QUESTIONS AND ANSWERS (West Point Summer 2023 Concert).pdf

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1. Not all dates listed on work statement (QASP) and document with photos of locations match up. Can you please confirm or correct the performance dates are as follows?

a. June 24th, 2023 with no rain date

Confirmed

b. Independence Celebration

- 28 June load in

- 29 June lighting rehearsal30 June tech & full-dress rehearsal

- 1 July concert

- 2 July rain date or load out

- 3 July load out

We can accommodate a load-in starting June 27, if needed. The evening rehearsal June 30 will be a tech rehearsal. No full-dress. We will have key/moving personnel on-site for lighting purposes.

c. July 29th, 2023 with no rain date

d. August 12th, 2023 with no rain date

e. Labor Day

- 31 August load in

- 1 September lighting rehearsal

- 2 September tech & full dress rehearsal

- 3 September - performance

- 4 September - concert rain date

- 5 September load out

- 6 September load out rain date

30 AUG load-in. 31 AUG Tech & full dress rehearsal. 1 SEP Tech & full dress rain-date. 2 SEP dark. 3 SEP Performance. 4 SEP concert rain-date or load-out. 5 SEP load out rain date.

2. Do you require the vendor to supply any backline equipment?

No instruments. We will need power run to the rhythm section for pedal boards, drum pads, etc. All low amp usage.

3. Who will call the show, Band or vendor?

Band

4. Will the client provide a Director for calling shots or will the vendor?

Client

5. Can we provide equipment of a different manufacturer than listed, as long as it is technically the same or better than the requested solution?

Yes, except for the audio console for Independence Day and Labor Day concerts. This must be Digico Quantum (225 or 338) or SD series (8, 10, 12). We must be able to share files with our Digico consoles.

6. You stated a “bonded cell” requirement, but, current cell coverage may not support this requirement. Can we use a broadcast uplink for this requirement?

Yes

7. Can we get a drawing of each location with the parameters for audience?

Yes.

8. What is the estimated audience size for each venue location?

July 2 and SEP 3 are estimated at 10-15K each. All others between 700 and 1,000 each.

9. Where will the fireworks mortars and artillery piece be located for the Labor Day show?

They will be launched from C-lot above Michie Stadium. Approximately 1/4 of a mile away.

How far from Front of House? ¼ mile

10. Do you want vendors to provide bicycle rack for stage security?

No

11. Do you want a 3’ raised platform, with pop up tent coverage, for FOH?

Pop up tent only, please. Raised platform is not necessary, but we will use it, if part of the package

12. How long is the run from FOH to the stage?

BHB events – flexible distance, most likely 50-75 ft. back from stage.

Independence Day (Trophy Point) – 150 ft back from stage (first little hill where center stairs are) Labor Day (The Plain) – flexible, most likely 150 ft back from stage

13. Will you consider, for the Independence Day Celebration, taking one of the IMAG screens and putting it on Washington Road so the people in that area can see the concert?

Yes

14. For the Summer Concert, you stated there may be 6 displays of aircraft and tanks for a backdrop which would require lighting. Are these the final numbers to be planned for?

Yes

15. Client stated they want the front of Washington Hall uplit during event. This would cost an additional $32,000. Would you like that requirement still?

No

16. One of the events calls for vendor to supply audio mixers and microphones. What specific equipment models of audio consoles do you require for this event?

Please note this is for 2 events (July 1st and August 3rd) Digico Quantum (225 or 338) or SD series (8,10,12).

The 8 wireless microphones must be:

• Shure ULX-D G50 or H50 ULXD1 packs with Shure Beta 98 H/C or equivalent mics

OR

• Shure Axient G57 with ADX1 packs with Shure Beta 98 H/C or equivalent mics

17. Army band has slates and/or images to run on IMAG. What are the specs (format, aspect ratio, codec)?

This can be flexible. We have logos in everything from an EPS to PNG, depending on if they want something scalable to prevent blurriness. Same with photos, we can send TIF files for a high resolution option. We have also sent Powerpoint slides before.

18. For slates and/or images are any video files indented on screens?

No video files. Only stills

19. When will the slates and/or images be delivered?

They are prepared in multiple formats and can be delivered immediately upon award of contract.

20. For the Labor Day show, do you want to see the fireworks in the sky or have a view of the launch area?

During fireworks, we would like our branding image shown on the IMAG screens and a view of the fireworks in the sky for the livestream. No view of launch area requested.

21. Will the USMA Band provide a document detailing show flow (set lists, solos, elements) and if so, when will it be shared?

For the two large events, the production book will be shared NLT 21 days prior to load-in.

22. For the Independence Celebration, will you want to add:

Two robotic 4K PTZ cameras (Sony FR7 Cinema Line PTZ with Sony FE 28-135mm f/4

G PZ OSS lens and Sony RM-IP500/1 Controller) with one dedicated operator, mounted up high on each side of the truss to better capture performers on a crowded stage, for a cost of $5,900?

No

23. For the Labor Day celebration - to your existing order of three cameras (which we recommend are best positioned as 2 on platforms and 1 handheld on stage) would you like to add:

- Two robotic 4k PTZ cameras (Sony FR7 Cinema Line PTZ with Sony FE 28-135mm f/4 G PZ OSS lens and Sony RM-IP500/1 Controller) with one dedicated operator, mounted up high on each side of the truss to better capture performers on a crowded stage, for a cost of $5,900?

No

- And/or a Jib (Blackmagic Ursa Camera with Zoom lens and a Jimmy Jib Triangle Crane with 15-24 ft reach) and two operators for $20,500 - this would provide dynamic coverage of the full stage as well as sweeping shots of the beautifully lit building in the background.

No

24. We cannot leave cameras set up outdoors overnight. Cable and platforms can stay set but we pack cameras in Pelican cases each night. Will you have a secure storage location we can use, or should we plan to separately store them?

Yes, but there may be some movement involved. They can either be taken back to Eisenhower Hall or stored on a locked truck.

25. Is there a water source at each venue for our ballasts? If so, is there a cost for use?

There are sink faucets within 300 ft of where ballasts would need to be filled. Hydrant access can be obtained and there are hydrants within 300 ft of the stage on the plain and

400 ft of the stage at Trophy Point. There is no cost for use.

26. How tall and wide is the building we need to light (Washington Hall?)?

N/A, No lighting requirement for Washington Hall

27. What events will include the 40-person orchestra?

The July 1 and SEP 3 performances

28. On the Performance Work Statement it states the date of June 25th as the first date of the summer concert series. However, on the location map pdf it says June 29th is the first date. Can we get further clarification on that?

- - Is the first concert date location at the Cultural Arts Center?

The first concert is Saturday, June 25th at the Cadet Fine Arts Forum House (sometimes referred to as the Cultural Arts Center).

29. During the walkthrough, in my notes I have West Point Band has their own Digico Audio Console. Is that correct or should I include that in my quote for gear we will be providing for all concert dates?

We will need one Digico Quantum (225 or 338) or SD series (8, 10 or 12) for Independence Day and Labor Day concerts ONLY. We will use our own console for the Benny Havens Band events.

30. In case of an inclement weather call, what Lighting and Audio consoles will my engineers have access to in Eisenhower Hall?

Lighting consoles in Eisenhower Hall are ETC iON. We will make the Eisenhower Hall Theater Staff aware of possible use, but you will have to work with them for access to the consoles and the lighting grid to hang any supplemental lighting.

There is a more than acceptable house sound system (EM speakers with Powersoft amps). We have the option to tie in audio consoles to that system. No additional speaker set up will be necessary.

31. For these following 1 day Events: June 25th / July 29th / August 12th

1. Are there any video components that you might want us to provide? I know there aren’t any IMAG outboards on those dates, but we can provide a 2 camera video package for records and archive purposes. No video is required for these events.

2. From my notes during the walkthrough, load in and load out must be done on the same day. Is it Ok to move the generators to a different secure location away from the concert area on campus until the following day for pickup? Yes, we can accommodate this request

32. For Same day load in load out show, what is the earliest we can get on site?

Earliest is 1000. Weather call is made at 0800.

33. For the Aug 12 show, can we place the mobile stage on the baseball diamond?

No. The area indicated on the PowerPoint is the only area we are authorized to have the stage. There is an access road leading to the location shown.

34. What is the total front measurements of the West Point Mess that needs to be lit up?

This is not a requirement

35. How far is the Cannon being shot?

The cannons are approximately 350 yards from the stage.

36. Can we sub Meyers for D&B Rig?

Yes. It would just need to be comparable items and approved by our technical team.

37. For the lights, can we provide comparable substitutes? Yes.

38. Pls provide the number of Helicopters (Type), Tanks and other military vehicles that need to be lit up. There are a total of six vehicles. Three Helicopters and three tanks.

39. Pls also confirm that the first event is Jun 24, 2023 and not Jun 28th as on the

PowerPoint. The first event is June 24th.