TAB D AMIM-MLR-25-021 PWS (Portable Toilet and Hand Washing Sation Contract) 2.pdf

PERFORMANCE WORK STATEMENT (PWS)

Portable Toilets & Hand Washing Stations Support United States Military Academy (USMA), West Point, NY

PART I – GENERAL INFORMATION

1.0 General

This non-personal services contract requires the Contractor to furnish, install, service, relocate, and remove portable toilets, ADA portable toilets and hand-washing stations (“units”) per task orders. Contractor personnel report to the Contractor only; the Government provides overall requirements and acceptance.

1.1 Description of Services

The Contractor shall provide all labor, materials, equipment, transportation, supervision, and quality control to:

• Deliver, set up, and remove units

• Provide both routine and emergency services. Each order will include a detailed routine maintenance schedule. Any additional services required beyond the original scope will be issued as a separate order.

• Relocate units upon request

1.2 Background

USMA and associated activities (cadet events, Cadet Summer Training, West Point Garrison, Sporting events) require portable sanitation support at various sites on and around West Point.

1.3 Objectives

• Timely placement and removal

• Consistent service and restocking

• Rapid emergency response

• Compliance with ADA, OSHA, and local requirements

1.4 Scope

Services are ordered as task orders or Purchase Card orders. Quantities vary; peak demand for Cadet Summer Training may reach 100 units.

1.5 Period of Performance

• BPA Contract: 26 Jan 2026 – 25 Jan 2031

1.6 Holidays & Hours

During the contract period, the Contractor shall provide support on weekends and all Federal holidays for the cleaning and delivery of portable toilets per Task orders.

• Normal work hours: 7:30 AM–4:30 PM, Monday–Friday (no overtime or comp time).

• Weekend & holiday support hours: 7:30 AM–4:30 PM, Saturday, Sunday, and Federal holidays.

• If USMA closes unexpectedly, services may be rescheduled by mutual agreement.

1.7 Place of Performance

Various locations at West Point, NY, Cadet Summer Training sites, and within a 15-mile radius.

1.8 Security Requirements

All personnel must comply with USMA access policies, background checks, CAC/AIE badges, AT Level I and iWatch training, and Force Protection Conditions (FPCON) directives.

PART II – QUALITY CONTROL & ASSURANCE

2.1 Contractor Quality Control (QC)

The Contractor shall deliver quality services per FAR 52.246-1. Submit a written Quality Control Plan (QCP) within 10 days of award, addressing:

• Inspection scheduling and documentation

• Discrepancy identification, root-cause analysis, corrective action

• Trend analysis and customer feedback handling

2.2 Contractor Discrepancy Report (CDR)

If the Government issues a CDR for unsatisfactory performance, the Contractor must respond in writing within five workdays with root causes and corrective actions.

2.3 Government Quality Assurance (QASP)

The COR will monitor performance against the QASP, survey per the Performance Requirements Summary, and require Contractor acknowledgment of defects.

PART III – CONTRACT ADMINISTRATION

3.1 Post-Award & Progress Meetings

Attend a post-award conference (FAR 42.5) and quarterly progress reviews at no additional cost.

3.2 Contracting Officer’s Representative (COR)

Appointed in writing to oversee technical performance, inspections, interpretations, and site access. Does not have authority to change contract terms.

3.3 Key Personnel

Designate a Program Manager (PM) and Alternate PM. Notify KO/COR in writing 10 working days before any change. PM/APM must be available during work hours.

3.4 Contractor Personnel Identification

• Wear Government-issued CAC or AIE badge conspicuously.

• Provide a roster of all on-site personnel within 10 calendar days of start.

• Report lost badges immediately; recover badges upon termination.

PART IV – ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

Comply with FAR 9.5. Disclose any actual/potential OCI. Implement non-disclosure agreements and training. Subcontracts must flow down OCI clauses. Remedies include contract termination or disqualification for future awards.

PART V – SPECIFIC TASKS

5.1 Basic Services

Indefinite-delivery, indefinite-quantity. Task orders authorize:

5.1.1 Placement

• Deliver and set up units for each order within the scheduled supplied by

COR/ACOR.

• Affix a waterproof service log; annotate each cleaning.

• Assign a unique ID to each unit.

• Level units; avoid obstructing traffic, utilities, or sprinkler heads.

• Coordinate the exact location with COR.

5.1.2 Routine Servicing

• Clean inside/out, empty waste tank, sanitize, restock water, chemicals, toilet paper, soap, sanitizer, paper towels.

• Provide all consumables.

• If below standard, re-service at no charge.

5.1.3 Emergency Servicing

All emergency service requests shall be acknowledged and addressed within 24 hours of notification, including weekends and Federal holidays.

5.1.4 Replacement

Replace unsanitary, unsafe, or damaged units within 24 hours at no charge. Secure hand-washing units against severe weather.

5.1.5 Relocation

Relocate units upon direction by COR and/ or as per each order.

5.1.6 Stand-By CLIN

Remain on standby for up to five hours at a government-directed location for immediate call-out.

5.1.7 Cadet Summer Training Support

• Follow a government-provided schedule of quantities, locations, and service intervals.

• Remove all units within two weeks after period of performance.

• Attend a pre-training conference if requested.

• Submit one consolidated invoice after completion.

5.1.8 Government Purchase Card Orders

Honor all terms and conditions for orders placed via GPC, both appropriated and non-appropriated.

5.1.9 Removal of Units

5.1.9.1 All units delivered under a task order shall begin removal from USMA property by close of business on the first Government workday following the task order’s period of performance. Removal of units will be completed within 1 week. If the end date falls on a weekend or holiday, removal may start by COB on the next scheduled Government workday. Any exception (e.g., large-quantity orders) must be approved in writing by the COR in advance.

5.1.9.2 Off-Site Storage Requirements – The contractor may maintain on USMA property at any time up to:

• 25 clean portable/ADA toilets

• 10 clean hand washing Stations

• 10 Portable Hand Washing Stations

All additional units not covered by an active written task order, must be stored off USMA property.

5.1.9.3 Government Liability - The Government assumes no responsibility for loss, theft, or damage to any units left on-site past the authorized removal period. Units left after the deadline may be relocated or disposed of at the Contractor’s expense.

5.1.9.4 Non-Compliance - Failure to comply with paragraphs 5.1.9.1 or 5.1.9.2 will result in: Contracting Officer Discrepancy Report (CDR), Government-directed removal at Contractor’s cost, Potential deduction on the subsequent invoice and negative CPAR impact

5.2 Monthly Reports – Contractor shall submit to the Contractor Officer’s Representative (COR) a monthly report no later than the 10th of each month. Report shall include:

• Total number of orders processed during the last month

• Summary of all cleaning services performed during the previous months to include:

1. Dates of services

2. Location and quantities

Reports shall be delivered electronically.

PART VI – APPLICABLE PUBLICATIONS

Current editions of:

• AR 25-2, Information Assurance

• AR 530-1, Operations Security (OPSEC)

• EM 385-1-1, Safety & Health Requirements

• ANSI/PSAI Z4.3, Non-Sewered Waste Systems

• OSHA 29 CFR 1926.51, Sanitation

PART VII – PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Ref Objective Standard AQL Surveillance Incentive/Disincentive

5.1.1 Placement by required date

100% on-time delivery

100% Periodic inspection, survey

CPAR rating

5.1.1.2 Service logs on to each unit

95% compliance

95% Inspection, customer feedback

Install log at no cost

5.1.1.3 Unique ID on each unit

95% compliance

95% Inspection Relabel at no cost

5.1.1.4.3

Fully stocked, ready-to-use units

95% compliance

95% Inspection Restock at no cost

5.1.2 Timely, quality servicing

95% on-schedule, defect-free

95% Inspection, customer feedback

Re-service at no cost

5.1.3 Emergency response

On-site within 4–8 hours

100% COR logs CPAR deduction for delays

5.1.9 Removal by required date

100% on-time removal

100% Inspection CDR and Potential reduction on invoice and negative CPAR rating

5.1.9 Removal of Units