W911SA22Q1031-0001 Amendment.docx

W911SA22Q1031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS & ANSWERS

1. Will personnel be rotating or are they going to stay longer than 30 nights?

a. Most of the personal will be staying for 30 plus nights consecutively. If personnel are to come off or start their orders late the government will provide at least 14 days’ notice in writing.

2. Will you provide a tax exemption certificate to the awarded vendor?

a. The Federal Government is tax exempt, please contact the states IRS for more information regarding the exemption.

3. Will on-site laundry be acceptable?

a. On-site laundries are acceptable but need to be included with the cost of the living (i.e. No coin operated or pay as you go laundry).

4. When will the actual number of rooms needed be provided?

a. The contract will be awarded, with a Delivery Order for at least the Guaranteed Minimum shortly following. The rest of the quantities on the contract will be utilized as needed with Delivery Orders. A notice of at least 14 days will be given prior to the start and stop dates as/when personnel are added or depart (after the Guaranteed Minimum order).

5. Are standard hotel parking lots acceptable?

a. Personnel will be staying for long term and need to have a secure place to park. Free parking at a hotel is usually first come, first serve. Meaning personnel might not have a place to park when they return from duty as it's not guaranteed. The salient feature will be changed to “Off street assigned parking shall be included”.

6. Can you confirm if kitchenettes are required and what are the minimum requirements for kitchen or housewares?

a. Personnel will not be brining normal household goods when they come to stay. Dishes to include pots and pans, knives and normal equipment to subsist for a long period of time are required. Microwave, stove and a normal size fridge are needed to support long term living.

7. How will the 25-mile radius from Bldg. 103 Soldier Circle Salt Lake City, UT 84113 technical criteria be evaluated?

a. The acceptability of this technical criteria will be evaluated using the shortest public access driving routes on Google Maps.

The following have been modified:

SALIENT FEATURES

CLIN 0001

19 Single Occupancy Suites for 365 nights

Contractor to provide non-Personal Service to provide all labor, transportation, equipment, materials, supervision and other items or services necessary to provide up to 19 single occupancy suites with a guaranteed minimum of 6 single occupancy suites in Salt Lake City, UT from 15 July 2022 -14 July 2023. All amenities shall be provided as normal to include cleaning, laundry, furnished to include kitchenware and houseware, utilities, off street assigned parking, pet friendly and internet access. Standard hotel cleaning shall occur no less than weekly. The vendor shall provide Internet Access in the rooms and building, Key Cards for each occupant assigned a room and non-smoking rooms. The hotel will have lighting in the parking lot, the entrance to all rooms shall be from interior of hotel and all exterior doors shall be secured electronically. Rooms shall be serviceable and clean with no deficiencies (For example, but not limited to: Clean bedding and towels; no mold, bed bugs, cockroaches, mice, or other rodents or pests; no broken doors, phones, fire alarms, or other safety features and room amenities). Government preference is for a four (4) star or better rated hotel/motel, and rating reference may be requested during evaluation of quote(s).

The government will provide 14 days notice to start or stop lodging, not to exceed the contract maximum quantity of 19 single occupancy rooms at any one time. The government will only pay for the units that are utilized provided the proper 14 day notice is given in writing.

SUPPLEMENTAL INFORMATION

1. Request for Quote for non-personal service to provide all labor, transportation, equipment, materials, supervision and other items or services necessary to provide long term lodging in Salt Lake City, UT. The resultant contract will be a firm fixed price, indefinite delivery indefinite quantity (IDIQ) contract. The anticipated period of performance is 15 July 2022 – 14 July 2023 (or subsequent date) with the option to extend services up to six months.

2. This procurement is Open Market Unrestricted under the NAICS Code 721110 with a size standard of $35M Dollars.

3. All discourse concerning this solicitation and its requirement shall be directed to the Fort McCoy Contracting Office. Any remarks, explanations, or answers provided by any other Government Representative shall not change or qualify any of the terms or conditions of the solicitation. The solicitation shall only be changed by a written amendment issued by the Fort McCoy Contracting Office.

4. In accordance with the Hotel and Motel Fire Safety Act of 1990, Public Law 101-391, conferences, seminars, and other meetings, must be held at facilities with fire-safe approved accommodations and will be verified at https://apps.usfa.fema.gov/hotel/

5. Interested parties are under no obligation to submit quotes through any third party. All parties may submit directly to the location identified below. This contracting office is not using the services of a third party to solicit quotes for this requirement. Quotes shall be submitted as instructed below.

6. Third parties submitting a quote shall include a fully executed sub-contracting agreement for the proposed property/properties. The agreement shall include the dates, number of rooms, and room type (single or double occupancy). The agreement shall demonstrate the existence of a relationship between firms and their agreement to provide the services required under this acquisition. The agreement shall include both the signature of the third party and the authorized representative of the property. Failure to submit this documentation may result in the offeror being removed from consideration for award.

7. IF HOTEL NAME AND TEAMING AGREEMENT ARE NOT PROVIDED BY CLOSE OF RFQ, THE QUOTE MAY NOT BE CONSIDERED.

8. An award for this requirement will be made pursuant to FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Items.

9. This will be a single award Indefinite Delivery/Indefinite Quantity (IDIQ) type contract.

There is no minimum guarantee beyond the first order.

In accordance with FAR 52.216-22, “Indefinite Quantity”, the quantities specified in the CLIN are estimates only and are not purchased by this contract.

The Government pays only for the actual quantities ordered and received by contract delivery order. The Government reserves the right to order the maximum quantities and is obligated to order only the minimum guarantee.

10. Quotes can be submitted in the following way:

-via email to: alexander.j.scott24.civ@army.mil

11. PERIOD FOR ACCEPTANCE OF QUOTES. The offeror agrees to hold the prices in its quote firm for 366 calendar days from the date specified for receipt of quotes but no less than through close of business the date of performance start.

12. Written questions must be furnished to the Government no later than 07 July 2022 at 10:00 AM (Central Time) in order to ensure a timely response is provided by the quote closing date. All questions are to be submitted in writing by the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, Offerors are advised to submit questions as soon as possible. Please provide your company name, telephone number, point of contact, email address, and solicitation number on all questions. The Government will respond to all questions via the issuance of an amendment which incorporates the question and the Government’s response.

13. Functional POC: To be determined at the time of award (TBD)

14. Contracting Officer: TBD at time of award.

15. SECTION 889 - REQUIRED PROVISIONS FILL INS: All vendors are required to provide filled in FAR 52.204-26 with quotes and 52.204-24 if applicable. Failure to provide this completed with quotes may result in the quote(s) being rejected. See also technical evaluation standards list.

16. Post award Conference: In the event the Contracting Officer decides to conduct a Post Award Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

17. A DUNS number is required for SAM registration. If your company does not have a DUNS#, obtain one by calling 800-333-0505.

18. DUNS NUMBER ______________________________.

19. TAXPAYER ID #______________________________.

20. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

1. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

1. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 721110 or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

1. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 721110, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.

21. REPRESENTATIONS AND CERTIFICATIONS REQUIREMENT: Prospective contractors must also complete electronic annual representations and certifications (FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items) to include the DFARS Representations and Certifications at www.sam.gov in conjunction with required registration in the System for Award Management, www.sam.gov database by the request for quote closing date to be eligible to receive an award for this request for quote.

22. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-26(b)(3), Equal Opportunity, is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

23. INFORMATION FOR EVALUATION

This section supplements clauses 52.212-1 and 52.212-2 which are included elsewhere in this request for quotes. The Government intends to evaluate quotes and award a contract without discussions with offerors. Therefore, the offeror’s initial quote should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest priced quotes; and waive informalities and minor irregularities in quotes received.

In case of discrepancy between a unit price and an extended price listed in the Item number, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner as any other mistake.

This solicitation shall be evaluated by awarding to the quote that is technically acceptable and the lowest price.

TECHNICAL FACTOR:

**In response to the solicitation/request for quote for this requirement, Offerors shall submit supporting documentation explicitly showing how the Salient Features and contract terms and conditions will be met. Supporting documentation can be documents such as brochures, pamphlets, screenshots, etc of the proposed item that specifically lists the salient features/item specifications, and can be compared to the salient features listed in the solicitation.

Evaluation –For Offers evaluated in order of price (beginning with the lowest priced offer, and working up in order of price (lowest to highest), as required, if the low is found not to be technically acceptable): not all offers will be technically evaluated unless required, as deemed by the Contracting Officer; each item in the below Technical Criteria Table will receive one of the adjectival ratings defined below. Any criterion that receives “U” rating will result in an overall unacceptable rating for the factor and the offer(s) is/are not eligible for award.

Hotel must have adequate number of rooms

The facility shall provide Internet Access in the rooms and building

Within 25-mile radius from Bldg. 103 Soldier Circle Salt Lake City, UT 84113

Suite shall include in suite laundry

Suite shall be furnished to include kitchenware and houseware

Utilities shall be included

Suite shall be pet friendly

Off street assigned parking shall be included

Standard hotel cleaning shall occur no less than weekly

Must be held at facilities with fire-safe approved accommodations (see paragraph 4)

Entrance to all rooms shall be from interior of hotel

Exterior doors secured electronically

Key Cards for each occupant assigned a room

Non-smoking rooms

There shall be lighting in the parking lot

The room rate cannot exceed the Joint Travel Regulation (JTR) per diem rate for Salt Lake City, UT 84113

Completed provision FAR 52.204-24 as applicable

Completed provision FAR 52.204-26

Teaming Agreement (as needed, required with 3rd party quotes)

PRICE FACTOR:

Submission Instructions – Offerors shall submit a fully completed SF 1449, Pricing Schedule, or acceptable alternative as identified elsewhere in the RFQ. Government per Diem will be adhered to for rooms and meals provided by the contractor. http://www.defensetravel.dod.mil/site/perdiem.cfm

The agreed upon items and quantities will be multiplied times their respective unit prices found in the RFQ.

Price will not be assigned an adjectival rating; and will be evaluated to determine if the Offeror's quoted price is fair and reasonable. The Government may determine that a quote is unacceptable if prices are significantly under or over market pricing. Price shall be evaluated at estimated quantities multiplied times their respective unit price, not to exceed two (2) decimal places.

24. ALTERNATE DISPUTES RESOLUTION: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum.

25. LEGAL COMPLIANCE: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

26. ATTACHMENTS: Attachment 1: AT OPSEC

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