W911SD-18-B-0004_8-15-18.pdf

0011022311

This requirement is for a Job Order Contract for West Point, NY

This is a 100% (8A) Small Business Set -Aside, under NAICS 236210, Industrial Building Construction, w ith a size standard of $36,500,000.00

The contractor shall provide all parts, labor, tools, equipment, materials, transportation and supervision necessary to complete each task order placed against this Firm Fixed Price Indefinite Quantity/Indefinite Delivery contract in accordance w ith the terms and conditions of the solicitation and the resultant contract, each specif ic Scope of Work and the specification referenced w ithin.

Block 11 applies to individual task orders only.

A pre-bid conference is scheduled for: 28 August 2018 at 10:00am DST Location: 681 Hardee Place, 1st Floor - West Point, NY 10996-1514

X

WILLIAM R. WRIGHT 757-501-8126

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

15-Aug-2018

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______ calendar days and complete it w ithin ________ calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________18 Sep 2018 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD

PAGE OF PAGES

1 OF

CODE W911S0

(Title, identifying no., date):

12B. CALENDAR DAYS

01:00 PM (hour)

Sealed envelopes containing offers

MICC - FORT EUSTIS

705 WASHINGTON BLVD

FORT EUSTIS VA 23604

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W911SD18B0004 68

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 7,000,000 Job JOC Base Year

FFP

The contractor shall provide all material, labor, equipment, and tools required to perform the services specified in Section C and individual task orders when issued.

Task order prices will be determined by application of the appropriate coefficient against the R.S. Means Facilities and Construction Cost Data (F.C) and R.S. Means Repair and Remodeling (R.R) shall be the Unit Price Books (UPB), current as of when the task order is awarded. The value of non-prepriced work will not exceed 10% of the total task order amount.

Coefficient for Normal Work Hours __________ Coefficient for Other Than Normal Work Hours __________ Non-PrePriced Coefficient __________ Dollar ceiling: Not to exceed $7,000,000. The Government, at time of award, will insert this figure into the maximum amount column. Contractors are to insert proposed coefficients above.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011022311

PSC CD: Y1CZ

NET AMT

1001 7,000,000 Job OPTION JOC First Year Option

FFP

The contractor shall provide all material, labor, equipment, and tools required to perform the services specified in Section C and individual task orders when issued.

Task order prices will be determined by application of the appropriate coefficient against the R.S. Means Facilities and Construction Cost Data (F.C) and R.S. Means Repair and Remodeling (R.R) shall be the Unit Price Books (UPB), current as of when the task order is awarded. The value of non-prepriced work will not exceed 10% of the total task order amount.

Coefficient for Normal Work Hours __________ Coefficient for Other Than Normal Work Hours __________ Non-PrePriced Coefficient __________ Dollar ceiling: Not to exceed $7,000,000. The Government, at time of award, will insert this figure into the maximum amount column. Contractors are to insert proposed coefficients above.

FOB: Destination

2001 7,000,000 Job OPTION JOC Second Year Option

FFP

The contractor shall provide all material, labor, equipment, and tools required to perform the services specified in Section C and individual task orders when issued.

Task order prices will be determined by application of the appropriate coefficient against the R.S. Means Facilities and Construction Cost Data (F.C) and R.S. Means Repair and Remodeling (R.R) shall be the Unit Price Books (UPB), current as of when the task order is awarded. The value of non-prepriced work will not exceed 10% of the total task order amount.

Coefficient for Normal Work Hours __________ Coefficient for Other Than Normal Work Hours __________ Non-PrePriced Coefficient __________ Dollar ceiling: Not to exceed $7,000,000. The Government, at time of award, will insert this figure into the maximum amount column. Contractors are to insert proposed coefficients above.

FOB: Destination

3001 7,000,000 Job OPTION JOC Third Year Option

FFP

The contractor shall provide all material, labor, equipment, and tools required to perform the services specified in Section C and individual task orders when issued.

Task order prices will be determined by application of the appropriate coefficient against the R.S. Means Facilities and Construction Cost Data (F.C) and R.S. Means Repair and Remodeling (R.R) shall be the Unit Price Books (UPB), current as of when the task order is awarded. The value of non-prepriced work will not exceed 10% of the total task order amount.

Coefficient for Normal Work Hours __________ Coefficient for Other Than Normal Work Hours __________ Non-PrePriced Coefficient __________ Dollar ceiling: Not to exceed $7,000,000. The Government, at time of award, will insert this figure into the maximum amount column. Contractors are to insert proposed coefficients above.

FOB: Destination

4001 7,000,000 Job OPTION JOC Fourth Year Option

FFP

The contractor shall provide all material, labor, equipment, and tools required to perform the services specified in Section C and individual task orders when issued.

Task order prices will be determined by application of the appropriate coefficient against the R.S. Means Facilities and Construction Cost Data (F.C) and R.S. Means Repair and Remodeling (R.R) shall be the Unit Price Books (UPB), current as of when the task order is awarded. The value of non-prepriced work will not exceed 10% of the total task order amount.

Coefficient for Normal Work Hours __________ Coefficient for Other Than Normal Work Hours __________ Non-PrePriced Coefficient __________ Dollar ceiling: Not to exceed $7,000,000. The Government, at time of award, will insert this figure into the maximum amount column. Contractors are to insert proposed coefficients above.

FOB: Destination

Section C - Descriptions and Specifications

STATEMENT OF WORK

DESCRIPTION/SPECS/WORK STATEMENT

SECTION C.1

GENERAL

West Point has considerable legal responsibilities established by Federal law and implementing regulations related to the identification, preservation, and management of cultural resources within its limits. Although the cultural resources at many military installations include collections of historic buildings, structures, and archaeological sites, few contain the number and the NHLD designation of those at West Point. The size of the district, its visibility as a prominent tourist attraction, its location within the facility, and the NHLD designation represent a source of pride and a unique challenge for the Army and the academy. The challenges are a result of the concentration of a number of installation activities within the historically designated area and the presence of development constraints.

Consequently, the installation, and the cultural resources program more specifically, is constantly attempting to achieve harmony between mission activities and preservation of the facility’s historic resources. This harmony is best achieved when:

Cultural resources are considered early in the planning process when changes to project plans can be made or coordination regarding any effects can occur without delaying the proposed action;

Section 110 compliance is an installation priority. Compliance includes the ongoing management and protection of known historic properties and the identification of unknown historic properties;

Preventative and routine maintenance programs are based upon accepted protocols (including the Secretary of the Interior’s standards for historic preservation, National Park Service preservation briefs, and West Point maintenance and repair SOPs) and are conducted regularly;

Ground-disturbing and construction activities are monitored to ensure that historic properties are not damaged and all National Historic Preservation Act, Archeological Resources Protection Act, and Native American Graves Protection and Repatriation Act requirements/conditions are complied with; and

West Point designers, program managers, and other applicable facility staff are well informed of the cultural resources program requirements and the diversity and significance of installation resources.

Legal and Regulatory Requirements. All Federal installations and agencies are directed by a range of Federal laws, as implemented by the Code of Federal Regulations (CFR), to establish programs for the preservation of historic properties, as a core value of the U.S. Government and nation. Specific legal requirements defined by Chapter 6, AR 200-1 are set forth in the following laws and regulations:

Antiquities Act of 1906 (16 USC § 431-433, 34 Statute 225);

National Historic Preservation Act (NHPA) of 1966, as amended through 1992 (16 United States Code

[USC] § 470-470w, 36 CFR [Code of Federal Regulations] § 800);

National Environmental Policy Act (NEPA) of 1969 (42 USC 4321 et seq);

Archeological and Historic Preservation Act (AHPA) of 1974 (16 USC § 469-469c);

American Indian Religious Freedom Act (AIRFA) of 1978, as amended (42 USC § 1996– 1996a);

Archeological Resources Protection Act (ARPA) of 1979 (16 USC § 470aa–470ll);

Executive Order (EO) 13007, Indian Sacred Sites;

Native American Graves Protection and Repatriation Act (NAGPRA) of 1990 (25 USC § 3001 et seq., 43

CFR § 10);

American Battlefield Protection Program Act of 1996, as amended

(P.L. 104-333, 16 U.S.C. 469k);

Hudson River Valley National Heritage Area Act of 1996

(Title IX, P.L. 104-333)

Curation of Federally-Owned and Administered Archeological Collections (36 CFR § 79); and Presidential Memorandum for Heads of Executive Departments and Agencies, titled Government-to-

Government Relations with Native American Tribal Groups, dated April 29, 1994.

These laws and regulations are listed in Table 1.

A substantial body of federal legislation, regulations, and executive directives exist that outline the responsibilities of federal agencies for preservation of cultural resources and provides procedural guidelines for the management of federally owned or controlled properties (Table 11). Of these legal requirements, the National Historic Preservation Act (NHPA) of 1966 (16 USC § 470 et seq.) as amended, AHPA of 1974 (16 USC § 469a et seq.), National Environmental Policy Act (NEPA) of 1969 (42 USC § 4321 et seq.), and the Archaeological Resources Protection Act (ARPA) of 1979 (16 USC § 470aa-470ll) are the chief regulators designed to ensure adequate consideration of the value of historic properties in carrying out federal activities and to attempt to identify and mitigate impacts to significant historic properties. The term “historic properties” refers to cultural resources listed or eligible for listing in the National Register of Historic Places (NRHP). The NHPA is the principal authority used to protect historic properties; federal agencies must determine the effect of their actions on cultural resources and take certain steps to ensure that these resources are located, identified, evaluated, and protected.

Regulation 36 CFR § 60 establishes the NRHP and defines the criteria for evaluating the eligibility of cultural resources for listing in the National Register.

Section 106 [16 USC § 470f] of NHPA establishes a review process that ensures the proper consideration of cultural resources during the planning stage of any federal agency activity. Federal agencies are required to consider the effects of their undertakings on any properties eligible for inclusion in or listed on the NRHP during the planning stages and to provide the Advisory Council for Historic Preservation (ACHP) an opportunity to comment. This process is detailed in implementing regulation 36 CFR § 800 (Protection of Historic Properties).

Section 110 of NHPA reinforces the responsibilities of the federal agency to establish a program to locate, inventory, evaluate, and preserve historic properties. Specifically:

Each federal agency shall assume responsibility for the preservation of historic properties that they own or control. Prior to acquiring, constructing, or leasing buildings for purposes of carrying out agency responsibilities, each federal agency shall use, to the maximum extent feasible, the historic properties available to them.

Each federal agency shall ensure that no potentially National Register-eligible historic property is inadvertently transferred, sold, demolished, substantially altered, or allowed to deteriorate significantly.

(NRHP). The NHPA is the principal authority used to protect historic properties; federal agencies must determine the effect of their actions on cultural resources and take certain steps to ensure that these resources are located, identified, evaluated, and protected.

Regulation 36 CFR § 60 establishes the NRHP and defines the criteria for evaluating the eligibility of cultural resources for listing in the National Register.

Section 106 [16 USC § 470f] of NHPA establishes a review process that ensures the proper consideration of cultural resources during the planning stage of any federal agency activity. Federal agencies are required to consider the effects of their undertakings on any properties eligible for inclusion in or listed on the NRHP during the planning stages and to provide the Advisory Council for Historic Preservation (ACHP) an opportunity to comment. This process is detailed in implementing regulation 36 CFR § 800 (Protection of Historic Properties).

Section 110 of NHPA reinforces the responsibilities of the federal agency to establish a program to locate, inventory, evaluate, and preserve historic properties. Specifically:

Each federal agency shall assume responsibility for the preservation of historic properties that they own or control. Prior to acquiring, constructing, or leasing buildings for purposes of carrying out agency responsibilities, each federal agency shall use, to the maximum extent feasible, the historic properties available to them.

Each federal agency shall ensure that no potentially National Register-eligible historic property is inadvertently transferred, sold, demolished, substantially altered, or allowed to deteriorate significantly.

Table 1

Authority Name

16 USC § 431 et seq.

- P.L. 59–209

- 34 Stat. 225

Antiquities Act of 1906

43 CFR Part 3 Preservation of American Antiquities Implementing Regulations

16 USC § 470 et seq.

- P.L. 89–665 80

- Stat. 913 Amended by P.L. 91–243, 93–54, 94–422, 94–458, 96–199, 96–244, 96–515, 98– 483, 99–514, 100–127, and 102–575

National Historic Preservation Act (NHPA) of 1966, amended through 1992

- 36 CFR Part 60 National Register of Historic Places

- 36 CFR Part 61 Procedures for State, Tribal, and Local Government Historic Preservation Programs -36 CFR Part 63 Determinations of Eligibility

- 36 CFR Part 67 Historic Preservation Certifications Pursuant to . . . the Internal Revenue Code of 1986, including the Secretary of Interior’s Standards for Rehabilitation 36 CFR Part 68 Secretary of the Interior’s Standards for the Treatment of Historic Properties

- 48 FR § 44716–44740 Archeology and Historic Preservation: Secretary of the Interior’s Standards and Guidelines (9/29/1983)

- 48 FR § 44716–44720 Standards for Preservation Planning

- 48 FR § 44720–44723 Standards for Identification

- 48 FR § 44723–44726 Standards for Evaluation

- 48 FR § 44726–44728 Standards and Guidelines for Registration

- 48 FR § 44728–44730 Standards for Historic Documentation

- 48 FR § 44730–44734 Standards and Guidelines for Architectural and Engineering Documentation

- 48 FR § 44734–44737 Standards and Guidelines for Archeological Documentation

NHPA Implementing Regulations and Guidelines

- 48 FR § 44737–44740 Standards and Guidelines for Historic Preservation Projects, including Professional Qualification Standards -36 CFR Part 78 Waiver of Federal Agency Responsibilities, under Section 110 of the National Historic Preservation Act -36 CFR Part 79 Curation of Federally Owned and Administered Archeological Collections

- 36 CFR Part 800 Protection of Historic Properties

42 USC § 12101 et seq.

- P.L. 101–336 -104 Stat. 327

Americans with Disabilities Act (ADA) of 1990

Executive Order 11593 Protection and Enhancement of Cultural Environment, 13 May 1971

Executive Order 13007 Indian Sacred Sites, 24 May 1996

Executive Order 13287 Preserve America, 3 March 2003

Presidential Memorandum Distribution of Eagle Feathers for Native American Religious Purposes, 29 April 1994

Presidential Memorandum Government-to- Government Relations with Native American Tribal Governments, 29 April 1994

Note abbreviations: USC— United States Code CFR---Code of Federal Regulations P.L.—Public Law FR—Federal Register Stat.-- Statute

Section 111 of NHPA complements the directives of Section 110 by addressing the responsibilities of a federal agency concerning adaptive use, lease, exchange, or management of federal historic properties.

Army Regulation 200-1 also establishes installation responsibilities consistent with the requirements described above. Under Chapter 6 of AR 200-1, installation commanders must use historic properties to the maximum extent feasible prior to acquiring, constructing, or leasing buildings. AHPA specifically provides for the survey and recovery of historical and archaeological data that may be irreparably lost as a result of any alteration of the terrain from any federally licensed project, activity, or program. NEPA establishes that the federal government shall use all practicable means to preserve the productive harmony of the environment while fulfilling the social, economic, and other requirements of generations of Americans.

Included in protecting the environment is the preservation of important historic and cultural aspects of our national heritage. The act requires all federal agencies to prepare a document, most commonly an environmental assessment (EA), which assesses the potential impacts of any proposed action on the environment. If impacts are judged potentially significant, an environmental impact statement (EIS) must be prepared.

C.1. SCOPE OF WORK: The Contractors shall be required to furnish all materials, equipment and personnel necessary to accomplish the multidisciplinary work for a broad range of maintenance, repair and minor construction work. Task orders shall vary in size and complexity and will include tasks in a variety of trades to include carpentry, mechanical, HVAC, excavating, interior and exterior electrical and high voltage, plumbing, painting and concrete masonry. All work will be performed at the United States Military Academy, West Point, NY and West Point Reservation.

C.1.1. HOURS OF OPERATION: The normal hours of operation shall be from 7:45 AM to 4:30 PM Monday through Friday, except Federal Holidays. The on-site office will be manned by personnel at all times during normal working hours to receive calls, faxes and emails. For emergency purposes the Contractor may be required to work prior to and after normal working hours. Also, the Contractor may be required to work weekends and the legal Federal holidays listed in Section F.

C.1.2. BACKGROUND INFORMATION: This is an Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) contract from the Department of Public Work (DPW) to provide all labor, materials, supplies, equipment, and management necessary to perform the Job Order Contract (JOC) performed on the United States Military Academy (USMA), West Point, NY and the West Point Reservation. This is the fourth JOC at USMA West Point in the last twenty years.

C.1.2.1. AREA OF RESPONSIBILITY: The United States Military Academy is an educational institution, historical site, and a military reservation.

C.1.3. PERSONNEL. The Contractor shall provide a sufficient work force possessing the skills, knowledge, certifications, licensing, and training to satisfactorily perform the services required by this contract.

C.1.3.1. RESERVED

C.1.3.2. CONDUCT OF PERSONNEL: The Contracting Officer may require the Contractor to remove from the job site any of its employees working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is in the best interest of the Government. The installation commander has the authority to bar individuals from the installation. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this work statement.

C.1.3.3 PERSONNEL APPEARANCE: Contractor and subcontractor personnel shall wear long pants, shirts, and safety shoes/boots at all times.

C.1.3.4. CONTRACTOR IDENTIFICATION:

Contractor personnel and all subcontractors shall wear employer provided photo identification badges.

Identification badges shall be visible and shall display the Contractor’s name, employee’s name, contract number, and project description.

The Contractor personnel shall at ALL times, while on Government property, wear said badge.

C.1.3.5. MINIMUM PERSONNEL QUALIFICATIONS: The Contractor shall be responsible for selecting multiple personnel/trade workers who are well qualified to perform the required work and supervising techniques.

C1.3.6. CONTRACTOR STAFFING: The Contractor shall be required to maintain sufficient staffing to adequately respond to the requirements set forth in this contract. The Contractor shall provide the Contracting Officer and the Government JOC Contract Administrator & Government Project Manager a personnel list within ten (10) calendar days of notification of contract award. On-site office is to be manned daily at all times during normal working hours (7:45 am – 4:30 pm).

C.1.4. RESERVED.

C.1.5. QUALITY CONTROL: The Contractor shall implement and provide a copy of the Contractors’ Quality control Plan (See C.5.1.2.5.1).

C.1.6. QUALITY ASSURANCE: The Government will monitor the Contractor’s performance under this contract using quality assurance procedures.

C.1.7. INTERFACE WITH GOVERNMENT OPERATION: Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

C.1.8. RESERVED.

C.1.9. CONSERVATION OF UTILITIES: Contractor personnel shall operate under conditions to avoid wasting Government furnished utilities.

C1.9.1 ELECTRICAL EQUIPMENT: All Contractor equipment utilizing Government electrical sources must meet Underwriters Laboratories (UL) or equal standards and be compatible with existing circuits. The Contractor shall not operate or attempt to operate equipment which requires electrical power exceeding the capacity of existing circuits.

C.1.10. FIRE PROTECTION: The Contractor shall comply with National, local, and installation fire prevention standards.

C.1.11. ACCIDENT REPORTING: The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death and accidents resulting in damage to Government property, supplies, and equipment.

The Contractor shall report incidents causing disruption of contract services, or any accidents in connection with performance of this contract, to the Contracting Officer and or the Government Project Manager within 2 hours of occurrence.

C.1.12. SAFETY: The Contractor shall safeguard and maintain all Government property as well as provide for the safety and well being of personnel performing work under each task order.

C.1.12.1. The Contractor shall comply with the Occupational Safety and Health Act (OSHA). Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment or clothing.

SECTION C.2

DEFINITIONS

C.2. For the purpose of this contract, the following definitions shall apply.

C.2.1. STANDARD DEFINITIONS:

C.2.1.1. CONTRACT SPECIALIST: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual, normally working in an appropriate contracting or procurement field, advises on all contractual matters.

C.2.1.2 CONTRACT ADMINISTRATOR: RESERVED

C.2.1.3. CONTRACT DISCREPANCY: A failure of the Contractor to perform in accordance with contract requirements and specifications. A contract discrepancy may result from a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract standards.

C.2.1.4. CONTRACT DISCREPANCY REPORT: Report identifying the failure of the Contractor to perform in accordance with contract requirements and specifications (see Contract Discrepancy, paragraph C.2.1.3).

C.2.1.5. CONTRACTING OFFICER (KO): A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

C.2.1.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR): An individual designated in writing by the Contracting Officer to act as an authorized representative to the Contracting Officer to perform specific contract administrative functions within the scope and Limitations as defined by the Contracting Officer.

C.2.1.7. CONTRACTOR: The Contractor, its subsidiaries and affiliates, joint ventures involving the Contractor, or any entity which the Contractor may have merged or any individual or entity.

C.2.1.8. DEFECT: Any nonconformance of service as specified in the task order requirements.

C.2.1.9. GOVERNMENT FURNISHED PROPERTY (GFP): All equipment, goods, and land possessed by the Government and, subsequently, delivered or otherwise made available to the Contractor.

C.2.1.10. QUALITY ASSURANCE: Those actions taken by the Government to assure that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of the contract.

C.2.1.11. PROJECT MANAGER: An official responsible for planning and controlling assigned projects to achieve program goals. Typical duties that relate to the Government procurement process include establishing program objectives; developing requirements, including purchase requests containing specifications and statements of work; obtaining required approvals; scheduling, estimating, budgeting, and controlling projects;

and coordinating project planning with the contracting officer. The Contractor Project Manager shall be referred to herein as CPM. The Government Project Manager shall be referred to herein as GPM.

C.2.2. TECHNICAL DEFINITIONS:

C.2.2.1. CALENDAR DAY: The time from midnight to midnight. All performance periods on each individual Task Orders are calculated in calendar days not work days.

C.2.2.2. FISCAL YEAR: A period beginning October 1 and ending September 30 of consecutive calendar years.

The fiscal year is designated by the calendar year in which it ends.

C.2.2.3. HOURS OF OPERATION:

C.2.2.3.1. NORMAL HOURS OF OPERATION: 7:45 a.m. through 4:30 p.m. Mondays through Fridays, excluding Federal holidays. Contractor personnel shall be in the on-site office between these hours.

C.2.2.3.2. OTHER THAN NORMAL WORKING HOURS: Hours of work that the Contractor is to perform other than 7:45 a.m. through 4:30 p.m. The Government will designate various projects that may require the Contractor to perform work other than the normal hours of operation between 7:45 a.m. through 4:30 p.m.

C.2.2.4. GOVERNMENT HOLIDAYS – (See Section F Deliveries & Performance for a list)

C.2.2.5. RESERVED

C.2.2.6. WORK DAY: Mondays through Fridays, excluding Government holidays.

C.2.2.7. “COEFFICIENT: Means a numerical factor that represents costs (generally indirect costs) not considered to be included in “Unit Price Book” unit prices, e.g. general and administrative and other overhead costs, insurance costs, bonding and alternative payment protection costs, protective clothing, equipment rental, sales tax and compliance with tax laws and Contractor’s profit. Contingent costs, such as labor rate changes and inflation in option years are also covered in the coefficient. Coefficients proposed by offerors are multiplied times the Government-established unit prices in the Unit Price Book (RS MEANS) to price a job or project on individual orders. The Coefficient(s) proposed by the offeror and accepted by the Government are incorporated in JOC. The Contractor’s price coefficient must include, but is not limited to the following:

-Contractor’s overhead and profit Subcontractors’ overhead and profit nsurance -All costs associated with bonding (specifically including bond premiums) -Employee payroll taxes, insurance, and fringe benefits -Business taxes, contributions, memberships, corporate headquarters support (legal, financial, etc.)

-All waste and excess material -Sales tax on material and equipment costs -Clean up -Mobilization and close out for the total contract and each task order -Compliance with environmental laws (overhead, indirect costs associated with performing work in compliance with EPA/OSHA regulations, including obtaining any necessary licenses and permits, reporting requirements, etc.)

-Traffic and work site signs and barriers -Project management and supervision Quality control -Office management and equipment Depreciation of mobile office(s) -Interest associated with funding of equipment and payroll Submittal preparation -As-built drawings -Permits, licenses, and fees -Other risks of doing business (i.e. risk of a lower than expected contract dollar value, risk of a high inflation cost if factors are bid for option years, risk of poor subcontractor performance and re-performance)

C.2.2.8. JOB ORDER CONTRACT (JOC): means an indefinite-delivery, indefinite-quantity contract in which task orders are issued to acquire real property maintenance, repair and minor construction task requirement for sustainment, restoration, and modernization projects at installation (post, camp, or station) level. The JOC includes comprehensive collection of detailed repair, maintenance and minor construction task description or specifications, units of measure and pre-establish unit prices for each of these discrete tasks. Each project or job ordered under a JOC is normally comprised of a number of pre-described and pre-priced tasks.

C.2.2.9. NON-PREPRICED TASK OR ITEM: means necessary, but AN incidental, part of a job or project ordered or to be ordered under a JOC that is not subject to unit pricing and pre-priced tasks in R.S. Means incorporated in the JOC. The coefficient developed for a pre-priced task or item shall not be applied to a non-pre-priced or item, which is an item that is not included in the R.S. Means.

C.2.2.10. R.S. MEANS: Reference Manual prepared by the R.S. Means Company, Inc. Construction Publisher and Consultants. R.S. Means is a comprehensive, reliable source of construction costs and productivity rates.

Material Prices have been established using “National Average”. Labor Cost is computed using a thirty city “National

Average” of union wage rates. Material costs shall include the cost index allocated for Suffern, N.Y.

(Location factor).

SECTION C.3

GOVERNMENT FURNISHED PROPERTY (GFP) AND

SERVICES

C.3. GENERAL:

C.3.1. PROPERTY: The Contractor shall not use property provided by the Government for any purpose other than in the performance of this contract.

C.3.1.2. PARKING FACILITIES: No specific parking areas are required for this contract. The Contractor’s employees will abide by all Government posted regulations.

C.3.2. SERVICES:

C.3.2.1. EMERGENCY MEDICAL CARE: The facilities of the USMA Keller Hospital are available for use by the Contractor only for emergency treatment of Contractor personnel injured on-the-job. Charges to the Contractor for the use of said facilities will be at prevailing rates for the services provided and billing and payment will be made by separate transaction between the USMA hospital and the Contractor.

C.3.2.2. FIRE PROTECTION: The Government will provide fire protection services of the USMA Fire Department. The emergency telephone number is “911” from West Point telephones. The Fire Chief’s telephone number is 845-938-3001.

C.3.2.3. POLICE PROTECTION: The Government will provide security and police protection services of the Military Police. The emergency telephone number is 845-938-3333/3312.

C.3.3. UTILITIES: The Government will make available to the Contractor electric, water and sanitary sewer services currently existing at the facility.

C.3.4 SITE LOCATION: The Government will provide an area approximately 40’ x 25’ for the Contractor to place its on-site office trailer. There will be no sewer or water available. The Contractor can install its own electric and phone lines, portable toilet, all at its own expense. The site shall be maintained to present a neat and orderly appearance and shall be restored to its original condition at the completion of this contract, at the Contractor’s own expense.

C.3.4.5 Government-Furnished Property and Services

The Government will provide Contractors an area where they can place a mobile office and have access to utilities at the Contactor’s expense.

C.3.4.6 Materials

The Contractor shall provide all materials and services required to perform the work described in the individual Task Orders. The Contractor shall provide a detailed breakdown of the costs associated with materials and or services. Actual requirements will be determined during the scoping and negotiation phase for each Task Order. All equipment, materials, parts, supplies, and system components must be new. The Contractor may not install previously used items unless prior approval is gained through the GPM.

C.3.4.7 Equipment

The Contractor shall provide all equipment unless otherwise specified in the Task Orders for performing work on this contract. This shall include, but are not limited to, the following items: backhoe, crane, trucks, and suitable subsurface drilling/excavation equipment to conduct site assessments or foundation investigations, including appropriate survey equipment.

C.3.4.8. Supervision

The Contractor shall provide a dedicated Project Manager on every worksite when Contractor work is being performed. This will necessitate multiple persons performing supervision if Contractor work is performed simultaneously at multiple sites. Otherwise, Contractor Project Managers (CPM) may rotate between Task Orders.

SECTION C.4

CONTRACTOR FURNISHED ITEMS

C.4. Jahn Mortar, West Point Street Lights, Terrazzo Flooring, Best Locks, Monaco Fire Alarms, trench drains, wiring, transformers, MIT (Cobra-heads) are examples of non-pre-priced items.

C.4.1 The Contractor shall furnish all property and services not specifically identified in Section C.3 as Government Furnished, but which are necessary to perform the requirements of this contract. Contractor furnished property and services shall be compatible with existing Government systems.

C.4.2 The Contractor shall provide all lock mechanisms to be compatible to existing United States Military Academy standards. All lock cylinders (Mortise, Rim and bored) shall comply with BHMA A156.5. Lock cylinders shall have six (6) or seven (7) pins. Cylinders shall have key removable type interchangeable cores as manufactured by Best Lock Co. An extension of the existing keying system shall be provided as required.

Construction interchangeable cores shall be provided. Disassembly of knob or lockset shall not be required to remove core from lockset. All locksets, exit devices and padlocks shall accept the same interchangeable cores.

Keying shall be to the existing Best Locking system for the United States Military Academy, to include permanent keying fees for West Point.

SECTION C.5

GENERAL & SPECIFIC TASKS

C.5. GENERAL SCOPE OF WORK: The Contractor shall provide all labor, materials, supplies, equipment, personnel, management, and any other items and services not government furnished, necessary to perform all work required by JOC Task Orders issued in accordance with this contract. All work to be performed at various locations on the United States Military Academy (USMA), West Point, New York, West Point Reservation, and the Stewart Army subpost New Windsor, NY. The services are for minor construction and real property maintenance and repair. The Government shall provide, in writing, a General Statement of Work (SOW) to include a request for a site visit. A site visit will then be conducted, and a site visit memorandum will be prepared by the Contractor, to be submitted to the Government one day after the site visit was performed. The Contractor will prepare a Defined SOW and submit to the Government NLT the following day of the initial site visit, unless otherwise noted. Once the defined SOW is approved by both parties, the Government will then issue a Request for Proposal (RFP) to the Contractor, with a due date noted. The Contractor shall prepare a proposal that identifies the tasks and quantities necessary to accomplish the job. The Contractor shall further define the SOW, providing details for the work to be performed and the tools, trades and materials to be used in the performance of work on the individual task orders, reflective of their proposal. The Government reserves the right to review and adjust the SOW if so deemed in the best interest of the Government. The Government will evaluate the Contractor’s proposal and both parties will come to an agreement on quantities, line items, methods and performance periods, through discussions and negotiations. The SOW may be updated prior to issuing the Task Order to reflect the details of the negotiated agreement and to include significant quantities, methods of construction, quality levels and number of days to complete the work. This updated SOW may also include a statement that the work must be performed in accordance with the method and quality of construction specified within the Contractor’s proposal. Other pertinent aspect of the Contractors proposal may also be specifically cited as deemed appropriate: however the entire Contractor’s proposal will not ordinarily be made part of the SOW. The updated SOW must contain sufficient detail to allow the Government to effectively monitor the Contractor’s performance. (AFARS 5117.9004-3)

The Contractor shall perform all Quality Control as specified in Quality Control plan, and in strict accordance with the terms and conditions of the contract. The Contractor shall provide and maintain specifications, drawings, attachments and exhibits required to perform all work assigned under the task orders and in accordance with the contract, ensuring the accuracy and completeness of all documents. Contractor shall be responsible for all site preparation, security and clean up of all work areas. The Contractor shall be responsible for all planning, programming, administration and management necessary to perform all work in the successful and timely completion of various work and trades required under the multiple task orders to be awarded under this contract.

All work shall be performed in accordance with all contract terms and conditions, and in strict compliance with all applicable Federal, State of New York, International Building Codes and Local Laws, Regulations and Directives. At a minimum, the Contractor shall ensure that all work provided meets all critical reliability rates or tolerances specified or included in applicable, referenced documents.

The Contractor is responsible for the performance of work including, but not limited to: supply, quality control, financial control, maintenance of accurate and complete records, files, libraries of documents to include Federal, State, International Building Code (IBC) and Local regulations, codes (laws) and technical manuals (TM’s) listed herein and manufacturers’ instruction and recommendations which are necessary and related to the work performed. The Contractor shall provide related services such as preparing and submitting required reports, tests, maintaining current record of drawings from activities under this contract, performing administrative work and submitting necessary information as specified. The Contractor shall provide: Materials lists to include trade names, brand names and model numbers in accordance with submittal requirements under this contract.

Contract requirements outlined in this Section are incorporated into each task order unless otherwise specified in the individual order. The Contractor, operating as an independent Contractor and not as an agent of the Government, shall provide all labor, materials, travel, facilities, and equipment, and perform all work identified in each individual task order. The Contractor may be required to perform work under multiple task orders at different sites simultaneously. The Contractor shall be cognizant of all applicable laws, regulations, and guidance. The Contractor shall ensure that all work activities performed by personnel, subcontractors, and suppliers are executed as required by these laws and regulations. Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the Government Project Manager by written notice. Nothing in this contract shall relieve the Contractor of his responsibility to comply with these laws and regulations. Any conflicts between laws/regulations and contract/task order requirements shall be brought to the attention of the GPM.

Construction, maintenance and repair include but are not limited to the following systems and disciplines:

Foundation and Site work General Plumbing

Concrete and masonry General Electrical

Electrical Distribution System Heating, Ventilation, and Air Conditioning

Natural Gas Distribution System Doors and Windows

General Carpentry General Mechanical

General Electrical Electronic Safety and Security Systems Thermal/Moisture Protection and Waterproofing Demolition and Removal Earthwork Storm water Collection System Central Energy Plant Distribution System Fire Suppression and Alarm Systems

Central Energy Generation Systems Transportation Infrastructure Systems

C.5.1. GENERAL REQUIREMENTS:

The United States Military Academy (West Point) and grounds were declared a National Historic Landmark in 1960[2] due to the Revolutionary War history and the age and historic significance of the Academy itself. The majority of the buildings in the central cadet area are historic. There are approximately 23 public buildings in the central area and many more post wide that fall with in the NHL category. It will be the responsibility of the Contractor to be familiar with:

https://en.wikipedia.org/wiki/United_States_Military_Academy_grounds_and_facilities

C.5.1.1. Director of Public Works (DPW) is responsible to the installation commander to operate and maintain all real property facilities at the United States Military Academy (USMA), West Point, NY and West Point Reservation.

C.5.1.2. General Tasks and Standards:

C.5.1.2.1. Management: Contractor shall provide the necessary construction management required to perform the work to meet all requirements, to include an alternate Project Manager (PM) assigned to each project.

If required due to urgent and compelling circumstances or emergency situations, the Contractor shall respond either by telephone, two way radio, email or in person, within one (1) hour of notification by the Government. The Government retains the right to a “Fifteen minute rule”. The Contractor has up to fifteen (15) minutes after the agreed scheduled time. If after fifteen minutes the Contractor has not notified the Government immediately they will be late, the Government will cancel the meeting, negotiations, site visit, etc. The Government will take into consideration if the rescheduling is necessary at a later date and time.

C.5.1.2.2. Contractor Inspections: The Contractor shall inspect all on-going work at all facilities repaired or constructed under this contract IAW the Quality Control Plan, to assure that all required work is accomplished as specified. Contractor shall prepare and maintain inspection files, which shall reflect past and current inspection dates, results of all inspections made, corrections required and corrections made.

C.5.1.2.3. Indefinite Delivery: The Contractor shall receive requests for Task Order proposals for firm-fixed prices for work requirements within the scope of the contract. Contractor shall respond to such requests within the time specified unless the Contracting Officer grants additional time in writing.

C.5.1.2.4. Work Requirements: Non pre-priced (NPP). In addition to the work unit requirements in R.S. Means, the Government may, from time to time, require work units not contained in this document. The parties will negotiate these requirements in accordance with the ordering clause contained in this contract. These non pre-priced work unit requirements will be incorporated in individual task orders and the Contractor shall accomplish those requirements with the same diligence as those work units incorporated in this contract in R.S. Means. Non pre-priced items shall not exceed 10% of the total dollar value of the pre-priced work. The value of the pre-priced work must be computed by multiplying the coefficient times the appropriate unit price in the R.S. Means. However, contracting officers may exceed the 10 percent if the non pre-priced portion of the order involves urgent or emergency situations or the contracting officer determines it is a good business decision.