W911SA24Q3021 Draft PWS.docx

SHOWER AND LAUNDRY SUPPORT – CALIFORNIA

INDEFINITE DELIVERY / INDEFINITE QUANTITY (ID/IQ)

PERFORMANCE WORK STATEMENT (PWS)

84TH TRAINING COMMAND (TC)

AGENCY HEADQUARTERS: 84TH TC

230 OLD IRONSIDES AVENUE, BLDG 203

FORT KNOX, KY 40121-4132

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide portable shower support, laundry support, and water support services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide portable shower trailers, portable laundry trailers, and water support as defined in this Performance Work Statement (PWS). The rental, delivery, and servicing of shower and laundry trailers will occur at Multiple Training Locations in California as designated by the COR. The Government will not furnish any facilities, equipment, supplies, or services to the Contractor except as specified in Part 3 of this PWS.

1.2. Background: 84 TC provides mission appropriate training events, in accordance with Forces Command and U.S. Army Reserve Command directives, to enable Army Reserve unit commanders the ability to achieve, improve, and/or sustain pre-mobilization collective readiness. On average, over 3,400 Soldiers attend these collective training events annually. 84 TC conducts training events at multiple locations in California, to include but not limited to:

· Fort Hunter Liggett, California

· Camp Parks, Dublin, California

· Port of Oakland & Port of Alameda, California

1.3. Objectives: The objectives of this requirement are to provide portable shower and laundry trailers for Soldiers in a field training environment. In addition, this requirement includes the delivery and distribution of potable water as well as the removal and disposal of gray water at multiple training locations throughout California.

1.4. Scope: The Contractor shall perform to the standards and specifications outlined in the Performance Work Statement. The Contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental, delivery, set-up, maintenance, teardown, freshwater delivery, gray water removal, and retrograde of requested portable shower and laundry trailer systems. Past history indicates that up to 8 shower trailers and laundry trailers have been utilized at any one time, with a minimum of six showerheads or six washer/dryer pairs in each trailer. The peak period for the rental of shower trailers occurs during the months of June and August. The workload information displayed in the text, attachments and in technical exhibits is based on annual data. This workload is provided to assist offeror’s in proposal preparation and shall not be a limiting factor on the Contractor's obligation to perform all services described in this contract to the required level of effort. Payment will only be made by the Government for services ordered, received, and accepted at the prices specified in the bid schedule, less any payment deduction for unsatisfactory services not re-performed. The Contractor will receive a task order or contract modification identifying requirements and will receive additional guidance or clarification about placement of shower and laundry trailers from the COR or Designated Government Representative (DGR). The Contractor will not be compensated for work performed that is not authorized on a task order or contract modification.

1.5. Period of Performance: The period of performance shall be for one 12-month base period and four 12-month option periods with a six-month option to extend services.

1.5.1. Services will be required for a three-week or four-week duration, typically during the months of June and August. The Contractor should be prepared to provide services at any time of the year as specified in applicable task order. Services are not expected to exceed four weeks duration on any task order.

1.6. General Information.

1.6.1. Quality Control Plan: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Nonconformance Report (NCR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.2.1. Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.

1.6.2.1.1. Level I (Minor) non-conformance is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary and can be issued by the COR to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2. Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformances shall result in the issuance of a written NCR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.3. Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCRs; or is for a non-responsive contractor to a level II NCR. Critical non-conformances shall result in the issuance of a written NCR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.4. The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.2.1.5. Performance Evaluation Meetings: The Project Manager shall meet with the COR prior to start of the contract. However, meetings will be held whenever deficiencies are noted by the COR. A mutual effort will be made to resolve all problems identified.

1.6.3. Federal Government Holidays. Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

1.6.4. Hours Of Operations. The Contractor shall schedule working hours to coincide with the working hours of the military location. The normal working hours are 7:30 AM thru 4:30 PM Monday through Friday excluding Federal Holidays. Work may be required over weekends dependent upon training event schedules and will be identified per task order. The Contractor shall ensure all work is conducted during normal business. UNLESS otherwise specified in these provisions, or approved by the Contracting Officer or the COR, services will be performed during daylight hours. When required services occur on holidays, work will be performed on either the previous or following workday, unless specified otherwise.

1.6.5. Place of Performance: The work to be performed under this contract will be performed in the vicinity of or at government facilities to include but not limited to:

1.6.5.1. Fort Hunter Liggett, CA; Camp Parks, CA; Port of Oakland, CA; Port of Alameda, CA; roads, routes, highways in between aforementioned sites; and potentially at locations within a 200-mile radius of aforementioned sites.

1.6.5.2. The Contractor shall perform site visits to training locations as necessary to perform the work under this contract. The KO or COR will provide dates for site visits NLT 30 days prior to period of performance in task order.

1.6.6. Type of Contract: Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Service Contract. The Government will award subsequent Task Orders, from this ID/IQ contract as required.

1.6.7. Antiterrorism (AT) and Operations Security (OPSEC): The following information is provided on security related matters.

1.6.7.1. Identification (ID) of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for contractor personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR NLT 14 days prior to the contract performance start date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.7.2. Access and General Protection/Security Policy and Procedures: Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters, Department of the Army (HQDA), and/or local policy. Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor and all associated subcontractors’ employees shall comply with AR 190-13 Physical Security requirements, applicable installation policy, facility, and area commander installation/facility access, local security policies and procedures. A listing of issued identification cards shall be furnished to the COR NLT 14 days prior to the contract performance start date and updated as needed to reflect Subcontractor personnel changes.

1.6.7.3. Background Checks. The contractor and all associated subcontractors' employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office NLT 14 days prior to the contract performance start date and updated as needed to reflect personnel changes. Contractor workforce must comply with all personal identity verification requirements Federal Acquisition Regulation (FAR) clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. The contractor and all associated subcontractors' employees shall also comply with adjudication standards and procedures using the NCIC-III and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require participation in the Installation “Random Antiterrorism Measures” (RAM).

1.6.7.4. Anti-Terrorism (AT) Level I Awareness Training. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. AT Level I awareness training certification for all employees shall be submitted to the COR within 14 calendar days after the contract start date, or within 14 days after new employees commence performance under this contract, and annually within 14 days after the start of the option period. The COR will provide a copy to the requiring activity Anti-Terrorism Office (ATO). AT Level I awareness training is available at https://jkodirect.jten.mil. When available, classroom training may also be coordinated locally through the ATO. Contact the COR for availability of this local classroom training.

1.6.7.5. iWATCH Training. The Contractor shall brief all Contractor employees, including subcontractor employees, on the local iWATCH program. The training standards will be provided to the Contractor by the COR who will obtain the locally developed training from the requiring activity ATO. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employee’s where/how to report suspicious activity. An iWATCH training certification for all employees shall be submitted to the COR within 14 calendar days after the contract start date, or within 14 days after new employees commence performance under this contract and annually within 14 days after the start of the option period. COR will provide a copy to the requiring activity ATO.

1.6.7.6. Operations Security (OPSEC) Awareness Training. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete "OPSEC Awareness" training. The online course is called "OPSEC Awareness for Military Members, DoD Employees and Contractors" and is found at https://securityawareness.usalearning.gov/opsec/. An OPSEC training certification for all employees shall be submitted to the COR within 14 calendar days after the contract start date, or within 14 days after new employees commence performance under this contract, and annually within 14 days after the start of the option period. The COR will provide a copy to the requiring activity ATO.

1.6.8. Restrictions: The Contractor shall not employ any person who is determined by the Installation Commander to be a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation or its population, to include personnel who are, or become, barred or restricted from the Installation. The Government reserves the right to require removal of any contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.6.9. Removal by Contracting Officer (KO): The KO may require the Contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. The contract management shall immediately notify COR, Government POC and physical security of the removal of any contractor or subcontractor.

1.6.10. Special Qualifications: The contractor shall have a California Business License valid at the start of the Contract. A digital copy of the current license must be provided to the COR NLT 14 days prior to the contract performance start date and as changes occur.

1.6.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR subpart 42.5, Post Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.12. Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate who shall act for the contractor when the manager is absent, shall be designated in writing to the COR NLT 14 days prior to the contract start date and updated as needed for change in personnel. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available Monday through Friday between 7:30 AM thru 4:30 PM, excluding observed Federal Holidays or when the government facility is closed.

1.6.14. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.15. Contractor Travel: Not Applicable.

1.6.16. Other Direct Costs: Not Applicable.

1.6.17. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.18. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.20. Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991) and all local Safety Laws and Regulations. The Contractor shall be responsible for the security of his supplies, equipment, and vehicles. Key control is also a Contractor responsibility. If the contractor is involved in a traffic accident, the contractor shall notify the appropriate safety department immediately, and provide the Installation Safety Office, a verbal report within four hours and a complete written report of each occurrence within three working days of each occurrence. The Contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the contractor, while performing work under this contract. The Contractor shall adhere to all security and fire directives, instructions, and policies.

1.6.20.1. Contractor shall ensure that all activities will be conducted in a safe and healthful manner that minimizes accidents as well as impacts on Army operations and members of the public. Contractor shall comply with all applicable Federal, State, and local codes and standards, including Safety and occupational Health requirements, as well as any additional specific requirements as specified in this PWS.

1.7. Invoicing through Wide Area WorkFlow. Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

1.8. System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Army Reserve via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

1.9. Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

· Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

· Prime Contractor Hours Expended: Prime Contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

1.23.3 Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

ABANDONED PROPERTY. Abandoned property is that lost, abandoned, or unclaimed personal property defined as any privately-owned personal property which has come into the custody or control of any Military Department, and which is unclaimed by the owner (see DoD 4160.21-M).

ACCOUNTABILITY. Accountability is the obligation to keep accurate and complete records of property, documents, or funds. Important data elements may include, but are not limited to, identification data, gains, losses, due-ins, due-outs, and balances on hand or in use.

ACCURATE. Factual and correctly tabulated data.

ACTS OF GOD. Acts of God include natural disasters such as hurricanes, floods, severe tropical disturbances with winds exceeding 50 mph over a period of four (4) hours; tornadoes; blizzards; earthquakes whose epicenters are located within 50 miles of any installation listed herein and measure over 4.0 on the Richter scale, or which register greater than 5.0 on the Richter scale regardless of distance of the epicenter from any supported activity.

CLASSIFICATION. The inspection of materiel to determine and record the existing state of serviceability.

COMPLIANCE. Action in accordance with all State, Federal, and local standards and regulations. It also means actions in accordance with a schedule or plan ordered or approved by a court of competent jurisdiction, the State of California, or the Environmental Protection Agency as dictated by the Clean Air Act, Clean Water Act, or FIFRA, and regulations issued pursuant thereto.

CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed in writing by the Contracting Officer, a copy of which is sent to the Contractor, to assist with all technical aspects of the contract and in contract administration. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

CORRECTIVE ACTION. Consists of those efforts required to correct reported deficiencies and determine that other products are not similarly defective.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

GRAY WATER. Also commonly spelled as “grey” water, is water that already has been used domestically, commercially, and industrially. This includes the leftover, untreated water generated from showers, washing machines, bathtubs, and bathroom sinks.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

NONCONFORMANCE REPORT. A document that identifies and reports any discrepancies between the actual condition of a product, service or process and the requirements defined by quality standards. The NCR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

PERFORMANCE REQUIREMENT SUMMARY (PRS). Summary of performance requirements and inspection methods that define acceptable level of performances.

PERFORMANCE WORK STATEMENT (PWS). A document that describes accurately the essential and technical requirements for providing items, materiel, or services, including the standards used to determine whether the requirements have been met (Section C of this contract).

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

POTABLE WATER. Also known as “drinking water” or “freshwater”, comes from surface and ground sources and is treated to levels that that meet state and federal standards for consumption.

QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

REPAIR. To restore an item to a serviceable condition through correction of specific failures or unserviceable conditions.

SHALL. The word “shall” is used in connection with the Contractor and specifies that the provisions are binding.

TIMELY. Provided within the specified time frames.

SUBCONTRACTOR. One that enters into a contract with a prime Contractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, except for Federal holidays unless specified.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1. Services. The Government will coordinate for any necessary dig permits, site access, freshwater points, gray water disposal points, and for authorization to use land where shower and laundry trailers will be placed.

3.1.1. Cleaning. The Government will be responsible for the daily cleaning of shower and laundry trailers. The Government will provide personnel and cleaning equipment to maintain shower and laundry trailers throughout the period of performance of each task order.

3.2. Fuels and Lubricants. The Government will provide diesel fuel for all Contractor provided power generation equipment but will not provide initial fuel tank, last top-off, or final tank of fuel. The Government will not provide propane for water heaters, or fuel for any Contractor Furnished Vehicles.

3.3. Equipment. The Government will not provide any equipment in support of this contract.

3.4. Utilities. The Government will identify location of potable water source for Contractor utilization, and location for gray water disposal. Water source will be located separately from shower or laundry trailer location and will require daily transportation of water by the Contractor. The Government will not deliver or dispose of any fresh or gray water.

3.5. Facilities. The Government will not provide any facilities in support of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1. General Information: The Contractor shall furnish all vehicles, materials, supplies, tools, services, temporary workplaces, equipment, and any other items not furnished by the Government under Part 3, required to perform all work required under this PWS. The failure of the contractor, for any reason whatsoever, to furnish any of the foregoing shall neither justify nor excuse achievement of the performance standards described in this PWS.

4.2. Contractor Furnished Vehicles and Equipment: Contractor Furnished Vehicles and Equipment (CFVE) used in the performance of this award shall meet, and be maintained IAW applicable Federal, State, and Local safety and environmental requirements. The designated Government official may inspect contractor furnished vehicles and equipment at any time, on demand, and direct that unsafe, unserviceable, or otherwise un-roadworthy vehicles or dangerous equipment be taken out of service and, if specified for cause, removed from Government property, with which the contractor shall promptly comply.

4.2.1. Identification of Contractor Furnished Vehicles and Equipment (CFVE): Any CFVE shall have the company name prominently displayed on both sides of the vehicle. CFV’s used for transporting hazardous materials shall have the appropriate safety equipment installed IAW AR 385-55, and all other applicable Local, State, and Federal regulations.

4.2.2. Fuels and Lubricant: The Contractor shall furnish all operating fuels and lubricants (to include but not limited to gasoline, diesel, oil, antifreeze) for contractor furnished vehicles.

4.2.2.1. Diesel Fuel. The Contractor shall furnish the first and last tank of diesel fuel for all contractor provided power generation equipment. The Government will be responsible for refueling diesel powered generators during the period of performance per task order.

4.2.2.2. Propane. The Contractor shall furnish all propane for Contractor furnished equipment and maintain adequate operating levels throughout the period of performance per task order.

4.3. Removal of Contractor Property: Within seven business days after conclusion of each task order, the contractor shall remove all contractor-owned containers, vehicles, equipment, tools, supplies, materials, trash, and other items from the Installation. The Government will not be responsible for any contractor-owned property left after contract expiration or termination. If the contractor does not remove said property from the Installation within the stated time, the Government will dispose of the property at the contractor’s expense.

4.4. Personal Safety Equipment: The Contractor shall provide and comply with all mandatory safety equipment required by OSHA and any other regulatory agencies. The Contractor shall furnish contractor personnel badges, personal protective equipment (PPE), and safety devices at the contractor’s expense, including but not limited to safety glasses, vests, shoes, and safety cones as required for use under this contract, and as directed by the COR consistent with the Army Safety Program.

4.5. Contractor Furnished Facilities: The Contractor shall not place, construct, or otherwise provide facilities on installation property without prior Government approval, except for the items specifically identified in the contract.

4.6. Contractor Furnished Items and Responsibilities.

4.7.1. Administrative Supplies: The Contractor shall furnish all administrative and operational expendable supplies (other than items provided as Government-Furnished) necessary to perform the requirements of this contract. Contractor shall electronically submit safety data sheets for items listed below to the COR five working days after the start of the contract.

4.7.2. Power Generation Equipment. The Contractor shall furnish all power generation equipment necessary for shower and laundry trailer structures. The Contractor shall ensure all power generation equipment is diesel powered and provide the first and last tank of fuel. The Contractor shall provide any fuel other than diesel (such as gasoline or propane).

4.7.3. Material Handling Equipment (MHE). The Contractor shall furnish all material handling equipment, delivery vehicles, or forklifts necessary to deliver, offload, place on site, and remove equipment in support of task order requirements. The Contractor shall provide all equipment operators and/or delivery crew and ensure they are properly trained and licensed as applicable.

4.7.4. Water Delivery Vehicles and Equipment. The Contractor shall furnish all water delivery equipment to include but not limited to, trucks and tankers for potable water delivery, and truck and tank for gray water disposal. Contractor shall furnish all freshwater and gray water tanks as part of shower or laundry trailer system. The Contractor shall provide all equipment operators and/or delivery crew and ensure they are properly trained and licensed as applicable.

4.7.5. Potable Water Containment System. The Contractor shall furnish all potable water reservoir, bags, or internal containment system for freshwater storage to each shower trailer. Freshwater storage tanks can be integrated into shower or laundry trailer, or an independently connected system.

4.7.6. Gray Water Containment System. The Contractor shall furnish all gray water reservoir, bags, or internal containment system capable of receiving wastewater from shower trailers. Wastewater storage tanks can be integrated into shower or laundry trailer, or an independently connected system.

4.7.7. Service and Consumption Logs. The Contractor shall maintain a log detailing the services and quantities rendered against each unit to include but not limited to gallons of potable water provided, gallons of gray water removed, and propane use. Detailed log in Excel format will be emailed to COR NLT seven days after the period of performance per task order.

4.7.8. Commodity Identification. The contractor shall prepare an itemized list of the make and model of all equipment employed to fulfill this requirement. This list shall be presented in Excel format and emailed to the COR NLT seven days after the period of performance.

PART 5

SPECIFIC TASKS

5. Specific Tasks.

5.1. Scope. The Contractor shall perform to the standards and specifications outlined in the Performance Work Statement. The Contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental, delivery, set-up, maintenance, teardown, freshwater delivery, gray water removal, and retrograde of requested portable shower and laundry trailer systems. Past history indicates that up to 8 shower trailers and laundry trailers have been utilized at any one time, with a minimum of six showerheads or six washer/dryer pairs in each trailer. The peak period for the rental of shower trailers occurs during the months of June and August. The workload information displayed in the text, attachments and in technical exhibits is based on annual data. This workload is provided to assist offeror’s in proposal preparation and shall not be a limiting factor on the Contractor's obligation to perform all services described in this contract to the required level of effort. Payment will only be made by the Government for services ordered, received, and accepted at the prices specified in the bid schedule, less any payment deduction for unsatisfactory services not re-performed. The Contractor will receive a task order or contract modification identifying requirements and will receive additional guidance or clarification about placement of shower and laundry trailers from the COR or Designated Government Representative (DGR). The Contractor will not be compensated for work performed that is not authorized on a task order or contract modification.

5.2. Phase Plans. RESERVED.

5.3. Shower Trailer Requirements. The Contractor shall provide shower trailers that meet minimum requirements identified in supporting CLINs and key equipment features listed below:

· Each shower trailer shall have no less than six showerheads providing both hot and cold water capable of rate of two gallons per minute.

· No less than two sinks with mirrors providing both hot and cold water.

· Potable water containment reservoir or containment system capable of receiving and storing fresh potable water quantities consistent with daily consumption rate.

· Pump and drainage system with bag or other containment system capable of receiving gray water (wastewater) quantities consistent with daily use and quantity of the freshwater tank.

· Power generation system capable of supplying all required power needs with diesel generators.

· Each shower trailer shall be powered by contractor furnished diesel generators.

· Indoor lighting and ventilation system.

· Slip resistant stairs and railing into entrance of shower trailer structure.

· Slip resistant flooring throughout the interior of shower trailer.

· Two 5lb ABC type fire extinguishers in each shower trailer.

· An emergency shut-off capability.

· Each unit must be grounded, ensuring that grounding rods are installed to full length.

5.4. Laundry Trailer Requirements. The Contractor shall provide laundry trailers that meet minimum requirements identified in supporting CLINs and key equipment features listed below:

· Each laundry trailer shall have no less than six clothes washers with both hot and cold water.

· Each laundry trailer shall have no less than six clothes dryers.

· Potable water containment reservoir or containment system capable of receiving and storing fresh potable water quantities consistent with daily consumption rate.

· Pump and drainage system with bag or other containment system capable of receiving gray water (wastewater) quantities consistent with daily use and quantity of the freshwater tank.

· Power generation system capable of supplying all required power needs with diesel generators.

· Each laundry trailer shall be powered by contractor furnished diesel generators.

· Indoor lighting and ventilation system.

· Slip resistant stairs and railing into entrance of laundry trailer structure.

· Slip resistant flooring throughout the interior of laundry trailer structure.

· Two 5lb ABC type fire extinguishers in each shower trailer.

· An emergency shut-off capability.

· Each unit must be grounded, ensuring that grounding rods are installed to full length.

5.5. Delivery. Shower and laundry trailers are to be delivered to various locations as specified by each task order. Each delivery shall contain all required components such as but not limited to shower or laundry trailer, diesel generator(s), and water containment systems. The Contractor shall ensure that all Contractor provided equipment is set-up NLT 3pm the day prior to period of performance. The Contractor will be provided with a minimum 5 to 7 days of setup time to complete task orders.