Solicitation Amendment W911SD25QA0790001 SF 30.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Continuation of Description

Miscellaneous text in this section has been added to:

Request for Information (RFI)Ground Maintenance: On Post Grass Cutting Services, West Point, NYSolicitation: W911SD-25-Q-A079

1. Can the Government provide a master map showing how all the individual area maps in the bid package fit together to illustrate the overall layout of the full site?

I'm working with GIS to obtain a map of the entire installation, should have that later in the week. (map updated and included as an attachment).

2. It was mentioned that the semi-improved areas are typically mowed three times annually, with one mowing occurring mid-summer during dry conditions. With a contract start date of August 1st, can the Government confirm whether the mid-summer mow will be completed prior to the start of the new contract?

The government will confirm all areas to include Improved and Semi-Improved will be mowed by August 1 by the previous contract.

3. In the event the incumbent contractor begins but does not complete mowing activities prior to contract turnover, will the incoming contractor be compensated for any unfinished work that is required to be completed?

The government will confirm all areas to include Improved and Semi-Improved will be mowed by August 1 by the previous contract.

4. Section 5.2.7 references "special services as necessary due to unforeseen circumstances." Can the Government clarify:

a) Whether such services will be handled under a Time & Materials (T&M) arrangement?

b) How frequently these services have been requested in prior years?

c) Whether these services are expected solely during the landscaping season or year-round?

This line item is part of our standardized PWS that we are mandated to use. All this entails would be a modification of the schedule due to an event. Mean we would skip an area due to an event or start earlier or something along those lines.

a) N/A

b) Just schedule modification, no added labor, equipment, or manpower needed

c) This pertains to just On-Post grass cutting during the growing season

5. The majority of the hand trimming hills/mountain sides were very steep. Do we need repelling gear to safely stay on and work on these areas?

To ensure safety, we will not put personnel in harm's way to trim grass, and no rappelling gear is required. While GIS maps may mark these areas, the locations to be trimmed are steep but walkable.

6. Are the safety harnesses mandatory or discretionary?

No not mandatory.

7. Do you require safety gas cans, the metal fire department approved, on West Point? Or can plastic Either or metal or plastic are approved. Just ensure they don't leak and are secure during travels.

W911SD25QA0790001

8. Line item 0015 and the corresponding line items for the option years labeled "ADDITIONAL ACRES

AS NEEDED."

Could you please confirm that the quantity indicated for these line items is 3,028 acres?

"Additional Acres as Needed "is there in case we need the contractor to mow an area that is not in the contract. This has never been used in my 10 years of managing this contract.

9. During the site visit, we were informed by the Director of Maintenance that a mowing schedule is issued to the selected contractor, including dates, times, mowing areas, and frequency. For proposal preparation purposes, can you please provide us with a copy of the most recent full-year mowing schedule?

The mowing schedule is informal and not fixed by the Contracting Officer's Representative (COR). The goal is to mow the entire 92-acre contract area within one week. Weather or unforeseen circumstances may require schedule adjustments. Instructions are verbal, with the COR providing guidance such as, "Start at the Visitor Center, prioritize parking areas, then proceed to Thayer Gate, targeting SII," or "An event is scheduled at Ike Hall on Thursday morning, so mow that area first." The COR will not have the contractor bouncing all over the place and will help guide the contractor to be the most efficient as possible. During drought conditions, the Government may suspend mowing and redirect the contractor to focus on semi-improved areas.

10. Do to the fact that the 8-9 employees would be seasonal would they be eligible under the WD 2015- 4159 Revision 29 for their vacation days during the first season?

Contractors are responsible for ensuring compliance with the Service Contract Labor Standards (SCLS) and the applicable wage determination incorporated into the solicitation/award document. Contractors should review the applicable wage determination and consult DOL guidance to determine how vacation benefits apply to seasonal employees under their specific employment structure.

11. Can the Government provide the contract number(s), period(s) of performance, and award amount(s) for previous or current grounds maintenance contracts at West Point?

W911SD-20-P-0115, base plus four (4) option years.

12. What is the company name/address who is currently performing the service of this contract?

Regimental Contracting, LLC Massapequa, NY 11758-8153

13. Can you provide us with a copy of sign in sheet and/or a list of the attendees at the site visit 5/28 /2025?

Yes, see redacted document attached

14. For the CD Rom requirement. Please confirm that I would place one CD in each of the binders.

Please submit one CD for each volume.

15. Regarding the past performance references. I did not see any questionnaire in the RFQ. How do we reach out to our references to provide West Point, You, with the information and quality of our work?

The PDF document Name is "Past Performance Questionnaire", attached to the solicitation announcement on 16 May 2025. Please check the Attachments/Links section of the announcement, there are only 4 active attachments.

List of Contract Documents, Exhibits, or Attachments

The attachments table has changed from:

Identifier Document Name Document Description Reference Identifier

Date Line Item Page Numbers

Document Type

Provided Under Separate Cover

Wage Determinations

Wage Determination 12 May 2025 Attachment No

TAB E AMIM-

MLP-24-016 On- Post Grass Cutting PWS v1

Performance Work Statement 12 May 2025 Attachment No

Past Performance Questionnaire

Past Performance Questionnaire 12 May 2025 Attachment No

To:

Identifier Document Name Document Description Reference Identifier

Date Line Item Page Numbers

Document Type

Provided Under Separate Cover

Wage Determinations

Wage Determination 12 May 2025 1 Attachment No

TAB E AMIM-

MLP-24-016 On- Post Grass Cutting PWS v1

Performance Work Statement 12 May 2025 Attachment No

Past Performance Questionnaire

Past Performance Questionnaire 12 May 2025 Attachment No

0004 Map Drawings 10 Jun 2025 1 Attachment No

Site Visit Signing Sheet_Redacted

Site Visit Signing Sheet 10 Jun 2025 2 Attachment No

The following contract documents were added:

Map Site Visit Signing Sheet_Redacted

The following contract documents Page Counts were changed:

DOCUMENT PAGE COUNTS

DOCUMENT NAME FROM TO

Map none 1

Site Visit Signing Sheet_Redacted none 2

KO DIRECTORATE OF CONTRACTIN, MADC 681 HARDEE PLACE

WEST POINT, NY 10996-1514

UNITED STATES

DAYANNA WALLACE, EMAIL: DAYANNA.WALLACE.CIV@ARMY.MIL TELEPHONE: (520) 687-8146

AdminBy:

SCD: PAS: