004 and others will be provided. | |
| 90 | Request clarification on the intent of including reference to Attachments 00003 and 00004 throughout the PWS. | Attachment 0003 is all CDRLs. Section J will be revised to account for this. Attachment 0004 and others will be provided. | |
| 91 | Please clarify whether the Key Personnel Roster is required as part of the Offeror's response to the RFP or if it shall be delivered after contract award prior to commencing work as CDRL A002. | Not required until contract award. | |
| 92 | Will the USG describe when the GFRC no apply to a SubK? | Per the technical expert, this does not apply to SubK. Reference AR 95-20/DFAR 252.228-7001 | |
| 93 | Please clarify the referenced statement #1. It appears that on Mondays there is a 1st shift from 0700-1530 and an Odd Week Shift from 0900-1730. Tuesdays and Wednesdays there is both a 1st and 2nd shift, which makes sense. On Thursdays and Fridays there is a 1st and 2nd shift plus an Odd Week Shift from 0900-1730. On Saturdays there is a 2nd shift from 1500-2330 and Odd Week Shift from 0900-1730. The gaps in coverage and shift overlaps does not seem logical. | Coverage is set to Customer requirement; yes it is not consistent leaving gaps in coverage. | |
| 94 | What is the definition of the “Odd Week” Shift? Is it to be considered every-other week? | Odd work week coverage is listed as follows: Thursday – Monday 0900 – 1730. (PWS 2.4.3) | |
| 95 | For overlapping shifts, is the Contractor expected to provide a full maintenance/logistics crew for each shift? | This is a TBD based upon the interpolation and execution of your proposal. | |
| 96 | Please clarify referenced statement #2: “Contractor shall notify the KO or COR, via e-mail, for approval at least one (1) day prior to changing any core hour requirements in support of this contract, the Utility Fleet, and/or MEDEVAC Fleet.” | If KTR needs to flex hours to accomplish mission needs, notify the KO and/or COR with an email to support this. | |
| 97 | The referenced statement says the “Government will have the right to request urgent or after hour mission support through the KO or COR” and “the Contractor shall request all premium labor in advance from the COR via email…”. Is Premium Labor requested by the Government or does the Contractor request Premium Labor? | Both situations are applicable. The government can request premium and the contractor can request to work premium hours if needed. | |
| 98 | Since the contract is FFP, can the Government provide a NTE estimate of the number of Premium Hours that will be required during a performance period? | Approximately 94 hours per each labor category (excluding managers) | |
| 99 | Is Premium Labor considered “Surge”? | No | |
| 100 | What is meant by the referenced statement: “To encourage the timely submission of travel related expenses the burdened rate shall not exceed 3%.” | The Contractor cannot charge more than 3% of the travel cost for administration related costs | |
| 101 | Is there a provision for any Over and Above (O&A) costs associated with NMCM that may be required due to circumstances beyond the Contractor’s control? | No | |
| 102 | Is there a CDRL associated with the Corrosion Control Program? | No | |
| 103 | The Contractor shall the maintenance and logistical program to attain Army aircraft readiness and report IAW AR 700-138, Table 3-1; dated 23 April 2018.” Please clarify the statement. | 3.1.1.14.a requirement missing language / To be updated to: 3.1.1.14.a Standard: The Contractor shall execute a maintenance and logistical program to attain Army aircraft reediness and report IAW 700-138; Table 3-1; dated 23 April 2018. | |
| 104 | Will the Government be providing Attachment 00006 as part of the solicitation | Government will provide all attachments as requested. | |
| 105 | Will the Government be providing Attachment 00007 as part of the solicitation to allow the Offeror to determine/estimate PMI schedules? | Government will provide all attachments as requested. | |
| 106 | Will the Government be delivering a full, complete, and up-to-date reference library for all aircraft, equipment, and property, to include publication and subscription services at Contract start? | An updated DSL will be provided during the transition in period. | |
| 107 | Please provide the number of buildings that require a BEM. | Three; reference attachment 00009 Real Property | |
| 108 | Please clarify if the Logistics/Property Manager is considered two separate key/critical positions requiring designation of two individuals -- one Logistics Manager and one Property Manager, or is this a dual-hatted position which seems to contradict PWS 4.2.18.b. | Government considers this not to be separated. | |
| 109 | Please provide guidance on how the documented training for Logistics Personnel is to be delivered to the Government. Is there a specific CDRL? | This will be represented within the Property Control Procedures Governed by the Property Adminatrator and will be inspectiable upon request. No delivery to Government required. | |
| 110 | Will the Government be providing classroom spaces for any required classroom training? | Yes; reference attachment 00009 Real Property; reference Hangar 2446. | |
| 111 | Within the RFP package, Attachment 1 is the Pricing sheet, Attachment 2 is the Past Performance Cover Letter and Questionnaire, and there doesn't seem to be an Attachment 00009. Will the Government be providing these attachments during the RFP phase? | Government will provide all attachments as requested. | |
| 112 | Is the Property Manager identified in referenced section the same as the Logistics/Property Manager in PWS 4.2.18? | Yes | |
| 113 | What are the numbers and types of vehicles that will be provided to the Contractor as GFP? | Government Owned Vehicles (GOVs): 1 Truck for official business / all other GFE vehicles can be noted within attachments 00001 & 00002 | |
| 114 | Are any costs for Contractor Vehicles to be included in the Materials or Travel CLIN? | No but should be considered within ODC | |
| 115 | Will the Government be providing parking/storage space for referenced vehicles as well as provision for maintaining and cleaning the Government-Owned vehicles as described in PWS 4.3.1.5? | Yes; IAW GSA vehicle requirements. | |
| 116 | The items and supplies identified in the referenced section along with contractor provided items identified in other PWS sections such as contractor-provided vehicles, etc are generally considered Other Direct Costs (ODC). Would the Government consider adding a CLIN for ODCs to cover this contractor provided as direct cost items? | No | |
| 117 | Where in the pricing proposal shall the Offeror provide the pricing for Local Purchase items? | Local Purchase items should not be applicable, however, if they are to be captured, please capture them under Material CLIN | |
| 118 | Upon review of the solicitation, there does not seem to be enough information for an Offeror to realistically determine the extent and type of material, onetime special services, and equipment that the Offeror will need to procure on an annual basis and subsequently provide a price in the pricing proposal. Will the Government consider providing a plug amount for this requirement? | Government will update in Amendment 2; NTE value will be provided | |
| 119 | Would the Government consider an ODC CLIN to cover the costs associated with Contractor ALSE and inspections? | NO | |
| 120 | Will the Contractor be able to use Government facilities and equipment to conduct require inspections on ALSE? | NO | |
| 121 | Please clarify if the incoming contractor is required to participate in the GFP inventory NLT 10 days prior to the contract start date. Should this be NLT 10 days prior to the start of the Base Period full performance? | This will be completed during the Phase In/Out period; Property Administrator will be on site. | |
| 122 | Is the Contractor responsible for applying pesticides or this an inherent function of the Government? | Both; Pending Post/Installation Environmental requirements during time of pest control. They do allow the individual Units & Contractors to control some small pest (ants, cockroaches etc.). Most larger pest are controlled through work orders to Installation. | |
| 123 | There are a number of references to construction, excavation, blasting, use of explosives, pile driving, etc. and appropriate environmental and hazardous material handling measures within the PWS. In order to properly determine staffing, personnel training and certification, and equipment requirements for both activities and compliance, what does the Government anticipate as work related to these activities that will be required for this contract? | General environmental requirements pertain to Garrison regulations, though may not be directly related to the performance of this contract but need to be represented within the requirement to cover all Federal and State environmental regulations. Aviation Maintenance is the focus point and main requirements for environmental guidance. Reference PWS for these requirements and compile the environmental requirements. | |
| 124 | Can the Government please provide a list of the Automated Data Processing Equipment (APE) that the Contractor is expected to provide? | Reference PWS requirements and Attachments 00001 & 00002 | |
| 125 | Are there existing lease or lease purchase agreements in place with the current incumbent contractor that are considered immediately assumable by the successor Contractor for this solicitation? | No existing lease agreements known. | |
| 126 | Can the Government please provide an estimate of the certification expenses for the required automated management systems? | Estimates are unknown; Currently this is a Contractor requirement and no proof of cost is required to be provided. | |
| 127 | In the proposal pricing model, where should these expenses be captured? | That is for the contractor to determine. However, the information should be able to be crosswalked. | |
| 128 | Are the requirements in referenced section different from the training and certification requirements outlined in PWS 4.5.3? | Government will provide all training for STAMIS, CAC security, to include any New Equipment Training (NET). Other training and certification for contractor IMOs will be the responsibility of the contractor. | |
| 129 | Please clarify if the incoming contractor is required to participate in the GFP inventory NLT 10 days prior to the contract start date. Should this be NLT 10 days prior to the start of the Base Period full performance? | Outgoing and Incoming contractor's will complete the GFE inventory during the Phase in and Phase out period. | |
| 130 | Will the USG accept contracts performed under FAA oversight in lieu of performing under a DCMA contract? The FAA has very similar in in some cases more stringent requirements. | NO; This effort is not a DCMA contract or a FAA contract. | |
| 131 | Will the government accept experience of performing a conrtact under DCMA for fixed wing aircraft in lieu of Rotary Wing Aircraft maintenance? | NO; This effort is not a DCMA contract or a FAA contract. | |
| 132 | What specific documentation is needed as proof of performing under a DCMA contract? | NO; This effort is not a DCMA contract or a FAA contract. | |
| 133 | Can offerors submit CPARS reports in lieu of Past Performance Questionnaires? | Yes | |
| 134 | Would the USG be willing to provide the historical data (last two years or so) on staffing numbers and labor categories? We fully understand that we are soley responsible to propose adequate staffing, however if the government provided what the historical manning has been, it would be another data point for all offferors to consider when analyzing the manower requirements. As of now only the incumbent knows what the histiorical staffing has been and it creates an advantage for them. | No this is a Best Value competition. We would like to know how your company would man the operations based upon the requirements. | |
| 135 | Do the standards referring to PMI refer to both PMI 1 and PMI 2? | Yes | |
| 136 | Does the contract also include crewchiefs, or augmentation to military crewchiefs? | No | |
| 137 | Does contractor provide fuel services at base and all remote locatons as well , includiung transient aircraft? | Yes | |
| 138 | What is the flying hour program support requirements? | Reference PWS requirement 3.1.1.1.a | |
| 139 | What is the base schedule for phase maintenance? | 480 AC hours | |
| 140 | Is there a Collective Bargaining Agreement for this contract? | There is no Collective Bargaining Agreement for this contract. | |
| 141 | Is there an example of a Commercial Client Authorization Letters? | No | |
| 142 | Can the government provide a copy of the QASP? | The government does not provide the QASP. | |
| 143 | Can the government provide current and projected flying hour program data? | Reference PWS requirement 3.1.1.1.a | |
| 144 | Does the government provide Fire extinguisher and fire suppression systems inspections and repairs | Fire extinguishers are provided. Fire suppression systems are "Real Property" and will be maintained and inspected by Installation. Contractor will be responsible for inspections and any service requirements. Government will replace GFP through the material CLIN. | |
| 145 | Can the Government provide a complete list of GFP? | Reference attachments 00001 & 00002 | |
| 146 | The PWS states, "Odd work week coverage Thursday – Monday 0900 – 1730." Is the contractor permitted to alter the 1st shift schedule to accomidate the odd work week? | Reference PWS 2.4.3 Hours of Work | |
| 147 | Please provide the annual NTE value for CLIN X0003 | Government will update in Amendment 2; NTE value will be provided | |
| 148 | Will the government provide pilot evaluators for annual check rides? | Currently and Historically Yes; pending GFR | |
| 149 | In reference to benchstock and shop stock management, approximately how many line items and locations are managed within this contract? | Reference attachments 00001 & 00002 | |
| 150 | The government identified multiple key personnel. We recommend that the government require at a minimum resumes for the site manager. | Government will require the resumes for site manager. | |
| 151 | For the Ranger training mission, what percentage of the flight hour program is performed day, night / NVG? | Data cannot be provided; this data is not is not required to be tracked. | |
| 152 | For the MEDEVAC mission, what percentage of the flight hour program is performed day, night / NVG? | Data cannot be provided; this data is not is not required to be tracked. | |
| 153 | Please provide attachments 00001/00002/00003/00004/00005/00006/00007/00009 | Attachment 0003 is all CDRLs. Section J will be revised to account for this. Attachment 0004 and others will be provided. | |
| 154 | Please confirm that the contractor is to provide common tools. | Provide as required; reference GFP attachments 00001 & 00002 | |
| 155 | Does the governement require the contractor to have a level 3 onsite? | NO | |
| 156 | Please provide condition report for all "as is" equipment. | TBD pending Phase in and Phase out inventory | |
| 157 | Please provide list of all government provided vehicles. To include configurations such as lift gates that are available to the contractor for in servicing the contract. | Reference attachments 00001 & 00002 | |
| 158 | Is the initial training and annual recertification class provided by the government at no cost to the contractor? If the class is not provided at no cost, will the government provide the cost per student per class? | All training is at the expence of the Contractor. | |
| 159 | Please Confirm that the government intent WRT the cap on indirects is related to the Overhead cost element and not total indirect burden (G&A + Overhead) | Yes | |
| 160 | 1.0 Proposal submission Requirements states: "All offerors are required to submit proposals prior to the closing date and time identified in block 9 on the SF 33 in accordance with the instructions provided below." | ||
| Block 9 of SF-33 is blank. Would the USG please complete this section? | Government will attempt to update in Amendment 2 | ||
| 161 | Should the requirement for the offeror's DUNS be updated to require the offeror's UEI? | Yes | |
| 162 | Tab E Factor 2 states "Launch and Recovery Requirements: |
PWS references to include sub-paragraphs; 3.1.1.5.1, 3.1.2.2, 3.1.2.3, 3.1.2.11"
| Section 3.1.1.5.1 is "Reserved". Please update Section L to include the correct PWS paragraph reference. | Noted: Update not required Government reserves the right to list as Reserved. | ||
| 163 | Under the technical approach for Factor 2, it is requested that the quality plan be provided. In Tab F Factor 3 the quality management plan is also required to be presented. Is the USG asking how the Contractor intends to execute the quality management plan technically in factor 2? | Tab E is in reference to Quality control of the Quality Management Plan with designated area on different approaches and Tab F is in reference to Quality Assurance of the Quality Management Pan with designated areas on different approaches. | |
| 164 | Will the USG provide a comprehensive list of the enivronmental and industrial hygiene sampling required? | NO This effort cannot tell the contractor how to managage FEDERAL OSHA and Envrionmental requirments as pretaion to health and safety standard to employees. TBD by PWS requirements and Contractor. | |
| 165 | Is the contractor required to obtain and hold EG air permits for the processes they will be executing under the contract? If yes, please identify the types of permits. | Contractor will operate under Garrison permits. | |
| 166 | Is the volume of storage such that an envirnomental engineering firm will be required to develop the environmental program required for this contract? | No | |
| 167 | What kind of operations are being performed at the facility? Will the contractor be held accountable for the waste it produces? Will the contractor be responsible for the costs incurred for the waste generation? | Aviation Maintenance and Logistical Operations / Yes / Government provide funding for waste disposal. Contractor shall be held responsible for any and all Federal & State violations. | |
| 168 | CDRL A043 Safety & IH Survey and monitoring plan: | ||
| Will the USG provide historical IH surveys and processes that require testing in order for an accurate plan to be submitted? | NO TBD by contractor upon award. | ||
| 169 | If initial sampling identifies positive results that require abatement, will the contractor or the USG be responsible for the abatement? | Government | |
| 170 | Are there any known contaminants in the occupied facilities? | Yes | |
| 171 | CDRL A041, Facility Survey, is required 60 DAC: | ||
| Does the USG have any outstanding work orders that can be provided? | This will be completed during the Phase In/Out period. | ||
| 172 | CDRL A041, Facility Survey, is required 60 DAC: | ||
| Will the USG provide facility information such when the facilities were built and the codes they were built to, as well as the most recent significant facility modifications? | Roughly -1956 Hangar 2446 / 1962 Hangar 2491 / UNK Building 2444 / Code UNK | ||
| 173 | CDRL A042 Quality Management Plan references DID DI-MGMT-80004A: | ||
| This is a Program Management DID. For a QMP/QAP the reference DID should be DI-QCIC-81794A QUALITY ASSURANCE PROGAM PLAN | DID: DI-MGMT-800004A is a gerneral management plan and can be used for QMP. | ||
| 174 | CDRL A044 Aviation Accident Prevention Survey (AAPS) requires offerors to conduct and submit a Site Safety Report (SSR) within 30 DAC. The DID (DI-MISC-81381) describes the purpose of this survey is to identify discrepancies between the conditions described by the contract and actual on-site conditions. | ||
| Will the USG provide any historical surveys for comparison? Does the contract call out the conditions of the facilities? What are the required actions for the government if there are discrepancies discovered? | Contractor to submit service orders or work orders; Government to follow up with representation at the Installation level. Note: Historical data will be provided during the Phase in / out period. | ||
| 175 | The length of the transition period (phase-in) is not specificied in any of the documents, Phase- out preparation (GFP inventory) is directed at 120 days. What is the intended length of phase-in for the incoming contractor? | The intended length of phase-in will be 60 days. | |
| 176 | Though the BFT maintenance will be conducted by a separate contractor, per the PWS, will the contracted ACFT maintenance team be required to have Secret Clearances to conduct duties in relation to configuration, install, removal and access to manuals? | Contract is a non-classified but sensitive contract. No Secret Clearances required; TRADOC Units are not furnished crypto. | |
| 177 | The summary Tab "Proposal Summation" does not match the CLIN Structure in Section B. Request that the CLIN structure be updated. | Government will update with Amendment 2 | |
| 178 | The PWS requires the contractor to support HazMats for other agencies, can this be defined and will these HazMats be on the approved permits? | PWS 3.1.1.13.b is in reference to DEPOT field teams; contractor shall support this requirement. Yes all HAZMAT shall be on the Authorized Usage List (AUL) which is in support of the Garrison's permits. | |
| 179 | Can the government please provide the refenced listing of GFP? | Reference attachments 00001 & 00002 | |
| 180 | Can the government please provide the refenced listing of government owned materials in inventory? | Reference attachments 00001 & 00002 | |
| 181 | The PWS requires the contractor to support HazMats for other agencies, can this be defined and will these HazMats be on the approved permits? | PWS 3.1.1.13.b is in reference to DEPOT field teams; contractor shall support this requirement. Yes all HAZMAT shall be on the Authorized Usage List (AUL) which is in support of the Garrison's permits. | |
| 182 | Can the government please provide the refenced listing of GFP? | Reference attachments 00001 & 00002 | |
| 183 | Can the government please provide the refenced listing of government owned materials in inventory? | Reference attachments 00001 & 00002 | |
| 184 | Technical Approach states: “The Quality Management System Plan shall detail the offeror’s approach to the following PWS paragraphs, to include sub- paragraphs and referenced attachments, 4.1 Flight and Ground Regulatory Requirements, 4.3 Government Property and Services, 4.6 Quality, 4.7 Safety and Industrial Health.” |
Section L, TAB F – Factor 3 – Quality Management System Plan states: The Quality Management System Plan shall detail the offeror’s approach to performing the following PWS paragraphs: 3.1 Perform Maintenance Operations; 4.1 Flight and Ground Regulatory Requirements; 4.3 Government Property and Services; 4.4 Environmental Requirements; 4.6 Quality; and 4.7 Safety and Industrial Health. The plan addresses the ability to develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services paragraphs: 3.1 Perform Maintenance Operations; 4.1 Flight and Ground Regulatory Requirements; 4.3 Government Property and Services; 4.4 Environmental Requirements; 4.6 Quality; and 4.7 Safety and Industrial Health. The plan addresses the ability to develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services
Section L and M do not reference a Quality Control Plan. The QCP requirements in the PWS are documented as Quality Management System Plan requirements in the solicitation.
Question: Is it the Government’s intent to have both a QCP and QMSP IAW paragraphs 4.6.1 and 4.6.2 of the Performance Work Statement? We recommend that the requirements in section L mirror the PWS. We also recommend that the QCP be included as part of the QMSP in Factor 3.
Tab E is in reference to Quality control of the Quality Management Plan with designated area on different approaches and Tab F is in reference to Quality Assurance of the Quality Management Pan with designated areas on different approaches.
File details come from the government source that posted it. Updated .