W911SA22P3034 Award.docx

W911SA22P3034

Section SF 1449 - CONTINUATION SHEET

SUPPLEMENTAL INFORMATION

1. An Award for this requirement is made pursuant to FAR 13.5, Simplified Procedures for Certain Commercial Products.

2. The period of performance will be 28 March 2022 to 27 March 2023 with a 6 month option to extend.

3. This procurement is Set Aside as 100% Total Small Business NAICS Code 562111 with a size standard of $41,500,000.00.

4. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

1. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

1. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 562111, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

1. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 562111, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered contractor.

1. Within the SAM Representations and Certifications, please ensure you company has selected that you wish to bid on, or currently hold Department of Defense (DoD) issued or DoD funded Contracts. The DFARS provisions in SAM must also be completed by solicitation closing date and time.

1. Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

5. Contract Administrator: April Hericks, 608-388-2924, april.m.hericks.civ@army.mil

If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

6. Contracting Officer: Melissa Larson, 608-388-1247, melissa.t.larson.civ@army.mil

7. Contracting Officer’s Representative (COR): Mark Hartman, 608-388-6520, mark.s.hartman.civ@army.mil

8. Service Contract Reporting (SCR): Contractors will report manpower data relating to the performance of service contracts into the system for Award Management (SAM) (https://sam.gov) consistent with existing service contract reporting requirement under the federal acquisition regulation subpart 4.17- Service Contracts Inventory. SAM will only enable reporting for entities with contract that meet the SCR threshold at FAR 4.1703. As part of its quote, the vendor must include the estimated total cost (if any) incurred to comply with the Service Contract Reporting requirement.

9. Postaward Conference: In the event the Contracting Officer decides to conduct a Postaward Conference in accordance with DFARS 242.5, the awardee will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

10. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.gov/procurement_list/product_buy.html

11. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

12. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-26(b)(3), is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

13. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

14. In accordance with FAR 52.222-42, In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5 332.

This Statement is for Information Only. It is not a Wage Determination.

15. Required insurance:

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Within ten (10) calendar days after contract award, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained.

16. Legal compliance: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

17. Contract performance:

Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

Contractor Performance Assessment Reports System (CPARS): CPARS shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an “interim” assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or “addendum” report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor’s performance relative to contract closeout and other administrative requirements (e.g. final indirect cost proposals, technical data, etc.).

Completion Due Date. The government will complete the CPARS within 60 days after the end of the assessment rating period (if applicable).

Evaluators. The Contracting Officer and the Contracting Officer’s Representative will jointly complete the performance assessment.

Contracts Performance Elements. The contractor’s performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

Contractor Review. The Contracting Officer will furnish a copy of the CPARS to the contractor requesting that the contractor submit comments, rebutting statements, and/or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

Contract Concurrence. Where a contractor concurs with, or takes no exception to a CPARS, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor’s rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor’s comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor’s rebuttal or comments shall be made part of the CPARS.

Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the CPARS occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the CPARS is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer’s Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the CPARS and the contractor’s response and review comments, if any, shall be retained as part of the evaluation.

Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

Source Selection Information. Departments and agencies will electronically access the CPARS information to support future award decisions.

18. Alternate disputes resolution: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Directorate of Public Works (DPW) Solid Waste Transport Services Fort McCoy, WI

PART 1

GENERAL INFORMATION

1 GENERAL: This is a non-personal services contract to provide solid waste transport services at Fort McCoy, Wisconsin. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. This contract supports the Installation’s initiative to adopt the Net Zero hierarchy, and progressively increase the solid waste diversion rates until achieving zero landfill waste disposal. This goal is also identical to the Army’s Net Zero Waste program goal. The contractor shall work to reduce quantities of material disposed of in landfills by increasing diversion by any legal process that avoids landfill disposal. The contractor is encouraged to utilize best management practices, innovation, and partnering with the Installation and offer the most cost effective service to the government in the performance of this contract to maximize diversion. The contractor shall recycle or divert from landfill all materials required by Federal, State, Army, or local regulations. The contractor shall comply with EO 13693 by diverting, at a minimum, 50% of solid waste.

1.1 Description of Services/Introduction: The contractor shall provide all contractor planning, programming, administration, management, personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Solid Waste Transport Services for Fort McCoy, Wisconsin (WI) as defined in this PWS except for those items specified as government furnished property and services. The contractor shall load/receive from compactor and transport refuse to a state of Wisconsin licensed waste-to-energy incinerator, treatment facility, or disposal facility off of Fort McCoy. Refuse includes, but is not limited to: municipal solid waste; refuse; bulky items; construction/demolition debris; treated waste wood; and petroleum, oils, and lubricants (POL) contaminated soil and rags. Refuse will not contain hazardous, processed, or industrial wastes. The contractor shall perform to the standards in this contract and all applicable Federal, State, and local laws, regulations, and directives. All equipment utilized by the contractor in the performance of this contract shall be maintained and operated IAW applicable technical/operator manuals, warranties, safety procedures, licensing/certification requirements and Federal and State laws. The contractor shall maintain accurate and complete records and files, and shall maintain or have access to libraries of documents to include Federal, State, and local regulations, codes, laws, technical manuals, and manufacturer's instructions and recommendations, which are necessary and related to the functions being performed.

1.2 Background: Fort McCoy is situated on approximately 60,000 acres in the Coulee Region of West Central Wisconsin. It is located on Hwy 21 between Sparta and Tomah. Fort McCoy’s primary mission is to underpin readiness of force by serving as the premier reserve force training center, and when called upon, to support power projection missions. As a Total Force Training Center, Fort McCoy’s primary responsibility is providing quality training facilities for military forces, which include requiring solid waste services.

1.3 Objectives: Maintain the proper operation for the support of Solid Waste Collection and provide transportation for disposal of a solid waste services program at a waste to energy facility. The contractor shall comply with all applicable Federal, State, and local laws, regulations and directives.

1.4 Scope: The contractor shall provide all management, labor, tools, supplies, equipment, supervision, permits, licenses, fees (to include; disposal, treatment, tipping), and other items or services necessary to perform operations associated with solid waste transportation services to a state of Wisconsin licensed waste-to-energy incinerator facility. The contractor shall provide transport equipment and trailers for receiving of solid waste collected on Fort McCoy, exchange when full, and transportation of collected material to the waste-to-energy incinerator facility. Contractor will ensure transport trailers are positioned to accept solid waste from the Fort McCoy trash compactor. Contractor will ensure trash compactor is in its proper stowed position before removing trailers for transport. Contractor will be responsible for pick-up/clean-up of any debris lost between coupling and decoupling of transport trailers from the trash compactor. Refuse includes, but is not limited to: municipal solid waste; refuse; bulky items; construction/demolition debris; treated waste wood; and petroleum, oils, and lubricants (POL) contaminated soil and rags. Refuse will not contain hazardous, processed, or industrial wastes.

1.4.1 Workload: It is anticipated that during the course of this contract there will be workload increases and decreases. Solid waste collected at Fort McCoy between 2014 and 2019 averaged 1880 tons produced per year. Contractor is anticipated to meet or exceed the transporting of 90% of Fort McCoy’s solid waste collection production to a waste to energy generation facility. This workload is provided to assist offerors in quote preparation and shall not be a limiting factor on the contractor’s obligation to perform all services described in this contract to the required level of effort. The projected workload data is to be used in the preparation of the initial quote. The contractor has the responsibility to adjust their workforce for the workload at any given time during the life of the contract.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period and one (1) 6-month option period.

1.6 General Information:

1.6.1 Hours of Operation: Unless otherwise specified, the regular duty hours shall be 0700 to 1630, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. However, the contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The nature of the work requires the contractor to use flexible employment and scheduling techniques to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This may require work outside normal duty hours including 24-hour operations and shift work to meet mission requirements. It will be expected that the contractor be available on the weekends to rotate refuse transport trailers when they are full, to support the Installations Solid Waste disposal requirements workload over the weekend when the Generation Plant and local landfills are closed for receiving of solid waste. The contractor shall minimize overtime requirements through the use of alternate work schedules to meet mission requirements. The contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any unscheduled service required without exceeding the limits identified in Part 5. The contractor shall provide the COR with emergency telephone numbers for those individuals determined by the contractor and the name and number of the alternative to be notified after normal duty hours within 10 days after the contract award. The contractor shall update the roster and provide to the COR or designated representative as needed.

1.6.2 Federal Holidays: The contractor is not required to provide services on Federal holidays, except in emergency situations or if necessary to support mission requirements, including mobilization and demobilization support. Federal holidays are established by Federal Law and are currently as follows.

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

1.6.3 Type of Contract: The Government will award a Firm Fixed Price service contract. The quantity shown per CLIN is an estimate that shall not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer (KO). It is the intent of the contract to be able to order any quantity, as necessary, up to the awarded amount to the base period or option period Contract Line Item Numbers (CLINs). The quantities shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLINs. The Government pays only for the actual quantities ordered and received. The contractor shall not provide services exceeding the funded value of the CLINs.

1.6.4 Performance Requirements Summary (PRS) Description: Performance Requirements Summary will be used by the Government to inspect contractor’s performance. Government quality assurance surveillance of contractor performance is not limited to the task requirements as outlined in the PRS. The Government reserves the right to conduct surveillance of any contract requirement. The Government reserves the right to make adjustments to the performance standards with no corresponding adjustment to contract price, as approved by the KO.

1.6.5 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government. The contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation.

The contractor’s QCP shall be submitted prior to the beginning of the contract full performance period. Copies of a comprehensive written QCP shall be submitted to the COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the KO’s acceptance in writing of any proposed change to their QC system. The contractor shall provide proof that quality control was performed to the COR and designated Government representatives within 14 days of being requested.

The contractor shall provide the COR a monthly schedule of planned QC test inspections no later than close of business 5 business days prior to the beginning of each month. The contractor shall provide the COR a QC monthly summary Non-Conformance test report no later than close of business 5 business days after the end of each month. The contractor shall provide access to other QC documentation, as requested by any designated Government official.

1.6.6 Quality Assurance: The Government may use a variety of surveillance methods to evaluate the contractor’s performance. The Government shall evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is a Government developed document for the systematic surveillance of the contractor’s performance IAW the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the PRS, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.6.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.

1.6.6.2 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the KO.

1.6.6.3 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.6.4 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.6.5 Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, notification to the contractor will be made by E-mail.

1.6.7 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ shall provide all information required for background checks on Fort McCoy Forms 451 and 452 (See Attachments Section 7). Contractors shall complete and submit FM forms 451 and 452 to the COR no later than seven (7) calendar days prior to the required entry date requirement for each employee. Contractor personnel performing work under this contract shall submit to a National Crime Information Center Interstate Identification Index (NCIC-III) Criminal History Check before access will be granted to Fort McCoy. Once the individual has cleared the criminal history they will be issued an Installation Access Card (IAC). An unfavorable NCIC-III Criminal History Check will result in the contractor being denied access to the installation and a waiver request must be approved prior to gaining access. For waiver approval process coordinate with the installation physical security office. For more information please contact the Installation Physical Security Section at 608-388-8445/2010/4694 or 3794.

Information required for Criminal History Check:

• Full Name, Including middle name(s)

• Sex

• Date of Birth

• Driver’s License information

• Issuing State

• Beginning and End date

• Access Hours

• Work location

• Company Name

• Position (i.e. Construction)

1.6.7.1 Antiterrorism (AT) and Operations Security (OPSEC): Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program.

1.6.7.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.7.3 iWATCH Training: For contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control) or when deemed applicable by the ATO - The contractor and all associated subcontractors shall be briefed on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The Contractor shall coordinate with the COR to get the current copy of this training within 5 days of contract start. This power point training shall be completed within 30 calendar days of contract performance start date and within 30 calendar days of new employees’ commencing performance. The contractor shall electronically submit attendance rosters for each contractor employee and subcontractor employee to the COR within 30 calendar days after completion of training. This is an annual requirement.

1.6.7.4 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a recent color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee. An ID Badge list shall be submitted by email to the COR NLT 5 calendar days prior to the contract start date and updated NLT 5 calendar days prior to new employees commencing performance under this contract when personnel changes occur. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.7.5 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.5.1 Government and Personal Property: The contractor shall conduct work so that Government property, personnel and work areas shall be protected at all times from inconvenience, damage or injury. In the event of loss or damage of any nature, caused by contractor operations or employees, due to improper protection, precaution or safety measures, such damages shall be repaired or such property shall be replaced by the contractor at their expense. In the event the contractor does not satisfactorily repair or replace such damages, the Government reserves the right to make necessary correction and the contractor shall reimburse the Government for all labor and materials costs associated with repairs or replacement.

1.6.7.6 Installation Access Control: Fort McCoy is offering an Installation Access Control Program with contractor issued passes. This program is available, with installation approval, to new and existing vendors, contractors, subcontractors and service providers who require routine access to Fort McCoy and desire streamlined entry into the Installation. Depending on the contract, passes can be issued up to 1-year, with appropriate approvals. Participants and companies that choose not to participate in the Program will be required to access the installation through Gate 20, whereby a Temporary day pass will be issued for each person.

1.6.7.6.1 Activity Regulations for Contractor Access and Use of Premises:

Follow all current Army Security Regulations concerning strict visitor control and preservation of all Government assets. Immediately report all security concerns to the COR, who will notify the Security Office.

The Contractor shall adhere to requirements as directed in Federal Acquisition Regulation – 52.222-54; Employment Eligibility Verification. Contractors shall be enrolled in the Department of Homeland Security E-Verify Program. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas.

During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower.

1.6.7.7 Key Control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

1.6.7.7.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.7.7.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.7.7.3 Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

1.6.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor contractor's performance and notify both the KO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Contractor Employees: For the purpose of this contract, the term “contractor employee(s)” applies to all contractor employees and subcontractor employees performing work in support of this contract. The contractor shall provide supervisory, technical, administrative and clerical personnel qualified to accomplish all requirements specified by this PWS and with the qualifications listed below. The contractor shall maintain current personnel and job qualification records to demonstrate compliance with the above. The selection, assignment and management of contractor employees is the responsibility of the contractor; however, the Government reserves the right to restrict the employment under this contract of any contractor employee, or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The contractor will immediately remove any personnel who fail to meet/maintain required qualifications or fail to conduct themselves within the constraints identified herein. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest or is in violation of Department of Army policies or procedures. Contractor employees shall present a neat appearance and be easily recognized and represent themselves as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges containing the company name and the employee’s picture and name.

1.6.10.1 Legal Qualifications: Employers are required to abide by the immigration laws of the United States and to employ in the United States only individuals who are eligible to work in the United States. Government rules, regulations, laws, directives and requirements, in place or issued during the performance period, shall apply to all contractor personnel. The contractor shall be solely responsible for any costs resulting from contractor employee violations.

1.6.10.2 Conduct: The contractor is fully responsible for the conduct of its employees at all times while employees are performing work on this contract. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government reservation, shall abide by all regulations of the installation. The contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves in a professional manner at all times. Revocation of contractor personnel access to the Installation shall not relieve the contractor from the requirement to meet all the terms and conditions of the contract. Contractor personnel shall comply with the following while performing work under this PWS.

1.6.10.3 Standards of Conduct: In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention will be paid to acceptance of gifts/gratuities, and on non-disclosure of sensitive or classified information. The contractor shall ensure employee conduct complies with 41 U.S.C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions.

Contractor personnel shall obey all regulations and the orders of competent authorities, including without limitation orders and regulations pertaining to physical and national security and the good order and discipline of Fort McCoy.

The contractor shall ensure that the contractor employees comply with the letter and spirit of current applicable Government laws, regulations, directives, policies, and requirements (hereafter referred to as Government rules), to include in particular those pertaining to Army values, alcohol and controlled substances. This includes Government rules that are revised or issued during the contract term. The contractor shall be responsible for violations of these Government rules. The contractor shall maintain a pro-active, efficient, and effective working relationship with all Installation activities, units, and offices, as well as with off post organizations and activities within the requirements stipulated in this PWS.

The contractor shall comply with all Department of Defense (DoD) and local requirements that establish uniform policies governing smoking in and around Government-owned buildings and vehicles. The contractor shall comply with Federal drug-free workplace and requirements.

Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, Installation administration, and security on the Installation shall be applicable to all contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employees does not relieve the contractor from the responsibility for the work defined in this PWS.

Removal by Garrison Commander. The Garrison Commander may, at his discretion, bar an individual from the Installation under the authority of 18 USC 1382 (1972), AR 210-10 (Administration), and the National Industrial Security Program Operating Manual (NISPOM) for conduct determined contrary to good order, discipline, or Installation security.

Removal by KO. The KO may require the contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government.

Removal by Installation Police. Contractor employees may be denied entry to the Installation by Military Police if it is determined that such entry may be contrary to good order, discipline, or the security of the Installation. Military Police may remove any contractor employee from the Installation for reason of misconduct or security.

1.6.10.4 Interference: Contractor personnel shall not interfere with or impede Government activities.

1.6.10.5 E-Mail Addresses: Employees shall include a signature block on all emails that includes their name, title, company name, and contact information.

1.6.10.6 Language Qualifications: The contractor shall employ only persons able to speak, read, write, and understand English for those positions interacting with Government and other personnel in the performance of this contract, and/or where English is used or essential to provide the product, record, data, information, or service. Contractor employees working under this contract shall be able to communicate to accurately report fire and other emergency conditions as required, and be able to assist, direct, or be directed by emergency responders.

1.6.10.7 Physical Qualifications: Contractor personnel shall be physically capable of performing their assigned work under normally anticipated climatic conditions, such as extreme weather conditions (snow, sleet, rain, heat, humidity, etc.).

1.6.10.8 Key Personnel: The contractor shall designate a contract manager to serve as the central contractor point of contact with the Government and who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the COR no later than 2 calendar days after phase-in start date. Changes to the contract manager shall be submitted to the COR within five (5) workdays of the change. The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager shall be available on site within 60 minutes between the hours of 0730 to 1600, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.