Final_SC-17-038_PWS_Stray_Animal_Contract_16_May_2018.pdf

Installation Stray Animal Processing Contract

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide for the disposition of stray domestic animals that have been captured, abandoned, or otherwise recovered on Fort Benning. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, off-post adoption facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to accomplish temporary holding, identification, transport, long-term holding, and disposition of stray domestic animals recovered on Fort Benning, as defined in this Performance Work Statement (PWS), except for those items specified below as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: Fort Benning maintains a Stray Animal Control Program consisting of three components; capture operations, holding operations, and disposition/adoption, in accordance with the 16 June 2014 Department of the Army memorandum, Stray Animal Control on Army Installations – Identification of an Army Proponent.

1.3. Objective: The Contractor shall provide non-personal services, as set forth in this PWS, to humanely and efficiently process stray domestic animals recovered on Fort Benning.

1.4. Scope: The contractor is required to maintain two of the three components of the installation’s Stray Animal Control Program, consisting of holding operations and disposition/adoption.

1.4.1 The Contractor shall provide personnel, management, administration, off-post adoption facilities, and clerical functions, except as furnished by the Government, to process stray animals held in the temporary holding facility (kennel) on Fort Benning, Georgia, including facility housekeeping, animal transport, long-term holding, and disposition/adoption. The contractor shall also conduct “return to owner” operations, in accordance with MCoE Regulation 40-

905. The Contractor shall provide the management, supervision, scheduling, and daily operations to satisfactorily ensure conformance with all requirements as outlined in this PWS.

1.4.2. The Contractor shall ensure that the temporary holding facility (kennel) is operational 24 hours a day, seven days a week. Animal transport from the temporary holding facility will be conducted by the Contractor Monday – Sunday and holidays, as needed. Personnel performing work under this PWS shall remain employees of the Contractor and will not be considered employees of the Government. Specific requirements for additional training, experience, and qualifications are identified elsewhere in this PWS.

1.5 BACKGROUND CHECK REQUIREMENTS: Contractor/Sub-Contractor

employees providing services under contracts are subject to the following process:

1.5.1. Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and nonappropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

1.5.2. Background checks will be initiated and paid for by the Government.

The cost for the pre- employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub- CONTRACTOR employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

1.5.3. The following is a list of the required screenings per the Army Directive 2014-23.

1.5.4. (a) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3)

Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent:

Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization);

iii) CNACI – Child Care National Agency Check and

Inquiries (Proponent: Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a) (ii)). If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a) (ii). If LOSS is not feasible, favorable CNACI (1.3(a) (iii) results are required BEFORE the contractor can start working under this contract.

1.5.5. (b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3)

Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent:

Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii) BEFORE working under this contract

1.6. No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

1.6.1 Additional information on the background check process can be found at: http://www.opm.gov/investigations/background-investigations.

1.7 Re-verification (IRC and FBI fingerprint check) is required every 5 years.

2. GOVERNMENT PROVIDED PROPERTY

The Government shall provide the on-post facility guidance needed to satisfactorily perform all the requirements for humane, temporary holding of recovered stray animals until they are removed from the installation by the Contractor.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not provide any services to the Contractor.

3.2. Facilities: The Government will provide a facility for temporarily holding stray animals recovered on-post, to include individual containment and security features. The Contractor is responsible for housekeeping of the government-furnished facility.

3.3. Utilities: The Government will provide utilities to the temporary holding facility (kennel) on a non-reimbursable basis.

3.4. Equipment: The Government will not provide any equipment to the Contractor.

3.5. Materials: The Government will not provide any materials to the Contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, off-post adoption facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Installation Clearance: The Contractor shall ensure that Contractor employees possess and maintain suitable documents for entry and operation of motor vehicles within Fort Benning boundaries.

4.3. Materials: The Contractor shall provide all materials necessary to humanely and efficiently process stray animals, including temporary holding; transport from temporary holding; long-term holding; and disposition/adoption, as set forth in this PWS.

4.4. Equipment: The Contractor shall provide all equipment needed to satisfactorily perform all the requirements for humane holding, transport, and disposition/adoption of stray animals that are to be removed off the installation by the Contractor.

4.5. Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off water faucets or valves after using the required amount to accomplish sustainment of animals and/or housekeeping of the facility.

4.6. Services: The Contractor will provide for the humane holding of stray animals that are delivered to the temporary holding facility (kennel). These animals will be fed, watered, and cared for while in the holding facility. Animals will remain in this facility until they are returned to owner or transported off of the installation by the Contractor. The Contractor shall perform housekeeping of the temporary holding facility (kennel) and maintain industry-accepted sanitary conditions. The Contractor shall also conduct “return to owner” operations, in accordance with MCoE Regulation 40-905. The Contractor shall provide the management, supervision, scheduling, and daily operations to satisfactorily ensure compliance with all requirements as outlined in this PWS.

4.7. Record Keeping: The Contractor shall establish and maintain records of all stray animals that are processed through the temporary holding facility (kennel). Recorded information shall include:

(1) (2) (3) (4) (5) (6) (7) (8)

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

Basic Services: The Contractor shall provide services to maintain two of the three components of the installation’s Stray Animal Control Program, consisting of holding operations and disposition/adoption.

5.1. STRAY ANIMAL PROCESSING OPERATIONS

5.1.1. UN-OWNED STRAY DOMESTIC ANIMALS. Recovered stray animals for which ownership cannot be reasonably determined shall be held at the temporary holding facility (kennel) for three business days. After the initial three days the stray animal will be allowed to remain in the facility for a maximum of 20 days additional days. Any animal that has not been returned to owner, adopted, or transferred to an off-post adoption facility by day 24 will be euthanized.

5.1.2. PROVIDE “RETURN TO OWNER” OPERATIONS. The Contractor shall make all efforts to contact the owner of recovered stray animals either through the owner’s information provided by microchip companies or through the owner’s information provided by the temporary holding facility (kennel). The Contractor shall hold microchipped animals at the temporary holding facility (kennel) for at least three business days and contact the owner’s command before placing the animal up for adoption or transporting the animal off the installation. After holding a microchipped animal for three business days, the contractor shall transport the animal to an off-post adoption facility for processing. The Contractor shall ensure compliance with applicable state, federal and local regulations prior to release of an animal to the owner. The Contractor shall ensure that installation animal requirements are met prior to release of the animal to owners who reside on the installation with their animal(s). This includes Battle Park and the Warrior Transition Center. Animals owned by military personnel will be maintained in accordance with MCoE Regulation 40-

905. Neglect cases can be processed through the Staff Judge Advocate and DES under the Uniform Code of Military Justice.

5.1.3 PROVIDE INFORMATION TO ANIMAL OWNERS RESIDING ON THE

INSTALLATION. The Contractor shall be familiar with animal regulatory requirements on the installation. The Contractor will provide directions, provide instruction on exceptions to policy, and ensure compliance with regulations, as necessary, before returning animals to owners residing on the installation.

5.1.4. PROVIDE INFORMATION TO ANIMAL OWNERS RESIDING OFF THE

INSTALLATION. The Contractor shall be familiar with animal regulatory requirements off of the installation. The Contractor will provide directions, provide instruction on exceptions to policy, and ensure compliance with regulations, as necessary, before returning animals to owners residing off post.

5.2. Contractor Manpower Reporting (CMR) : The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

Access and General Protection/Security policy and Procedures.

Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided by government representative. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6. Period of Performance Base Year 1 JUN 2018 – 31 MAY 2019 Option Year I 1 JUN 2019 – 31 MAY 2020 Option Year II 1 JUN 2020 – 31 MAY 2021 Option Year 111 1 JUN 2021 – 31 MAY 2022 Option Year 1V 1 JUN 2022 – 31 MAY 2023

7. General Information

7.1. Federal Observed Holidays: Animal transport from the temporary holding facility (kennel) will be conducted by the Contractor as needed for processing animals in accordance with PWS requirements, including weekends (Saturday & Sunday) and on Federal Holidays (listed below), if necessary.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

7.2. Hours of Operation: The Contractor is responsible for ensuring that the temporary holding facility is operational 24 hours a day, seven days a week, in order for stray animals or abandoned pets to be dropped off for processing as they are recovered. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

7.3. Place of Performance: The work to be performed under this contract will be performed at the Fort Benning Main Post cantonment area. Temporary holding of stray animals will be at the designated Government facility (i.e., temporary holding facility (kennel)

7.4. Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS.

The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract.

After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

7.5. Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

7.6. Type of Contract: The Government will award a Firm Fixed Price (FFP) contract.

7.7. Security Requirements: The Contractor shall comply with Government personal identity verification procedures implemented in Homeland Security Presidential Directive (HSPD) – 12, Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information Processing Standards Publication (FISP PUB) number 201.

7.8. Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

7.9. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

7.9.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

7.9.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

7.9.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s

QCP.

8. Special Qualifications: The Contractor shall ensure compliance with applicable state, federal and local regulations prior to release of an animal to the owner. Three years minimum experience is required for the handling and processing of recovered stray animals. Contractor shall comply with all applicable state, federal, local regulations and policies required for handling, transporting, and disposition of stray animals. Contractor shall keep current on all safety regulation and policies for stray animal processing. Contractor shall ensure that stray animal processing on Fort Benning is conducted in accordance with MCoE Regulation 40-905. The Contractor shall ensure installation animal ownership requirements are met prior to release of the animal to owners who reside on the installation with their animal(s). This includes Battle Park and the Warrior Transition Center. Animals owned by military personnel will be maintained in a humane manner. Contractor shall maintain written standard operating procedures for conducting stray animal processing operations and provide a copy to the DPW COR and VTF. Contractor shall generate a monthly report listing total number of animals picked up by date and their disposition; problems and issues; and other data related to stray animal processing, as required.

9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

10. Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) for nomination, tracking, documentation, and management of CORs will be used.

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

11. Key Personnel: The following personnel are considered key personnel by the Government: The project manager will be the point of contact for this contract. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 5:00 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: Three years minimum experience required for the handling, transport, and processing of stray animals. Contractor shall comply with all applicable state, federal, local regulations and policies pertaining to processing stray animals. Contractor shall keep current on all safety regulations and policies for handling stray animals.

12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Badges will either be issued under the Contractor Verification System (CVS) program (using a Common Access Card (CAC), or under the DES Standardized Contractor ID Badge program. For identification and security purposes, Contractor employees shall wear stated badges at all times when performing work under this contract.

13. Contractor Travel: Contractor will not be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will not be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government pre-approval/authorization and notification to the COR.

14. Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract.

Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the US Army Facilities.

15. Other Direct Costs: This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

16. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights.

17. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

18. Phase In/Phase Out: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board, during the 14 day phase in/ phase out periods.

The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in and phase-out services for up to 10 months after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in and phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

19. Antiterrorism (AT) and Operations Security (OPSEC)

19.1. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or the contracting officer, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

Https://atlevel1.dtic.mil/at. AT level I training is an annual requirement if option years are exercised.

19.2. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative).

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

19.3. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

19.4. Access to Government Information Systems: All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

Additionally, the contractor shall adhere and conform to all safety, security and attendance requirements that apply to the supported office. The contractor is required to attend and participate in all organizational meetings, training, and emergency preparedness events and is required to vacate the Government office work site when no sufficient Government oversight is available.

20. Emergency Services

20.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

20.2. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

21. DEFINITIONS AND ACRONYMS:

21.1. Definitions:

21.2. Cannibalize. Remove parts from Government property for use or for installation on other Government property.

21.3. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

21.4 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

21.5. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

21.6. Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

21.7. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

21.8. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

21.9. Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract.

Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

22. Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

23. Government Property. All property owned or leased by the Government.

Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

24. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

The prime contractor is responsible for performance of all subcontractors.

25. Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

26. Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

27. Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

28 Physical Security. Actions that prevent the loss or damage of Government property.

29. Property. All tangible property, both real and personal.

30. Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

31. Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

32.. Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

33. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

34. Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

35. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

36. Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

37.. Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

38. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

39. Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

40. Wide Area Work Flow (WAWF):A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

41. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

42. Work Week. Monday through Friday, unless specified otherwise.

Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of IMCOM Installation Management Command KO Contracting Officer MCoE United States Army Maneuver Center of Excellence OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit VTF Veterinary Treatment Facility WAWF Wide Area Work Flow