W911SA-23-Q-3049 - Amendment 1.pdf

0011896143

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment One is to answ er vendor questions and to extend the offer due time to 3:00 PM CST. All other conditions of the solicitation remain unchanged.

Chris Brow n christopher.m.brow n67.civ@army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Feb-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SA23Q3049

X 9B. DATED (SEE ITEM 11)

09-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Feb-2023

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA23Q3049

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Feb-2023 10:00 AM to 15-Feb-2023 03:00 PM.

The following have been added by full text:

RESPONSE TO VENDOR QUESTIONS

W911SA-23-Q-3049 CYS Bus Services Vendor Questions & Answers

Q1. Does the quote require Motor Coach per hour pricing as well or just a school bus? You put in the quote that motor coaches need to be 3 years old or newer, does this apply to school buses as well?

A1. Per hour pricing could be for just the school bus if desired. The requirement for the buses to be 3 years old or newer has been removed. School buses and motor coaches must meet safety regulations set forth in the WI DOT and applicable regulations for the safe transportation of children.

Q2. Will a motor coach ever be needed?

A2. Motor coaches are not required. Provided buses need to meet the capacity of the ridership provided from the program.

Q3. Is there a place to park buses on the base?

A3. We do not have a designated space identified at this time.

Q4. The contract states no more than 2 buses are needed on any given day.

A4. Correct. Some days only one bus may be needed. There may be a few days or times where two buses would be requested to provide transportation to different locations.

Q5. I see a unit is hours. I’m assuming on your excel spreadsheet you want me to price per hour for the 758 hours of service needed?

A5. That is correct. The Price Schedule Attachment (Excel document) is based on hourly pricing, with each unit equaling 1 hour.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Fort McCoy Child & Youth Services (CYS)

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to provide bus transportation for the Fort McCoy Child & Youth Services (CYS) School Age/Youth Center program. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope of Work: Services include bus transportation of the Fort McCoy CYS youth from local schools to the School Age/Youth Center (SAC/YC) on school days, and bus transportation to/from the SAC/YC and activity locations during non-school days and special events. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform bus transportation for the Fort McCoy Child & Youth Services (CYS) School Age/Youth Center program as defined in this PWS except for those items specified as government furnished property and services in Part 3 of this PWS.

1.2 Place of Performance: The work to be performed under this contract will be performed to/from various locations with drop off/pick up at the Fort McCoy CYS SAC/YC, Building 1792, South F Street, Fort McCoy, WI.

1.3 Period of Performance: The period of performance will be a six (6) month base period and two (2)

(6) month option years.

1.4 Hours of Operation: The contractor is responsible for conducting business, according to the hours of the agreed upon regular school day (early release) and non-school day transportation schedule. This schedule will be submitted to the contractor on a monthly basis at least one month in advance of required services. Services will not be required on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5 Federal Government Holidays:

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6 Key Personnel: The contractor shall provide a Contract Manager and Alternate Contract Manager responsible for the performance of the work. Contact information for the above shall be submitted in writing to the COR within 5 days of the contract start date and updated as needed reflect Contractor personnel changes. The contract manager or alternate manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. Either the contract manager or alternate manager shall be available between 8:00am to 5:00pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.7 Special Qualifications: Contractor employee to include Sub-Contractor personnel employees performing duties in the following positions must have the minimum qualifications in accordance with Wisconsin State Statue Chapter 343, AR 600-55 and the Wisconsin Department of Transportation commercial licensing. Contractor shall provide proof of qualifications in writing to the COR within 5 days of the contract start date and updated as needed to reflect Contractor personnel changes.

1.8 Identification of Contractor Employees: The Contractor and subcontractors shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title.

ID Badges shall be worn at all times during which the employee is performing work under this contract.

Each Contractor and subcontractor employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor and subcontractors shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR within 5 days of the contract performance start date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.9 Access and General Protection/Security Policy and Procedures.

1.9.1 Background Checks: The contractor and all associated subcontractors' employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractors' employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program.

Individuals who have regular contact with children and youth in CYS programs are required to undergo specific initial background checks and periodic reverification. Background checks include the following:

Basic Criminal History and Statement of Admission (DD2981), Installation Records Check (IRC) and FBI Fingerprint Checks (FBI FP) in accordance with DoDI 1402.5.

1.9.2 Installation Access Card (IAC): All contractor employees will complete the Installation Access NCIC-III Check.

1.9.3 Antiterrorism Level I Awareness Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT

Level I awareness training within 30 calendar days after contract start date and updated as needed to reflect Contractor and Subcontractor personnel changes. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 20 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Classroom AT Level 1 Training can also be coordinated with the Fort McCoy Installation Anti-Terrorism Officer (ATO) at (608) 388-4719. This is an annual requirement. Submit training rosters to the COR and Contracting Office. COR will give a copy to the ATO.

1.9.4 iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program. The training standards will be provided to the contractor by the COR who will obtain the locally developed training from the requiring activity ATO. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed by all contractor employees, to include subcontractor employees, within 30 calendar days of contract performance start date and provided to newly hired employees' prior commencing performance on a government facility, with the results reported to the COR no later than 60 calendar days after contract award. This is an annual requirement. Submit training rosters to the COR and Contracting Office. COR will provide a copy to the requiring activity ATO.

1.9.5 Operations Security Awareness Training: All contractor employees, and subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete OPSEC Awareness training (online course is called "OPSEC Awareness for Military Members, DoD Employees and Contractors") and is found at https://securityawareness.usalearning.gov/opsec/) within 30 calendar days after contract start date or contractor/subcontractor employee start date. The contractor shall submit certificates of completion for each contractor employee and subcontractor employee to the COR within 60 calendar days after completion of training by all employees and subcontractor personnel.

This is an annual requirement.

1.9.6 Security Requirements: No special security clearances are required by the contract employees.

1.9.7 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.9.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.9.9 Phase in/Phase out Period: There is no Phase In/Phase Out period required. Drivers and bus transportation will be required on the scheduled days of service.

1.9.10 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.10 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government. A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.11 Quality Assurance: The Government will evaluate the contractor’s performance under this contract and reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

1.11.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services cannot be re-performed, are recurring, or the services fail to achieve to the performance standard listed within the specific task and/or Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record and may issue a Nonconformance Report (NCR). Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance. The Government can reduce payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.11.2 Level I (Minor) non-conformance: Defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.11.3 Level II (Major) non-conformance: Defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written NCR from the KO to the contractor requiring the development of a Corrective Action Plan (CAP) by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.11.4 Level III (Critical) non-conformance: Defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCRs; or is for a non-responsive contractor to a level II NCR. Critical non-conformance’s shall result in the issuance of a written NCR from the KO, or higher level within the contracting office, to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed in writing by the Contracting Officer, a copy of which is sent to the Contractor, to assist with all technical aspects of the contract and in contract administration. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP):

Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK: Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition R Army Regulation ATO Anti-Terrorism Office CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CUI Controlled Unclassified INformation CYS Child & Youth Services DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation ID Identification KO Contracting Officer NCR Nonconformance Report NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QC Quality Control QCP Quality Control Program SAC/YC School Age/Youth Center TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. GOVERNMENT FURNISHED ITEMS AND SERVICES: Fort McCoy CYS will provide personnel to cover adult to child ratios and supervision of youth while on the bus.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Equipment: The Contractor shall provide the bus(es) and driver(s) required for each transportation request. The contractor shall also provide all fuel and maintenance. CYS youth may not be transported in 15 PAC vans/vehicles. Vehicles used to transport children must comply with Federal motor vehicle safety standards in accordance with section 30125 of title 49, U.S.C. (Reference (n)) and applicable State requirements.

4.2.1 Bus Inspections: The Contractor will be required to perform a daily safety inspection of all buses using the CYS or Contractor Bus Inspection Sheet. Bus Inspection Sheets are to be maintained by the Contractor for the contract year and will be available for review by the COR upon request.

4.2.2 Bus Requirements: Buses must meet the capacity requirements for the route as designated based on information provided by the COR pertaining ridership. Ridership may be updated throughout the year. Buses must provide enough seating and safe transportation for that ridership. The number or riders cannot exceed the capacity of the vehicle. Buses must be clean, safe and have a fully operative climate control during the entire contract period. All buses must be issued all necessary and required school bus inspection documentation by the State of Wisconsin Division of Motor Vehicles. Vehicles will be approved by the COR prior to transporting children.

4.2.3 Insurance: Contractor must provide evidence of proper insurance coverage as set forth in Sec.

194.41, 344.51, and 344.52, Stats. and Wis. Admin. Code Trans 176.

4.3. Personnel.

4.3.1 Required Personnel: The Contractor shall provide personnel who meet or exceed established standards in order to effectively perform the services required herein. The personnel shall be licensed, qualified, experienced and demonstrate the capability of performing the services with minimum supervision.

4.3.2 Removal or dismissal of employees: Removal or dismissal of employees, who are not fully able to perform the normally assigned duties or violate any security or health requirement, does not relieve the

Contractor of the requirement to provide sufficient personnel to adequately perform services required.

The Contractor shall provide contingencies for employees who are absent during their regular work hours.

The Contractor shall have in place a suitable replacement for the absentee employee within two hours of initial notification by the COR.

4.3.4 Permits and Licenses: The contractor shall obtain all necessary permits and licenses necessary for the performance of the requirements specified herein and by the Wisconsin Administrative Code Trans 300, Transportation of school children. The driver and vehicle must comply with all State and local laws and installation regulations pertaining to vehicles.

4.3.5 Bus Drivers: All bus drivers assigned to the performance of this contract shall possess a valid license in accordance with Wisconsin State Statue Chapter 343, AR 600-55 and the Wisconsin Department of Transportation commercial licensing.

4.4 Accident Reporting: Any accident involving any vehicle providing service under this contract shall be reported orally to the COR immediately. The Contractor shall subsequently submit a report to the Contracting Officer which shall include: the date and time of occurrence, the place of occurrence, a list of personnel directly involved, and a narrative description of the accident that includes a chronological order of events about the accident and any/all circumstances. This report shall be submitted as soon as possible and in no instance later than 72 hours after the accident. The Contractor shall submit any accident reports required by other applicable Government authorities. Any breakdowns or other anomalies to the schedule shall be reported to the COR as soon as possible so they are aware of any delays in service.

4.5 Arrival Time: Buses must arrive at the Fort McCoy School Age Center no later than 5 minutes prior to the scheduled departure time.

PART 5

SPECIFIC TASKS

5.1. Services: Bus transportation for the Fort McCoy CYS program.

5.1.1 CYS youth shall not be transported in 15 passenger vans/vehicles.

5.1.2 CYS personnel will always be present on the bus and will be responsible for the conduct of the passengers. CYS personnel will maintain adult to child ratios and be responsible for supervision of students on the bus.

5.1.3 The required transportation schedule will be submitted to the Contractor on a monthly basis at least one month in advance of required services. Changes initiated by CYS (additions or cancellations) to the schedule will be requested by CYS SAC/YC Program Management and will be coordinated between the COR and the contractor on an as needed basis.

5.1.4 The Contractor shall operate buses during snow and ice conditions unless the school is not open on such days.

5.1.5 Should school close early due to snow or ice conditions, the Contractor shall ensure students are picked up at the time designated for early release.

5.1.6 Should a summer activity be recalled due to weather the Contractor shall ensure youth are picked up and returned to the Fort McCoy CYS center.

5.1.7 The determination to close school will be made by the local school district. The determination to recall or cancel a summer activity will be made by CYS SAC/YC Program Management. This determination will be forwarded to the Contractor by the COR or CYS SAC/YC Program Management as soon as it is made.

5.1.8 At no time will more than two buses be required on any given day.

5.1.9 Blocks of transportation time do not include mobilization time. Mobilization should be accounted for in pricing.

5.2. After School Program: (CLIN 00001 & CLIN 00002)

5.2.1 CLIN 00001 - Each unit is one (1) hour

5.2.2 Traditional schools run September 1 through early/mid-June Monday-Friday.

5.2.3 One (1) bus would arrive at the Fort McCoy SAC/YC at 1430 to pick up CYS staff, travel to the individual Tomah Area Schools and return to the Fort McCoy SAC/YC around 1600 daily.

5.2.4 Tomah After School Route (subject to change based on enrolled youth): La Grange Elementary, Lemonweir Elementary, St. Paul’s, Miller Elementary/Queen of the Apostles, Tomah High School, Fort McCoy School Age Center.

5.3. The Tomah 45/15 school calendar: (CLIN 00002)

5.3.1 CLIN 00002 - Each Unit is one (1) hour

5.3.2 Additional after school transportation requirements during July and August.

5.3.2.1 One (1) bus would arrive at the Fort McCoy SAC/YC at 1430 to pick up CYS staff and go to one school in Tomah (Lemonweir Elementary) and return to the Fort McCoy SAC/YC around 1530.

5.3.2.2 During August, this bus may also be required to stop at Queen of the Apostles school in Tomah after Lemonweir Elementary.

5.4. CYS Activity Transportation Summer Bus Transportation Fort McCoy Area: (CLIN 00003)

5.4.1 CLIN 00003 - Each unit of measure is one (1) hour

5.4.2 Summer Camp (June through August).

5.4.2.1 Daily shuttles to and from program activity locations to include but not limited to: Rumpel Fitness Center; Pine View Campground Area; White Tail Ridge Area; South Post Housing; McCoy’s Community Center.

5.4.2.2 On-post shuttles are run between 0830 – 1600.

5.5. CYS Activity Transportation Summer Bus Transportation Services Off Fort McCoy: (CLIN 00004)

5.5.1 CLIN 00004 - Each unit of measure is one (1) hour

5.5.2 Daily shuttles to and from program activity locations in the Sparta and Tomah area.

5.6. CYS Activity Transportation Summer Bus Transportation Services Off Fort McCoy: (CLIN 00005)

5.6.1 CLIN 00005 - Each unit of measure is one (1) hour

5.6.2 Special events trips to LaCrosse/ Onalaska locations, WI Dells locations, etc.

5.6.3 Special events trips will be full day trips

5.7. CYS Activity Transportation Special Event School Year: (CLIN 00006)

5.7.1 CLIN 00006 - Each unit of measure is one (1) hour

5.7.2 These trips are not as regularly scheduled but are scheduled throughout the school year for Pre-K, School Age Center, and Youth Center participants.

PART 6

APPLICABLE PUBLICATIONS

6.1. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor and subcontractors must abide by all applicable regulations, publications, manuals, and local policies and procedures including:

Army Regulation (AR) 608-10 and IMCOM Regulation 608-10-1.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1 Attachment 1 – CYS Transportation Map

7.2 Attachment 2 – Price Schedule

7.3 Attachment 3 – AT OPSEC

7.4 Attachment 4 – Fort McCoy Form 451

7.5 Attachmnet 5 – Fort McCoy Form 452

(End of Summary of Changes)