W911SD-21-Q-0002-FULL DRESS HATS with POM POM.pdf

W1FB CORPS SUPPORT BRANCH

TRICIA RODRIGUEZ

US MILITARYACADEMY SSA WAREHOUSE BLDG 917 WAS

WEST POINT NY 10996

TEL: 845-938-4659 FAX:

0011563499

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W911SD21Q0002 24-Nov-2020

5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

24-Dec-2020(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

845-938-4490MAUREEN FLANAGAN

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

DUE BY 1:00PM EST

W911SD21Q0002

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,153 Each

FULL DRESS HAT WITH POM POM

FFP

FULL DRESS HAT WITH POM POM-DELIVERY DATE BY 05/19/2021

FOB: Destination

PURCHASE REQUEST NUMBER: 0011563499

PSC CD: 8415

NET AMT

1001 1,153 Each

OPTION FULL DRESS HAT WITH POM POM

FFP

FULL DRESS HAT WITH POM POM- QTYS' ARE ESTIMATED FOR EACH

OPTION YEAR. REQUIRING ACTIVITY WILL PROVIDE ACTUAL SIZE

AND QTY LIST WHEN EACH OPTION YEAR IS EXERCISED.DELIVERY

DATE BY 05/19/2022

NOTE: The requirements in DFARS 252.211-7003, Item Identification and

Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

2001 1,153 Each

OPTION FULL DRESS HAT WITH POM POM

FFP

FULL DRESS HAT WITH POM POM- QTYS' ARE ESTIMATED FOR EACH

OPTION YEAR. REQUIRING ACTIVITY WILL PROVIDE ACTUAL SIZE

AND QTY LIST WHEN EACH OPTION YEAR IS EXERCISED.DELIVERY

DATE BY 05/19/2023

NOTE: The requirements in DFARS 252.211-7003, Item Identification and

Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

3001 1,153 Each

OPTION FULL DRESS HAT WITH POM POM

FFP

FULL DRESS HAT WITH POM POM- QTYS' ARE ESTIMATED FOR EACH

OPTION YEAR. REQUIRING ACTIVITY WILL PROVIDE ACTUAL SIZE

AND QTY LIST WHEN EACH OPTION YEAR IS EXERCISED.DELIVERY

DATE BY 05/19/2024

NOTE: The requirements in DFARS 252.211-7003, Item Identification and

Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

4001 1,153 Each

OPTION FULL DRESS HAT WITH POM POM

FFP

FULL DRESS HAT WITH POM POM- QTYS' ARE ESTIMATED FOR EACH

OPTION YEAR. REQUIRING ACTIVITY WILL PROVIDE ACTUAL SIZE

AND QTY LIST WHEN EACH OPTION YEAR IS EXERCISED.DELIVERY

DATE BY 05/19/2025

NOTE: The requirements in DFARS 252.211-7003, Item Identification and

Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Section C - Descriptions and Specifications

SPECS

CADET SERVICES DIVISION 22 November 1989

PURCHASE DESCRIPTION #1

HAT, CADET, FULL DRESS WITH POM POM (USMA)

1. SCOPE

1.1 Scope – This purchase description covers the requirements for a full dress hat with pom pom.

1.2 Classification – The hat shall be of one type in the following sizes (see 6.2.).

Schedule of Sizes

HEAD MEASUREMENT SIZE OF HAT

20-1/2 6-1/2 20-7/8 6-5/8 21-1/4 6-3/4 21-5/8 6-7/8 22 7 22-3/8 7-1/8 22-3/4 7-1/4 23-1/8 7-3/8 23-1/2 7-1/2 23-7/8 7-5/8 24-1/4 7-3/4

2. APPLICABLE DOCUMENTS

2.1 The following documents of the issue in effect on date of invitation for bids or request for proposal, form a part of this purchase description to the extent specified herein.

SPECIFICATIONS

FEDERAL

C-F206 - Felt Sheet: Cloth, Felt, Wool, Pressed L-P-375 - Plastic Film, Flexible, Vinyl Chloride L-P-1183 - Plastic molding Material, Acrylonitrile – Butadiene-Styrene (ABS), Rigid V-L-61 - Laces, Nylon DDD-L-20 - Label; For Clothing, Equipage, and Tentage, (General Use)

MILITARY

MIL-B-1563 -Buttons, Insignia and Findings (U.S.M.A.)

MIL-L-10867 -Leather, Cattlehide, Gusset, Chrome Tanned, Fatliquored MIL-C-82252 -Cloth, Broadcloth, Wool, and Wool Synthetic

STANDARDS

FEDERAL

Fed. Test Method Std. No. 191 – Textile Test Methods Fed. Std. No. 751 – Stiches, Seams and Stitching (Copies of specifications, drawings, standards and publications required by suppliers in connection with specific procurement functions shall be obtained from the procuring activity.)

2.2 Other Publications. The following publications of the issue in effect on date of invitation for bids, form a part of this purchase description.

A.S.T.M. STANDARDS

(Applications for copies of A.S.T.M. Standards should be addressed to the American Society for Testing Materials, 1916 Rade Street, Philadelphia, PA 19103.)

3. REQUIREMENTS

3.1 Uniformity of production. The materials, component items and the finished hat shall meet or exceed the minimum requirements for the item as specified in the purchase description and as shown by standard sample (see 6.3).

3.2 Materials.

3.2.1 Side Crown. The material for the side crown shall be wool blend, broadcloth, dyed black, 16.5 ounce, conforming to type I, class 4 of MIL-C-82252.

3.2.2. Top crown, top band and bottom band. The material for the top crown and bottom bands shall be of vinyl film conforming to type II, class2, 0.008 inch thick of L-P-375. The color shall be black and one side shall be press polished to produce a smooth shiny surface. The color and finish shall match the standard sample.

3.2.3 Frame. The material for the frame of the hat shall be rigid plastic acrylonitrile butadiene styrene material conforming to type I or II of L-P-1183. The thickness of the sheet shall be not less than 1/8 inch before forming and shall be approximately 1/32 inch after forming and shall be molded to size and shape in one piece.

The color shall be gray or black and shall have a smooth but not polished surface. Frame height shall be 5 ½ inches. Name of original equipment manufacturer to be molded in top of frame for identification purposes.

3.2.4 Top Crown Cushion. The material for the top crown cushion shall be urethane foam material, 0.085 +/- 0.010 inch thick and shall conform to Grade UU25 of ASTM Designation 1564, flexible Urethane Foam.

3.2.5 Sweatband cushion. The material for the sweatband cushion shall be pressed felt conforming to type I, class 9R1, 1/8 inch thick, with a minimum weight of 0.98 pound per square yard and maximum of 1.14 pounds per square yard of C-F-206 and the color shall be gray.

3.2.6 Visor. The visor shall be one-piece solid molded visor to insure total integrity against peeling or separating, with the following special features:

1. Visor bottom side cross-hatched with slightly rough finish.

2. Molded to shape, not flat, to insure permanent shape.

3. Smooth high gloss finish.

4. Plastic material shall be commercially available Eastman Kodak polyallomer copolymer material:

Providing low temperature toughness to -40 degrees.

Stain proof.

Free form fading or discoloration.

Impervious to ultraviolet.

5. Shape shall be West Point Style sharp droop, 1-3/4” wide with 30 degree angle to Shako.

3.2.7 Edge Binding (Mylar). Material for binding outer edge of visor shall be commercially available laminated composite material consisting of the following:

1. Top Layer clear polyester film, .0005 inches thick.

2. Vacuum plated to the top film is metallizing material in gold.

3. To the plating is added heat sealed adhesive coating, the then the bottom layer is PVC vinyl, .0075 inches thick, heat sealed to the sandwich.

4. This laminated material shall be warrantied against peeling or separation at bonding in normal use. The total thickness or the lamination shall be .008 inches.

5. The mylar binding shall be sewn on with a finish folded edge both top and bottom of the visor.

3.2.8 Chin Strap. The leather for the chin strap shall be made from cattlehide leather, commercially known as black patent leather. The patent leather shall be vegetable tanned and the flesh side shall be a beige finish and have a thickness of 3 to 3-1/2 ounces and have a tooled indentation spaced 3/32 inch from each edge.

The straps shall be free from all surface damages. Black Clarino may be used as a substitute for black patent leather.

3.2.9 Sweatband. The leather for sweatband (cradle or hammock) shall conform to MIL-L-10867.The color shall be black and treatment A shall apply.

3.2.10 Sweatband lace. The lace for the sweatband shall be black, 30 inches in length and polypropylene lace with plastic end tips.

3.2.11 The thread for seaming and stitching shall be of a good commercial quantity dyed black, and as indication below:

Use thread

Joining bottom band to top crown, top Size 25 nylon mono-filament Band to hat, and hemming of bottom Size 24, 4 ply cotton cord Band. Cotton or nylon thread.

Joining bottom band to hat.

All other stitching.

3.2.12 eyelets. The eyelets for attaching the insignia shall be brass, 9/16 inch diameter, conforming to the style and shape of the standard sample. The vent eyelets for the side of hat shall be brass, black enameled, conforming to style and shape of standard sample.

3.2.13 Attachment for holding pom pom. The attachment fort the pom pom shall be a non-corrosive metal or suitable plastic, black in color, with a river for attaching to the hat.

3.2.14 pom pom. The pom pom shall be made in accordance with the standard sealed sample. The pom pom shall be full bodied, firm and neatly trimmed to a uniform shape, approximately 6 ½” in height from to top pom pom. The pom pom shall have a spring brass wire approximately 3 1/4 “ long, to properly fit socket at top of crown of hat and to be fit with brass ferrule.

3.2.15 Hook. The hook for supporting chin strap shall be made in accordance with the standard sealed sample. The hook shall be made of brass material and painted black.

3.2.16 Combination size and identification label. The label shall conform to type IV, class 4, of DDD-L-20, and shall include the wool content. The marking medium shall be yellow. The label shall be located inside top of hat.

3.2.17 Seams and stitches. The stitching and seaming shall conform to fed. Std. No.751. The stitching per inch shall be 10-12 except seaming of the visor and stitching of bottom band through frame which shall be 5-7.

3.2. Design. The hat, cadet, Full Dress shall conform to the style and shape as shown by figures and the sealed standard sample. The standard height for the hat is to be 5 ½” (+/- 1/8”). Measured from the base to top.

3.4 Construction. The frame of hat shall be constructed by molding acrylonitrile butadiene styrene copolymer resin to the required shape and size.

Join ends of top band ( a strip of one (1) inch width vinyl film); turn right side out (polished side toward outside), turn seam allowance toward one side and raise stitch.

Join ends of broadcloth; turn right side out and spread allowances open.

Join broadcloth and top band to vinyl. Top crown piece catching foam interlining in the line of stitching.

The joining seam of broadcloth shall be so positioned that it will be located at center front on finished hat, and the joining seam of the top band shall be so positioned that it will be located in center front of the finished hat.

Slip outer shell over frame with joining seams of broadcloth and top band in proper positions. Turn bottom edge of broadcloth to inside of frame approximately 1-1/2 inches and stich ½ to 5/8 inch from folded edge through frame.

A strip of pressed felt ¼ inch thick, cut approximately 1 inch in width shall be stitched along the inside of the hat at front only and shall extend beyond on each side approximately ¼ inch from bottom edge.

The sweatband (cradle or hammock) shall be lapped approximately 3/8 inch over bottom edge of hat on outside and stitched to the frame. A black hook shall be centered and stapled at the back bottom edge of the hat for supporting the chin strip. The bottom edge of sweatband shall be shaped and holes for laces punched in accordance with standard sealed sample. The ends of the sweatband shall finish at center back of the hat.

The visor shall be centered and securely stitched and tacked to the front of the hat.

Turn under bottom edge of vinyl bottom band and stitch 1/16 to 3/32 inch from folded edge. Position folded edge of band to bottom edge of the hat stitch to the hat (through frame) 1/16 to 1/8 inch from bottom insignias, and be securely stapled. The band shall finish 7/8 inch in width.

3.4.1 Button post. There shall be one punched hole on each side of the hat for the attachment of button post positioned so that the front edge of the 43 line buttons will be in line with the visible points of the visor.

3.4.2 Chin strap. The strap shall be made in two sections each ¾ inch wide. One end of each section shall be provided with a ¼ inch aperture. The opposite end of each strap shall be provided with a ¾ inch loop and a point. Keepers shall be riveted in place.

3.4.3 Eyelets. The eyelets for attaching insignia shall be for each side of the hat shall be approximately 2-

1/8 inches down from the top and positioned in accordance with standard sealed sample.

3.4.4 Attachment for holding pom pom. The attachment for holding the pom pom shall be securely riveted with brass rivets to the inside front of the hat with the socket extending the crown at center front.

3.5 Finishing hats. Remove all spots and stains. Lap ends of sweatband over each other with holes corresponding and double staple hammock and tie ends together.

4. QUALITY ASSURANCE PROVISIONS

4.1 Responsibility for inspection. Unless otherwise specified in the contract or purchase order, the supplier is responsible for the performance of all inspection requirements as specified herein.

Except as otherwise specified in the contrast or order, the supplier may utilize his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless perform any of the inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

4.2 Certificate of compliance. The supplier shall furnish a certificate of compliance for the components and materials in 3.2. Where certificates of compliance are submitted, the governments reserves the right to check test such items to determine the validity of the certification.

4.3 End item examination. The finished hats shall be visually examined to assure that the hats contain no defects that will effect serviceability or appearance.

4.4 Testing. The methods of testing specified in fed. Std. No. 191 shall be followed wherever applicable.

5. PREPERATION FOR DELIVERY

5.1 Packaging. Unless otherwise specified, the hats shall be commercially packed in individual boxes of sufficient size to contain the hat without crushing. The size of hat will be marked on the outside the box. One pom pom , bagged in plastic, plus chinstrap shall be included in the box with each hat.

5.2 Packing. As far as practicable, supplies of one type and size only shall be packed in containers which (together with packaging, wrapping and inner packing) are acceptable by common carriers for safe transportation to a point of destination specified in shopping instructions at the lowest rate.

5.3 Marking. Unless otherwise specified, shipping containers shall me marked with the name of commodity, stock numbers, type and quantity contained therein as defined by contract or order under which shipment is made, the name of the supplier and the number of the contract or order. Boxes containing hats of assorted sizes shall be marked to show the quantity of each size packed therein.

6. NOTES.

6.1 Intended use. The hat covered by this purchase description is intended for wear by cadets of the United States military academy as part of the full-dress uniform.

6.2 Ordering data. Procurement documents should specify the following.

a. Title, number and date of this purchase description.

b. Size required (see 1.2).

6.3 Samples. For access to the standard sample of the end item, address the procuring office issuing the invitation for bids.

6.4 Supersession data. The purchase description supersedes interim purchase description IP/DES 5-17-3, hat, cadet, full- dress, with pom pom (U.S.M.A. ) dated 13 February 1963.

DEVIATIONS 29 November 1990

CADET SERVICES DIVISION

PURCHASE DESCRIPTION # 1

HAT, CADET, FULL-DRESS WITH POM POM ( USMA)

1. Reference: Purchase description #1, pages 1-7 Delete: all referenced “standard sample” and/or standard sealed sample

2. Reference: Page 2, 3.2.2 Delete: In Entirety.

ADD: 3.2.6 visor:

Shall not peel or separate.

Shall have high gloss finish.

Shall be stain proof.

Shall not fade or discolor.

Shall be impervious to ultraviolet rays.

Shape shall be sharp droop, 1-3/4” wide with 30 angle to shako.

3. Reference: Page 4, 3.2.9 Sweatband:

DELETE: In Entirely.

ADD: Shall be black, expanded vinyl

4. Reference: Page 4, 3.2.13 Attachments for holding pom pom:

DELETE: In Entirely.

ADD: The attachment for the pom pom shall be non-corrosive metal or suitable plastic, preferably black in color (however, white will be accepted), with a rivet for attaching to the hat.

5. Reference: Page 4, 3.2.15 hook:

DELETE: In Entirety.

ADD: The hook for supporting chin strap shall be made of brass material preferably painted black (however, brass finish will be accepted).

6. Reference: Page 5, 3.4 construction:

Paragraph 7 is revised to read as follows: The sweatband (cradle or hammock) shall be lapped approximately 3/8 inch over bottom edge of hat on outside and stitched to the frame. A hook shall be centered at the back bottom edge of the hat for supporting the chin strap. The bottom edge of sweatband shall be shaped and have holes punched for the laces the ends of the sweatband shall finish at center back of the hat.

7. Reference: Page 3, 3.2.5 Sweatband Cushion:

DELETE: and the color shall be gray.

BAR CODE LABELS CHARACTERISTIES:

1. 3 OF 9 format.

2. Be affixed to each item so that it can be read without opening the package.

3. Be easily removed by the customer.

4. Remain intact while warehouse.

5. Size of label should be large enough to be read but not massive. Size will be relative to size of item. Estimated size: 2 ½ x 3 ½

6. Label on carton, if possible. Label obviously displayed.

7. Each bar code should contain the following:

BARCODE (with start & stop characters OF )

STOCK NUMBER

DESCRIPTION

SIZE ( IF APPLICABLE )

8. A sample label for format is attached.

: Illllllllllllllllllllllllllllllllllllllllllllllllllllllllll *840501Y.500552"

HAT FULL DRESS

SIZE: 6 3/8

9. Must submit sample of your label for acceptability.

DEVIATIONS & ADDITIONAL INFORM

Deviations & Additional Information

Hat, Cadet Full-Dress with Pom Pom (USMA)

(22 November 1989)

1. Federal specification L-P-375 Plastic Film, Flexible, Vinyl Chloride dated 3 March 1994 has been superseded by ASTM D 1593, Standard Specification for Nonridged Vinyl Chloride Plastic

Sheeting.

2. Federal specification L-P-1183 Plastic Molding Material, Acrylonitrile-Butadiene-Styrene

(ABS), Ridge dated January 13, 1977 has been cancelled. ASTM Standard No. D1788 will be used for future procurements.

3. Federal specification V-L-62J, Laces Nylon, dated 8 October 1987 is hereby cancelled. Future acquisitions for this item should refer to A-A-55093, Laces Footwear.

4. Federal Specification DDD-L-20F, dated 23 May 1991 is hereby canceled with replacement by MIL-DTL-32075 dated October, 17 2000

5. Federal Specification No. 175, dated 21 November 1983 is hereby canceled and replaced with

ASTM-D- 6193 dated April 1998.

6. Reference: Page 2, 2.2 Other Publications. (New address for A.S.T.M.)

Applications for copies of A.S.T.M. Standards should be addressed to the American Society for

Testing Materials, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 192428-

2959.

EVALUATION CRITERIA

Full Dress Hat Evaluation. The Government reserves the right to perform inspections when deemed necessary to assure supplies and services conform to prescribed requirements.

EXAMINATION DEFECT CLASSIFICATION

Major Minor

Basic Material

Side Crown

Top Crown, Top Band and Bottom Band

Frame

Top Crown

Cushion

Sweatband Cushion

Visor

Edge Binding

Chin Strap

Sweatband

Sweatband Lace

Thread for seaming and stitching

Braid. Class 1

Any basic material is not in accordance with the specifications.

Component part omitted, not cut as specified, distorted, full, tight or twisted; any part of hat caught in any unrelated row of stitching.

Hole, cut, tear, smash, burn, drill hole, run, thin place, dye streak, color not as specified, mis-weave, knot or slubs.

Any finished measurement not as specified.

Wrong shade of thread.

Permanent fold, pleat, or crease in fabric

Wool blend broadcloth not dyed black.

Not made of material specified, not color that is specified, vinyl

Omitted. Peels or separates, does not have a high gloss finish, sharp droop not to specifications.

Frame color not black or grey, frame height not according to specification, smooth surface-not polished.

Manufacture name omitted.

Omitted.

Omitted. Not a one piece solid mold, not smooth with high gloss finish, bottom of visor not crossed hatched or similar. Visor is flat.

Omitted. Not leather or specified substitute, color not black. Omitted tooled indentations. Tooled indentations not spaced according to specifications. Two ends not measuring 10 in. long. Loops and points

Omitted. Color not black. Not expanded vinyl.

Omitted, color not black, not 30 inches in length, Omitted plastic end tips.

Color not black. Size and type not according to specifications.

X

Eyelets

Attachment holding for the Pom Pom

Pom Pom

Hook

Combination size and identification label

Seams and stitches

Design

Button holes

Barcode labels

Eyelets not brass, measure 9/16th inches.

Vent eyelets not black, not brass.

Eyelets not positioned so that the insignia is centered.

Eyelets not 2-1/8 inches down from the top of the hat.

Not metal.

Not black in color. Omitted rivet.

Measurement not as according to specification for Pom Pom.

Spring brass wire Omitted.

Spring brass wire less than 3 inches.

Spring brass wire more than 3-3/8 inches.

Hook not brass material.

Not painted black.

Not located inside of top of hat.

Stitching and Seam not per inch as specified.

Hat height does not measure 5 ½ (+/- 1/8”)

Not estimated sizes.

Label cannot be scanned

NOTE 1:

Material defects and workmanship damages are to be classified as indicated above only when the condition is one which definitely weakens the fabric or when it is so conspicuously located as to be clearly noticeable.

NOTE 2:

Three (3) Minor defects equals (1) Major which constitutes a failure.

X

SIZE & QTY-CHART

SIZE & QTY CHART

NSN DESCRIPTION SIZE ORDER

840501Y500556 HAT FD w/Accessories 6 7/8 30

840501y500557 HAT FD w/Accessories 7 165

840501Y500558 HAT FD w/Accessories 7 1/8 286

840501Y500559 HAT FD w/Accessories 7 1/4 245

840501Y500560 HAT FD w/Accessories 7 3/8 211

840501Y500561 HAT FD w/Accessories 7 1/2 136

840501Y500562 HAT FD w/Accessories 7 5/8 50

840501Y500563 HAT FD w/Accessories 7 3/4 20

840501Y500564 HAT FD w/Accessories 7 7/8 10

840501Y500565 HAT FD w/Accessories 8 12

PICUTERS

PICTURES:

For pictures of Full Dress Hat with Pom Pom please email:

MAUREEN.A.FLANAGAN2.CIV@MAIL.MIL

52.212-1 ADDENDUM

52.212-1 ADDENDUM

By 1:00 pm Eastern Time on 03 December 2020 interested offerors shall send an email to

Maureen Flanagan at Maureen.A.Flanagan2.civ@mail.mil with the following information:

Name of Company

Contact Name (First & Last)

Mailing Address, City State, Zip Code, Direct Phone Number

Email Address

Shipper Account Number.

mailto:MAUREEN.A.FLANAGAN2.CIV@MAIL.MIL mailto:Maureen.A.Flanagan2.civ@mail.mil

Interested vendor must provide pre-paid PDF shipping label so that one (1) SAMPLE FULL

DRESS HAT with POM POM can be shipped to potential vendors).

Please include the Solicitation Number (W911SD‐21‐Q‐0002) in the Subject Line of the email.

Upon receipt of your email, one (1) FULL DRESS HAT with POM POM will be sent to the interested offerors for sample production. (THIS SAMPLE MUST BE RETURNED)

At no cost to the Government Interested offerors are required to produce one (1) FULL

DRESS HAT with POM POM in accordance with attached purchase description (PD). One (1)

FULL DRESS HAT with POM POM sample must be submitted with the offeror's quote by the closing date/time of the solicitation 1:00 pm Eastern Time. 24 Dec 2020.

The Government shall make one contract award therefore, if an offeror does not submit a sample of one (1) FULL DRESS HAT with POM POM with their quote, they will not receive consideration for contract award.

The Government will not be liable for any lost or misdirected quote and or samples. An offeror may submit their information after 03 December 2020, however, the Government will not be responsible for an offeror not having sufficient time to receive the one (1) FULL DRESS HAT with POM POM

Sample and submit their quote by the solicitation closing 1:00 pm Eastern Time. 24 Dec 2020.

52.212-2 ADDENDUM

52.212-2 ADDENDUM

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

II. Addendum to FAR Clause 52.212-2 Evaluation – Commercial Items

Evaluation Factors for

Award

Basis for Contract Award. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13, Simplified

Acquisition Procedures, as supplemented by the Defense Federal Acquisition

Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation

Supplement (AFARS). The test program authorized under FAR Subpart 13.5 is applicable to this acquisition. Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation

(FAR), whose offer is technically acceptable, conforms to the solicitation requirements, and whose offer, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the lowest price.

Award for All of the Work. The Government intends to award one contract as a result of this solicitation. As set forth in FAR 52.212-1 (g), the Government intends to evaluate quotes and award a contract wthout discussions with offerors. Therefore, the offeror's initial quote should contain the offeror's best terms from a price technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Evaluation Criteria. Product samples. One FULL DRESS HAT with POM

POM is required at or prior to the time specified for receipt of offers (see

52.212-1 Addendum). These samples shall be submitted at no expense to the

Government. Samples will be evaluated in accordance with the evaluation criteria listed below. Evaluation criteria consist of factors. The quote will be evaluated under TWO (2) evaluation factors: Sample and Price.

Factor 1 – Sample. The Sample will receive a rating defined below.

Table 1. Technical Factor Acceptable/Unacceptable Ratings

Rating Description

Acceptable Sample clearly meets the requirements stated in the evaluation criteria

Unacceptable Sample does not clearly meet the requirements stated in the evaluation criteria.

In order to receive an acceptable rating, the sample submissions must not contain any major defects as stated in the evaluation criteria listed below.

Samples will be evaluated in accordance with the evaluation criteria listed below:

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Full Dress Hat Evaluation. The Government reserves the right to perform inspections when deemed necessary to assure supplies and services conform to prescribed requirements.

EXAMINATION DEFECT CLASSIFICATION

Major Minor

Basic Material

Side Crown

Top Crown, Top Band and Bottom Band

Frame

Top Crown

Cushion

Sweatband Cushion

Visor

Edge Binding

Chin Strap

Sweatband

Sweatband Lace

Thread for seaming and stitching

Any basic material is not in accordance with the specifications.

Component part omitted, not cut as specified, distorted, full, tight or twisted; any part of hat caught in any unrelated row of stitching.

Hole, cut, tear, smash, burn, drill hole, run, thin place, dye streak, color not as specified, mis-weave, knot or slubs.

Any finished measurement not as specified.

Wrong shade of thread.

Permanent fold, pleat, or crease in fabric

Wool blend broadcloth not dyed black.

Not made of material specified, not color that is specified, vinyl

Omitted. Peels or separates, does not have a high gloss finish, sharp droop not to specifications.

Frame color not black or grey, frame height not according to specification, smooth surface-not polished.

Manufacture name omitted.

Omitted. Not a one piece solid mold, not smooth with high gloss finish, bottom of visor not crossed hatched or similar. Visor is flat.

Omitted. Not leather or specified substitute, color not black. Omitted tooled indentations. Tooled indentations not spaced according to specifications. Two ends not measuring 10 in. long. Loops and points

Omitted. Color not black. Not expanded vinyl.

Omitted, color not black, not 30 inches in length, Omitted plastic end tips.

Color not black. Size and type not according to specifications.

Eyelets

Attachment holding for the Pom Pom

Pom Pom

Hook

Combination size and identification label

Seams and stitches

Design

Button holes

Barcode labels

Eyelets not brass, measure 9/16th inches.

Vent eyelets not black, not brass.

Eyelets not positioned so that the insignia is centered.

Eyelets not 2-1/8 inches down from the top of the hat.

Not metal.

Not black in color. Omitted rivet.

Measurement not as according to specification for Pom Pom.

Spring brass wire Omitted.

Spring brass wire less than 3 inches.

Spring brass wire more than 3-3/8 inches.

Hook not brass material.

Not painted black.

Not located inside of top of hat.

Stitching and Seam not per inch as specified.

Hat height does not measure 5 ½ (+/- 1/8”)

Not estimated sizes.

Label cannot be scanned

NOTE 1:

Material defects and workmanship damages are to be classified as indicated above only when the condition is one which definitely weakens the fabric or when it is so conspicuously located as to be clearly noticeable.

NOTE 2:

Three (3) Minor defects equals (1) Major which constitutes a failure.

X

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Factor 2 – Price. Price will be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a). Through these techniques the Government will determine whether prices are reasonable.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

IN ORDER TO BE CONSIDERED FOR AWARD, ONE (1) FULL DRESS HAT

with POM POM MUST BE RECEIVED ON OR BEFORE 1:00PM am Eastern

Time. 24 DEC 2020.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

4001 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-16 Responsibility For Supplies APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 04-JAN-2021 TO

03-JAN-2022

N/A W1FB CORPS SUPPORT BRANCH

TRICIA RODRIGUEZ

US MILITARYACADEMY SSA

WAREHOUSE BLDG 917 WAS

WEST POINT NY 10996

845-938-4659

W16XX9

1001 POP 04-JAN-2022 TO

03-JAN-2023

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 04-JAN-2023 TO

03-JAN-2024

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 04-JAN-2024 TO

03-JAN-2025

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 04-JAN-2025 TO

03-JAN-2026

N/A (SAME AS PREVIOUS LOCATION)

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay Of Work APR 1984

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

As prescribed in 232.7004(a), use the following clause:

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS (DEVIATION 2018-A000l) (DEC 2017)

(a) Definitions. As used in this clause-

(1) "Invoice payment" have the meaning given in section 32.001 of the Federal

Acquisition Regulation.

(2) "Payment request" means any request for contract invoice payment submitted by the

Contractor under this contract.

(3) "Receiving report" means the data required by the clause at 252.246- 7000, Material

Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that

WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at htt ps://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than

WAWF only when-

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the

Contractor shall include a copy of the Contracting Officer's determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a

Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., Power

Track, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE

Encounter Data System (TEDS) as the electronic format;

(4) The Government wide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required; or

(5) Submitting payment requests and receiving reports to the Supplier Self Services (SUS) system accessible via the Wide Area Work Flow (WAWF) website as an authorized participant in the vendor portal invoicing pilot program.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

COMBO (Supply only)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ

Issue By DoDAAC W911SD

Admin DoDAAC** W911SD

Inspect By DoDAAC W16

Ship To Code W16

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

Marjorie C. Silva, 845-938-2813 marjorie.c.silva2.civ@mail.mil

Maureen.A.Flanagan2.civ@mail.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

Maureen.A.Flanagan2.civ@mail.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

252.232-7006 Wide Area Work Flow Payment Instructions.

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEVIATION 2018- AOOOl) (DEC 2017)

(a) Definitions. As used in this clause-

(1) "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

(2) "Document type" means the type of payment request or receiving report available for creation in Wide Area Work Flow (WAWF).

(3) "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment

Requests and Receiving Reports (DEVIATION 2018- AOOOl) (DEC 2017).

(1) The WAWF system shall be used to electronically process vendor payment requests and receiving reports, in accordance with paragraph (c) through (g) of this clause; or

(2) The General Fund Business Enterprise System (GFEBS) Supplier Self Services (SUS) system shall be used, in accordance with paragraph (h) of this clause, if the Contractor is an authorized participant in the GFEBS SUS invoicing pilot program.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award

Management at https://www.acquisition.gov; and mailto:marjorie.c.silva2.civ@mail.mil

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the "Web Based Training ' link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WA WF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor s hall use the following document type(s).

(2) Inspection / acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the Contracting Officer.

Not applicable.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF Data to be entered in WAWF

Pa y Official DoDAAC HQ

Issue By DoDAAC W911SD

Admin DoDAAC W911SD

Inspect By DoDAAC W16

Ship To Code W16

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF Email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.

Marjorie C. Silva, 845-938-2813 marjorie.c.silva2.civ@mail.mil mailto:marjorie.c.silva2.civ@mail.mil

WAWF Point of contact.

(6) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(7) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(g) GFEBS SUS.

(1) Access. SUS access is obtained by logging into WAWF at https://wawf.eb.mil/ and entering the SUS Pay Official DoDAAC HQ0678 as shown on the signature page of this contract.

Contractors authorized to participate in the GFEBS SUS pilot program will be seamlessly routed to the

SUS vendor portal.

(2) Training. SUS Contractors participating in the GFEBS SUS invoicing pilot program shall be trained by the Army by obtaining training material and guidance at the time of initial contract award.

(3) Payment Instructions. The Contractor will be provided in SUS the purchase order

(PO) with the awarded contract information needed for use in submitting receiving report information and payment requests. In the event of a conflict between this contract and the PO displayed in SUS, the contract text takes precedence. The Contractor shall identify all such conflicts to the Contracting Officer promptly in writing upon discovery.

(i) Upon receipt of the award, the Contractor shall log into SUS and verify that the

SUS PO matches the awarded document or modification. The Contracting office shall be notified of any corrections needed immediately prior to time of invoice. Failure to notify the Contracting

Officer in a timely manner in SUS and to ensure action is taken may result in the Contractor being unable to submit a request for payment. When the obligation data cannot be posted or corrected timely, the Contractor may submit a paper invoice and/or receiving report data to the assigned

Government acceptor. This submission will serve as the official start of the Prompt Payment Act period for purposes of timely payment and interest calculation. The acceptor will notify both the

Contracting Office and Accounts Payable office. Once the error is resolved, the Contractor can submit an invoice in SUS, which will post in GFEBS. To correctly calculate any due interest, a

GFEBS Invoice Processor will manually update the invoice baseline date to the invoice submission date on the paper invoice, and attach it for reference.

(ii) The Contractor shall submit receiving report information as an "Advanced Ship

Notice (ASN)" for supplies or a "Confirmation" for services.

(iii) The ASN or Confirmation will be reviewed for acceptance by the designated

Contracting Officer's Representative (COR).

(iv) The Contractor shall submit the payment request as an invoice created from the associated ASN or Confirmation.

(4) Manual transmission. In the event submission of receiving report data or an invoice in SUS is unavailable, the Contractor may submit a receiving report using the DD Form 250 or an invoice to the

COR via facsimile or conventional mail.

The number for facsimile transmission is and address for mail is

. (Contracting Officer:

Insert applicable number and address.)

(5) Points of contact.

(i) The Contractor may obtain clarification regarding invoicing in SUS from the contracting activity's SUS point of contact.

For technical SUS help, the GFEBS helpdesk may contacted via e mail at army.gfebs.helpdesk@mail.mil or by phone at 866-757-9771.

mailto:army.gfebs.helpdesk@mail.mil

Section I - Contract Clauses

252.222-7999 COMBATING RACE AN

252.222-7999 Combating Race and Sex Stereotyping (DEVIATION 2021-O0001)

Use this clause in solicitations and contracts, when a contract is contemplated that will include the clause at Federal Acquisition Regulation (FAR) 52.222-26, Equal

Opportunity or its Alternate I.

COMBATING RACE AND SEX STEREOTYPING

(DEVIATION 2021-O0001) (NOV 2020)

(a) Definitions. As used in this clause—

“Race or sex scapegoating” means assigning fault, blame, or bias to a race or sex, or to members of a race or sex because of their race or sex.

“Race or sex stereotyping” means ascribing character traits, values, moral and ethical codes, privileges, status, or beliefs to a race or sex, or to an individual because of his or her race or sex.

(b) Exemptions. The exemptions that apply to Executive Order (E.O.) 11246 (see

FAR 22.807) also apply to E.O. 13950 and the requirements of this clause.

(c) Compliance with E.O. 13950, Combating Race and Sex Stereotyping. Unless exempted under paragraph (b) of this clause, the Contractor shall not use any workplace training that inculcates in its employees any form of race or sex stereotyping or any form of race or sex scapegoating, including the concepts that—

(1) One race or sex is inherently superior to another race or sex;

(2) An individual, by virtue of his or her race or sex, is inherently racist, sexist, or oppressive, whether consciously or unconsciously;

(3) An individual should be discriminated against or receive adverse treatment solely or partly because of his or her race or sex;

(4) Members of one race or sex cannot and should not attempt to treat others without respect to race or sex;

(5) An individual’s moral character is necessarily determined by his or her race or sex;

https://www.acquisition.gov/far/part-52#FAR_52_222_26

(6) An individual, by virtue of his or her race or sex, bears responsibility for actions committed in the past by other members of the same race or sex;

(7) Any individual should feel discomfort, guilt, anguish, or any other form of psychological distress on account of his or her race or sex; or

(8) Meritocracy or traits such as a hard work ethic are racist or sexist, or were created by a particular race to oppress another race.

(d) Notice. The Contractor shall send, to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, the notice provided below advising the labor union or workers’ representative of the Contractor’s commitments under this clause, and post copies of the notice in conspicuous places available to employees and applicants for employment.

NOTICE

E.O. 13950, Combating Race and Sex Stereotyping

Employers Holding Federal Contracts or Subcontracts

Contractors shall not use any workplace training that inculcates in its employees any form of race or sex stereotyping or any form of race or sex scapegoating, including the following concepts that—

(1) One race or sex is inherently…