27-Q-A014 SPECS 2 GYM-A Specifications Final.pdf

PDF 165 KB Posted Nov 3, 2026

Attached to: SOURCES SOUGHT -- U.S. Army United States Military Academy (USMA) West Point Athletic Physical Fitness Uniform Shirts (APFU-GYM A Shirts)
Solicitation number: W911SD-26-Q-A014
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis

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Written by GovTribe AI · Nov 3, 2026

This is a Military Specification Sheet for athletic shirts required by the United States Army Military Academy (USMA) West Point for the Corps of Cadets.

The contractor shall supply GYM-A black shirts in both short-sleeve and long-sleeve formats with specific material and printing requirements. All shirts must be 100% preshrunk cotton with seamless collars, double-needle stitching throughout, and taped shoulder-to-shoulder construction. Shirts shall feature the standard USMA crest in Army Gold and, for standard shirts, the cadet's last name printed in block letters (3/8" thick, 0.5" high) in matching Army Gold, positioned 0.5" above the crest. Annual production totals 13,100 shirts across three categories: 4,000 short-sleeve shirts with white write-on nameplates, 5,200 short-sleeve regular printed shirts, and 3,900 long-sleeve standard shirts. The write-on nameplate consists of a 1-inch by 5-inch heavyweight cotton twill patch (white) positioned 1.0 inch above the crest, engineered to prevent ink bleeding when written on with permanent marker and maintain clarity through institutional laundry cycles, with delivery required no later than 1 April 2027.

The Government will provide an alphabetical cadet list with associated sizes on or about 1 May annually, and the contractor must complete deliveries within 60 calendar days of receiving batch information. Shirts shall be packaged in plastic bags organized by size with individual cadet names clearly marked; short-sleeve shirts bundled in packages of six per cadet and long-sleeve in packages of three per cadet. Approximately 168 shirts per carton shall be boxed alphabetically by cadet last name with packing lists included. The contractor must replace, at no additional cost, any shirts with misspelled names, incorrect sizes, or defective write-on patches within seven calendar days of error notification. Physical delivery is to U.S. Army USMA West Point, Building 913, Washington Road, West Point, NY 10996-1535.

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MILITARY SPECIFICATION SHEET

Standalone Specifications for Athletic Shirts (S/S & L/S) & Custom Requirements USMA

West Point GYM-A Shirts

1. CONTRACT LOGISTICS & DELIVERY SUMMARY

Physical Delivery Address: U.S. Army USMA West Point, c/o: GYM-A Shirts, BLDG 913, Washington Road, West Point, NY 10996-1535

Point of Contact for WAWF Invoicing / Administration: TBD TBD TBD

2. SHIRT MATERIAL & PRINTING

The Contractor shall provide GYM-A Black Shirts for the Corp of Cadets for the USMA conforming to the below specifications and delivery schedule (Short Sleeve & Long Sleeve).

• Crest: Standard USMA Crest in Army Gold (exact match to gold on standard GYM-A shirts).

• Name Printing (Standard Shirts): Print last name only in block letters 3/8" thick and 0.5" high, in matching Army

Gold, centered and positioned exactly 0.5" above the USMA crest.

3. DETAILED SIZING, MEASUREMENTS & ANNUAL QUANTITIES

3.1 Short Sleeve w/ White Nameplate (Total: 4,000 EA / Year)

Material Specs: 100% Preshrunk Cotton, Seamless Collar, Double-Needle Stitching Throughout, Taped

Shoulder-to-Shoulder. Includes custom write-on nameplate patch.

Size Body Length Body Width Sleeve Length Qty Percentage

Adult Small 26 - 28" 18" 16.5" 1,000 25.0%

Adult Medium 28 - 29" 20" 18.0" 1,200 30.0%

Adult Large 29 - 30" 22" 19.5" 1,200 30.0%

Adult Extra Large 30 - 31" 24" 21.0" 400 10.0%

Adult Extra Extra Large 31 - 32.5" 26" 20.75" 200 5.0%

Total - - - 4,000 100.0%

3.2 Short Sleeve Regular Printed (Total: 5,200 EA / Year)

Adult Small 26 - 28" 18" 16.5" 520 10.0%

Adult Medium 28 - 29" 20" 18.0" 1,820 35.0%

Adult Large 29 - 30" 22" 19.5" 1,820 35.0%

Adult Extra Large 30 - 31" 24" 21.0" 624 12.0%

Adult Extra Extra Large 31 - 32.5" 26" 20.75" 416 8.0%

Total - - - 5,200 100.0%

SPECIFICATIONS & PROCEDURES

3.3 Long Sleeve Standard (Total: 3,900 EA / Year)

Adult Small 26 - 28" 18" 33.5" 390 10.0%

Adult Medium 28 - 29" 20" 35.0" 780 20.0%

Adult Large 30" 22" 36.5" 975 25.0%

Adult Extra Large 29 - 31" 24" 38.0" 1,073 27.5%

Adult Extra Extra Large 30 - 32.5" 26" 39.5" 390 10.0%

Adult Extra Extra Extra Large 28 - 33.5" 28" 39.5" 292 7.5%

Total - - - 3,900 100.0%

4. WRITE-ON NAMEPLATE SPECIFICATIONS

This section outlines custom specifications for short-sleeve Gym-A shirts featuring a blank, write-on nameplate area. This requirement applies to Gym-A short-sleeve shirts (2) per cadet (Total 4,000 EA per year).

• The Patch: A blank 1-inch by 5-inch Heavyweight Cotton Twill strip (white) sewn onto the left chest (standard embroidery location), positioned exactly 1.0 inch above and centered over the Standard West Point Crest logo.

• Material Properties: The twill patch must be constructed of high-quality, pre-shrunk, marker-friendly fabric engineered to prevent ink bleeding or smudging when written on with a permanent Sharpie marker. The patch and writing must maintain clarity through institutional laundry cycles.

• Delivery: Strictly no later than (NLT) 1 APR 2027.

5. PLEBE CLASS CONTRACT BATCHING & DELIVERY RULES

1. Cadet Lists: The Government will provide an alphabetical list of cadet names with associated sizes on or about

1st of MAY per base or option year.

2. Cadet Allotment: For each cadet, the contractor shall print names/crests on standard and custom write-on formats as specified.

3. Batch Deliveries: The Government reserves the right to provide names/sizes in one or two separate batches.

Deliveries must be completed within 60 calendar days from the date batch information is provided to the contractor.

6. PACKAGING & BUNDLING INSTRUCTIONS

The Contractor shall adhere to the following packaging standards:

1. Pack shirts in quantities requested with the same size and number per plastic bag.

2. Bundle short-sleeve (S/S) shirts with cadet names in packages of 6 (six) per cadet, clearly marking the bag with the name and shirt size.

3. Bundle long-sleeve (L/S) shirts with cadet names in packages of 3 (three) per cadet, clearly marking the bag with the name and shirt size.

4. Box all finished shirts alphabetically by cadet last name.

5. Pack approximately 168 shirts per shipping carton.

6. Include packing lists detailing size and quantity inside every carton, accompanied by the corresponding cadet name list.

7. SCOPE OF EXCHANGE & REPLACEMENT QUALITY STANDARDS

• No-Cost Exchange: The contractor shall replace any shirts with misspelled names, incorrect sizes, or defective/bleeding write-on patches at no additional cost to the Government.

• 7-Day Turnaround: Replacement shirts meeting all quality and dimensional standards must be delivered within 7 calendar days from the date of error notification.