W911SA-21-Q-3035 Amendment 1.docx

W911SA21Q3035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Mar-2021 10:00 AM to 17-Mar-2021 10:00 AM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

COMMEMORATIVE AREA GROUNDS TREATMENT MAINTENANCE

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide grounds treatment maintenance for the Commemorative Area located at Fort McCoy, WI 54656. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, labor, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance services as defined in the Performance Work Statement (PWS), except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Fort McCoy Commemorative Area currently consists of approximately 12 acres which includes all buildings, drives, walks, and other structures. There are currently 72 artifact display pads – with the average pad surface area dimensions being 21 feet by 26 feet. There are 38 rock flower beds approximately covering 3700 square feet. The remaining areas are of buildings, fences, and improved grounds areas. Refer to map (Attachment 1).

1.3 Objectives: The objective of this contract is for the contractor to perform necessary grounds treatment maintenance services in a manner that will maintain the Artifact Display Pads, Rock Beds, landscape, and improved grounds areas, free of weeds and unwanted vegetation in a condition that presents a clean, neat, and professional appearance as defined in the PWS.

1.4 Scope: The Contractor shall be responsible for performing grounds maintenance treatments for invasive grass control, aeration, fertilization, seeding, grub control, and weed control at the Commemorative Area, encompassing roughly 12 acres in size. The contractor shall perform to the standards and specifications outlined in the PWS. Note that any drawings or maps provided to the Contractor, either before or after the contract is awarded, are for reference purposes only and may not be to scale. Any square footage, or other measurement provided, may be an approximation. It is the sole responsibility of the Contractor to determine or verify the actual site conditions and measurements.

0. Period of Performance: The period of performance shall be for one (1) Base Period and four (4) 12-month option periods. No work will be performed during the week to include the weekend of July 4th, and the week to include the weekend of the Fort McCoy Open House activities (usually the second week/third weekend in May).

1.6 General Information:

1.6.1 Special Qualifications: A Certified and Licensed by the State of Wisconsin Department of Agriculture, Trade and Consumer Protection (WDATCP) pest management Contractor with knowledge of integrated pest management practices shall apply all materials in this contract.

1.6.2 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.3 Quality Assurance: The Contracting Officer Representative (COR) will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document focused on what the COR must do to assure that the contractor has performed in accordance with the performance requirements within this PWS.

1.6.3.1 Non-conforming Services: When a contractor’s performance is identified as unsatisfactory (e.g. does not meet contract PWS requirements and/or work schedules and/or timeframes) it is considered a non-conformance. The contractor shall reply within the specified timeframe upon receipt of a non-conformance report (NCR) from the COR or Contracting Officer (KO). Non-conformance shall be classified in one of three categories:

1.6.3.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is a departure from established standards having little bearing on the effective use or operation of the services. Minor non-conformance usually can be corrected by the contractor within a short timeframe, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written NCR. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the KO.

1.6.3.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of services, or to materially reduce the usability of the services for their intended purpose, or it is a recurring Minor non-conformances, or a non-responsive contractor indicating a trend or failure of the contractor’s quality control. Major non-conformance’s shall result in the issuance of a written NCR from the KO to the contractor requiring a response by the contractor by a specified timeframe identifying the reasons for the unsatisfactory performance, corrective action(s) taken and date resolution has/will occur, and procedures to preclude recurrence of unsatisfactory performance. The KO may also reduce the payment to the contractor in accordance with (IAW) the performance requirements summary (PRS), or reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

1.6.3.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCR’s; or is for a non-responsive contractor to a level II NCR. Critical non-conformance’s shall result in the issuance of a written NCR from the KO to the contractor requiring a response by the contractor by a specified timeframe identifying the reasons for the unsatisfactory performance, corrective action(s) taken and date resolution has/will occur, and procedures to preclude recurrence of unsatisfactory performance. The KO may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

1.6.3.2 The contractor will be notified of Government inspection results within 5 business days. The contractor shall acknowledge receipt of the inspection results via email or letter within 2 business days. The contractor may be notified of inspection results verbally or via email. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.4 Reserved

1.6.5 Federal Government Holidays: Except as noted in the Schedule of Work, work shall not be performed on the following holidays or on holidays observed in lieu thereof. When required services occur on holidays, work will be performed on either the previous or following work day, unless specified otherwise.

1.6.6 Unforeseen Installation Closures: When the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closing; the Contractor will be notified by the COR of an installation closure. The Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government shall have the following options:

1.6.6.1 To require the Contractor to perform the work on the following day unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

1.6.6.2 To reschedule the work on any day satisfactory to both parties.

1.6.6.3 Hours of Operation: The Contractor shall perform this work between the hours of 6:30 AM and 3:30 PM, Monday through Friday except Federal holidays or when the Government facility is closed due unforeseen Installation closures. The Contractor shall coordinate all visits two working days in advance of arriving on site. Rescheduling due to changing weather conditions within the two working days is acceptable. Arrangements for work performed during other than normal duty hours shall be made with the COR.

1.6.7 Conservation of Utilities: The Contractor shall be directly responsible for instructing employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include but shall not necessarily be limited to:

1.6.7.1 Water Utility is available for contractor use. Water faucets or valves shall be turned off after the required usage has been accomplished. When water is used for irrigation of grounds for site restoration repairs performed by the Contractor, the Contractor shall be responsible to ensure overwatering does not occur.

1.6.7.2 Lights shall be used only in areas where and at the time when work is actually being performed.

1.6.7.3 Government telephones shall be used by Contractor employees only for emergencies.

1.6.8 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, furnishings, equipment or grounds caused by the Contractor or his employees. Special care must be given to the asphalt surface areas when unloading or re-loading tools, equipment and materials, and situations where existing grass could be damaged or destroyed by over spray etc. The COR will designate an authorized staging area when performing all scheduled services. The Contractor shall instruct his employees to immediately inform the COR of damages to property resulting from the performance of their duties.

1.6.8.1 The contractor shall be responsible for situations where existing property and grounds would be damaged or destroyed due to application methods of treatment chemicals. For example, grass damaged/destroyed would constitute removal of damaged / contaminated sod and sub-surface top soil; replace the damaged area with new (high quality) top soil and sod; watering areas until new sod has rooted and is established. The contractor would need to remove the damaged or contaminated soil/sod and transport said material off the installation for disposal.

1.6.9 Parking for Contractor Vehicles: Contractor employees shall park the Contractor’s vehicles during the times and in the area designated by the COR.

1.6.10 Circumstances to Be Reported: The Contractor or the Contractor’s employees shall report any circumstances which may affect the performance of the work, present unhealthy or hazardous conditions, or create any delays or interference with the work caused by the employees of the Government. Such report shall be made immediately upon discovery by the Contractor to the COR.

1.6.11 Security and Fire Protection: In case of emergency, dial 911 from any base phone. The Contractor may call the Fort McCoy Police at 388-2000 or Fire Department at 388-2508 for assistance while performing services and or requirements under this contract.

1.6.12 Emergency Medical Treatment: In the event of a severe emergency during hours of operation, call 911 for response and transport, if necessary, to an emergency medical facility. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment.

1.6.13 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR, by phone call, within 30 minutes of the incident.

1.6.14 Traffic Accidents: If the contractor is involved in a traffic accident, the contractor shall notify the Directorate of Emergency Services (DES) immediately at 608-388-2000, and provide the Installation Safety Office at 608-388-6451, a verbal report within four (4) hours and a complete written report of each occurrence within three (3) working days of each occurrence. The contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the contractor, while performing work under this contract. DES contact numbers: Ambulance/Fire/Police Emergencies. 9-1-1; Law Enforcement Non-Emergency.608-388-2000.

1.6.15 Hazardous Materials: The Contractor shall maintain onsite and have readily available an inventory listing of all hazardous materials used onsite. Safety Data Sheets (SDS) will be maintained and readily available for any chemicals or hazardous materials used onsite. It is the Contractor’s responsibility to properly train his personnel on the existence and safe use and storage of chemicals and hazardous materials.

1.6.16 Loss of Contractor Property: The Government will not be held liable for any loss of supplies or equipment owned by the Contractor; nor the loss of any personal property belonging to employees of the Contractor.

1.6.17 Post Award Conference/Periodic Progress/Inspection Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer, COR, will apprise the contractor of how the government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.18 Contracting Officer Representative (COR): The COR will be identified by a separate letter and in the Supplemental Information of the contract. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.19 Key Personnel: The following personnel are considered key personnel by the government: designated Point Of Contact (POC) and an alternate Point of Contact: The Contractor shall provide a designated POC who shall be responsible for the performance of the work required under the specifications of this contract NLT 5 business days after contract award and as changes occur. The name and contact information of the POC and an alternate, who shall act for the contractor when the POC is absent, shall be designated in writing to the COR. The POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available between 6:30 AM to 3:30 PM, Monday thru Friday, except Federal holidays or when the government facility is closed for administrative reasons. The POC(s) and alternates shall be able to read, write, speak, and understand English.

1.6.20 The POC shall meet with COR to discuss immediate problems areas. The POC shall respond by phone or email to the COR within two (2) hours after notification of deficiencies and correct the deficiency(s) the next business day. The Contractor shall provide the telephone number and email of the POC to the COR.

1.6.21 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a recent color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee. An ID Badge list shall be submitted by email to the COR NLT 5 calendar days prior to the contract start date and updated NLT 5 calendar days prior to new employees commencing performance under this contract when personnel changes occur. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.22 The contractor shall provide all information required for background checks on Fort McCoy forms 451 and 452 (See Attachments Section 7). Contractors shall complete and submit FM forms 451 and 452 to the COR no later than seven (7) calendar days prior to the required entry date requirement for each employee. Contractor personnel performing work under this contract shall submit to a National Crime Information Center Interstate Identification Index (NCIC-III) Criminal History Check before access will be granted to Fort McCoy. Once the individual has cleared the criminal history they will be issued an Installation Access Card (IAC). An unfavorable NCIC-III Criminal History Check will result in the contractor being denied access to the installation and a waiver request must be approved prior to gaining access. For waiver approval process coordinate with the installation physical security office. For more information please contact the Installation Physical Security Section at 608-388-8445/2010/4694 or 3794.

Information required for Criminal History Check:

• Full Name, Including middle name(s)

• Sex

• Date of Birth

• Driver’s License information

• Issuing State

• Beginning and End date

• Access Hours

• Work location

• Company Name

• Position (i.e. Construction)

1.7 Antiterrorism (AT) and Operations Security (OPSEC).

1.7.1. Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program.

1.7.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.7.3 iWATCH Training. All Contractor employees, including subcontractor employees, to be briefed on the local iWATCH program (training standards provided by the requiring activity Anti-terrorism Officer (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training to be completed within 30 calendar days of Award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 60 calendar days after Award.

1.7.4 Activity Regulations for Contractor Access and Use of Premises

1.7.4.1 Follow all current Army Security Regulations concerning strict visitor control and preservation of all Government assets. Immediately report all security concerns to the COR, who will notify the Security Office.

1.7.4.2 The Contractor shall adhere to requirements as directed in Federal Acquisition Regulation – 52.222-54; Employment Eligibility Verification. Contractors shall be enrolled in the Department of Homeland Security E-Verify Program. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

1.7.4.3 The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

1.7.4.4 The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas.

1.7.4.5 During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower.

1.7.5 Lost and Found Property: It is the responsibility of the Contractor to ensure that all items of possible personal or monetary value found by the Contractor’s employees are turned in to the Contracting Officer Representative (COR).

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: As used throughout this performance work statement, the following terms shall have the meaning set forth below:

2.1.1 Business Day: Shall mean any day banking transactions can be conducted in New York City, NY, USA and does not include any day which is a federal or state holiday in such location.

2.1.2 Contract Administrator. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.4 Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The KO is the only individual who can legally bind the Government.

2.1.5 Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. Note: This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Cultivated Areas. Any area of earth within the boundaries of the facility that has been improved or intentionally planted such as: mulched areas, flower beds, hedge rows, or parking lot green spaces.

2.1.7 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.8 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Designated Representative. A Government employee or Contractor employee performing duties in the position of Facility Coordinator (FC) or Acting Facility Coordinator or otherwise approved by the COR to assist the COR with duties such as coordinating schedules with Contractors to perform work at a facility, provide facility access to Contractors, and perform inspection of Contractor’s work and provide results of their inspections back to the COR, both orally and in writing. A Designated Representative does not have the authority to assign work to Contractors or discuss Contractor performance issues; but may discuss these issues with the COR for potential further action. The only individuals with the authority to discuss Contractor performance issues are warranted Contracting Officers and Contracting Officer Representatives specifically delegated this authority by a warranted KO via an appointment letter.

2.1.10 Government-Furnished Property (GFP), Government-Furnished Equipment (GFE), or Government-Furnished Facility (GFF). Property or area in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.11 His/Her. Wherever used in the Performance Work Statement, the term “his” is meant to be synonymous with “her” unless otherwise stated. The same shall be true for him and her.

2.1.12 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.13 Mechanically remove (vegetation). Means utilizing physical activity to remove or inhibit the growth of unwanted vegetation. Mechanical, or manual, vegetation control techniques manage vegetation populations through physical methods that remove, injure, kill, or make the growing conditions unfavorable. Some of these methods cause direct damage to unwanted vegetation through complete removal or causing a lethal injury. Other techniques, such as trimming to the height of desirable vegetation (generally grass or turf), may alter the growing environment by increasing the temperature of the soil and depriving the plants of carbon dioxide or oxygen. Mechanical control techniques shall be selective so as to have a minimal impact on non-targeted (desirable) vegetation.

2.1.14 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.15 Policing (of Facility). Means to remove loose or wind-blown litter, debris, dead tree branches, brush, and leaves from all readily accessible grounds and parking areas.

2.1.16 Quality Assurance. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.17 Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.18 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.19 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.20 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.21 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.22 Work Week. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND FACILITIES

3. Government Furnished Items: There will be no Government Furnished Property (GFP), Government Furnished Equipment (GFE), or Government Furnished Facilities (GFF) provided under this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items: The Contractor shall furnish all personnel, labor, materials, supplies, tools, labor, equipment, transportation, supervision, and services needed to perform this contract and meet the requirements of the PWS.

4.1 Materials: The Contractor shall furnish all materials necessary to perform the tasks specified in Section 5.

4.2 Equipment & Tools: The Contractor shall furnish all equipment and tools necessary to properly perform the work defined in this contract.

4.2.1 All equipment shall have bumpers and guards to prevent marking or scratching of trees, shrubbery, fixtures, utilities, or building surfaces.

4.2.2 All electrical equipment used by the Contractor shall meet all OSHA safety requirements and shall be UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

4.3 Personal Safety Equipment: The contractor shall provide and be in compliance with all mandatory safety equipment required by OSHA and any other regulatory agencies. The contractor shall furnish contractor personnel protective equipment and safety devices at the contractor’s expense, including but not limited to safety cones, barrier tape, and/or signage needed for safe operations of the contractors activities.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Scope: The Contractor shall be responsible for performing grounds treatment maintenance, weed control, aeration, fertilization, and grub control as required. It is anticipated that during the course of this contract there will be workload increases and decreases. Past requirements have resulted in an average of three treatments per growing season for each area type as described below. Payment will only be made by the Government for services ordered, received, and accepted at the prices specified in the contract, which may be less or greater than the average requirement as stated above. The contractor shall perform to the standards and specifications outlined in the PWS.

5.2 Contractor shall submit for review all pesticide labels and MSDS sheets for all the proposed pesticide products before each pesticide application season. All pesticides must be approved prior to application by the United States Army Environmental Command (USAEC) per documents Pesticide Use Proposal (PUP), adhering to pesticide labeling: Fort McCoy Memorandum 200-2 Installation Environmental Policy; Fort McCoy Regulation 200-3 Installation Integrated Pest Management Plan; Fort McCoy Regulation 420-28 Spill Prevention Control, Countermeasure and Installation Spill Contingency Plans; Fort McCoy Regulation 420-30 Installation Wellhead Protection Plan; and Department of defense Instructions 4150.7 Pesticide Management Program. Proposed pesticide products to be used for the season shall be submitted with the Pre-Season Application Evaluation Report.

5.3 Contractor shall submit the Pest Management Form no later than the fourth day of the month following each application.

5.3.1 Pre-season Application Evaluation Report: NLT 15 days prior to start of first application annually, the contractor shall provide a site evaluation report describing the suggested treatments for optimal grounds treatment applications for the growing season. This evaluation shall include a soil test the first (Base), third (Second Option), and fifth (Fourth Option) year of the contract. The Initial site evaluation report shall be completed, to include initial soils test, and submitted within 30 days and a minimum of 15 days prior to any application of product annually.

5.3.2 Post Season Application Evaluation Report: Annually, in the month of October, the contractor shall provide a post evaluation report of treatments provided through the growing season with recommendations for next season’s application treatments.

5.4 Equipment Park Artifact Display Pads Treatment: Thoroughly inspect each display pad’s entire surface. Apply treatment to prevent grass, weeds, or other vegetation. The weed control/treatment material applied must not stain, corrode, discolor or otherwise damage, whether from direct or indirect contact, in any way, the existing Commemorative Area property or fixtures. Contractor to submit product(s) of use for COR approval. Treatment products shall provide broad leaf and grass control, along with treating existing (visible) vegetation. Treatment application rates and methods shall follow manufactures recommendations for optimal performance with minimal use. Applications performed outside of manufacturer’s recommendations due to contractor error or forecasted weather event, shall be corrected and/or reapplied within 48 hours of initial performance application. Contractor to apply product with consideration for forecasted weather events.

5.4.1 All equipment pad treatments shall be completed at the same time. Exceptions will only be allowed if unforeseen weather conditions necessitate a halt in application processes for that day. Treatments will resume on the next day that weather conditions allow application of product. Equipment Pad treatment services will include approximately 4,500 SY of treatment area per ordered service.

5.5 Commemorative Area Grounds Treatment: Thoroughly treat the Commemorative Area grounds within as defined in Attachment 1 for proper aeration, weed, invasive grass control, seed, fertilizer (as needed), and grub control (if required). Grounds areas to be treated include those areas identified on the Attachment 1 map that are outside of but immediately adjacent to the Commemorative Area’s perimeter fence. Treatment application rates and methods for products used shall follow manufactures recommendations for optimal performance with minimal use. Applications performed outside of manufacturer’s recommendations due to contractor error or forecasted weather event, shall be corrected and/or reapplied within 48 hours of initial performance application. Contractor to apply product with consideration for forecasted weather events.

5.5.1 Aeration: Plug aerate using a manually operated or mechanical aerator machine – the size and type of any mechanical equipment must be approved in advance by the COR. Aerator and other application equipment must be sized appropriately, and capable of addressing all maintained grassy areas without causing rutting or damage to the grounds areas. Aeration service shall be quantified by an acre unit of measure and shall only be performed as ordered. Upon order, the unit of acre measure will not include measurement of areas occupied by equipment pads, buildings, roadways or walks. All other permanent fixtures will fall under the acreage measurement as ordered.

5.5.2 Weed and Invasive Grass Control: Contractor to provide weed and invasive grass control product application as ordered. Key components of the weed and invasive grass control products shall provide a high-quality 3-way broadleaf (e.g., clover, dandelion, etc.) control herbicide applied to areas with invasive grasses and broadleaf weeds as needed based on the ground conditions at the time of order; and a high-quality post-emergent crabgrass herbicide applied to areas with crabgrass as necessary also based on the ground conditions at the time of order. Contractor shall coordinate application performance around any scheduled events occurring at the site. Contractor to submit all treatment products to COR for approval. Application equipment must be sized appropriately, and capable of addressing all maintained grassy areas without causing rutting or damage to the grounds areas. Product application service shall be quantified by an acre unit of measure and shall only be performed as ordered. Upon order, the unit of acre measure will not include measurement of areas occupied by equipment pads, buildings, roadways or walks. All other permanent fixtures will fall under the acreage as ordered.

5.5.3 Seeding: Grass seed shall be of premium blend as approved by the COR. The seed used must contain 50% blue grass and 50% perennial rye in mixture. There shall be no noxious weed nor annual rye grass contained in the seed mixture. Application equipment must be sized appropriately, and capable of addressing all maintained grassy areas without causing rutting or damage to the grounds areas. Seed shall be applied according to the manufactures recommendations, and ordered application shall be in the unit of “each”, consisting of 100 Square yards per unit.

5.5.4 Fertilization: A granular fertilizer shall be used consisting of a 20-0-5 blend, with a minimum of 10% organic base. The product must contain 0% phosphorus and 0% pot ash in its composition. Fertilizer shall be submitted to COR for approval prior to use. Application equipment must be sized appropriately, and capable of addressing all maintained grassy areas without causing rutting or damage to the grounds areas. Product application service shall be quantified by an acre unit of measure and shall only be performed as ordered. Upon order, the unit of acre measure will not include measurement of areas occupied by equipment pads, buildings, roadways or walks. All other permanent fixtures will fall under the acreage as ordered.

5.5.5 Grub Control: Grub Control shall be performed by chemical means. Chemical means shall provide ability to provide either preventative or curative control measures, dependent on time of season application, and as recommended by the site evaluation reports. Treatment chemicals shall be provided to the COR for approval prior to use. Application equipment must be sized appropriately, and capable of addressing all maintained grassy areas without causing rutting or damage to the grounds areas. Product application service shall be quantified by an acre unit of measure and shall only be performed as ordered. Upon order, the unit of acre measure will not include measurement of areas occupied by equipment pads, buildings, roadways or walks. All other permanent fixtures will fall under the acreage as ordered. Water will be provided by the government to wash the products into the soil, as manufacturer recommends. All watering equipment (connection hoses, sprinklers, etc.) shall be provided by the contractor.

5.6 Rock Bed Treatment: The rock beds shall be treated for weed control per order. Weed treatment product shall not harm the flowers in the beds. Contractor to submit treatment products to COR for approval. Remove all litter, debris, brush, and leaves from rocked areas. The approximate locations of these rock beds are shown on the attachment 1 map. The exact day within each of these periods will be coordinated between the COR and the contractor based on events and current and forecasted weather conditions. Previous performance of this element occurred twice per year.

5.6.1 All rock bed treatments shall be completed at the same time. Exceptions will only be allowed if unforeseen weather conditions necessitate a halt in application/execution processes for that day. Treatments will resume on the next day that weather conditions allow for completion of order. There are 38 Rock Bed areas within the Commemorative Area totaling roughly 3,700 SY of area. Services will include approximately 3,700 SY of total treatment area per ordered service, whereas the unit of measure will be “each”.

5.7 Clean-Up: The contractor will, prior to leaving the Commemorative Area, remove any product residue from sidewalks, steps, vehicle parking areas, the bollard and fence maintenance concrete strip and curbing, etc. Acceptable removal means are by hand sweeping and/or using a mechanical blower to thoroughly remove any such residue.

5.7.1 The Commemorative Area outdoor restroom shall not be used by contractor personnel for the cleaning of tools and equipment, nor the clean-up of crew personnel. An outdoor water faucet will be made available if an on-site water source is required.

5.8 The contractor will provide the COR with an application summary report within 24 hours of completion of each treatment. This report will state which materials were applied, the rate of the product (or products) application, the means used and the weather conditions at the time (wind, temperature, etc.).

5.9 Contractor will provide time durations for return of maintenance services (mowing operations) upon completion of product applications, and before 6:30 am the following day, if any restrictions apply for optimal performance of applied products.

5.10 Treatment measure for different area/application types do not need to be completed on the same day. A separate treatment schedule for each area (Equipment pads, Commemorative area grounds, and Rock beds) can be assessed for approval by the COR, as provided by the contractor. Schedules to be submitted minimum 48 hours in advance.

5.11 Include a copy of the application summary report when invoicing into the appropriate invoicing system.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

6.1.1 Fort McCoy Memorandum 200-2 - Installation Environmental Policy

6.1.2 Fort McCoy Regulation 200-3 - Installation Integrated Pest Management Plan

6.1.3 Fort McCoy Regulation 420-28 - Spill Prevention Control, Countermeasure and Installation Spill Contingency Plans

6.1.4 Fort McCoy Regulation 420-30 - Wellhead Protection Plan

6.1.5 Department of defense Instructions 4150.7 - Pesticide Management Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1 - Commemorative Area Map

7.2 Attachment 2 - Pest Management Form

7.3 Attachment 3 – Installation Access Background Check Form 451

7.4 Attachment 4 – Installation Access Background Check Form 452

7.5 Attachment 5- Price Schedule update 3-15-21

7.6 Attachment 6- SUS Trifold

7.7 Attachment 7- AT OPSEC Commemorative Area Grounds Maintenance

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